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1979 10 11 CC Minutes91011 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 11, 1979 The City Council of the City of Baytown, Texas, met in regular session on Thursday, October 11, 1979, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following members in attendance: Fred T. Philips Jimmy Johnson Ted Kloesel Mary E. Wilbanks Eileen Caffey Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Scott Bounds Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk The meeting was called to order and the invocation was offered by Councilman Allen Cannon. Minutes Councilwoman Wilbanks moved for the approval of the minutes of the executive session and regular meeting of September 27, 1979; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Receive Petitions None. City Manager's Report Harris County Flood Control District - Work in Craigmont Area - At the last Council meeting, Council requested a report from the Harris County Flood Control District each two weeks regarding flood control work in the Craigmont area. The Flood Control District does have a crew working in the vicinity of the Craigmont ditch and the west fork of Goose Creek cleaning the ditch. The crew was working on the north side of Lantern Park this week clearing brush and trees. After the brush is cleared, the ditch will be deepened. There is a crew working clearing the west fork of Goose Creek beginning on the north side of Quail Hollow proceeding north toward Cedar Bayou Lynch- burg Road. Eventually, the area will be cleared to the Highlands Reservoir. Buoys - The buoys are out of place and approximately half are missing; therefore, the Administration has requested that the permit be amended to provide that the buoys be located where presently situ- ated. Also, an extension of time has been requested in the event the buoys must be relocated to the original permit location. A determin- ation has been requested from the State as to whether the buoys are necessary. The Administration will be reporting to Council as addi- tional information is obtained. 91011 -2 Minutes of the City Council Meeting - October 11, 1979 Sliplining Project - Approximately 843 feet of polyethylene liner has been pulled between Alabama Street and Utah and between Kentucky and Durrain Ferry Road. Councilman Philips reported to the Administration that where streets have had to be penetrated to perform sliplining, repairs to the streets have not been up to standard. He requested that the Administration make certain that the streets are thoroughly patched after sliplining is completed. Houston Lighting and Power - The hearing on the Houston Lighting and Power Company's rate request has been scheduled for the next Council meeting at 7:00 p.m. Texas Municipal League Annual Conference - Notice of the annual Texas Municipal League Annual Conference was placed at each Council place. All Council members desiring to be pre- registered should notify Mrs. Hall by Monday. Police Computer - Bids will be received on Friday, October 19 for the police computer. Questions or Comments Regarding City Manager's Report In response to an inquiry from Councilman Philips regarding the City's role in correcting problems related to flooding in the Craigmont area, Norman Dykes, Director of Public Yorks and City Engineer, reported that since the last meeting the drainage crews have surveyed the Craigmont area for problems. The three page report which had been developed by the Public Yorks Department indicated that the pipes in the Craigmont Subdivision for the most part are clear except at the outfall where there is considerable debris and silt, but this is due to the County ditch which is to be cleared and deepened. Until that ditch is cleared and deepened, there is no need to clear the pipes. However, as soon as the county gets its portion of the project completed, the city forces will move in to clear the pipes. In fact, probably the problem can be cured by simply washing the pipes. Mr. Horace Francis Did Not Appear Mr. Horace Francis had requested to appear but was not present. Mr. L. J. Oman Appeared Mr. Oman appeared before Council to request that Council waive a restriction concerning streets. Scott Bounds, City Attorney, explained the events which preceded Mr. Oman's appearance before Council. In February, 1978, City Council was considering amend- ments to the Subdivision Ordinance. At that time, the proposed ordinance was sent back to the Planning Commission for study of the planning area. In March, 1978, Mr. Oman spoke to various City officials about subdividing property on Cedar Bayou- Lynchburg Road. In July, 1978, City Council amended the Subdivision Ordinance, which broadened the definition of subdivision to prohibit "red flag - type" subdivisions. Included in these amendments is the prohibition of subdividing without Commission approval. These building restric- tions are enforced by withholding building permits and water and sewer service to property that is subdivided in violation of standards established in the ordinance. In October, 1978, approx- imately four months after the adoption of the ordinance, fir. Oman sold lots in violation of the requirements of the Subdivision Ordinance adopted in July. After that time water and sewer service was refused to certain persons desiring to build on those lots. 91011 -3 Minutes of the City Council Meeting - October 11, 1979 In April, 1979, the Administration presented, through the Planning Commission, a small subdivision ordinance to provide a different set of standards for anyone desiring to subdivide a small area of land into six or fewer lots. Council held a work session on the proposed small subdivision ordinance and then sent it back to the Planning Commission for study. In June, Mr. Oman visited with the City Attorney about getting water and sewer service to the small subdivision on Cedar Bayou- Lynchburg Road. The City Attorney advised Mr. Oman at that time that in his opinion the sale of the property was in violation of the subdivision ordinance, because the sale was after the adoption of the ordinance. Also, the Attorney notified Mr. Oman that the Planning Commission was considering amend- ments to the ordinance which might allow the subdivision of small areas of land into six or fewer lots, and suggested that Mr. Oman appear before the Planning Commission in that regard. In August, 1979, the Planning Commission appointed a committee to make a recommendation to it regarding small subdivisions and at the present time, the committee is studying what should be done with regard to subdividing small areas of land. The manner in which the current ordinance is structured provides that a tract or parcel of land could be grandfathered in under the old ordinance if a plat had been filed with the Planning Commission or if the lots were sold prior to the adoption of the ordinance. Mayor Hutto mentioned that it is customary for the Council to receive a recommendation from the Planning Commission on matters such as this. The Mayor also mentioned that the Chairman of the Planning Commission had requested a work session be arranged between City Council and a committee of the Planning Commission to discuss proposed changes in the subdivision ordinance; therefore, Mayor Hutto suggested that perhaps Council could cover this matter at the same time. A work session was scheduled with the Subcommittee of the Planning Commission for 5:30 p.m. on October 25, just prior to the Council meeting. Councilman Cannon pointed out that in the previous work session, the Planning Commission did have a recommendation which the Council was not ready to accept. Council, at that time, had some reservations about allowing four, five or six lots to be subdivided because of the various problems caused by subdividing small acreage. Speaking for himself, he stated that before he would be willing to consider an exception, he would like to meet with the Planning Commission again. Council invited Mr. Oman to be present for the work session on October 25. In response to an inquiry from a gentleman in the audience who owns one of the tracts which were sold by Mr. Oman, Councilman Kloesel stated that he felt that Council would be ready to act immediately upon recommendation from the Planning Commission. Ordinance - Amending Chapter 11, "Electrical Code," Section 11 -1, Membership; Appointment Presently, the makeup of the Electrical Board includes the position of electrical engineer employed by the city's public utility company. The Administration had been asked to put an item on the agenda to change this position to that of electrical engineer. Mr. Lanham had spoken with Jim Schafer, District Manager of Houston Lighting and Power Company, who stated that he was unable to locate a prospective board member who worked for Houston Lighting and Power and resided in the City limits of the City of Baytown. Councilman Kloesel felt that there should be a representative from Houston Lighting and Power Company on the Board in the slot of electrical engineer. He pointed out that provisions could be made so that the electrical engineer from the utility company is not required to reside within the city limits. On new construction, the areas that are primarily inspected and the areas that the Board deals with, Houston Lighting and Power is involved. 91011 -4 Minutes of the City Council Meeting - October 11, 1979 Mayor Hutto stated that he had received calls from persons who stated emphatically that this position could be filled by any electrical engineer and that any information necessary from Houston Lighting and Power could be acquired by telephone. Councilwoman Wilbanks mentioned that it would be possible for the electrical engineer to be an ex- officio member which would resolve the residence problem. Council seemed to feel that an ex- officio member may not be as active as he should be. Councilman Kloesel felt that the expertise from the utility company is necessary on the Board to assure proper installation. Councilman Kloesel moved that Position No. 1 remain electrical engineer from the utility company and that the members of the board serving in Position Nos. 2, 3, 4, and 5 shall be residents of the City of Baytown and that all members shall be appointed by City Council. The motion died for lack of second. Councilman Kloesel stated that if Council intended to vote on this item, he would like to see the position changed to electrical engineer in the building /construction field, or changed to master electrician or journeyman. Councilman Cannon stated that he would have no problem with making Position No. 1 more restrictive to the construction industry. Councilman Philips stated that if the word, preferably, were inserted in the ordinance, this would solve the problem. To change the position to electrical engineer in the building /construction industry would only set the standards too high bringing about the same problem of locating someone to fill that position. Councilman Philips stated that the terminology that.is required for the ordi- nance would be the individual employed by Houston Lighting and Power Company who is concerned with the quality of commercial and home power distribution and who resides within the city limits of Baytown; Councilman Kloesel concurred, but stated that those are the persons who do not reside within the city limits of Baytown. Councilman Philips stated that he would prefer to have an individual who resides in Baytown to serve on the Board. Councilman Kloesel responded that one answer would be to change the position to that of master electrician or journeyman. Councilman Philips stated that since Council Kloesel did have some concern that preferably the position should remain that of electrical engineer from the utility company. The ordinance could be written so that Council would first seek to fill Position No. 1 with an electrical engineer from the utility company, but in the event that this would not be possible, the position could be filled by whomever Council chose. Mr. Lanham stated that the Administration would work on the ordinance and present several possibilities for Council consideration. Bid on Annual Water and Wastewater Supplies Contract The Administration recommended that bids be rejected and the contract be readvertised since some errors were contained in the specifications. Bids were not received on many of the items; therefore, the Administration would like to rebid the contract and divide the contract into smaller increments. Council had no objections. Councilman Philips did request that in the future the address of each business be included on the bid tabulation form and the delivery basis. 91011 -5 Minutes of the City Council Meeting - October 11, 1979 Ordinance - Awarding the Bid for Rear Loading Solid Waste Collection Vehicles Eight bids were received for the purchase of two rear loading solid waste collection vehicles. The low bidder is Baytown Motors for a total of $56,022.36 with a $450 deduction if $10,000 is paid when the cab and chassis is delivered to the body manufacturer and another $100 deduction if the remaining amount is paid upon accep- tance of the vehicle. The Administration recommended acceptance of the low bid, with the options so that the bid of Baytown Motors is $55,472.36. The City has used GMC products in the past with no problems. Councilman Kloesel moved for adoption of the ordinance awarding the bid to Baytown Motors; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2746 AN ORDINANCE ACCEPTING THE BID OF BAYTOWN MOTORS, INC. FOR THE PURCHASE OF TWO (2) REAR LOADING SOLID WASTE COLLECTION VEHICLES AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FIFTY -FIVE THOUSAND FOUR HUNDRED SEVENTY -TWO AND 36/100 ($55,472.36) DOLLARS. Councilman Cannon requested that the Administration check to be certain that it would be to the City's advantage to exercise the option prior to doing so. Bid tabulation attached as Attachment "A." Ordinance - Awarding Bid for Annual Storage Battery Contract Two bids were received for the annual storage battery contract. Only one bidder bid the entire list -- Auto Parts Company of Baytown. Ten companies were mailed specifications and all companies were contacted by telephone prior to the bid opening; therefore, the Administration felt that there would be no advantage to readvertising for bids. The Administration recommended the bid be awarded to Auto Parts Company. Councilman Johnson moved for the adoption of the ordinance; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2747 AN ORDINANCE ACCEPTING THE BID OF AUTO PARTS COMPANY FOR THE PURCHASE OF ESTIMATED QUANTITIES OF STORAGE BATTERIES ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. Bib tabulation attached as Attachment "B." 91011 -6 Minutes of the City Council Meeting - October 11, 1979 Ordinance - Amending Chapter 33, "Urban Rehabilitation Standards," to Alter Notice Procedure The City Attorney feels that this change will strengthen the due process provisions of the code. The change provides that a registered letter will be forwarded to the owner listed on the City's tax roll, plus a letter will be forwarded to the occupant or leasee. The letters will be forwarded by certified mail, indicating the City's intent to demolish the structure. If this notice is returned unclaimed, then the notice will be published in the local newspaper and will be posted on the door of the building. Once these requires have been met, the building can be demolished. At present, notice requirements do not provide for publishing or posting of the notice. The Admin- istration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Council- woman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2748 AN ORDINANCE AMENDING CHAPTER 33, "URBAN REHABILITATION STANDARDS ", OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN TO ALTER NOTICE PROCEDURE. Resolution - Approving Nominations to Harris County Tax Appraisal District The deadline for local governments to nominate persons to be considered for election to the appraisal district board is October 15. Harris County Mayors' and Councilmen's Association has encour- aged the various units of government to nominate their candidates. A committee representing the cities, schools and county will get together to recommend to the various units of government a list of nominees. Therefore, it is not necessary that the City of Baytown make a nomination, but that is Council's privilege. In November, Council will be able to vote on the names submitted. Mayor Hutto explained that in light of the school district's nomination of Mr. Fred Hartman, he had called Mr. Hartman to determine if Mr. Hartman would be willing to serve in that capacity. Mr. Hartman has indicated a willingness to serve. Councilman Philips moved that the name of Fred Hartman be submitted as the City of Baytown's nomination for the office of Director, Harris County Appraisal District, for the term beginning January 1, 1980. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None RESOLUTION NO. 698 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, NOMINATING FRED HARTMAN FOR THE OFFICE OF DIRECTOR, HARRIS COUNTY APPRAISAL DISTRICT, FOR THE TERM BEGINNING JANUARY 1, 1980. 91011 -7 Minutes of the City Council Meeting - October 11, 1979 Consider Nominations to Chamber County Tax Appraisal District The Administration recommended that no nominations be made to the Chambers County Tax Appraisal District. The Council will be able to vote on the list of nominees. No action was taken by Council. Resolution - Authorizing Grant Application for Continuation of Senior Citizens Taxi Program Dan Savage, Assistant City Manager, explained that the City of Baytown has applied for grant funds from the Area Wide Agency on Aging in the past for the senior citizen taxicab program. In the past, the Administration has been advised that the City could only apply for funding for a total of three years. In the last several months, it has come to the Administration's attention that if a waiver is approved at the State level and if the City is able to justify to the State the need for continuing this program, it is possible to secure fourth year funding. That is what the Admin- istration will be applying to receive if approval is authorized by Council. The application that will be submitted will cover the period from January 1 through December 31, 1980. A total of $19,800 is being sought in grant funds from the agency which is sixty (60 %) percent of the total annual cost -- $33,000. The City's share is the remainder which is $13,200. This would allow the City to continue the taxicab program as operated in the past. The big adjustment is due to the taxi rates adopted by Council in July. The average cost per ride is approximately $2.75. The projection is that 1,000 rides per month will be provided. Approximately, 480 -490 people are now registered in the program and it is anticipated that that figure will increase to approximately 540. Councilwoman Wilbanks stated that she would like to see the City apply for this fourth year funding and moved for the adoption of the resolution. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None RESOLUTION NO. 699 A RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO MAKE APPLICATION TO THE HOUSTON- HARRIS COUNTY AREA AGENCY ON AGING FOR GRANT FUNDS IN THE AMOUNT OF NINETEEN THOUSAND EIGHT HUNDRED AND N01100 ($19,800) DOLLARS FOR THE CITY OF BAYTOWN SENIOR CITIZENS' TAXICAB PROGRAM. Consider Priority Listing for Installing Signals at Railroad Crossings At the last Council meeting, Council had requested that the Admin- istration make a survey of the railroad crossings and develop a priority list of those that should be signalized. According to the priorities, the crossings needing immediate attention are South Pruett, East Fayle, West Gulf, and West James. Others where signalization is desirable are West Sterling, West Defee, West Texas, Oak and Carnegie Streets. All of these are Southern Pacific crossings. The Missouri Pacific crossings where signalization is desirable, but not top priority are East Gulf, East Pearce and East Republic. The Administration recommended approval of the priority list. 91011 -8 Minutes of the City Council Meeting - October 11, 1979 In response to an inquiry from Council, Mr. Cornelius, Director of Planning and Traffic, explained that there would be a problem with signalization at Sterling, Defee and Texas Avenue because the engine is parked at those locations during the night which would keep the signal activated. Not only was volume of traffic considered in the priority listing, but type of traffic, and visual obstructions. The problem could be resolved where the signal is turned off at night, but this would mean having to rely on the conductor to reactivate the signal. Plus, this would mean that the signals would need to be located too near the intersections to give proper warning to the approaching motorist. Councilman Cannon inquired if perhaps more lighting at the low priority crossings would be helpful. Mr. Cornelius responded that the State will soon be in the process of upgrading markings for j railroad crossings. Councilman Cannon moved for the adoption of the resolution to request Southern Pacific to signalize the lour intersections listed by the Administration as priorities; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilman Philips mentioned the Decker Drive crossing and asked that the Administration check with the State concerning possible signalization. RESOLUTION NO. 700 A RESOLUTION REQUESTING SOUTHERN PACIFIC RAILROAD TO SIGNALIZE THE INTERSECTION OF THEIR RIGHT OF WAY WITH FOUR CITY STREETS. Consider Priority Listing for Drainage The Director of Public Works and City Engineer, Norman Dykes, addressed Council concerning a drainage study and made the following recommendations: That the following projects be constructed by contract forces with $457,835 still available in 1975 Bond monies. 1. Add additional storm sewer pipe and box inlets for East Ward Road at an estimated cost of $351,300. 2. Construct additional storm sewer system for Ward and Kilgore Road intersection at a cost of $40,900. 3. Retain engineering study for East Fayle and Danubina Street drainage problems at an estimated cost of $5,000. , Engineering and contingencies are estimated to cost $60,635 for the above projects for a total of $457,835. That the $362,800 now available in the 1979 -80 Budget and in Revenue Sharing which was designated for drainage work by contract forces be expended toward the following projects. 1. Reconstruct and enlarge inlet boxes in Craigmont, Allenbrook, County Club Subdivisions at an estimated cost of $90,000. The plans are to order 65 inlet boxes with six to ten foot openings to allow the water to flow from the streets into the drainage system. 91011 -9 Minutes of the City Council Meeting - October 11, 1979 2. Construction storm sewer system for East Schreck Street at an estimated cost of $50,000. This project has been on the drainage list and is a carry over project from last year. 3. Construct additional storm sewer system for Texas Avenue drainage project at an estimated cost of $150,000. This will alleviate the flooding problem experienced in the vicinity of Culpepper Furniture. 4. Construct major outfall ditch from Baker Road to Bayway Drive and acquire easements to do this work at an estimated cost of $30,000 for the pipe. Right of way, engineering and contingencies costs are estimated to be $42,800. That the balance of the projects be accomplished by City forces, utilizing the $205,000 budgeted for drainage materials. The remaining projects are broken into major - city forces and minor - city forces as follows: 1. Construct ditch along east side of railroad and install 2 sets of 36" pipes under Massey Tompkins Road to alle- viate drainage problems experienced in the Hollaway Addition. Cost for materials - $5,000. This project is in progress at the present time. 2. Enlarge and construct additional storm sewer system for Greenwood Drive Drainage at an estimated cost of $4,000 in materials. This project is also in progress. 3. Install 36" storm sewer system in easement on Hillhurst Drive to improve drainage for the Parkridge Bend Sub- division. The estimated cost for materials is $10,000 and the time required is estimated at 7.5 weeks. 4. Construct outfalls from Allenbrook Drive to Goose Creek to improve drainage for the Allenbrook Subdivision. The estimated cost for materials is $13,000. 5. Enlarge box inlet openings on Dwinnel and Colby Streets. The estimated cost for materials is $5,000 and the time required is estimated at 2.5 weeks. 6. Extend storm sewer system and build inlet boxes for Arrowhead Drive at an estimated cost of $1,275. The time required is estimated at 2.5 weeks. 7. Extend existing which will requ materials. 8. Construct storm on Azaela Drive Estimated time storm sewer system for Cobblestone Lane ire 3 weeks at a cost of $2,670 for sewer system to flow water to the north at an estimated material cost of $3,000. - 5 weeks. 9. Storm sewer system on west side of First Street from Sterling to West Republic at an estimated cost for materials of $16,000. 10. Construct storm sewer system in outfall ditch between North Holly and North Burnett (400' - 30" pipe). The estimated cost is $12,000 for materials. Time required - 3.5 weeks. 91011 -10 Minutes of the City Council Meeting - October 11, 1979 The minor - city forces list consists of fifteen projects. Of those projects, five can be accomplished without any expen- diture of funds toward materials. These five projects involve the cleaning of ditches along outfall ditch -- between Arbor and Wooster Streets, McKinney Road from Highway 146 to Massey Tompkins, Carver Jones School Ditch along railroad south of Carver Jones School and west of Lee Drive, Travis Street, and the construction of a shallow ditch on Ward Road to relieve residents fronting Echols Drive. Other minor projects include: $600 to clean ditches on Steinman, $3,300 to clean ditches on Douglas Street, $17,000 to clean ditch and reset driveways from county ditch to Chaparral Drive on Massey Tompkins Road, $13,700 to clean ditches and replace driveway pipes along Crosby -Cedar Bayou Road, $8,200 to clean ditches on Airhart and reset drive- ways -- tie into new storm sewer system, $15,000 to clean ditches and reset driveways on both sides of Kilgore Road, $12,700 to clean ditch and reset pipe on Timber Lane, $4,000 to clean ditch and reset driveways, bore two railroad crossings on Griffin, between Neal and Dailey Streets, $4,300 to clean ditch and reset driveways from Roseland Park to Tri- Cities Beach Road. Miscel- laneous and contingencies are estimated to be $38,755 for a total of $205,000 to be utilized by city forces for materials. Mr. Dykes pointed out that the Administration had established a high goal, but he felt that the work could be accomplished as projected. Councilman Cannon inquired if all areas where homes had been flooded were covered? Mr. Dykes read the projects which are not included in the recommendation as follows: 1. Ward and Tenth Street - Box culvert - $853,000; 2. Narcille Drive - Storm sewer - $400,000 (The work on East Texas will help this problem); 3. Glen Meadow Addition - Storm sewer - $360,000; 4. Mockingbird Lane - Additional storm sewer and box inlets - $61,900; 5. Alexander /Ward Road - Additional storm sewer - $65,500; 6. Eva Maude - Storm Sewer - $388,000; 7. Ward Road /Beaumont Street to Houston Lighting and Power - Additional storm sewer - $420,000; 8. Beaumont Street and intersections along Beaumont - $529,000. Of those projects, the only area where homes have been flooded in the past is the Glen Meadow area. Five or six homes were flooded. Councilman Cannon felt that the $150,000 which had been recom- mended for the Texas Avenue project would be better spent toward resolving the flooding problem in Glen Meadow. Mr. Dykes explained that the Glen Meadow Subdivision was divided so that half of the project could be performed with the $150,000, but there would not be enough money to complete the entire project. Councilman Johnson concurred and stated that he would like to find the money for this project. Councilman Philips felt that it might be well to hold the $150,000 in reserve until the money situation could be surveyed for additional possibilities. 91011 -11 Minutes of the City Council Meeting - October 11, 1979 Mr. Lanham stated that the Administration needed authorization for Busch & Hutchison to proceed with projects listed under 1975 Bond Program. Councilman Johnson moved to authorize Busch & Hutchison to perform the necessary engineering work; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Mr. Dykes stated that approval of the priority list was needed. Councilman Cannon moved for approval of the priority list with the exception of Texas Avenue; Councilman Johnson seconded the motion. Councilman Kloesel moved to substitute a motion to include Texas Avenue; Councilwoman Wilbanks seconded the motion. Councilman Kloesel pointed out that the City can borrow money without holding a bond election. He also pointed out that if Council deleted the Texas Avenue portion from the drainage priority listing, there still would not be enough money to perform the Glen Meadow project. The vote on the substitute motion follows: Ayes: Council members Philips, Kloesel, Wilbanks, and Caffey Mayor Hutto Nays: Council members Johnson and Cannon Councilman Kloesel requested that this item be placed on the agenda for the next Council meeting. Consider Revised Travel Policy During the budget work session Council had tentatively agreed to increase the travel allowance for travel outside the county from $.15 to $.20 per mile. In addition to this change in the City's travel policy, the Administration recommended that Council consider changing the guidelines for reimbursement of monthly expense claims for Council members. A study committee on Council expenses reviewed the policy of reimbursing Council members for their expenses in October, 1970. At that time, Council endorsed the policy of paying Council members up to $100 per month and paying the Mayor up to $150 per month for expenses associated with their City duties. The Admin- istration recommended that Council consider increasing the amount of reimbursement to $150 for Council members and $200 for the Mayor due to the inflation factor. Councilman Kloesel requested that the items be treated separately. Councilman Johnson moved to adopt the travel expense policy for City employees of $.20 per mile traveled outside the county; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilman Johnson moved that the monthly amount for which Council members may be reimbursed be increased to $150 and the monthly amount for which the Mayor may be reimbursed be increased to $200; Councilman Philips seconded the motion. 91011 -12 Minutes of the City Council Meeting - October 11, 1979 Councilman Kloesel felt this amount to be excessive and stated that each request should be presented with an itemized statement. It was explained that this is the current policy. The vote follows: Ayes: Council members Philips, Johnson, Wilbanks, Caffey and Cannon Nays: Councilman Kloesel Mayor Hutto Consider Authorizing Advertising for Bids for Construction of Storm Drainage Inlet Boxes The Administration is requesting authorization to advertise for bids for construction of storm drainage inlet boxes in Craigmont, Allenbrook and County Club Subdivisions. The specs will call for construction of 65 boxes with throat openings of 6, 8 and 10 feet; 38 boxes are needed for Craigmont; 18, for Country Club and 5, for Allenbrook. Councilwoman Wilbanks moved to authorize the Administration to advertise for bids for construction of storm drainage inlet boxes; Councilman Philips seconded the motion. Councilman Cannon stated that appproximately $90,000 will be expended toward construction of larger storm drainage inlet boxes and from this, it is evident that the subdivision standards need to be revised to require that the storm drainage inlet boxes are compatible to the drainage system; Councilman Philips concurred. The vote follows: Ayes: Council members Philips, Johnson, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilman Kloesel not present. Consider Application of Houston Mid - Stream for U. S. Army Dredge Permit Scott Bounds, City Attorney, reminded Council that at the last meeting, Council had been informed of an application of Houston Mid- Stream for U. S. Army Dredge Permit to dredge in an area near the Lynchburg Ferry. The Administration submitted a letter to the Corps indicating that the City of Baytown would request a public hearing and specified certain information that was needed to determine whether that request should be withdrawn. The Corps received the hearing request and had requested that Houston Mid - Stream provide the City of Baytown with the information requested and gave the City 45 days to determine whether to continue with the request for public hearing. The project engineers for Houston Mid- Stream are Diamond Inc. and they have been very cooperative in providing information requested. All City officials have been invited out to look at the operation. Houston Mid - Stream is a fuel handling firm operating at 815 Lynchburg Road. The existing facility has been in operation for approximately three years. The primary business is to fuel ships and tugs while docked at any dock along the Houston Ship Channel. Little fueling is done directly at their dock. The company owns a tug and barge which transports the fuel to the ship. Erosion has caused the company to lose approximately three foot annually of their waterfront. The company is proposing to build a bulk- head to retard the erosion process. The dredging will be used as fill behind the bulkhead. The Texas Department of Water Resources has notified the City that they do not believe the proposed work 91011 -13 Minutes of the City Council Meeting - October 11, 1979 will cause a violation of Texas Water Quality Standards, but they did impose additional restrictions on the manner in which the dredging was to be performed. No information has been received on other interested agencies regarding their analysis of this location, but Mr. Handley indicates for Diamond Inc. that all federal, state and local agencies other than the City of Baytown have approved this project. If Council desires additional infor- mation in order to analysis whether the public hearing should be pursued, the Administration would like to obtain that request in order to get that information. Councilman Cannon inquired if this company would be in a position to pollute Burnett Bay should there be an oil spill? The company is not actually located on Burnett Bay. The permit application was in error in that respect. The company is located adjacent to the Lynchburg Ferry. Mr. Handley indicated that there would be no waste discharge into Burnett Bay; however, there would always be the possibility of spillage. The fuel loading equipment and facility have been approved by the Coast Guard and are designed to minimize spillage. Mayor Hutto pointed out that there is always the threat of spillage in the event of mishap along the channel. Jean Shepherd from the Brownwood Civic Association was recognized by Mayor Hutto. She informed Council that there were civic associations who had requested public hearing on this. Mrs. Shepherd was of the opinion that the company would be dredging Burnett Bay for fill which could destroy a natural barrier. Tom Handley with Diamond Inc. was present and stated that the dredging would be carried out directly in front of the bulkhead. Council reviewed the map to determine exactly where the company is located and where the dredging is to take place. The City Attorney explained that there would be a great deal of expense and inconvenience involved in the public hearing. Houston Mid - Stream has been very cooperative in providing any information requested. The staff has spoken with some of the other governmental agencies involved in evaluating that particular barge facility and in the staff's opinion from all the facts presented, there would be no adverse affect on Burnett Bay. There does not appear to be much to be gained by a public hearing. Absent other direction from Council, the City Attorney's recommendation would be to drop the City of Baytown's request for public hearing. Councilwoman Wilbanks suggested that this item be placed on the next Council agenda to give two weeks for questions and answers to evolve. This will also give the civic association the opportunity to appear before Council to be represented if there are any problems. Council concurred. Consider City's Participation in Correction of'Erosion on Cary's Bayou Norman Dykes, Director of Public Works and City Engineer, discussed this item with Council. Mr. Dykes distributed a map which indicated what work is being proposed to correct the erosion problem on Cary's Bayou. Centering on the 30 -inch City of Baytown storm drainage pipe from Tompkins Drive out to the bayou is a bank failure which affects not only the City's drainage pipe but also private property. South- western Laboratories performed a study of the problem and based on that study, Harris County Flood Control has suggested that the solution to the problem would be to install sheet piling in the back yards to hold the bank. Special connections would be made at the City's storm drainage pipe to help hold the pipe. The County will take bids and the work will be performed under the direction of Harris County Flood Control. Due to the fact the the City has the storm drainage pipe located in that proximity and due to the fact that that installation 91011 -14 Minutes of the City Council Meeting - October 11, 1979 has aggravated the problem, Harris County has asked that the City of Baytown participate to the extent of furnishing the sheet piling, which is PZ27 Sheet Piling. There is approximately 200 feet that needs to be bulkheaded. The City's cost for new piling of this type would be about $47,500. The County will be responsible for rights of way, easements, installation, backfilling the yards, putting the yards on a four to one slope, and replacing the sod. The cost of the piling is approximately fifty (50%) percent of the cost of the project. The county has indicated that if the City could locate some good used piling, this would be satisfactory. What is needed is authorization for the City's portion of the project. The report developed by Southwestern Laboratories did not specify that the City of Baytown would be responsible or that the City caused the problem. For this reason, Council expressed concern that this would set a precedent. Councilman Philips pointed out that this situation could be paralleled to the Brownwood situation where any problem related to waterfront property will suddenly become Baytown taxpayers burden. Earlier in the meeting, Council was agonizing over $100,000 to prevent the flooding of homes and now Council is looking at $45,000 to protect two homes. Councilman Cannon stated that he felt that the whole problem hindges on whether the problem is caused by Cary's Bayou or by the City of Baytown's line. Mayor Hutto pointed out that the study did not place the cause of the problem. He also stated that he felt any such problem should be considered on its on merits. Councilman Kloesel said that he was of the opinion that whatever was decided by Council would affect any other case of this nature that might develop. Councilman Kloesel also stated that he felt that the problem was not the City of Baytown's responsibility. Councilman Philips concurred and stated that since this bayou is the County's watershed and within the County's total jurisdiction, the problem is a County problem. Mr. Dykes stated that he could not substantiate that the City of Baytown did not cause the problem when the line was laid, nor could the experts who were hired to study the problem. The City has already expended $10,000 to relay the pipe, and if the problem is not resolved fairly soon, the pipe will need to be relaid again. The pipe could be relocated, but an easement would be necessary to do this and there would still be the problem of the easement being very restrictive. Councilman Cannon stated that by looking at the problem, he feels very strongly that the City of Baytown probably contributed to the problem. Mr. Lanham stated that in talking with county officials, this is not an unusual arrangement as far as the county is concerned because other problems of this nature have been resolved in this manner throughout the county. Councilman Philips inquired if there would be a more economical solution to the problem? Mr. Dykes explained that other than participating with the County to solve the problem with piling, there are two possibilities: (1) to acquire the property which 91011 -15 Minutes of the City Council Meeting - October 11, 1979 would be quite costly or ( in the soil report down to entire backyards and up to material from the site and and pack it. Of the three most economical. 2) excavate all the bad material found a depth of 12 or 15 feet across the the back of the homes, remove that replace it with good clay material alternatives, sheet piling is the Councilman Philips expressed concern as to where the money for this project would be appropriated? He felt that this is a large amount to appropriate from the contingency fund this early in the fiscal year. Councilman Philips suggested that the City could confine its work to driving some pole piling underneath the outlet and pour a concrete cab to set the whole thing in concrete. Councilman Cannon pointed out that this would not be practical because of the restrictive easement. Councilman Cannon stated that before the Council expended the funds toward solving this problem, releases should be obtained from the property owners to indemnify the City. Councilman Johnson moved that the City Administration be authorized to make an agreement that the City of Baytown will either purchase the sheet piling or furnish some other material to resolve this problem. Councilman Cannon seconded the motion on his own observation that the drainage pipe may have created the problem. Councilman Cannon questioned if Councilman Johnson had intended that the motion include a provision that prior to expending the funds, releases are to be obtained from the property owners Council- man Johnson responded in the affirmative. Mr. Lanham pointed out that it might be feasible to acquire releases from the County. Both councilmen agreed that releases should be obtained either from the County or from the property owners to indemnify the City. The vote follows: Ayes: Council members Johnson and Cannon Mayor Hutto Nays: Council members Philips, Kloesel and Caffey Abstained: Councilwoman Wilbanks Consider Request of E. L. Wehmeyer for Water Service Outside the City Limits Mr. Wehmeyer has requested water service outside the city limits on East Road north of the Baytown Sports Complex. He formerly had water service from a well in that area, but he no longer is able to obtain water from this source. He understands that he will have to pay all expenses associated with installing the necessary water lines and that he will have to pay the additional rate for water service outside the city limits. The Administration recommended approval of the request. Councilman Johnson moved to accept the recommendation; Councilman Philips seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Councilman Kloesel absent from the meeting. 91011 -16 Minutes of the City Council Meeting - October 11, 1979 Recess and Reconvene Mayor Hutto recessed the meeting into executive session to discuss personnel. When the open meeting reconvened, the following business was transacted: Baytown Area Water Authority Councilman Johnson nominated Doctor Robert E. Hill as member of the Baytown Area Water Authority Board to the position of resident from outside the city limits. Councilman Philips seconded that nomination. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Urban Rehabilitation Standards Review Board Councilman Johnson moved that Doctor Bob Warford be appointed to the Urban Rehabilitation Standards Review Board to fill the unexpired term of Mr. T. L. Satterwhite. Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Clean City Commission Councilwoman Caffey moved that Mrs. Libby Weisinger, Mr. Gary Anderson, Mr. Roy Fuller, and Mr. Robert Lockett be reappointed to the Clean City Commission and that Mr. Dan Vara be appointed to fill the unexpired term of Father Efrain Guitterrez. Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Philips, Johnson, Kloesel, Wilbanks, Caffey and Cannon Mayor Hutto Nays: None Adjourn There being no further business to be transacted, the meeting was adjourned. Eileen P. Hall, City Clerk C1 TY O F BAYTOW� TITLE REAR LOADING SOLI D WASTE COLLECSI ON VEHICLES B I D TABULATION B1D� 7910 -2 DATES 1,� 5 -79 - 9:30 a.m. TENT QTY DESCRIPTION BAYTOWN MOTORS INC. METRO FORD TRUCK ASTRO TRUCK b EQUIP. PORT CITY FORD TRUC JIM BALL IN�GCRL. UNIT EXTENDED UNIT EXTENDED UN17 X ENDED UNtT EX�Eh'DED UNIT EXTENDED RI E r 1. � 2 (REAR LOADItJG SOLID WASTE $2t3,011.1 29,086.0 29,292. 0 30,465.0 30,499. $ I COLLECTION VEHICLES $56,022.3b � $58,172.00 $58,584.00 ,$60,930.00 $60,999.9b ' � YEAR: 3 1980 1980 1979 1980 � 1980 I MAKE E MODEL: GMC - C7 042 Ford - L 800 Ford -L 800 Ford - LN -$00 Interl. - 5 -1824 BODY: Heil Mar 1V. Pak -Mor } RL220 Pak -Mor R220 Heil Mark !V. Heil Ma k IV. DELIVERY: 150 days 90 -120 d ys 30 -40 d ys 90 -120 days 180 day i OPT10N: Deduct discount for pay - I I ment of $10,000 per vehicle upon ' delivery and acceptance of cab � and chassis to the body man- � ufacturer and receipt of the M.S.O. by the City of Baytown $450.00 OPTION:Deduct discount for payment upon delivery and acceptance of Collection Vehicles to /by the City of Baytown $100.00 GROSS TOTAL LESS DISC. � • � NE7 IOTA L DE�_IVERY _��� . C1 TY OF BAYTOWN TITLE: CONT: BID TABULATION Blo: DATE TENT QTY _ OtSCRIPT1pN DAVIS TRUCK l; EQUIP. GULF STATE CRANE S E. HUGH WOOD FORD INC. BOB HAMRIC CHEV. 11 NIT EXTENDCD t1NIT EXTENDED UNIT X try EC UNf7 EXTENCEO UN17 EXTEN�7E0 -- 1. � 2. — REI1R LOADING SOLID WASTE 31,265.0 S32,227. 0 32,389. 7 s33,783!00 � COLLECTION VEHICLES 62,530.00 $64,454.00 64,778.34 1$67,506.00 I � YEAR: 1980 1980 1979 , 1980 I � MAKE s MODEL: Ford - L -800 Ford- LN;800 Ford -C 00 Chevro{et 70 series BODY: Heil Mar IV. Leach 2 R Cobey - RL20 Heil MK�4 I � DELIVERY: 90 to 12 days 15 to 3� days 30 to 4 days 100 days � `I pPTION: Deduct discount for pay- ' ment of $10,000 per vehicle upon � delivery and acceptance of cab � and chassis to the body man- ; ufacturcr and receipt of the M.S.O. by the City of Baytown � SS00.00 PTION: Deduct discount for paymen I upon delivery and acceptance of Collection Vehicles to /by the City of Baytown ALTERNATE BID: $30,352. 0 $60,704.00 YEAR: 1980 MAKE E MODEL: Ford - L 800 BODY: Leach Sa i- Cruiser DELIVERY: 1- to 30 days GROSS TOTAL LESS DISC. NET T�TA L D EL,tVERY .� • CITY OF 6AYTOWN TITLE: ANNUAL STORAGE BATTERY CONTRACT BID TABULATION BlD� 7910-3 . DATE 10 -5 -79 - 9:30 a.m. ITEM QTY DESCRIPTION AUTO PARTS CO. VINSON BAYTOWN D ' U�M1CT EXTENDED UNIT EXTENDED UNIT XTENO 0 UNfT EXTENDED UNfT EXTENDED • ANNUAL STORAGE BATTERY CONTRACT EST: 1. 15 TYPE 24F $55.91 838.65 NO BID 2. 20 TYPE 27F 58.90 1,178.00 $62.28 $1,245.60 3. 15 TYPE 74 _ 57.96 869.40 NO B1D 4. 15 TYPE 30H � 79.95 1,199.25 NO BID 5. 15 TYPE 4D 144.90 2,173.50 NO BID 6. 20 TYPE 77 58.94 1,178.80 NO BID 7. 15 TYPE 4 64.88 973.20 NO BID • TOTAL: 8,410.80 $1,245.b0 INVALID BID Ten (10) companies were mailed • Bids. All were contacted by Ph: on 10 -4 -79 '� VKV55 1 V 1�-iL LESS DISC. NET IOTA L DF' 'VERY 0