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1980 02 14 CC Minutes00214 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN February 14, 1980 The City Council of the City of Baytown, Texas, met in regular session on Thursday, February 14, 1980, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following members in attendance: Fred T. Philips Jimmy Johnson Ted Kloesel t friary E. Wilbanks Eileen Caffey Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Scott Bounds Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order by Mayor Hutto and the invo- cation was offered by Councilman Fred T. Philips. Minutes Councilman Philips moved for approval of the minutes of the regular meeting of January 24, 1980; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Receive Petitions None. City Manager's Report Revenue Sharing Funds - The Administration had been re- quested to give Council a report on the status of Revenue Sharing funds. A copy of the report showing the status of the funds was placed at the Council table. All funds for Entitlement VIII, January 1, 1977 through September 30, 1977, with the exception of $.37 have either been expended or have been encumbered. Funds for Entitlement IX period, which is for the fiscal year ending September 30, 1978, have either been spent or encum- bered with the exception of $1,183.72. The majority of that money was spent in the demolition of structures and the City is still spending from that entitlement period. The Urban Rehabi- litation Board awards contracts for the demolition of dilapidated buildings. Entitlement X period, which covers the fiscal year ending September 30, 1979, shows a minus balance because the City purchased land for a fire station. When the Council approved the purchase of this land, it was indicated there was $15,000 avail- able and the difference should be made up from surplus. The last page of the report reflected the status of Entitle- ment XI, which covers the fiscal year ending September 30, 1980. The City has not received all of these funds because funds are 00214 -2 Minutes of the Regular Meeting - February 14, 1980 distributed on a quarterly basis. Some funds have been encum- bered, but for the most part, the funds have not been spent or encumbered because these are current projects. The summary of all accounts reflects an unappropriated surplus of $28,477.35 and if the $7,950 is subtracted from that, the City has approximately $21,000 of unappropriated surplus. This surplus had resulted primarily from investing the funds. In response to a question from Council, fir. Lanham explained that revenue sharing funds are audited right along with other City funds, and copies are forwarded to the proper government agencies to substantiate that the funds have been expended accor- ding to governmental regulations. These funds may be expended for any purpose for which cities are authorized to expend funds. Councilman Philips inquired if funds for the purchase of land for the fire station were to come from unappropriated surplus. Mr. Lanham responded that that was the Administration's recommendation to Council when the land was bought. Entex - The Administration had received notification from Entex that there has been an increase in the cost of gas. The Administration had requested an example of the effect that this would have on the average residential customer. Assuming ap- proximately 6,000 cubic feet usage, previously the cost would have been $23.87. With the increase, the charge would be $25.42 which is an increase of approximately $1.55. These increases come every six months. The last change was actually a reduction of $.52. The rates are usually changed in August and February. This requires no Council action. Technical Audit Grant - The Administration received notifi- cation from the Department of Energy that the City's grant appli- cation for $7,844 for a technical audit of the major city build- ings has been approved and the Administration will present this to Council at the next meeting for action. Sliplining Project - The contractor is about to complete the work. All of the liner has been pulled and a few taps remain to be installed. Drainage - City forces - Parkridge Bend - 85% complete; Chapparal Village, cleaning the ditch along the north side of Baker Road - 100% complete; Tri -City Beach Road, work being done to relieve the drainage problem on East Texas Avenue - 90% com- plete; Allenbrook III, work being done on the east side of Goose Creek Stream for installing two 24 -inch outfall pipes from the street over to Goose Creek - approximately 80% complete. Drainage - Barris County Flood Control District - HCFCD has continued on their cleaning project- -that is the cleaning of Goose Creek. They are now approximately 2,000 feet south of Interstate 10. Drainage - Contractor - The contract work that is being done in Craigmont is approximately 75% complete and Country Club is approximately 45% complete. Allenbrook - The City has advertised for bids for the construction of the concrete channel on the west side of Goose Creek in Allenbrook. Bayway Drive Project - The Highway Department is putting extra fill on the Bayway Drive Project and placing it so that a sidewalk can be put there in the future if the City so desires. Harris County Mayors and Councilmen's Association - Mr. Lanham called Council's attention to the notice of the Barris County Mayors and Councilmen's Assocation meeting which is scheduled for February 21, 1980. Minutes of the Regular Meeting - February 14, 1980 Questions and Comments Regarding the City Manager's Report Councilman Kloesel inquired if the Highway cated that the City could add a sidewalk to the and would it present a problem? Mr. Lanham exp Highway Department felt that the city could add would probably cost less money if the City took the County. 00214 -3 Department indi- Bayway Project lained that the a sidewalk but it bids rather than Councilman Kloesel stated that he would be interested in going out for bids, but Mr. Lanham responded that the Adminis- tration is working to encourage the Highway Department to put the sidewalk back into their plans. In response to a question from Council, Mr. Lanham stated that he had been informed that the Harris County Flood Control District is working with engineering firms which represent the mall. Councilwoman Caffey commented that the drainage ditches in the Craigmont area are approximately 75% complete and inquired if Mr. Lanham had a target date for completion. Norman Dykes, City Engineer, estimated a completion period of approximately three weeks. Regarding the Baker Road project, Mr. Lanham explained that it will be necessary to acquire right of way. In response to questions from Council, Mr. Lanham explained that major projects that were to be done by City forces were the Hollaway Addition and the Greenwood Drive projects which have been completed. Parkridge Bend is 80% complete and both Allen - brook sections are underway. Arrowhead and Cobblestone are both completed. Of the ten projects that the Administration showed on the drainage priority list that were to be major city projects, four have been completed and two are more than half completed. Councilman Philips commended the Admin apparent control of City drainage projects, the City needed to focus on its contracting and the contract drainage work. Mr. Lanham Administration expects to present the plans for the street paving program to Council at istration for its but commented that program for paving stated that the and specifications the next meeting. Mayor Hutto commented that one of the reasons that the City is up to date on some of these city projects is the fact that the City is working on projects on a day to day basis while other contractors are not working. Mr. Lanham pointed out that in addition to the major city projects, minor projects are in progress and some have been completed. Councilman Cannon commented that a problem has resurfaced again with regards to the company that is reclaiming the x -ray film on Bayway Drive. Councilman Cannon stated that the informa- tion given to him is that the operation has been in violation of the Texas Air Control Board. It would seem that if this is correct, the TACB could do something about the problem. As far as the City is concerned, Council does not have much control over that other than the parking problem. Councilman Cannon stated that he had been told that trucks loading or unloading are blocking that one -way street. He felt that this situation needs to be brought to someone's attention because there are many senior citizens living in that area and that blocks the route for ambulances, fire trucks, etc. He felt that the City can do some- thing about this but as far as violation of air quality, this would need to be brought to someone else's attention if this is the case. Scott Bounds, City Attorney, explained that he had talked with the TACB with regard to the installation and he could fur- nish Council with information he had obtained regarding TACB's * * ** * ** *See correction on Page No. 00228 -1 00214 -4 Minutes of the Regular Meeting - February 14, 1980 regulations. Councilman Cannon inquired if there is anything that could be done by the City with regard to the noise problems. 14r. Bounds explained that the TACB felt that the problem is not an air quality problem, but a noise problem. The Administration has presented an ordinance to Council before on noise and that is something that the Council could look at. Councilman Johnson inquired if the City has a public nui- sance ordinance. Mr. Bounds explained that the City can enforce a general state public nuisance law in certain cases which is a "disturbing the peace" type attempt. It is unlawful for any per- son to make an unreasonable noise on their property so as to interfere with property that they do not have the right to occupy. The City can use this in the Municipal Court to try to control noise problems that are severe. Councilman Kloesel stated that he would be interested in pursuing a noise ordinance again and establish a noise level limit. Councilman Philips stated that the Environmental Protection Agency has established a noise level. Councilman Cannon stated that if that is the case, the City needs to ask EPA to resolve this problem. It is a nuisance and it has been a nuisance to the people of that area for some time. Councilman Philips stated that those channels should be pursued. Councilman Kloesel stated that if the Environmental Protec- tion Agency felt that they have no control in that particular area, then the City could look at their noise level criteria which Council could use to adopt an ordinance. Mayor Hutto suggested that the Administration contact the EPA and report to Council. Receive Audit Report for Fiscal Period Ending September 30, 1979 David Start, a representative of Gerace, Hullum, Start and Company, presented the annual audit report for the 1978 -79 fiscal year. Mr. Start stated that each of the Council members received a copy of the financial statements together with the auditors' report and their letter regarding certain suggestions for im- provement in accounting in administrative matters prior to this meeting. The most significant difference in this report and the ones that have been issued in the past is the format. This year's report has been formatted to reflect the form of financial statements as set out in governmental accounting and auditing financial reporting standards published by the Municipal Finance Officers Association. The basic financial information is the same but the format is slightly different. Mr. Start explained that his firm had included some totals from September 30 for comparitive purposes only. The only significant difference from the budget and general operations were the revenues that exceeded the budgeted amount. The expenditures were pretty much in line with amounts that had been budgeted. fir. Start explained that he did not see any purpose of going through the audit line by line and if Council had any questions, he would be more than happy to answer them. Councilman Kloesel commented that he had a question about Page 2 of the letter in regards to refuse collection and dis- posal. He felt that general funds should continue to subsidize refuse collection. From an accounting standpoint, what is a big advantage of enterprising funds? Mr. Start explained that the only advantage is that Council then is able to determine what it actually costs to provide that particular service. The way those services are accounted for now, there is no depreciation expense taken into consideration. When a capital asset is acquired, such as a garbage truck, it is reported as capital outlay, with no 00214 -5 Minutes of the Regular Meeting - February 14, 1980 depreciation factor from that point. Councilman Kloesel felt that the City should really be doing this with all departments. Mr. Start further explained those assets of the general fund which would include both the police and fire assets are generally not depreciated. The reason for accounting those fixed assets is basically to show that control has been exercised over the abun- dance which has been collected by the City which the Council oversees. In response to a question from Councilman Kloesel, ?4r. Start explained that if you establish detailed property records, as the auditors have suggested, you can determine what assets are used by the fire department, police department, public works, etc. You can, with that detail, compute a depreciation charge. It generally is not recorded as a charge or an expense in the general fund. In recent years, the Council has expanded the Public Works layout on vehicles. What has the City done about the deprecia- tion of that equipment? Mr. Lanham explained that some cities have begun putting money aside each year for equipment replace- ment. They may not appropriate all the funds that are set aside for that purpose. A majority of the cities are not doing so. Mr. Lanham explained that the majority of the cities do as Bay- town does, they look at their equipment and try to put the money in the current budget for that. The City of Dallas sets up a fund for equipment replacement. Councilman Cannon inquired as to what has the City's history been relating to capital expenditures over the last few years in major equipment. Is the City having a lot of peaks and valleys or does it tend to level out? Mr. Lanham explained that it probably levels out but he would be happy to get a report on what has been happening over the last few years. Councilman Kloesel commented that the area of fire fighting is major equipment expense. He further commented that he would like to have a recap within the budget of all the major pieces of equipment. Councilman Johnson inquired with regards to accounts pay- able, would the City save money if these were computerized? Mr. Start explained that when anyone gets on a mechanized system, it will not save money and it will not reduce the number of person- nel. However, a computer system would produce more timely finan- cial information which would be more readily available. Councilman Cannon commented over the long haul, you are able to accomplish more with the same people. Councilman Philips stated there is a rather substantial package of recommendations in the financial statement and re- quested that the City Administration review that information and come back to Council with an evaluation. There are many degrees of computerization that a city can go to and the City might get themselves geared up on a plan to set goals. As much money that the City is handling and going to be handling, the City owes this as a good stewardship to the taxpayers to watch the dollars. Mr. Lanham pointed out that for the first time in his remem- brance, in the case of the general fund, the City did not quite reach the City's projected surplus. This indicates that the City is working under a very tight budget. Councilman Philips stated that it is obvious that if the cost of fuel and utility bills keep rising this summer, the City will need the contingency fund. Mr. Lanham pointed out that the Administration has put together figures which indicate that with fuel costs rising, as well as the cost of street lights, the Administration did not put enough money in the budget to cover these items. 00214 -6 Minutes of the Regular Meeting - February 14, 1980 Councilman Philips felt that at certain times, the Council should consider certain large pieces of consumables and look at those on an audit basis. rir. Start explained that as far as the audit, the auditors do some analytical comparisons that deal with the various expense categories to determine what sort of in- creases occurred over prior years and investigate to see what has caused those type of changes. In that respect, the auditors have indirectly looked at fuel costs. Councilman Philips explained that he was talking about the dispersement method. Mr. Start responded that the auditors have not actually gotten involved in that. Ted Purdy Will Appear Mr. Ted Purdy was not present. Councilman Cannon commented that Ted Purdy had contacted him and requested that an item be placed on the agenda so that he could address Council. There has been an application received by the City to open a night club called Alley Ooops, which would be located next door to rlr. Purdy's business. Councilman Cannon commented the only question in his mind from that aspect is Alley Ooops meeting the require- ments of the ordinance. Mr. Lanham responded that the off - street parking requirements are being met with a total of nine spaces. Councilman Cannon commented that another concern is the safety aspect, is there just one door into the place. Jack Cramer, Chief Building Inspector, stated that there are two entrances into the place of business, one in the front and one on the side. Councilman Cannon inquired if that side entrance is onto their own property or is it onto someone else's property. Air. Cramer explained that according to the maps that he had received, the side entrance is onto their own property. Mayor Hutto recognized B. B. Williams, who is part owner of that piece of property since 1946. Mr. Williams commented that this piece of property has been commercial property since 1946. The deed covenant specifies that the property will be commercial and that after a period of twenty years, the property may be used for sale of alcoholic beverages. Councilman Cannon stated that the biggest question that the City was faced with was the off - street requirements and the owners have complied with this. Council took no action. James McCormick, A Representative for Volunteer Fire Station No. 6, Will Appear Mr. James McCormick, a representative for Volunteer Fire Station No. 6, appeared concerning a request that was made by the volunteer firemen. Back in November, 1979, the volunteer firemen submitted a letter requesting reimbursement for funds that they had expended over a period of about three years in the purchase of approximately ten Motorola miniature radios. These were in excess of the plectron radios that the volunteers had been issued. The purpose of the radios were to facilitate a faster response and a greater turnout of the membership of the station. Since the submission of the letter, these radios have been pur- chased for the remainder of the station. The volunteer firemen understand that there is an excess of funds and are requesting that the funds in excess of the three radios be refunded to the volunteer firemen. Tonight, the Council will consider an addi- tion to Volunteer Fire Station No. 6, and the volunteer firemen plan to use some of those funds, if reimbursed, to help set up a meeting room. Councilman Johnson inquired as to how many radios are the volunteer firemen talking about. Mr. McCormick explained that over a period of three years, the volunteer firemen purchased ten radios at a cost of $2,818.50. The volunteers purchased these 00214 -7 Minutes of the Regular Meeting - February 14, 1080 radios in patches of two or three because of the manner in which funds are allocated. The first batch was approximately six radios. Since the program has apparently proved itself, the volunteers felt that reimbursement should be requested. Councilman Johnson stated that he personally felt that the volunteers exhibited initiative and have increased response time with the money allocated to their station. Now, since the City has purchased these same radios for all the stations, Councilman Johnson felt that the volunteer firemen should be reimbursed. Councilman Cannon commented that he too felt the volunteers at Station No. 6 showed initiative, but if Council were to reim- burse these volunteers, it would set a precedent. Councilman Philips stated that as long as the firemen are spending the allocation on bona fide useful equipment, and later Council sees fit to furnish it, he would have no problem at all with reimbursing the station. Councilman Cannon re- emphasized that there is no question in his mind about reimbursement, other than it might be setting a dangerous precedent. Councilman Cannon stated that he would support utilization of the funds to build a meeting room. Councilman Philips suggested that the Council go ahead and honor the request of the volunteer firemen for the $2,800.00. Mayor Hutto stated that for years, the Council allocated a certain amount of money to all of the fire stations. Council has a station here that deliberately kept its membership low in order to get the best response percentage wise from their members. Some years ago, they took it upon themselves to try and increase this response by buying radios with the money that Council allo- cated to this station, as well as the other stations. It evi- dently proved to be a good investment. Their response has been good, so good in fact that other stations then requested that the Council furnish them radios. Council supported this request vigorously. Mayor Hutto stated that he did not share the concern of Councilman Cannon with respect to setting a precedent. Mayor Hutto stated that what concerns him is that these funds are not audited. The City does not ask any of the stations to account for the funds. Station No. 6 purchased radios. Why should Council take upon themselves to penalize this station for pur- chasing the radios because Council purchased radios for all the other stations. They did it for the betterment of the citizens of Baytown. Councilman Kloesel felt it unfair for Council to debate the use of the funds that are allocated to the individual stations. He felt that all of the stations used the funds properly. Mayor Hutto responded that the only way to substantiate that would be to perform an audit, but he was not proposing an audit. In response to a question from Council, Mr. Lanham explained that Council appropriated $15,000 for the purchase of the radios, but the radios purchased cost approximately $10,800. Councilwoman Nilbanks questioned if the funds for purchase of radios were appropriated in addition to the funds that the Council distributed among the stations. Mr. Lanham responded that as part of the revenue sharing allocation, Council appro- priated $15,000, and the Administration is suggesting that the volunteers be reimbursed from the $4,187 remaining revenue sharing funds that were originally appropriated for radios for the volunteer firemen. Councilman Kloesel commented that when the City Council ap- propriated these funds, the Council felt there was a need for "X" number of radios. There was a question of just how many radios were needed; therefore, the volunteers did not issue radios to 00214 -8 Minutes of the Regular Meeting - February 14, 1980 everyone. They selected only volunteers who were very active. He felt that the Council should go back to the other volunteer stations before these funds are transferred and question them about the additional need of radios. Councilman Philips stated that that was another issue and really has nothing to do with this question. Councilman Philips stated that it seems that Council is just talking about this station, those radios and the budget that Council has today. At the time the Council allocated the money, Council was not aware of any surplus. Councilman Philips moved that the Council allocate this money to these people on the basis that it is a justified and very reasonable request; Councilman Johnson seconded the motion. Councilman Cannon requested clarification of the motion- - rather the allocation be made due to the volunteers initiative in purchasing their own radios or because of the need for a meeting room? Councilman Philips explained that he made the motion on the basis that the Council is dealing with the purchase of bona fide equipment that the Council could not at the time underwrite, but now has funds to underwrite, and Council is saying that we will underwrite that purchase. The vote follows: Ayes: Council members Philips, Johnson, Wilbanks and Caf fey Mayor Hutto Nays: Council members Kloesel and Cannon Consider Plans for Addition to Fire Station No. 6, 1401 Massey Tompkins Road The firm of Davis & Burge has prepared plans and speci- fications for the addition to Fire Station No. 6 on Massey Tompkins Road. Air. Bill Burge was present to present these plans to Council. Thirty thousand dollars has been appropriated over a period of three years to construct an addition to Fire Station No. 6. It will involve a meeting room and parking space for an additional piece of fire fighting equipment. The estimated cost is $30,000. An addition of twenty feet wide by forty feet long is proposed on the east end of that existing station. Plans have been reviewed by Mr. Lanham and Fire Chief McBride which meet with their approval. Mr. Burge explained that his firm is ready to issue the plans if they meet with Council's approval. A thirty day bidding period would be required. Flans would be issued to anyone who can present a bond to perform the work. There are several firms that have expressed interest in bidding this project. Mr. Lanham explained that the plans have also been reviewed by Mr. McCormick of the volunteer department who has given a letter to the Administration recommending approval. Councilman Johnson inquired what is the structure going to be? Mr. Burge explained that it would be a match to the existing building which is concrete slab, a metal building type that has baked enamel colored siding, which is a yellow -gold color. It would have a fourteen foot wide door that is fourteen feet high and would be an aluminum frame door. This space would be used for the housing of an additional piece of fire fighting equip- ment. Mr. Lanham explained that a piece of equipment would be moved from one of the other fire stations to this station. The Administration recommended approval of the plans and requested permission to advertise for bids for this work. Councilman Kloesel moved for the approval of the plans and specifications for the addition to Fire Station No. 6, and autho- rized the Administration to advertise for bids; Councilman Philips seconded the motion. The vote follows: 00214 -9 Minutes of the Regular Meeting - February 14, 1980 Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Ordinance - Amending the Code of Ordinances, "Taxation," to Provide an Exemption to Certain Disabled Citizens Several Council members had requested that an item be placed on the agenda to consider tax exemptions for certain disabled citizens. State law was changed in 1979 to permit cities to take action to provide tax exemptions for disabled citizens. The school districts and possibly other local governments had that authority before 1979. Some cities have made this exemption the same as senior citizens are being given, but there is no require- ment that this be the same and it can be any amount that the Council chooses. The Administration has no way of investigating what impact that this would have on the budget. The Goose Creek Independent School District has received applications from 250 taxpayers for this exemption this year. Under the terms of state law, a senior citizen who is disabled would only be able to claim one exemption. Mayor Hutto commented that it was at his request that this item was placed on the agenda and that he had asked the Adminis- tration to do some research in that regard. He felt that other members of the Council probably had had people contact them regarding possible disability exemption. Mayor Hutto commented that a thirty -five year old person who is disabled is in as much need of assistance as a man who is healthy and drawing a retire- ment at sixty -five. This has been a concern for quite some time. It was just last year that the legislature provided a means by which Council could grant exemption for disability. Mayor Hutto commented that from the information developed by the Administra- tion, his first thought was to propose that Council wholly exempt disabled persons from payment of ad valorem taxes. However, there are no provisions to totally exempt a disabled person or a senior citizen from City taxes. With that in mind, and since Council will probably have a re- evaluation to some extent this year, some persons will be paying taxes that have never paid taxes before- -some senior citizen. Mayor Hutto stated that with that in mind, he was hoping that Council would see fit to set that exemption at $25,000 to be certain to include all senior citizens and citizens who are receiving disabled money. Councilman Philips inquired if that would be $25,000 evalu- ation. Mr. Lanham explained that the ordinance was written so that the figures that are put in there are assessed evaluation. Councilman Kloesel stated that he too is interested in both senior and disabled citizens, and he would support the $25,000. Councilman Kloesel moved for the adoption of the ordinance with $25,000 assessed value for tax exemption to certain disabled citizens and senior citizens effective January 1, 1980. Mr. Lanham called Council's attention to the fact that disabled persons may be exempted if they are under a disability for purposes of payment of disability insurance benefits under the Federal Old Age, Survivors and Disability Insurance. By state law, disabled persons must be eligible for payment of disability insurance benefits under the Federal Old Age, Survi- vors and Disability Insurance to be eligible to be exempted from City taxes. Councilman Philips inquired if the City is getting on a uniform basis? It was pointed out that at this moment, both school districts and the county are giving relief whereas the city is not. How is the City going to look if the $25,000 assessed valuation exemption is granted? Mr. Lanham explained that the school district gives a 00214 -10 Minutes of the Regular Meeting - February 14, 1980 homestead exemption of $7,000 based on assessed evaluation. There is a state mandated exemption of $10,000 and a state man- dated homestead for everyone of $5,000, which equals $22,000 in exemptions if you are over 65 years of age. Councilman Kloesel felt that the important thing on the disability is the type of proof that is required. He felt that this would be a safe route to go. Councilman Cannon stated that Council is saying, if in fact that this does eliminate all of this property from the City's tax roll, it is going to cost the City a maximum of $35,000 for the senior citizens and approximately $25,000 for the disabled citi- zens. The City is now exempting $170,000 in revenue a year based on what the City is doing now for the senior citizens. All they " have been taxed is $35,000 on the City's present tax rate. The City is talking about $205,000 for senior citizens. Air. Lanham explained this is correct assuming that the $25,000 would have the effect that it was exempting all of the senior citizens totally. Councilman Cannon commented that it would be necessary for the Council to encumber another $60,000 out of next year's budget. He further commented that this is well and good, but when the Council does this, they are shifting $60,000 to other people to pay. He felt that Council needs to recognize this fact. Councilman Kloesel explained that the City's anticipated revenue is going to be much greater with the tax increase. Councilman Cannon commented that the money will come from the same group of people. They will be paying more because of the increased evaluation and now the City Council is getting ready to shift another $60,000. He felt that the City of Baytown has people other than senior citizens. He concurred that the City has not done anything for the handicapped, but the City's younger people are also having problems with inflation. Council- man Cannon felt that the Council is creating more problems for them. Mayor Hutto commented that there is one big difference - -the younger people are not on fixed incomes and they are in a posi- tion to better themselves as time goes on. Councilman Philips explained that it could be Council's hope that by doing this, Council is enabling these people to maintain their homes to avoid a decaying city. Hopefully, that money could be used to keep the quality of the residences up and work toward that end. There are other taxation avenues that the City is going to have to explore. As the City is moving along, the sales tax income is growing. There are some offsets other than strictly ad valorem, and Council can always revoke this if it becomes burdensome. Councilman Cannon summarized his feelings by stating that he will vote for the motion because he feels that these people cannot make ends meet, but come budget time, Council needs to look at expenditures. He commented that he hesitates to shift the load from two groups to a third group. Councilman Philips seconded the motion because he felt that it is a fair thing to do and Council will find ways to shift the load. Mayor Hutto recognized B. W. Pitch who stated that he has been receiving social security since 1960 and requested Council consider this exemption for the disabled. He pointed out that disabled persons render federal service and railroad employees are not covered under the Federal Old Age, Survivors and Disa- bility Insurance. In response to a question from Council, Mr. Bounds explained 00214 -11 Minutes of the Regular Meeting - February 14, 1980 that this is as broad an exemption as City Council can grant under existing state law. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2823 AN ORDINANCE AMENDING CHAPTER 282, "TAXATION," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN TO PROVIDE A LIMITED RESIDEN- TIAL HOMESTEAD EXEMPTION FOR CERTAIN DISABLED INDIVIDUALS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. ORDINANCE NO. 2824 AN ORDINANCE AMENDING CHAPTER 282, "TAXATION," OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN TO INCREASE THE LIMITED RESI- DENTIAL HOMESTEAD EXEMPTION FOR INDIVIDUALS 65 YEARS OR OLDER; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Councilman Cannon commented that the Administration can research this and at the next meeting they can come back to Council with an opinion whether this does cover the other re- tirement programs. Ordinance - Amending the Subdivision Ordinance to Dispense With Sidewalks in Certain Circumstances The present subdivision ordinance requires the installation of sidewalks in all new subdivisions and the sidewalk must be in- stalled before a certificate of occupancy for new homes can be issued by the Inspection Department. In most of the subdivisions that have been built since the present ordinance has been in effect, there has been no problem. One subdivision that has been built is having special problems in that some of the lots front on an existing street that is a strip paved street and has open ditches. In many cases, there is no place for a sidewalk unless it is placed on private property. Sidewalks are generally placed at the front property line but on public property. The Adminis- tration has no authority to waive these sidewalk requirements. One way that these sidewalks could be put in is if the ditches were piped. Representatives of the Baytown Home Builders Asso- ciation were present to speak with Council and the Administration has prepared an ordinance that if adopted, would satisfy their request. David Cox, a representative of the Baytown Home Builders Association, stated that he was present to represent a group of citizens that are lot owners and home buyers who had come to the Baytown Home Builders Association with what they feel is a poten- tially dangerous situation. He explained to Council by photo presentation the various possibilities that could present hazard. He ended his presentation with a request that the proposed amend- ment be adopted. The Administration recommended approval of the ordinance, couple with a suggestion that Council look at situations such as this and require the subdivider to pipe the ditch so that the City will not have to face this same situation in other cases. Mr. Lanham felt there are two problems here - -the open ditch and sidewalks. Councilman Philips commented that what the Council is doing here is going back to give retroactive relief, but this does not prevent the City from getting the sidewalks installed in newer subdivisions. 00214 -12 Minutes of the Regular Meeting - February 14, 1980 Councilman Cannon inquired if this would be creating problems with the City elsewhere. It might solve this problem but Coun- cilman Cannon stated that this ordinance is not restricted to this one particular area. Mr. Lanham explained there could be an older subdivision someplace that would have a similar situation. Councilwoman Wilbanks stated that the proposed ordinance would apply to any subdivision that presently has open drainage and there is immediate adjacent development. Mr. Bounds explained there are two things that the City will do to prevent this from happening again. Before this problem arose, the plans presented to the Planning Commission did not show sidewalks. Now all plans going to the Planning Commission will show the location of sidewalks where problems like this can be spotted in advance. The second thing is where the City does not have piped storm sewers, there will probably be a requirement that additional right of way be given for drainage purposes where the slope on the ditch will not be as great as in the case that had just been presented, because of the narrow width of the utility easement. Councilman Johnson moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2825 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 27 "SUBDIVISIONS," TO DISPENSE WITH SIDEWALKS IN CERTAIN CIRCUM- STANCES; REPEALING CONFLICTING ORDINANCES; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO 1100 ($200.00) DOLLARS; AND PROVIDING FOR THE PUBLICATION AND EFFEC- TIVE DATE HEREOF. Mayor Hutto called a ten minute recess. Ordinance - Abandoning and Authorizing Sale of Easement in Colony Madrid Council was not ready to act on this item. Ordinance - Authorizing Execution of Grant Agreement with Texas Energy and Natural Resources Advisory Council This past summer, the City Council authorized the Adminis- tration to apply for an innovative energy conservation grant from the Texas Energy and Natural Resources Advisory Council for the amount of $7,500. These grant funds would be used to analyze the energy consumption at the City's East District and West rdain ' Street Wastewater Treatment facilities. The City has been noti- fied that the application has been approved and the City must acknowledge this and accept the grant. The Administration recom- mended approval of an ordinance which authorizes the execution of the grant agreement with TENRAC. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None 00214 -13 Minutes of the Regular Meeting - February 14, 1980 ORDINANCE NO. 2826 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A GRANT AGREEMENT WITH THE TEXAS ENERGY AND NATURAL RESOURCES ADVISORY COUNCIL FOR A WASTEWATER TREATMENT ENERGY CONSERVATION STUDY GRANT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Authorization for Langford Engineering to Perform an Energy Conservation Study for Wastewater Treatment Facilities In order to conduct the study on energy consumption at the City's East District and West Main Street Wastewater Treatment Plant, the Administration would like to authorize Langford Engi- neering to handle the data collection and analysis work. The Administration recommended that Langford Engineering be autho- rized to perform the energy conservation study for wastewater treatment. Councilwoman Caffey moved to accept the recommendation of the Administration; Councilwoman Wilbanks seconded the motion. Councilman Philips inquired what order of magnitude are the savings that the City is looking toward? Mr. Lanham explained that the City's estimated cost for electrical services for the three treatment plants and lift stations to be $273,000. Dan Savage, Assistant City Manager, explained that he had seen the electrical bill for the West Main Sewage Treatment Plant last month and the bill was approximately $6,000 - $7,000. Councilman Philips stated that after this study is made, the City ought to be able to save $27,000 a year in energy savings. The vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None Philips, Johnson, Kloesel, and Cannon Ordinance - Authorizing Renewal of Annual Mowing Services Contract S. V. Robberson is the City's present mowing contractor and agrees to continue the contract under the same terms of the 1978- 79 agreement. The City has been pleased with the quality of his work. The Administration felt that the City could not get a better bid if they re- advertised for annual mowing services. The Administration recommended approval of the ordinance. Councilman Johnson inquired if the City is legal in not re- advertising for bids. Mr. Bounds explained that the original bid documents provided for an extension. For this type of service and the amount that would be bid, the City does not necessarily need to seek bids. The work is performed on a lot by lot basis. Cdr. Lanham stated that the City has not had anyone else to express any interest in the mowing services. Mr. Lanham explained there is a real advantage in addition to the cost because Mr. Robberson would continue to do the ser- vices at 1978 -79 rates and he also knows the policy and where the lots are located. Councilman Philips moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None Philips, Johnson, Kloesel, and Cannon 00214 -14 Minutes of the Regular Meeting - February 14, 1980 ORDINANCE NO. 2827 AN ORDINANCE AUTHORIZING AND DIRECTING THE CITY MANAGER AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT FOR MOWING SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Plant Material for West Texas Avenue Park Three bids were received for the purchase of plants for the West Texas Avenue Park. Donath Nursery submitted the low bid on Items 1, 2, 3, 4, and 6. Plantation Nursery submitted the low bid on Item 5. Both Donath Nursery and Plantation Nursery bid $1,500 on Item 7. Both suppliers meet specifications for that item. Because of the tie bid, it will be necessary to select the recommended bidder for this item. The Administration recommended the low bidder for the first six items and suggested that Council draw lots for Item No. 7. Councilman Kloesel stated that in his opinion, in view of the fact of the total bid, Donath's Nursery is the lowest. He stated that he would feel safe in awarding the bid for Item No. 7 to Donath's Nursery. Mr. Bounds pointed out that state law does provide a method of breaking a tie in the case of identical bids. A situation similar to this arose a few months ago, and the City's bid pro- vided that the earliest delivery date would be the tie breaker. In this particular set of bids, the City did not have this pro- vision. State law provides, under the bidding statute, that in cases where bidding is required where two or more responsible bidders submit the lowest and best bid in connection with a con- tract, then the governing body of the City shall enter into a contract with only one of those bidders and the bidder shall be selected by the casting of lots. The lot was cast in favor of Donath's Nursery for Item No. 7. Councilman Kloesel moved for adoption of the ordinance that would award the bid for Item Nos. 1, 2, 3, 4, 6 and 7 to Donath's Nursery and Item No. 5 to Plantation Nursery; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2828 AN ORDINANCE APPROVING THE PURCHASE OF PLANT MATERIAL FOR WEST TEXAS AVENUE PARK BY ACCEPTING THE BIDS OF DONATH NURSERY AND PLANTATION NURSERY AND AUTHORIZING PAYMENT BY THE CITY. See Attachment "A" for bid tabulation. Ordinance - Awarding Bids for Park and Playground Equipment for Various Parks Three bids were received for the purchase of items of play- ground equipment for various city parks. Total of all the low bids that meet specifications is $16,630. The bid of Persennaire Park and Playground is $17,489; however, if awarded the entire bid, the City may deduct $1,000 from the total bid which would make their bid $16,489. The Administration recommended approval of the ordinance awarding the bid to Persennaire Park and Play- ground Products. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: 00214 -15 Minutes of the Regular Meeting - February 14, 1980 Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2829 AN ORDINANCE ACCEPTING THE BID OF PERSENNAIRE PARK AND PLAYGROUND PRODUCTS FOR THE PURCHASE OF PLAYGROUND AND PARK EQUIPMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SIXTEEN THOU- SAND FOUR HUNDRED EIGHTY -NINE AND N01100 ($16,489.00) DOLLARS. See Attachment "B" for bid tabulation. Ordinance - Awarding Annual Tire and Tube Contract Three bids were received for the City's annual tire and tube contract from General Tire Company, B. F. Goodrich and City Tire Service. All three of them were low on some items. The Admin- istration recommended the bid be awarded to low bidders as shown on the bid tabulation. Councilman Johnson moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2830 AN ORDINANCE APPROVING THE PURCHASE OF TIRES AND TUBES BY AC- CEPTING THE BIDS OF GENERAL TIRE COMPANY, B. F. GOODRICH TIRE COMPANY, AND CITY TIRE SERVICE AND AUTHORIZING PAYMENT BY THE CITY. See Attachment "C" for bid tabulation. Review Specifications for Front -end Loader Backhoe and Authorize Advertising for Bids At the last meeting, City Council rejected bids for the pur- chase of backhoes for the Public Works Department and asked that specifications be revised and presented to the City Council for approval. Specifications have been revised to reduce the front end loading lifting weight from 4,700 pounds to 4,000 pounds at full height. Specifications have also been changed to require a reversible hydraulic power shift or torque convertor rather than manual transmission, to require different sized tires that will enable the tractor to clear curbs and to require an automatic leveler feature on the backhoe bucket. It was the Administra- tion's understanding that there are five manufacturers who supply a model which meets these specifications. The Administration is going to stipulate in the bid invitation that if a potential bidder disagrees or wishes to discuss the specifications, this be accomplished at least five days before the bids are scheduled to be opened. If there is a problem there, the Administration could change the bid date. The Administration recommended approval of the revised specifications for the front end loader backhoe and requested permission to advertise for bids. Councilman Johnson mentioned that the lowest bidder may not always be the best bidder if the equipment is down a goodly portion of the time and inquired if the Administration would have that type information. Councilman Cannon concurred and asked that this information be included with the tabulation. In response to an inquiry from Council, Mr. Bounds stated 00214 -16 Minutes of the Regular Meeting - February 14, 1980 that from his interpretation of the bid statute and the manner it has been applied in the past, the City may reject the low bid that meets specifications for a good reason. Council has that authority under the charter without anything being put into the bid documents. However, there would be a problem to reject a bid without sufficient cause. Councilman Cannon stated that at the last meeting, the main concern was about the front end bucket and now the Administration has revised the specifications in regard to the transmission. Mr. Lanham responded that the Administration had given this a great deal more study this time. The Administration feels these are necessary changes and changes that all manufacturers can bid. Councilman Kloesel moved for the approval of the revised specifications for the front end loader backhoe and to autho- rize the Administration to advertise for bids; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Consider Setting Forth City /County Priorities for the 1981 -82 Statewide Federal Aid Urban System Program The improvement of Bayway Drive is being constructed under the Federal Aid Urban Systems Program. This is the program under which the Texas Department of Highways improves city streets that are on the state plan or signals that are on the system. Each year, City Council is requested to establish priorities for the next two years and submit those to the highway department. Council received a copy of a letter from Omer Poorman, District Engineer for the State Department of Highways and Public Trans- portation. In his letter, Mr. Poorman asked the City to recom- mend eligible projects for inclusion in the 1981 -82 federal aid urban systems program. Funds ranging from $191,000 to $287,000 will be available for work in Baytown. The Administration recom- mended the following projects, even though estimates are con- siderably higher: 1. Phase 3 of Bayway Drive - $ 542,900; 2. Phase 4 of Bayway Drive - $1,000,000; 3. Signal modernization of various intersections on the Federal Aid Urban System - money within the range suggested. Councilman Kloesel inquired if the City would be continuing along the present route on Bayway? Mr. Lanham explained that Phase 3 would take Bayway Drive down to the point where it is routed through the refinery. Councilman Kloesel stated that he is not interested in routing Bayway Drive through the refinery. Councilwoman Wilbanks moved to accept the recommendation of the Administration; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Wilbanks, Caffey Mayor Hutto Nays: None Philips, Johnson, Kloesel, and Cannon Discuss Policy Regarding City Pickup of Brush and Tree Limbs Resulting from Commercial Tree Cutting Councilman Kloesel requested that an item be placed on the agenda to discuss the City's policy regarding picking up brush and tree limbs resulting from commercial tree cutting. He stated that what it amounts to is that the senior citizens or persons W 00214 -17 Minutes of the Regular Meeting - February 14, 1980 who are disabled, who may hire an individual to cut trees, and this individual may not necessarily be a commercial trimmer but receives pay, the City will not pick up the brush or trash. He felt that it should not make any difference from the City's standpoint since the City has the equipment. Councilman Kloesel stated that Section 14 -3 of the Code of Ordinances, states that the City cannot make the pickup if it is done by a commercial firm or organization. Essentially, the City needs to make a change in this ordinance to allow more flexibility. In response to a question from Council, Mr. Lanham explained there are various categories of commercial tree trimmers and there are many situations that the City has experienced. One, the obvious tree trimmer with marked trucks who haul their own debris away. Two, there are people that go door to door and ask people if they would like for them to top their trees. Three, there is a person that does this in his spare time but he has the tools to do this work and he passes the word around. Four, there is a person that lives next door that cuts tree limbs for a neighbor. Mr. Lanham explained that the Administration does not know where to draw the line and would appreciate any guidance that the Council could give because it is a difficult problem. Mr. Lanham pointed out that the landfill charge to the City for one load of brush is $23.75, together with additional labor and truck would probably total $54.00 for one load of tree limbs or brush. In response to a question from Council, Mr. Lanham explained that it is very difficult to enforce the ordinance and he sug- gested that the City either live with it as it is or eliminate it completely. Councilwoman Caffey stated that this is a wonderful service that the City performs and if people are allowed to hire commer- cial cutters who charge less because they do not haul the debris away, this will delay service. Mayor Hutto commented that the City needs guidelines but he is reluctant to change the ordinance because of one particular situation. He further commented that he can see where this can really be abused. Mr. Lanham explained that the revenue in the budget for garbage charges is $720,000. The City's estimated cost for pro- viding the garbage pickup is approximately $705,000 and approxi- mately $380,000 for other trash such as brush and heavy items. Mayor Hutto pointed out that the City will not pick up tree limbs on a vacant lot even though the property owner cuts the limbs. Mr. Lanham explained that they are not paying a garbage charge on that vacant lot. Councilman Kloesel requested that Section 14 -3 of the Code of Ordinances be amended and that that item be placed on the next agenda. He suggested that it be amended to allow a homeowner to hire an individual to cut limbs and provide trash pickup under those circumstances. Councilman Philips stated that Councilman Kloesel ought to make this in a form of motion which Councilman Kloesel was about to do when Mr. Bounds stated that the Administration has a tech- nical problem because the Charter requires that all ordinances be in writing prior to adoption. Council felt that they should consider whether to change the ordinance before the Administration has to prepare an ordinance. Councilman Kloesel moved that the Council direct the Admin- istration to prepare an ordinance. The motion died for lack of a second. 00214 -18 Minutes of the Regular Meeting - February 14, 1980 Consider Ramp for Community Building Councilman Johnson had requested that an item be placed on the agenda to discuss a ramp for the Community Building. It was brought to his attention during the Christmas holidays that the Community Building did not have a ramp for the handicapped to enter the building. The Administration has developed some pro- posed drawings of a ramp that is compatible to the fashion that the San Jacinto Methodist Hospital ramp is constructed. Council- man Johnson felt that this is needed for the handicapped citizens who would like to attend functions at the Community Building. Mr. Lanham explained that this has been discussed before and there is no question that there is a need for a ramp. According to state law, the ramp would have to be 48 inches wide and shall have a grading not greater than 5 %. The ramp shall not have a ' slope greater than one foot rise and twelve feet. Mr. Lanham explained there is approximately $5,000 remaining in one of Council's revenue sharing funds. Council approved this money for providing utilities at Roseland Park which work was accomplished by City forces at a savings. Mr. Lanham estimated the cost of this work to be $5,000 - $6,000. If Council is interested in proceeding with this, the Administration recommended that they be allowed to enter into a contract with the architect that designed these buildings to come up with plans. Mr. Lanham felt that it would not be appropriate to build a ramp that would detract from the buildings. Mayor Hutto inquired if the City had anyone in the Engi- neering Department that would be capable of drawing plans. Mr. Lanham felt that the Engineering Department could draw the plans but they could not really design it to blend in with the build- ing. Mr. Lanham stated that this will be a small job and poten- tial bidders might be good in doing concrete work but building a ramp that would be in the keeping with present buildings might be difficult. Councilman Johnson moved that the Council authorize the Ad- ministration to employ and architect to draw plans for a ramp at the Community Building; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Consider Appropriating Funds to Construct Walkway at West Main Bridge Council dispensed with this item. Consider Request of Goose Creek Consolidated Independent School District for Water Service Outside City Limits Council has received a copy of a letter from Busch, Hutchison & Associates regarding the request of Goose Creek Consolidated Independent School District and also a letter from Don Treuhardt, Building Program Manager for the school district. GCCISD is constructing the George Gentry Junior School north of the city limits on Archer Road and the district is requesting water ser- vice from the City. There are several ways that the school could be served. One would be to construct a six -inch line. If that six -inch line were constructed in order to have fire protection, GCCISD would need to build a five thousand barrel tank with a fire hydrant. The school district felt that this would meet their needs. The estimated cost for building the six inch line to the City's specifications would be approximately x;124,400. Mr. Lanham explained that a six inch line would not be large enough to serve other users in that area if the City annexed the area or for other reasons. The shorter route to go would be to 00214 -19 Minutes of the Regular ;:fleeting - February 14, 1980 tie into the City's new line that is being constructed along Lynchburg -Cedar Bayou Road at Barkaloo Road and go north on Barkaloo to Archer Road, proceed east on Archer over to the school. The alternate that the Administration recommended is that the line be constructed along Lynchburg -Cedar Bayou Road over as far as Sjolander, north on Sjolander and back to Gentry Junior School. Estimated cost for the alternate if a twelve inch line is installed would be approximately $222,000. The Adminis- tration feels the line should be larger than just the size needed to serve the school, since the City will expand in that direction one day. Also, the Administration felt that the water line should go along Lynchburg -Cedar Bayou rather than along Barkaloo and Archer. Recently, the City approved plans for constructing sewer lines to serve that area between Massey Tompkins Road and Lynchburg -Cedar Bayou with a thought that this is an area that will be developed in the near future. The City does not have the money in the budget nor does it have bond funds to pay this $97,600 difference between the estimated cost of the six inch line and the twelve inch line. The Administration proposed that the City take bids both way and at that time, the Council can make a final decision. If the City would choose to go the longer route and pay the difference, the Administration recommended that certificates of obligation be sold to cover the City's share of line. The Administration is working on a policy now that would require anyone who ties onto that line or any other water or sewer line, to pay a charge over and above the tapping fee to tie onto a line. In response to a question from Council, Mr. Lanham explained that the school district would pay their share of the cost of the six inch line and the City would make up the difference. Mayor Hutto stated that he sees an opportunity for the City to get a twelve inch line with participation. Councilwoman Wilbanks moved to authorize the Administration to advertise for bids; Councilman Philips seconded the motion. Councilman Cannon inquired if the private firm supply of Cedar Bayou Park East and West is providing adequate water ser- vice or is that an area that the City needs to look at. Mr. Lanham responded that as far as he knows, water service is adequate for that area, but he suggested that in the future, the Subsidence District will be encouraging them to get off wells. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Consider Authorizing the Administration to Lease Space for the Community Development Program Staff Council had considered, at a previous meeting, authorization for the Administration to lease space for the Community Develop- ment program staff. The Administration had suggested rental of approximately 580 square feet of office space at $.58 per square foot or $336.40 per month. Council had requested that the Admin- istration check the possibility of rental of a portable building. Three portable building companies were contacted with regard to rental of 480 square feet of space which resulted in price quotes ranging from $621 per month to $1,870 per month. Another possi- bility which was considered was the utilization of the old fire station building on Minnesota. The Chief Building Inspector looked at the building to determine a cost estimate to effect repairs. To get the lower portion of the building into condition for use as office space,-the cost would be $15 - 20,000. Com- munity Development funds cannot be expended for remodeling; however, the City could effect the repairs and rent the building 00214 -20 Minutes of the Regular Meeting - February 14, 1980 to the Community Development program. The Administration feels of the three alternatives that the rental of the office space on Market Street leaves more flexibility for the time being and in the next bond program, plans can be formulated to enlarge City Hall. Councilwoman Wilbanks stated that it appears that the rental of office space will be the most flexible solution because this can be leased from year to year. Also, then the City would not be responsible for utilities or upkeep. Councilman Kloesel favored absorbing the Community Devel- opment program into the Engineering or Public Works divisions of the City since staff jobs were contingent on funding. Mr. Lanham responded that this program is very involved and there is more paper work involved than in other programs. Council expressed concerns that the program not only would require office space outside the City Hall complex, but that three staff members are required to handle the paper load and meet all regulations. Councilwoman Wilbanks stated that Council had taken on this duty 1J years ago, and since that time Council has encouraged the Administration and citizens. If Council stops now, there will be no program. Councilwoman Wilbanks questioned if Council should allow this program to continue for awhile longer. Councilman Philips expressed concern with leasing space for the Community Development Program outside the City Hall complex and suggested that rather than move a new program outside that some other department be moved. Mr. Lanham explained that this program was under the direct supervision of Bill Cornelius, Director of Traffic and Planning, who is directly responsible to Air. Lanham. Mayor Hutto recognized Mrs. Edna Oliver, Chairman of the Community Development Advisory Board, who stated that the board has held public hearings where the response has been good, but right at the present time, Mr. Fletcher, the Community Develop- ment planner, has a small corner from which to work in the Planning Department and at present is using the secretary to the Director of Planning, which means his work must be scheduled. People who might be interested in the program cannot come in to talk with Mr. Fletcher. There is no space for conferences. Mrs. Oliver concluded with a plea for Council approval of office space so that this program can get off the ground. Councilman Kloesel stated that he felt that City Council should take care of the needs of Baytown. Councilman Johnson moved to accept the recommendation of the Administration to lease office space on Market Street; Council- woman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Abstained: Councilman Kloesel T1TL E: PLANTS FOR WEST TEXAS AVENUE PARK B r D� 802 -35 ' DATE 2-7-so - 9:3o a.m. QTY � DESCRIPTION CITY OF BAYTOWN .. 610 TABULATION. Nil EXTENDED UNIT pR CE D � PRICI LICE PRl GROSS TOTA L LESS DISC. NET IOTA L � r•� r� /�R.. . 1 EXTEND D � UNI i �� PLANTS FOR WEST TEXAS AVE. PARK - 1, l00 2 gal. Indian Hawthorne $13.50* $1,350.00 $ 6.50 $,650.00 $ 8.33 $ 833.00 2, 20 5 gal. Pampus Grass 13.50 270.00 9.50 190.00 9.75 195.00 3. 50 5 ga l . Juniper ....._ 13.50 675.00 9.50 475.0.0 `� _ �> 9.75 487.50 '- !� 20 5 ga 1. Penc i 1 Juniper No Bid ._ - 9.50 190.00-` 9.75 195.00 , 5, 25 5 gal. Crepe Myrtle 15.00, 375.00 11.00 275.00 9.75 243.75 6, 10 5 gal. Carolina Laural Cherry - 15.00 '150.00 10.50 - 105.00 13.33 133.30 _ � 7• 20 12' -15' Loblolly Pine 190.00 ** 3,800.00 75.00 1,500.00 75.00 1,500.00 _ +� TOTAL BID: 6,620.00 �. $3,385.00 $3 ,587.55 a a� . DELIVERY A.R.O. . 14 days Not giv n '30 days U � * 5 gal. size - ** Slash Pine • • � GROSS TOTA L LESS DISC. NET IOTA L � r•� r� /�R.. . 1 EXTEND D � UNI i �� .� CITY OF BAYTOWN TITLE LAYGROUND E UIPMENT BID TABULATION e►o: 02-3 OATE� 2 -7 -80 -- 9:30 a . m. . PLAYGROUND EQUIPMENT 1, 2 ca. Whirl _ $573.50 $ 1,147.00 $549.00 $ 1,098.00 $ $ No Bid 2, 1 ea. Tot Swing 523.00 523.00 No Bid 3, 4 ea. Saddlemate Units 143.00 - 572.00 139.00 556.00 153.00 612.00 4, 2 ea. Buck -a -Bout � 802.00 1,604.00 777.00 1,554.00 No Bid .. I 5, 4 ea. Aluminum Park Benches 88.00 352.00 142.00 568.00} No Bid 6, 2 ea. Cliff Hanger Bridge _ 731.00 1,462.00 678.00 1,356.00 619.00 1,238.00 i 7 1 ea. Play Tower Wood Unit 1,266.00 - 1,267.00 No Bid � 2 ea. Basketball Backboard, Goal E Sup 323.00 646.00 .317.00 _ 634.00 506.50 1,013.00 8• 943.00 1 1.,073.00 � No Bid +� 9, 1 ea. Arch Swing � 10, 1 ea. Multi Tower Wood Unit 3,081.00 2,864.00 No Bid ,� 11. 1 ea. Athletic Backstop 1,217.00 1,375.00 No Bid � 12. 1 ea. Metal Park Shelter 1,756.00 1,747.00 No Bid � 13, 4 ea. Wood Shelter � 730.00 2,920.00 630.00 2,520.00 No Bid � ,� :: TOTAL BID: $17,489.00 $17,135.00 $ 2,863.00 DELIVERY A.R.O. 30 - 45 days 30 - 45 days 30 day , *Should 11 Game *If away ed all item I Time equ pment bid bid desc unt � be award d deduct $300.00 $1,000.0 GROSS TOTA L LESS DISC. • NET T4TA L PERSENAIRE PARK 8 P. VAUGHAN b ASSOCIATES KNORI ASSOCIATES TEM QTY � DESCRIPTION UNI EXTENDED nn.nc na��•c UNIT Ex7EN0E0 DOMR PRlCF UNIT PRICE N PRl UNI N UNIT X7 NDED PLAYGROUND EQUIPMENT 1, 2 ca. Whirl _ $573.50 $ 1,147.00 $549.00 $ 1,098.00 $ $ No Bid 2, 1 ea. Tot Swing 523.00 523.00 No Bid 3, 4 ea. Saddlemate Units 143.00 - 572.00 139.00 556.00 153.00 612.00 4, 2 ea. Buck -a -Bout � 802.00 1,604.00 777.00 1,554.00 No Bid .. I 5, 4 ea. Aluminum Park Benches 88.00 352.00 142.00 568.00} No Bid 6, 2 ea. Cliff Hanger Bridge _ 731.00 1,462.00 678.00 1,356.00 619.00 1,238.00 i 7 1 ea. Play Tower Wood Unit 1,266.00 - 1,267.00 No Bid � 2 ea. Basketball Backboard, Goal E Sup 323.00 646.00 .317.00 _ 634.00 506.50 1,013.00 8• 943.00 1 1.,073.00 � No Bid +� 9, 1 ea. Arch Swing � 10, 1 ea. Multi Tower Wood Unit 3,081.00 2,864.00 No Bid ,� 11. 1 ea. Athletic Backstop 1,217.00 1,375.00 No Bid � 12. 1 ea. Metal Park Shelter 1,756.00 1,747.00 No Bid � 13, 4 ea. Wood Shelter � 730.00 2,920.00 630.00 2,520.00 No Bid � ,� :: TOTAL BID: $17,489.00 $17,135.00 $ 2,863.00 DELIVERY A.R.O. 30 - 45 days 30 - 45 days 30 day , *Should 11 Game *If away ed all item I Time equ pment bid bid desc unt � be award d deduct $300.00 $1,000.0 GROSS TOTA L LESS DISC. • NET T4TA L T1TL E: 0� -AL TIRE s TUBE CONTRACT • B t D� DATE January. 31, 1980 FrVI� QTY � DESCRIPTION G1TY OF BAYTOlNN B1D TA6ULAT10N ENERAL TIRE CO # B. F. GOODRICH CITY TIRE SERNI�C�E UNIT EXTENDED UNIT EXTENDEO oo I c DAtrF ANNUAL TIRE CONTRACT 25 ea. E70 x14 -B $ 35.87 $ 896.75 31.57 89.25 38.99 $ 974.75 15 ea. ER78 x 14 -B - 2 480.2 _ IJo Bid 41.99 3,149.25 75 ea. 225/70 R15-t3 2. 0 2 46 0 53•S5 4,016.25, 54.98 4,123.50 45 . t 4 451.50 ..�� Z,]0 •- 43.99 439.90 10 ea. H70 x 15 -8 6,g _• 1 10 0 57.68 1,730.40 "} 52.95 1,588.50 •' 30 ea. 225/758 15-4 •. �� 4 �_ X9.23 1,578.42 37.95 2,049.30 54 ea. 670 x 15 -6 15 ea. 700 x 15 -8 - _ �7.�9 S��DO_._ 38.70 580.50 48.99 734.85 750 x 15 -6 � 52.20_._.. 2�51Or00__. •108.78 5,439.00 69.69 3,484.50 50 ea. 4 4pZ,_6.8 45.44 1•;454.08 52.99 1,695.68 32 ea. 750 x 16 -8 499.70 10 ea. 800 x 16.5 -6 �4�_37 433 �]_4__ 46.40 - 464.00 49.97 117.98 2 ea. 875 x 16.5 -6 51.13 102.26 58.99 4 2 11L x 165E -10 81.23 649.84- 8b.38 691.04 8 ea. � 90.87 1,817.40 109.98 2,199.60 20 ea. 825 x 20 -10 _104.18 2_,083....60_ -_ -. 107.74 2 , t 54.80 126.99 2 , 539.80 20 ea . 900 x 20 -10 10 3 6 -x.559 � 80 .__.. 145.04 8 , 702.40 149.99 8 , 999.40 60 ea. 1000 x 20 -12 �--� 8 ea. 1100 x 22.58 -14 20 .46 1 6 .68 213.13 1,705.04 274.91 2,199.28 10 ea. 1300 x 24 -10 226.50 2,265.00 220.83 2,208.30 265.79 2,657.90 12 ea. 13.6 x 2881 -6 157.81 1,893.72 �_.__ No Bid 142. 0 1 10.00 12 ea . 14.9 x 2484 -6 •Y155.57 1, 866.84 __]_5422..021.04 189.96 2, 279.52 230.52 2,766.24 252.70 3,032.40 21 2 6 .40 12 ea. 17.51 x 2484 -8 2 1 _48 209.89 2,518.68 12 ea. 16.9 x 2484 -6 -180.48 2,165.76 209�Z9 -�� 7 2,519,88 1b.9 x 3081 -8 ,�]4•$ 2_,SZL.Z -. No Bid •`•209.99 12 ea. 1 l .10 No Bid No Bid 10 ea. 8- 1684 -TR No Bid 41.10 411.00 10 ea. 6- 1284 -TR 24.60 246.00 All prices are firm for one year Does n t meet *Does n t meet speci ications specif cations DELIVERY A.R.O. 7 days 7 days 95% wit in 1 hour �• GROSS TOTAL LESS DISC. • NET TOTA L �1 IVFRY UNI