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1979 02 22 CC MinutesN 90222 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN Thursday, February 22, 1979 The City Council of the City of Baytown, Texas, met in regular session Thursday, February 22, 1979, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jimmy Johnson Ted Kloesel Mary E. Wilbanks Eileen Caffey *Allen Cannon Emmett 0. Hutto Fritz Lanham Dan Savage Scott Bounds Eileen P. Hall Absent: Jody Lander Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman Mayor Hutto called the meeting to order and the invocation was offered by Reverend Henry McCaghren of the Lakewood Church of Christ. Minutes Councilwoman Wilbanks moved for the approval of the minutes of the regular meeting of February 8, 1979; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, and Caffey Mayor Hutto Nays: None Receive Petitions The Administration had received a petition with 14 signatures from residents along Douglas Street in Wooster Terrace requesting that the City staff and Council take immediate action to resurface Douglas Street (approximately 1,100 feet long) and clean out and restore the culverts. No work has been performed on this street since the original development; the culverts flood even on modest rains, and automobiles have been damaged due to enormous chuckholes. It is a situation that requires immediate attention. Councilman Johnson moved that the Council accept the petition for action by the Administration; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, and Caffey Mayor Hutto Nays: None *Councilman Cannon present. Mr. Lanham commented that the Administration will have to do some investigating to determine if the street was ever paved due to the City's policy of not reconstructing a street that was never paved. If no hard surface street exists, the policy regarding petition paving applies. The reasoning behind this policy is that if a hard surface street exists, it is assumed that the people who live along 90222 -2 Minutes of the Regular Meeting - February 22, 1979 the street participated in some way for the cost of that street. City Manager's Report Baytown Senior Citizens' Nutrition Center - The Council has received a letter from the Baytown Senior Citizen Nutrition Center signed by 56 senior citizens thanking Council for their interest and support in their program and services. Population Report - Council has received a copy of the Updated Population Report that is published annually by the Planning and Traffic Department. The 1978 population estimate is 55,957 which is an increase of 1,845 over a year ago. Houston Lighting and Power - Jim Schaefer, District Manager for Houston Lighting and Power Company, has invited Council to visit a nuclear power plant that is being constructed in Matagorda County. A suggested date for this was March 14. This was not convenient for Council; therefore a tentative date of March 8 has been set. Mr. Schaefer commented that he would be happy to set up alternate dates for any Council members that would not be able to attend on March 8. West District Sewer Treatment Plant - The Administration has received a letter from the Texas Department of Water Resources regarding the City's enforcement order concerning the West District Sewer Treatment Plant. The City was to have that plant completed by the end of 1978. The City has not started construction due to non - receipt of funding. An indefinite extension of requirement No. 5 of the enforcement order which has to do with construction of the new plant has been requested. The staff of the Water Resources Department has recommended that rather than an indefinite extension, the enforcement order be amended to require the completion of the plant by November 1, 1981. This date represents the most current estimate of the Texas Department of Water Resources for completion, including time for receipt of grant monies. It should be understood that the City may apply for additional extensions in the event that the project is delayed as a result of factors beyond the City's control. The EPA target date for that plant is January 1980. The Administration feels that November of 1981 is a realistic date. The City has not yet received the Step 2 Grant which would enable the City's engineers to proceed with the plans and specifications, but the Administration expects to receive that within the next few months. The plans would then be developed and prepared for submittal by January 1980. Pedestrian Walkway - The Coast Guard has published a public notice regarding the City's application for a permit to modify the West Main bridge by constructing a pedestrian walkway. A deadline for comments of March 7, 1979 has been set. The City should be getting the permit soon after March 7, unless some opposition is expressed. 1978 Street Improvement Program - The contractor has completed the laying of asphalt on Pin Oak and is working on the curbs and gutters. Sliplining - The contractor was able to pull approximately 400 feet of pipe. Spur 201 - Mr. Alan Ranft of the Highway Department has indicated that some asphalt work, cleanup work, and traffic button placement must be completed on the section of Spur 90222 -3 Minutes of the Regular Meeting - February 22, 1979 201 from Arizona to Spur 330 before that section may be opened to traffic. With good weather conditions, the section will be opened in 30 -60 days. Councilwoman Wilbanks inquired if the Administration has been in touch with Mr. Ranft since the Highway Department put the barricades up at the end of Pruett on the section that will be a part of the loop. The Highway Department has placed a fence around an area on the right -of -way that will be used for storage. Councilwoman Wilbanks stated that this is the same section of Pruett that was discussed at the last Council meeting, and she suggested that the City check to see if the state might resurface that section of road. Mr. Lanham responded that he will be in touch with the Highway Department in this regard. Questions or Comments Regarding the City Manager's Report Councilman Johnson reported that he has received calls from residents of Colby Street and Barrymore Street concerning rats. The Colby Street resident made a complaint about the Adams Street flood control ditch which is overgrown with weeds. The Barrymore Street resident was concerned about the railroad property where weeds and standing water are creating a problem. Mr. Lanham explained that the Health Department has rat poison on hand and will distribute the poison to persons having problems with rats. He also indicated that he will contact these entities regarding the weed problem. Councilman Kloesel requested that Odis Muennink, Chief Sanitarian, study the situation and make a recommendation on how this problem may be alleviated. In response to a question from Councilman Cannon regarding manhole covers on West Main, Mr. Lanham stated that manhole ring extensions have been ordered in an attempt to remedy the problem. Councilman Cannon expressed concern with the problem of litter on SH 146 near the landfill site and requested that the Administration determine the source of the problem and take the proper steps for correction. In this same regard, Councilman Kloesel requested that the trash and rubbish at the intersection of Louisiana and Maryland be cleared. Proposed Resolution No. 663, Authorizing the City Administration to Work With the Lake Municipal Utility District in Studying a Joint Project to Provide Water and Wastewater Service to Meadow Lake Village Development The proposed resolution is a follow up to the report given by Langford Engineering at the work session on February 15 where the Council was informed that Meadow Lake Village developers and developers of the proposed shopping mall are interested in working together to build water and sewer lines and to tie into the City's system. The developers of Meadow Lake need assurances from Council that the City of Baytown would be interested in supplying this service in order to go to the Water Rights Commission with a request to issue bonds to build their facilities. This resolution does not commit the City to anything except a willingness to work with this municipal utility district to develop an acceptable agreement. Therefore, the Administration recommended approval of the resolution. Councilman Kloesel moved for the adoption of the resolution; Councilman Cannon seconded the motion. The vote follows: 90222 -4 Minutes of the Regular Meeting - February 22, 1979 Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None RESOLUTION NO. 663 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN DECLARING ITS DESIRE TO WORK WITH THE LAKE MUNICIPAL UTILITY DISTRICT IN STUDYING A JOINT PROJECT TO PROVIDE WATER AND WASTE DISPOSAL SERVICE TO MEADOW LAKE VILLAGE SUBDIVISION Consider Revised Cost Estimate for the Proposed East District Trunk and Interceptor Sewer and Authorization to Langford Engineering to Proceed with Detailed Plans and Specifications At the work session on February 15, Council received a revised report and cost estimate on the proposed East District Trunk and Interceptor Sewer. The original report was given to Council in May 1978, which indicated a route along Carey's Bayou. However, the Administration had requested that the engineers reconsider the route since there would be many problems with the line following the banks of the bayou. The revised cost, $1,741,406, includes two gravity flow lines - -one to eliminate the lift station in Kings Bend and the other in Whispering Pines. In uncommited sewer funds, there is approximately $1,850,000. The proposed route would be along Racoon Road to Stephen F. Austin Elementary and across the school property to the south property line, then east to SH 146. The Administration recommended that Council authorize Langford Engineering to proceed with the development of plans and specifications which will require 2J -3 months. During that time, some parcels of right -of -way must be acquired. Councilman Kloesel moved that the consulting engineers be authorized to develop plans and specifications; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Mr. Lanham stated in response to a question from Councilman Cannon that if the bids came in above the estimate, that the gravity flow lines could be eliminated. Consider Approval of Plans and Specifications for the Hollaway Park Pavilion and Authorization for Busch, Hutchison, and Associates to Advertise for Bids The estimated cost to construct this 1,500 foot facility is $45,000. The preferred location is in the northern part of the park; however, an alternate location near the load center is also included due to the need for underground conduit and concrete to get utilities to the preferred location. The facility will be of single wall construction with concrete flooring and an open area of 1,200 square feet. The siding on the building will be the same as that of the Sports Complex. The building will be heated with space heaters, and there will be a ventilation fan, but no air conditioning. Another alternate is the back porch and barbeque pit. With Council authorization, the engineers would advertise for bids February 26 and plan to receive bids two weeks from that date. Councilman Kloesel moved to accept the plans and specifications and authorize the engineers to advertise for bids for the Hollaway Park pavilion; Councilman Cannon seconded the motion. The vote follows: 90222 -5 Minutes of the Regular Meeting - February 22, 1979 Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Ordinance - Amending the 1978 -79 Budget for Personnel Classification Changes The Administration requested that the position of administrative clerk in the Finance Department be changed to an accountant's position. One reason for the request is the amount of turnover in the current position, along with the fact that the work to be done there requires more expertise than that of administrative clerk. The job description would require an individual with a college degree in accounting or business administration or a related field with one year of experience in professional accounting. The pay range for this position is Range 18 with a salary of $1,128 - $1,442 monthly. Councilman Kloesel questioned whether the salary range would allow for the hire of an accountant with sufficient experience. Mr. Lanham responded that this determination could not be made until recruitment began. At that time, it may be necessary to come back to Council. Mr. Lanham pointed out that the position would necessarily have to fit into the overall pay plan. The Administration also pointed out that the current budget includes an additional police sergeant's position which had been included with the understanding that upon approval of a computer grant, this position would go into effect. However, there may be a question under Civil Service statutes as to when this position actually becomes effective. Therefore, the Administration felt that the Council should delete this position until the funds are approved. The application should be approved in April and until funds are available, no duties will exist for that position. The City Attorney explained that the Civil Service statute requires that the Civil Service Commission must proceed to hold examinations or create eligibility lists within 90 days after a vacancy in any classification occurs or when a new position is created, unless an eligibility list exists for the position of sergeant. Due to the manner in which the budget was prepared, there has been some confusion as to whether this classification had been created upon passage of the budget. There is a court case which establishes that the Administration cannot decide whether a classification exists, Council must make that determination. Councilman Cannon stated that at the time the budget was approved, Council had approved the position with the understanding that the position would become effective upon approval of the funding for the computer. The City Attorney explained that the manner in which the budget is now printed may cause the Civil Service Commission to give the eligibility test and then fill that position. Therefore, to clarify the original budgetary intent, the safest procedure would be to adopt the ordinance to amend the budget. Upon approval of the grant, the Administration would request that the budget be amended to include this position. Mayor Hutto recognized Danny Tolleson, who is a patrolman for the City of Baytown. Mr. Tolleson expressed concern that the Police Department has no relief sergeant and that on some shifts the senior patrolman is acting sergeant. Many times this is a man with less than 4 years experience. 90222 -6 Minutes of the Regular Meeting - February 22, 1979 Mr. Tolleson pointed out that a notice had been posted at the Police Department putting patrolmen on notice that a test for the sergeant position would be given. Many patrolmen have been studying for months and now the test is not to be given. This will have a definite effect on the morale of those officers. Since the patrolmen were under the impression that a test would be given, when a test was not scheduled within the ninety -day period after passage of the budget ordinance, Larry Patterson, Personnel Director, was contacted. Mr. Patterson explained that the position did not exist because the grant had not been approved. After receipt of the grant money, the position would be created. However, the officers felt the position was created upon passage of the budget, and therefore, the test must be given by Civil Service law. Mr. Tolleson inquired if the position does not exist, why would it be necessary to pass an ordinance to delete that position from the budget? In response to a question from Council, the City Attorney explained that the Administration originally had thought that the computer grant program would have been approved earlier in the budget year. There was one sergeant who was going to be assigned to duties involved with computer operations. To fill that vacancy, the City was going to give an exam to promote another patrolman. The computer sergeant's position would be a full time position for a period of time. Councilman Kloesel stated that City Council had approved the sergeant's position contingent upon receipt of grant funds. In response to a question from Councilman Cannon, the City Attorney explained that part of the misunderstanding came about because the Civil Service Commission has asked the Administration to prepare a sergeant's exam. In order to be as fair as possible, the Administration circulated materials that must be studied to successfully complete the exam. The Administration is in the process of preparing that examination. Councilman Cannon reiterated that it was the intent of Council to fill this position upon approval of the grant. He also commented that he is receptive to what Mr. Tolleson had to say about the senior patrolmen being responsible on some shifts. Councilman Cannon stated that Mr. Tolleson had brought forth matters that really ought to be considered at budget time, but if the problem is severe enough, he would like to address that problem separately. Councilman Kloesel concurred that 2 separate items were being discussed. Therefore, he moved that the ordinance be adopted. The motion died for lack of a second. Councilman Cannon moved that the ordinance be revised to delete all reference to the sergeant's position, and that the ordinance with this deletion be adopted; Councilwoman Caffey seconded the motion. Councilman Kloesel pointed out that if this motion passed, the sergeant's position would be retained. In response to a question from Councilman Cannon, the City Attorney explained that in the past all classifications have been adopted by ordinance, the budget ordinance. The Legal Department feels that the City is not in violation of Civil Service law because Council did not intend to create 90222 -7 Minutes of the Regular Meeting - February 22, 1979 the sergeant's position until funds were approved. However, if one were to look at the budget ordinance, there would be the definite impression that the City had 14 sergeant positions. Therefore, the City Attorney felt that the Council needed to act to delete the 14th sergeant's position to make it clear that the position was not intended to be created. Councilman Cannon stated that on the basis of the Administration checking into the need for an additional sergeant's position, he would withdraw the motion. Council- woman Caffey withdrew the second. There was some discussion as to how future budget decisions would be handled where the position needed to be approved contingent upon funding. Councilman Cannon suggested that contingency dollars be allocated and later create the position. Councilman Kloesel moved for the adoption of the ordinance as presented; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2628 AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF BAYTOWN FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1978, AND ENDING SEPTEMBER 30, 1979, BY RECLASSIFYING FINANCE AND POLICE PERSONNEL POSITIONS. Ordinance - Awarding the Bid for Police Shooting Range Sidewalk Construction Four bids were received for the construction of sidewalks at the police shooting range. The bid tabulation is attached to the minutes as Attachment "A." H. B. Hamilton Construction Company submitted the low bid in the amount of $4,050. The estimate for this work was $5,000. The Administration recommended approval of the ordinance. Councilman Kloesel moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2629 AN ORDINANCE ACCEPTING THE BID OF H. B. HAMILTON CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF SIDEWALKS AT THE SHOOTING RANGE AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF FOUR THOUSAND FIFTY AND N01100 ($4,050.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Ordinance - Awarding the Contract for Construction of Bicentennial Park Phase II Five bids were received for the construction of Bicentennial Park Phase II. The bid tabulation is attached to the minutes as Attachment "B." The low bid was submitted by H. B. Hamilton Construction Company in the amount of $20,825. The estimated cost of this work was $21,000. The Administration recommended approval of the ordinance. Councilwoman Caffey moved for the adoption of the ordinance; Councilman Johnson seconded the motion. 90222 -8 Minutes of the Regular Meeting - February 22, 1979 Councilman Kloesel stated that he would abstain because he is not familiar with this and Mr. Hamilton's bid is quite a bid lower than that of the others. The vote follows: Ayes: Council members Johnson, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Abstained: Councilman Kloesel ORDINANCE NO. 2630 AN ORDINANCE ACCEPTING THE BID OF H. B. HAMILTON CONSTRUCTION COMPANY FOR THE DEVELOPMENT OF BAYTOWN BICENTENNIAL PARK PHASE II AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF TWENTY THOUSAND EIGHT HUNDRED TWENTY - FIVE AND N01100 ($20,825.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Ordinance - Awarding the Contract for Barrymore Sanitary Sewers Two bids were received for plumbing services to complete the Barrymore Street Sanitary Sewer Relocation Project. The bid tabulation is attached to the minutes as Attachment "C." All Type Plumbing submitted the low bid in the amount of $9,029.33. The Administration recommended approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2631 AN ORDINANCE ACCEPTING THE BID OF ALL TYPE PLUMBING FOR THE INSTALLATION OF SEWER TAPS ON BARRYMORE BOULEVARD AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF NINE THOUSAND TWENTY - NINE AND 33/100 ($9,029.33) DOLLARS. Ordinance - Awarding the Bid for the Purchase of a Street Stripina Machine Three bids were received for the purchase of a street stiping machine for the Planning and Traffic Department. The bid tabulation is attached to the minutes as Attachment "D." The low bid was submitted by Southwestern Materials in the amount of $53,087.69. This is $1,087.69 over the estimated cost of $52,000. Revenue sharing funds were appropriated for this purpose. However, $177,000 was appropriated in this same classification for traffic signals and the Administration recommended that $1,000 from that allotment be used to make up the difference in cost. The Administration recommended approval of the ordinance. Councilman Kloesel moved for the adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None 90222 -9 Minutes of the Regular Meeting - February 22, 1979 ORDINANCE NO. 2632 AN ORDINANCE ACCEPTING THE BID OF SOUTHWESTERN MATERIALS FOR THE PURCHASE OF ONE STREET STRIPING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FIFTY -THREE THOUSAND EIGHTY -SEVEN AND 69/100 ($53,087.69) DOLLARS. Ordinance - Awarding the Bid for the Purchase of Poly - Carbonate Traffic Signal Two bids were received for the purchase of poly- carbonate traffic signal heads for Phase II of the Traffic Signal Improvement Program. The bid tabulation is attached to the minutes as Attachment "E." The low bidder is Signal Engineering Company in the amount of $40,121.70. The 1975 Bond funds will be used to purchase these signal heads. The Administration recommended approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2633 AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF TRAFFIC SIGNAL HEADS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. Ordinance - Awarding the Bid for the Purchase of Electric Well Motors Two bids were received for the purchase of 2 motors for City water wells. The bid tabulation is attached to the minutes as Attachment "F." Layne Western Company submitted the low bid at a total cost of $14,390. One motor will be used at the Decker Drive well site; the other will be used at the Baker Road site. Revenue sharing funds in the amount of $10,000 were budgeted for this purchase, but that sum was to be used to replace the Decker Drive well motor only. The overrun of $4,390 will be funded with revenue sharing funds that are available because the cost for reconditioning the West Main water tower was $15,000 under the estimate. The Administration recommended approval of the ordinance. Councilman Johnson moved for the adoption of the ordinance; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2634 AN ORDINANCE APPROVING THE PURCHASE OF ELECTRIC WELL MOTORS BY ACCEPTING THE BID OF LAYNE - WESTERN COMPANY, INC. FOR ITEM NOS. I AND II OF THE CITY OF BAYTOWN BID NO. 792 -30; AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR EACH ITEM AS SET OUT BELOW. Ordinance - Awarding the Bid for the Purchase of Playground Equipment Four bids were received for playground equipment for various City parks. The bid tabulation is attached to the 90222 -10 Minutes of the Regular Meeting - February 22, 1979 minutes as Attachment "G." Although several vendors submitted the low bids on various items, the bid of Persennaire Park and Playground is the low bid after the deduction is taken if all items are awarded to that company. The total bid of Persenaire Park and Playground is $11,096. The Administration recommended approval of the ordinance. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2635 AN ORDINANCE ACCEPTING THE BID OF PERSENAIRE PARK AND PLAYGROUND PRODUCTS FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ELEVEN THOUSAND NINETY - SIX AND N01100 ($11,096.00) DOLLARS. Ordinance - Authorizing a Lease Agreement with the Elks Lodge for Use of a Portion of a City Easement The Elks Lodge was not prepared for Council to take action on this item. Report on Activities Provided at Edison Courts Council received a copy of a memorandum from Bobby Rountree, Director of Parks and Recreation, concerning the Edison Courts Senior Citizens' Center. The Housing Authority has notified the City that it can no longer fund the operation of the Center. The report indicates the scope of activities provided at the Edison Courts Center, and indicates what the costs are to continue the program for the remainder of the fiscal year. In March of 1973, the City of Baytown contracted with the Housing Authority to operate 3 small neighborhood centers-- DeZavala, Lincoln /Sam Houston, and Edison Courts. At that time, Bayshore Community Development, Inc. provided the funding. Later, the Housing Authority provided the funds. Due to the lack of available funds, the Housing Authority stopped the funding as of December 31, 1978. It is the City's understanding that the Housing Authority intends to convert two of the locations to other uses, but they would like to continue the program at Edison Courts. Council approved funding of the operation for 3 months ending March 31, 1979, and the City has applied for grant funds to operate this program. The grant application was rejected. Mr. Lanham explained that before March 31, 1979, and probably at the next meeting, an item will be placed on the agenda as to whether Council would like to continue this program with City funding. The Housing Authority has expressed an interest in the City operating a recreation program at the new high -rise project being constructed near Garth Road at its completion. The estimated cost to continue the Edison Courts Program from April 1 through September 30, 1979 is $2,148.56. Mr. Lanham commented that an item can be placed on the next agenda in this regard. Council had no objections. Consider BAWA Budget Council received a copy of the budget for the Baytown Area Water Authority for the 1978 -79 fiscal year. The 90222 -11 Minutes of the Regular Meeting - February 22, 1979 budget includes a construction fund and a debt service fund. The construction fund includes revenues of $12,690,798 and expenditures of $10,813,013, with a balance of $1,877,785 which is available for future construction costs. The debt service fund includes revenues of $995,357, expenditures of $582,996, and a balance of $412,361 available for future payments. Since the water treatment plant is under construction, there is no operating budget for the BAWA Board. The BAWA Board has reviewed and approved the budget. The Administration recommended approval of the BAWA budget. Councilwoman Caffey moved for the approval of the BAWA budget; Councilwoman Wilbanks seconded the motion. The vote ( follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Discuss City Council's Travel Expense Policy Councilman Kloesel explained that he had requested that this item be placed on the agenda to discuss the establishment of a policy regarding out of town travel expenses of Council. He felt that out of town travel of Council should be subject to approval by the Council despite the fact that the funds have been allocated for this purpose. In response to a question from Councilman Kloesel, Mr. Lanham explained that a maximum of $100 has been allocated for each of the Council members per month for in -city travel expenses, and a maximum of $150 has been allocated for in- city travel for the Mayor. Councilman Kloesel felt that in order to maintain proper control of out of town travel, Council should establish a policy of having out of town travel authorized. Mayor Hutto responded that Council is accountable to the public and unless there has been some flagrant abuse by some member of Council, it is incumbent upon each individual to use discretion in travel. No action was taken. Consider Changing the Eligibility Guidelines for the Senior Citizens Taxi Program Dan Savage, Assistant City Manager, reviewed this item with Council. The City has been asked by the Houston - Harris County Areawide Agency on Aging to change its eligibility requirement with regard to the Senior Citizen Taxi Program before the AAA will approve the grant application for continued funding. When this program was started in November 1976, the guidelines were that an applicant for the program must reside in the City of Baytown, meet certain income requirements, and be at least 65 years of age. In May of 1977, the City started receiving funds from the AAA for the program with the aforementioned guidelines. The grant was renewed for a second year in November 1977 with the same guidelines. When the application was submitted this year, the AAA suggested that the City change the guidelines to be in compliance with the Older American Act. In order for the grant application to be approved, the City will have to comply with this request from the AAA. The age requirement must be reduced from 65 to 60. It is difficult to make an estimate as to how many people might qualify for this program if the age requirement is lowered. Mr. Savage suggested that the number of people that might want to enroll in the program between the ages of 60 and 65 would be approximately 110. people. The AAA will submit the City's application based on the projected increase in participation if the age requirement 90222 -12 Minutes of the Regular Meeting - February 22, 1979 is lowered. The City has submitted an application for the 1979 calendar year for the amount of $24,000. The AAA has changed its funding calendar which extended all of the 1978 grants. Therefore, the City must submit a 9 -month application which would be for the remaining 9 months of 1979. The City's application would be pro -rated on the basis of that 9 -month period and the City would be provided with the equivalent of an additional 25% over and above what was originally requested. Mr. Savage commented that the only difficulty that he sees with this process is that next year the City will not be eligible for AAA funding at all if the current guidelines are applied. The program is designed to provide seed funds to get a program started and the City will have completed the third year of funding next year. If the program is to be funded next year, the City will probably have to pay the full cost. On Tuesday, February 21, 1979, the Transportation Committee met to consider changing the guidelines. After considering the possible loss of AAA funds for 1979, the committee agreed to recommend lowering the guidelines to age 60. Councilman Kloesel moved that the age guidelines be lowered to age 60 for eligibility for the Senior Citizens Taxi Program; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Appointments to the Community Development Citizen's Committee This item will be discussed during executive session. Consider Appointments to Urban Rehabilitation Standards Review Board This will be discussed during executive session. Consider Appointments to the Mobile Home Review Board This will be discussed during executive session. Councilman Kloesel stated that despite the City Attorney's interpretation and a letter from the Attorney General regarding the Open Meetings Act, he is still not in agreement with Council making appointments during a closed session because it is violating the intent of the law. In the Attorney General's opinion, the use of secret ballot in a meeting of a governmental body violates the Texas Open Meetings Law. Mayor Hutto pointed out that every Council member has the right to nominate whomever they desire for service on a committee. They do not have to agree with the majority. Councilman Kloesel moved that the appointments to the Community Development Citizen's Committee, the Urban Rehabilitation Standards Review Board and the Mobile Home Review Board, as well as the question he has on the Electrical Board be resolved in open session. The motion died for lack of a second. Consider Membership of the Electrical Board At the last meeting, Councilman Kloesel requested that an item be placed on the agenda to consider membership of 90222 -13 Minutes of the Regular Meeting - February 22, 1979 the Electrical Board. Councilman Kloesel stated that he felt the intent of the law has been violated since the appointment to the Board was made essentially in closed session. He requested that Council rescind the action taken at a previous meeting concerning the appointment to the Electrical Board based on the fact that a secret ballot was taken in closed session. He felt that this action would probably have not been taken had it been done in open session. Councilman Kloesel further stated that at one time, Council had a greater participation in deliberation. He commented that the City is embarking on the study of the airport operation. He stated that in a work session, Council decided to turn this over to negotiation between the City Manager, City Attorney, and the Humphreys. He felt that the Council needs to appoint a committee primarily of Council members to work on the details of the proposed airport. In response to a question from Mayor Hutto, Councilman Kloesel stated that he is asking that the Council participate in these negotiations. Mayor Hutto pointed out that this is an area of administration, and felt that the people of Baytown did not intend for the Council members to get into the area of administration. The Council is supposed to set policies and direct. Councilman Kloesel asked that an item be placed on the agenda for the next meeting for an appointment of an Airport Committee and the function of that committee would be to become involved in the meetings and negotiations to resolve the problems and report back to Council. Mayor Hutto commented that the Administration has a meeting with Mr. Humphrey on Monday, February 26. Councilman Kloesel stated that he does not want to interfere with the meeting scheduled on Monday. Mayor Hutto stated that any of the Council members that might want to sit in on the meeting are welcome. Committee Reports None. Recess and Reconvene Mayor Hutto recessed the open meeting into executive session to discuss land acquisition and personnel matters. When the open meeting reconvened, the following business was transacted: Consider Appointments to the Community Development Citizens' Committee Councilman Johnson moved for the appointment of S. L. Haywood, Dan Herrerra, Mrs. W. O. Tidmon, and Mr. Andres Contreras for a one -year term; Herman Black, Edna Oliver, Mrs. Woodrow Lewis and Father Effrain Guitterrez for two - year terms, and Archie Sylvia, Madonia Staffor, Ruben DeHoyos, and Jean Shepherd for three -years terms on the Community Development Citizens' Committee; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None 90222 -14 Minutes of the Regular Meeting - February 22, 1979 Consider Appointments to the Mobile Home Review Board The terms of office of all five members of the Mobile Home Review Board expired on January 2, 1979. Three property owners on the board are Charley 0. Walker, A. M. Thomas, and Moody Barker. Robert J. Foreman is the master plumber. Francis Reagan is the mobile home park operator. The term of office for members of this board is 3 years. Councilman Cannon moved for the reappointment of 4 of the existing members of the board as follows: A. M. Thomas, Moody Barker, Robert Foreman and Francis Reagan, and the appointment of Paul Weaver to fill the position now occupied by Charley 0. Walker; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Adjourn With no further business to be transacted, Councilman Kloesel moved to adjourn; Councilman Johnson seconded the motion. The vote for adjournment was unanimous. P,5�� Karen Petru, Deputy City Clerk APPROVED: P Eileen P. Hall, City Clerk he N 90222-15 Minutes of the Regular Meeting - February 22, 1979 Attachment "A" CITY OF BAYTOWN TITLE: SIDEWALK CONSTRUCTION BID TABULATION BID., 7a ?• 27 - N DATE., FEBRUARY 14, 1979 - 9:30 a.m. 'AL CONSTR. N N � CHATHAM CONSTR. HOLZAEPFEL CONSTR. H.B. NAMI TON gN-U ITEM QTY DESCRIPTION UNIT UNIT ExPEN0E0 UNIT XTENDED UNIT EXTENDED .S CROSS ToTAt. • .. . LESS DISC. �• : � � � . ,�:' � � �;. � ` �. :T�..TOTAL :. ...: .1 1 UNIT EXTEtv'CEU 1 89 SY CONCRETE SIDEWALK $22.50 $2,002.50 $25.30 $2,251.70 $16.00 $1,426.00 $32.50 $2,892.50 2 202 SY HOT MIX ASPHALTIC CONCRETE SIDEWALK OR CONCRETE SIDEWALK 22.50 4,545.00 16.53 3,339.06 13.00 2,626.00 32.50 6,565.00 TOTAL 8 1D: $6,547.50 $5.;590.76 $41050.00 $9,457.50 .S CROSS ToTAt. • .. . LESS DISC. �• : � � � . ,�:' � � �;. � ` �. :T�..TOTAL :. ...: .1 1 90222 -17 Minutes of the Regular Meeting - February 22, 1979 Attachment "B" ;. � CITY OF BAYTOWN � • . TITLE: BICENTENNIAL PARK PHASE 11 BAD TABULATION B r o:. � � -2 �. N Da�'�. FEBRUARY 14, 1979 9 :30 a.m. . N o � lTEiVi QTY�� DESCRIPTION � u�, rENO BWF GENERAL CONTRS. uNir Exr�NOEO HOLZAEPFE C NS uNir xr�NO�o . urvrr �xr�NO 0 UNlr ExreNOEo 1 aa5' 4 ft. WIDE CONCRETE WALKWAYS 7,280.00 16,989.75 $ 9 ►813.15 $13,44b.00 10,935.0 2. 1 4 x 63 ft. BRIDGE 11,000.00 1G,950.00 13,911.00 14,600.00, 11,880.0 �•' � . 3, F1 LL WORK 645.00 986.85 405.06 860.00 560.0 i �� 105' � 10 ft. W1DE CONCRETE WALKWAY 1,890.00 4.404.75 2,816.10 3 367.35 2.835.0 � j � 70TAL BID: 20,$25.00 39,331.35 �• $26,945.31 $32,273.35 26,210.0 • I � •' �� �� ' .s •s GROSS T4TA L •• ,LESS DISC, . "� • 'r,T• :TOTAL' • LIVERY � ����•� • i i r� :. i r� 90222 -19 Minutes of the Regular Meeting - February 22, 1979 Attachment "C" r c) r n ao �1Cn� �°° ---� �,.,,,.,�...m,.:- Wig..-- ,.v.�•��.� .... ...�........_...,,...,._.._.._. �....._ .,.. .. - - -- . . 50222-20 �. O W N D N r m W � D .< w O O v D m vroi rn 1 i a N 110 W _ W t/s LO • v W Co i 90222— 21 Minutes of the Regular Meeting - February 22, 1979 Attachment "D" CITY OF BAYTOWN . B1D TABULATION PRISMO NIVERS RNC EXTENOEO UNIT EXTENDED UNIT T N $55,000.00 � 55,126.00 53,x87.69. • Prismo M xi Liner Prismo 150 Prismo 150 ' 150 � - g0 days 90 days fter chassi 60 days after chess s receipt receipt i ' 1 UNlT EXTENOEO UN1T � EXTENOEO � � � � • • ,~ GROSS TOTAL LESS DISC. ' � � � .. �� - ' �T TOTAL � .. . . . ? -cL1VERY - i i. T1TL E: STREET STRIPING MACHINE N B 1 D� X92 -33 � N DATE 2 -19 -79 - - - 9'30 a.m. N N d 67 ITEM QTY DESCRIPTION ' 1 STREET STRIPING MACHINE with 4 speed manual transmission MAKE S MODEL: DELIVERY: CITY OF BAYTOWN . B1D TABULATION PRISMO NIVERS RNC EXTENOEO UNIT EXTENDED UNIT T N $55,000.00 � 55,126.00 53,x87.69. • Prismo M xi Liner Prismo 150 Prismo 150 ' 150 � - g0 days 90 days fter chassi 60 days after chess s receipt receipt i ' 1 UNlT EXTENOEO UN1T � EXTENOEO � � � � • • ,~ GROSS TOTAL LESS DISC. ' � � � .. �� - ' �T TOTAL � .. . . . ? -cL1VERY - i i. 90222-23 Minutes of the ;Regular Meeting - February 22, 1979 Attachment "E" • � GlTY OFB►AYTOWN v - 1- l�-LE� POLYCARBONA7E TRAFF I C S I GNAL HEADS $ �D �A $V LAT! ON .� $ ! D� 792 -34 • n pATE: 2 -19 -79 - 9:30 a.m. -- . , SIGNAL ENGINEERING TRAFFIC TRANSP. S lTEM QTY DESCRlPTlON iRN� EXTENDED UNIT. EXTENDED UNIT • POLYCARBONATE TRAFFIC�SiGNAL HEP.DS • 1. 5S 8" Mast Arm Mid Mount $137.91 $ 7,585.05 $145.00 •$ 7 >975.00 2. 55 8" Mast Arm End Mount 146.85 8,07b.75 .165.00 9,075.00 3. 36 12" Mast Arm Mid Mount •182.01 6,552.36, 195.00 7,020.00• �+. 18 12" Mast.Arm End Mount 190.95 3,437.10 198.00 3,564.00 5. 10 12" Mast Arm End Mount 194.70 1,947.00 201.00 2,010.00 • 6. 20 12" Span Wire Mount 173.70 3,474.00 195:00 3,900.00 7. 8 . 12" Span Wire Mount .176.20 1,409.00 186.40 1,491.20 8. 10 12" Vertical Shaft Mount 176.41 .1,764.10 182.00 1,920.00 g• 6 12" 3 way vertical Span Wire Moun 369.02 2,214.12 560.00 3,360.00 10. 6 Pedestrian Signal Assembly 146.82 881.52 182.00 1,092.00 11. 10 8" Vertical Shaft Mount 131F.91 1,349.10 155.00 1,550.00. 12. 10 8" Span Wire Mount 143.10 1,431.00 156.00 1,560.00 TOTAL BID $40,121.70 44,517.20 DELIVERY: 90 days 90 days UNIT EXTEND D �UNtT � EXTENDED � i GROSS TOTAL . LESS DISC. �� '� �"T TOTAL 90222-25 Minutes of the Regular Meeting - February 22, 1979 Attachment "F" .� N NTITLE: ELECTRIC WELL MOTORS `" 8 ! D� 792 -30 o°� 2 -9 -79 - g:30 a.m. CITY OF BAYTOWN . 81D .TABULATION DATE LAYNE- WESTERN CO. LAYNE TEXAS lTEM QTY DESCRIPTION- uN� EXTENDED uNrr EXTENDED uNrr xrEr� t � � . 1, 1 ea. NEW 250 H.P. ELECTRIC MOTOR S 7,395.00 12,340.00 2. i ea. � NEW 200 H.P. ELECTRIC MOTOR S 7 395.00 � 11,647..00 LESS: Trade in 250 H.P. motor 400.00 -0- TOTAL � $14,390.00 23,987.00 -. , • . •BRAND: � Newman G. E. DELIVERY: 14 days. 60 days ' ALTERNATE:, 250 HP 1 letu • � � of 200 P S7,395.00 .. . CROSS ToTa L � . � ' .LESS DIS/�C. ;' . "LIVERY.- �� • uNrT ExrENOEO urvlr Exl'ElvOEo r -� .. .. .. - • .. 90222-27 Minutes of the Regular Meeting - February 22, 1979 Attachment "G" CITY OF BAYTOWN ' '. •' PLAYGROUND OUND E UIPMENT - BID . TABULATION BID: 792 -29 . j DATE: 2 -9-79 - 9:30 a.m. ' EX7EN0 0 UNIT EX7ENOE0 UN17 X7ENU1:0 UNIT EX7EN0� EO UN17 EXiENUEU 1TEilll QTY DESCRIPTION R + +T D F $ WHIRL 523.00 520.40 49___•00 NO BIO 1 1 . 2 2 TOT SWING $ 475.00 950.00 3+44.00. 688.00* S 427.00 '354 00� NO BID 00 997.00 3,988.00 1,467.00 4,268.04 NO BID •. 3. 4 ARCH SWING 975.00 ;•3,90, Oi� . • 799.00 2,397.00 No BID'' NO BID NO BID ' 4 3 BUCK-BOUT .---- ---- -- 5 2 SLIDE 449 . oo 898.00 ' 617'.00 1 •, 234. oo • 452.40 904.00 No BID 6 12 PARK BENCH 90.00 1•,0_ 80 00 217.00 2,604.00 129.00 1,548.00 $106.00 $ 1,272.00 7 6 SAODLEMATES UNIT 129.00 774.00 124.00 744._0_0 127.00 762.00 NO BID 829.00 NO BID ' •, g 1 ANIMAL SWING 849.00 7�. 92._ _._... ;7s ' TOTAL BID $11,371.00 10,570.00 $ 9,659.00 $ 1,272.00 . DELIVERY: 30 -45 d ys 14 -21 da s 30 days 30 days Does iot meet speci•ications DISCOUNT if award d all Items •' deduct $275-00 ' GROSS TOTAL ' ,.•t' LESS DISC. _• N •~ TOTAL s .,:. D 1VERY r uy: ;