1979 02 22 CC MinutesN
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MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
Thursday, February 22, 1979
The City Council of the City of Baytown, Texas, met in
regular session Thursday, February 22, 1979, at 6:30 p.m. in
the Council Chamber of the Baytown City Hall. The following
members were in attendance:
Jimmy Johnson
Ted Kloesel
Mary E. Wilbanks
Eileen Caffey
*Allen Cannon
Emmett 0. Hutto
Fritz Lanham
Dan Savage
Scott Bounds
Eileen P. Hall
Absent: Jody Lander
Councilman
Councilman
Councilwoman
Councilwoman
Councilman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Councilman
Mayor Hutto called the meeting to order and the invocation
was offered by Reverend Henry McCaghren of the Lakewood
Church of Christ.
Minutes
Councilwoman Wilbanks moved for the approval of the
minutes of the regular meeting of February 8, 1979; Councilman
Kloesel seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
and Caffey
Mayor Hutto
Nays: None
Receive Petitions
The Administration had received a petition with 14
signatures from residents along Douglas Street in Wooster
Terrace requesting that the City staff and Council take
immediate action to resurface Douglas Street (approximately
1,100 feet long) and clean out and restore the culverts. No
work has been performed on this street since the original
development; the culverts flood even on modest rains, and
automobiles have been damaged due to enormous chuckholes.
It is a situation that requires immediate attention.
Councilman Johnson moved that the Council accept the
petition for action by the Administration; Councilman Kloesel
seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
and Caffey
Mayor Hutto
Nays: None
*Councilman Cannon present.
Mr. Lanham commented that the Administration will have
to do some investigating to determine if the street was ever
paved due to the City's policy of not reconstructing a
street that was never paved. If no hard surface street
exists, the policy regarding petition paving applies. The
reasoning behind this policy is that if a hard surface
street exists, it is assumed that the people who live along
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Minutes of the Regular Meeting - February 22, 1979
the street participated in some way for the cost of that
street.
City Manager's Report
Baytown Senior Citizens' Nutrition Center - The Council
has received a letter from the Baytown Senior Citizen Nutrition
Center signed by 56 senior citizens thanking Council for
their interest and support in their program and services.
Population Report - Council has received a copy of the
Updated Population Report that is published annually by the
Planning and Traffic Department. The 1978 population estimate
is 55,957 which is an increase of 1,845 over a year ago.
Houston Lighting and Power - Jim Schaefer, District
Manager for Houston Lighting and Power Company, has invited
Council to visit a nuclear power plant that is being constructed
in Matagorda County. A suggested date for this was March
14. This was not convenient for Council; therefore a tentative
date of March 8 has been set. Mr. Schaefer commented that
he would be happy to set up alternate dates for any Council
members that would not be able to attend on March 8.
West District Sewer Treatment Plant - The Administration
has received a letter from the Texas Department of Water
Resources regarding the City's enforcement order concerning
the West District Sewer Treatment Plant. The City was to
have that plant completed by the end of 1978. The City has
not started construction due to non - receipt of funding. An
indefinite extension of requirement No. 5 of the enforcement
order which has to do with construction of the new plant has
been requested. The staff of the Water Resources Department
has recommended that rather than an indefinite extension,
the enforcement order be amended to require the completion
of the plant by November 1, 1981. This date represents the
most current estimate of the Texas Department of Water
Resources for completion, including time for receipt of
grant monies. It should be understood that the City may
apply for additional extensions in the event that the project
is delayed as a result of factors beyond the City's control.
The EPA target date for that plant is January 1980. The
Administration feels that November of 1981 is a realistic
date. The City has not yet received the Step 2 Grant which
would enable the City's engineers to proceed with the plans
and specifications, but the Administration expects to
receive that within the next few months. The plans would
then be developed and prepared for submittal by January
1980.
Pedestrian Walkway - The Coast Guard has published a
public notice regarding the City's application for a permit
to modify the West Main bridge by constructing a pedestrian
walkway. A deadline for comments of March 7, 1979 has been
set. The City should be getting the permit soon after March
7, unless some opposition is expressed.
1978 Street Improvement Program - The contractor has
completed the laying of asphalt on Pin Oak and is working on
the curbs and gutters.
Sliplining - The contractor was able to pull approximately
400 feet of pipe.
Spur 201 - Mr. Alan Ranft of the Highway Department has
indicated that some asphalt work, cleanup work, and traffic
button placement must be completed on the section of Spur
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Minutes of the Regular Meeting - February 22, 1979
201 from Arizona to Spur 330 before that section may be
opened to traffic. With good weather conditions, the section
will be opened in 30 -60 days.
Councilwoman Wilbanks inquired if the Administration
has been in touch with Mr. Ranft since the Highway Department
put the barricades up at the end of Pruett on the section
that will be a part of the loop. The Highway Department has
placed a fence around an area on the right -of -way that will
be used for storage. Councilwoman Wilbanks stated that this
is the same section of Pruett that was discussed at the last
Council meeting, and she suggested that the City check to
see if the state might resurface that section of road.
Mr. Lanham responded that he will be in touch with the
Highway Department in this regard.
Questions or Comments Regarding the City Manager's Report
Councilman Johnson reported that he has received calls
from residents of Colby Street and Barrymore Street concerning
rats. The Colby Street resident made a complaint about the
Adams Street flood control ditch which is overgrown with
weeds. The Barrymore Street resident was concerned about
the railroad property where weeds and standing water are
creating a problem. Mr. Lanham explained that the Health
Department has rat poison on hand and will distribute the
poison to persons having problems with rats. He also indicated
that he will contact these entities regarding the weed
problem.
Councilman Kloesel requested that Odis Muennink, Chief
Sanitarian, study the situation and make a recommendation on
how this problem may be alleviated.
In response to a question from Councilman Cannon regarding
manhole covers on West Main, Mr. Lanham stated that manhole
ring extensions have been ordered in an attempt to remedy
the problem.
Councilman Cannon expressed concern with the problem of
litter on SH 146 near the landfill site and requested that
the Administration determine the source of the problem and
take the proper steps for correction. In this same regard,
Councilman Kloesel requested that the trash and rubbish at
the intersection of Louisiana and Maryland be cleared.
Proposed Resolution No. 663, Authorizing the City Administration
to Work With the Lake Municipal Utility District in Studying
a Joint Project to Provide Water and Wastewater Service to
Meadow Lake Village Development
The proposed resolution is a follow up to the report
given by Langford Engineering at the work session on February
15 where the Council was informed that Meadow Lake Village
developers and developers of the proposed shopping mall are
interested in working together to build water and sewer
lines and to tie into the City's system. The developers of
Meadow Lake need assurances from Council that the City of
Baytown would be interested in supplying this service in
order to go to the Water Rights Commission with a request to
issue bonds to build their facilities. This resolution does
not commit the City to anything except a willingness to work
with this municipal utility district to develop an acceptable
agreement. Therefore, the Administration recommended approval
of the resolution. Councilman Kloesel moved for the adoption
of the resolution; Councilman Cannon seconded the motion.
The vote follows:
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Minutes of the Regular Meeting - February 22, 1979
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
RESOLUTION NO. 663
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
DECLARING ITS DESIRE TO WORK WITH THE LAKE MUNICIPAL
UTILITY DISTRICT IN STUDYING A JOINT PROJECT TO PROVIDE
WATER AND WASTE DISPOSAL SERVICE TO MEADOW LAKE VILLAGE
SUBDIVISION
Consider Revised Cost Estimate for the Proposed East District
Trunk and Interceptor Sewer and Authorization to Langford
Engineering to Proceed with Detailed Plans and Specifications
At the work session on February 15, Council received a
revised report and cost estimate on the proposed East District
Trunk and Interceptor Sewer. The original report was given
to Council in May 1978, which indicated a route along Carey's
Bayou. However, the Administration had requested that the
engineers reconsider the route since there would be many
problems with the line following the banks of the bayou.
The revised cost, $1,741,406, includes two gravity flow
lines - -one to eliminate the lift station in Kings Bend and
the other in Whispering Pines. In uncommited sewer funds,
there is approximately $1,850,000. The proposed route would
be along Racoon Road to Stephen F. Austin Elementary and
across the school property to the south property line, then
east to SH 146. The Administration recommended that Council
authorize Langford Engineering to proceed with the development
of plans and specifications which will require 2J -3 months.
During that time, some parcels of right -of -way must be
acquired.
Councilman Kloesel moved that the consulting engineers
be authorized to develop plans and specifications; Councilwoman
Wilbanks seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
Mr. Lanham stated in response to a question from Councilman
Cannon that if the bids came in above the estimate, that the
gravity flow lines could be eliminated.
Consider Approval of Plans and Specifications for the
Hollaway Park Pavilion and Authorization for Busch,
Hutchison, and Associates to Advertise for Bids
The estimated cost to construct this 1,500 foot facility
is $45,000. The preferred location is in the northern part
of the park; however, an alternate location near the load
center is also included due to the need for underground
conduit and concrete to get utilities to the preferred
location. The facility will be of single wall construction
with concrete flooring and an open area of 1,200 square
feet. The siding on the building will be the same as that
of the Sports Complex. The building will be heated with
space heaters, and there will be a ventilation fan, but no
air conditioning. Another alternate is the back porch and
barbeque pit. With Council authorization, the engineers
would advertise for bids February 26 and plan to receive
bids two weeks from that date.
Councilman Kloesel moved to accept the plans and specifications
and authorize the engineers to advertise for bids for the
Hollaway Park pavilion; Councilman Cannon seconded the
motion. The vote follows:
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Minutes of the Regular Meeting - February 22, 1979
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
Ordinance - Amending the 1978 -79 Budget for Personnel
Classification Changes
The Administration requested that the position of
administrative clerk in the Finance Department be changed to
an accountant's position. One reason for the request is the
amount of turnover in the current position, along with the
fact that the work to be done there requires more expertise
than that of administrative clerk. The job description
would require an individual with a college degree in accounting
or business administration or a related field with one year
of experience in professional accounting. The pay range for
this position is Range 18 with a salary of $1,128 - $1,442
monthly.
Councilman Kloesel questioned whether the salary range
would allow for the hire of an accountant with sufficient
experience. Mr. Lanham responded that this determination
could not be made until recruitment began. At that time, it
may be necessary to come back to Council. Mr. Lanham pointed
out that the position would necessarily have to fit into the
overall pay plan.
The Administration also pointed out that the current
budget includes an additional police sergeant's position
which had been included with the understanding that upon
approval of a computer grant, this position would go into effect.
However, there may be a question under Civil Service statutes
as to when this position actually becomes effective.
Therefore, the Administration felt that the Council should
delete this position until the funds are approved. The
application should be approved in April and until funds are
available, no duties will exist for that position.
The City Attorney explained that the Civil Service
statute requires that the Civil Service Commission must
proceed to hold examinations or create eligibility lists
within 90 days after a vacancy in any classification occurs
or when a new position is created, unless an eligibility
list exists for the position of sergeant. Due to the manner
in which the budget was prepared, there has been some confusion
as to whether this classification had been created upon
passage of the budget. There is a court case which establishes
that the Administration cannot decide whether a classification
exists, Council must make that determination.
Councilman Cannon stated that at the time the budget
was approved, Council had approved the position with the
understanding that the position would become effective upon
approval of the funding for the computer. The City Attorney
explained that the manner in which the budget is now printed
may cause the Civil Service Commission to give the eligibility
test and then fill that position. Therefore, to clarify the
original budgetary intent, the safest procedure would be to
adopt the ordinance to amend the budget. Upon approval of
the grant, the Administration would request that the budget
be amended to include this position.
Mayor Hutto recognized Danny Tolleson, who is a patrolman
for the City of Baytown. Mr. Tolleson expressed concern
that the Police Department has no relief sergeant and that
on some shifts the senior patrolman is acting sergeant.
Many times this is a man with less than 4 years experience.
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Minutes of the Regular Meeting - February 22, 1979
Mr. Tolleson pointed out that a notice had been posted
at the Police Department putting patrolmen on notice that a
test for the sergeant position would be given. Many patrolmen
have been studying for months and now the test is not to be
given. This will have a definite effect on the morale of
those officers.
Since the patrolmen were under the impression that a
test would be given, when a test was not scheduled within
the ninety -day period after passage of the budget ordinance,
Larry Patterson, Personnel Director, was contacted. Mr.
Patterson explained that the position did not exist because
the grant had not been approved. After receipt of the grant
money, the position would be created. However, the officers
felt the position was created upon passage of the budget,
and therefore, the test must be given by Civil Service law.
Mr. Tolleson inquired if the position does not exist, why
would it be necessary to pass an ordinance to delete that
position from the budget?
In response to a question from Council, the City Attorney
explained that the Administration originally had thought
that the computer grant program would have been approved
earlier in the budget year. There was one sergeant who was
going to be assigned to duties involved with computer
operations. To fill that vacancy, the City was going to
give an exam to promote another patrolman. The computer
sergeant's position would be a full time position for a
period of time.
Councilman Kloesel stated that City Council had approved
the sergeant's position contingent upon receipt of grant
funds.
In response to a question from Councilman Cannon, the
City Attorney explained that part of the misunderstanding
came about because the Civil Service Commission has asked
the Administration to prepare a sergeant's exam. In order
to be as fair as possible, the Administration circulated
materials that must be studied to successfully complete the
exam. The Administration is in the process of preparing
that examination.
Councilman Cannon reiterated that it was the intent of
Council to fill this position upon approval of the grant.
He also commented that he is receptive to what Mr. Tolleson
had to say about the senior patrolmen being responsible on
some shifts. Councilman Cannon stated that Mr. Tolleson had
brought forth matters that really ought to be considered at
budget time, but if the problem is severe enough, he would
like to address that problem separately.
Councilman Kloesel concurred that 2 separate items were
being discussed. Therefore, he moved that the ordinance be
adopted. The motion died for lack of a second.
Councilman Cannon moved that the ordinance be revised
to delete all reference to the sergeant's position, and that
the ordinance with this deletion be adopted; Councilwoman
Caffey seconded the motion.
Councilman Kloesel pointed out that if this motion
passed, the sergeant's position would be retained.
In response to a question from Councilman Cannon, the
City Attorney explained that in the past all classifications
have been adopted by ordinance, the budget ordinance. The
Legal Department feels that the City is not in violation of
Civil Service law because Council did not intend to create
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Minutes of the Regular Meeting - February 22, 1979
the sergeant's position until funds were approved. However,
if one were to look at the budget ordinance, there would be
the definite impression that the City had 14 sergeant positions.
Therefore, the City Attorney felt that the Council needed to
act to delete the 14th sergeant's position to make it clear
that the position was not intended to be created.
Councilman Cannon stated that on the basis of the
Administration checking into the need for an additional
sergeant's position, he would withdraw the motion. Council-
woman Caffey withdrew the second.
There was some discussion as to how future budget
decisions would be handled where the position needed to be
approved contingent upon funding. Councilman Cannon suggested
that contingency dollars be allocated and later create the
position.
Councilman Kloesel moved for the adoption of the ordinance
as presented; Councilman Cannon seconded the motion. The
vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2628
AN ORDINANCE AMENDING THE BUDGET OF THE CITY OF BAYTOWN FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 1978, AND ENDING SEPTEMBER
30, 1979, BY RECLASSIFYING FINANCE AND POLICE PERSONNEL
POSITIONS.
Ordinance - Awarding the Bid for Police Shooting Range
Sidewalk Construction
Four bids were received for the construction of sidewalks
at the police shooting range. The bid tabulation is attached
to the minutes as Attachment "A." H. B. Hamilton Construction
Company submitted the low bid in the amount of $4,050. The
estimate for this work was $5,000. The Administration
recommended approval of the ordinance.
Councilman Kloesel moved for the adoption of the ordinance;
Councilwoman Wilbanks seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2629
AN ORDINANCE ACCEPTING THE BID OF H. B. HAMILTON CONSTRUCTION
COMPANY FOR THE CONSTRUCTION OF SIDEWALKS AT THE SHOOTING
RANGE AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE
CITY FOR THE SUM OF FOUR THOUSAND FIFTY AND N01100 ($4,050.00)
DOLLARS WITH REGARD TO SUCH AGREEMENT.
Ordinance - Awarding the Contract for Construction of
Bicentennial Park Phase II
Five bids were received for the construction of Bicentennial
Park Phase II. The bid tabulation is attached to the minutes
as Attachment "B." The low bid was submitted by H. B.
Hamilton Construction Company in the amount of $20,825. The
estimated cost of this work was $21,000. The Administration
recommended approval of the ordinance.
Councilwoman Caffey moved for the adoption of the
ordinance; Councilman Johnson seconded the motion.
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Minutes of the Regular Meeting - February 22, 1979
Councilman Kloesel stated that he would abstain because
he is not familiar with this and Mr. Hamilton's bid is quite
a bid lower than that of the others. The vote follows:
Ayes: Council members Johnson, Wilbanks, Caffey,
and Cannon
Mayor Hutto
Nays: None
Abstained: Councilman Kloesel
ORDINANCE NO. 2630
AN ORDINANCE ACCEPTING THE BID OF H. B. HAMILTON CONSTRUCTION
COMPANY FOR THE DEVELOPMENT OF BAYTOWN BICENTENNIAL PARK
PHASE II AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY
THE CITY FOR THE SUM OF TWENTY THOUSAND EIGHT HUNDRED TWENTY -
FIVE AND N01100 ($20,825.00) DOLLARS WITH REGARD TO SUCH
AGREEMENT.
Ordinance - Awarding the Contract for Barrymore Sanitary
Sewers
Two bids were received for plumbing services to complete
the Barrymore Street Sanitary Sewer Relocation Project. The
bid tabulation is attached to the minutes as Attachment "C."
All Type Plumbing submitted the low bid in the amount of
$9,029.33. The Administration recommended approval of the
ordinance.
Councilman Cannon moved for the adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2631
AN ORDINANCE ACCEPTING THE BID OF ALL TYPE PLUMBING FOR THE
INSTALLATION OF SEWER TAPS ON BARRYMORE BOULEVARD AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF NINE THOUSAND TWENTY -
NINE AND 33/100 ($9,029.33) DOLLARS.
Ordinance - Awarding the Bid for the Purchase of a Street
Stripina Machine
Three bids were received for the purchase of a street
stiping machine for the Planning and Traffic Department.
The bid tabulation is attached to the minutes as Attachment
"D." The low bid was submitted by Southwestern Materials in
the amount of $53,087.69. This is $1,087.69 over the estimated
cost of $52,000. Revenue sharing funds were appropriated
for this purpose. However, $177,000 was appropriated in
this same classification for traffic signals and the Administration
recommended that $1,000 from that allotment be used to make
up the difference in cost. The Administration recommended
approval of the ordinance.
Councilman Kloesel moved for the adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
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Minutes of the Regular Meeting - February 22, 1979
ORDINANCE NO. 2632
AN ORDINANCE ACCEPTING THE BID OF SOUTHWESTERN MATERIALS FOR
THE PURCHASE OF ONE STREET STRIPING MACHINE AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF FIFTY -THREE THOUSAND
EIGHTY -SEVEN AND 69/100 ($53,087.69) DOLLARS.
Ordinance - Awarding the Bid for the Purchase of Poly -
Carbonate Traffic Signal
Two bids were received for the purchase of poly- carbonate
traffic signal heads for Phase II of the Traffic Signal
Improvement Program. The bid tabulation is attached to the
minutes as Attachment "E." The low bidder is Signal Engineering
Company in the amount of $40,121.70. The 1975 Bond funds
will be used to purchase these signal heads. The Administration
recommended approval of the ordinance.
Councilman Cannon moved for the adoption of the ordinance;
Councilman Kloesel seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2633
AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY
INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF TRAFFIC
SIGNAL HEADS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO
BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED.
Ordinance - Awarding the Bid for the Purchase of Electric
Well Motors
Two bids were received for the purchase of 2 motors for
City water wells. The bid tabulation is attached to the
minutes as Attachment "F." Layne Western Company submitted
the low bid at a total cost of $14,390. One motor will be
used at the Decker Drive well site; the other will be used
at the Baker Road site. Revenue sharing funds in the amount
of $10,000 were budgeted for this purchase, but that sum was
to be used to replace the Decker Drive well motor only. The
overrun of $4,390 will be funded with revenue sharing funds
that are available because the cost for reconditioning the
West Main water tower was $15,000 under the estimate. The
Administration recommended approval of the ordinance.
Councilman Johnson moved for the adoption of the ordinance;
Councilwoman Caffey seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2634
AN ORDINANCE APPROVING THE PURCHASE OF ELECTRIC WELL MOTORS
BY ACCEPTING THE BID OF LAYNE - WESTERN COMPANY, INC. FOR ITEM
NOS. I AND II OF THE CITY OF BAYTOWN BID NO. 792 -30; AND
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR EACH ITEM AS
SET OUT BELOW.
Ordinance - Awarding the Bid for the Purchase of Playground
Equipment
Four bids were received for playground equipment for
various City parks. The bid tabulation is attached to the
90222 -10
Minutes of the Regular Meeting - February 22, 1979
minutes as Attachment "G." Although several vendors submitted
the low bids on various items, the bid of Persennaire Park
and Playground is the low bid after the deduction is taken
if all items are awarded to that company. The total bid of
Persenaire Park and Playground is $11,096. The Administration
recommended approval of the ordinance.
Councilwoman Wilbanks moved for adoption of the ordinance;
Councilman Johnson seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
ORDINANCE NO. 2635
AN ORDINANCE ACCEPTING THE BID OF PERSENAIRE PARK AND PLAYGROUND
PRODUCTS FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND AUTHORIZING
THE PAYMENT BY THE CITY OF THE SUM OF ELEVEN THOUSAND NINETY -
SIX AND N01100 ($11,096.00) DOLLARS.
Ordinance - Authorizing a Lease Agreement with the Elks
Lodge for Use of a Portion of a City Easement
The Elks Lodge was not prepared for Council to take
action on this item.
Report on Activities Provided at Edison Courts
Council received a copy of a memorandum from Bobby
Rountree, Director of Parks and Recreation, concerning the
Edison Courts Senior Citizens' Center. The Housing Authority
has notified the City that it can no longer fund the operation
of the Center. The report indicates the scope of activities
provided at the Edison Courts Center, and indicates what the
costs are to continue the program for the remainder of the
fiscal year. In March of 1973, the City of Baytown contracted
with the Housing Authority to operate 3 small neighborhood
centers-- DeZavala, Lincoln /Sam Houston, and Edison Courts.
At that time, Bayshore Community Development, Inc. provided
the funding. Later, the Housing Authority provided the
funds. Due to the lack of available funds, the Housing
Authority stopped the funding as of December 31, 1978. It
is the City's understanding that the Housing Authority
intends to convert two of the locations to other uses, but
they would like to continue the program at Edison Courts.
Council approved funding of the operation for 3 months
ending March 31, 1979, and the City has applied for grant
funds to operate this program. The grant application was
rejected. Mr. Lanham explained that before March 31, 1979,
and probably at the next meeting, an item will be placed on
the agenda as to whether Council would like to continue this
program with City funding.
The Housing Authority has expressed an interest in the
City operating a recreation program at the new high -rise
project being constructed near Garth Road at its completion.
The estimated cost to continue the Edison Courts Program
from April 1 through September 30, 1979 is $2,148.56.
Mr. Lanham commented that an item can be placed on the
next agenda in this regard. Council had no objections.
Consider BAWA Budget
Council received a copy of the budget for the Baytown
Area Water Authority for the 1978 -79 fiscal year. The
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Minutes of the Regular Meeting - February 22, 1979
budget includes a construction fund and a debt service fund.
The construction fund includes revenues of $12,690,798 and
expenditures of $10,813,013, with a balance of $1,877,785
which is available for future construction costs. The debt
service fund includes revenues of $995,357, expenditures of
$582,996, and a balance of $412,361 available for future
payments. Since the water treatment plant is under construction,
there is no operating budget for the BAWA Board. The BAWA
Board has reviewed and approved the budget. The Administration
recommended approval of the BAWA budget.
Councilwoman Caffey moved for the approval of the BAWA
budget; Councilwoman Wilbanks seconded the motion. The vote
( follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
Discuss City Council's Travel Expense Policy
Councilman Kloesel explained that he had requested that
this item be placed on the agenda to discuss the establishment
of a policy regarding out of town travel expenses of Council.
He felt that out of town travel of Council should be subject
to approval by the Council despite the fact that the funds
have been allocated for this purpose.
In response to a question from Councilman Kloesel, Mr.
Lanham explained that a maximum of $100 has been allocated
for each of the Council members per month for in -city travel
expenses, and a maximum of $150 has been allocated for in-
city travel for the Mayor. Councilman Kloesel felt that in
order to maintain proper control of out of town travel,
Council should establish a policy of having out of town
travel authorized.
Mayor Hutto responded that Council is accountable to
the public and unless there has been some flagrant abuse by
some member of Council, it is incumbent upon each individual
to use discretion in travel. No action was taken.
Consider Changing the Eligibility Guidelines for the
Senior Citizens Taxi Program
Dan Savage, Assistant City Manager, reviewed this item
with Council. The City has been asked by the Houston - Harris
County Areawide Agency on Aging to change its eligibility
requirement with regard to the Senior Citizen Taxi Program
before the AAA will approve the grant application for continued
funding. When this program was started in November 1976,
the guidelines were that an applicant for the program must
reside in the City of Baytown, meet certain income requirements,
and be at least 65 years of age. In May of 1977, the City
started receiving funds from the AAA for the program with
the aforementioned guidelines. The grant was renewed for a
second year in November 1977 with the same guidelines. When
the application was submitted this year, the AAA suggested
that the City change the guidelines to be in compliance with
the Older American Act. In order for the grant application
to be approved, the City will have to comply with this
request from the AAA. The age requirement must be reduced
from 65 to 60. It is difficult to make an estimate as to
how many people might qualify for this program if the age
requirement is lowered. Mr. Savage suggested that the
number of people that might want to enroll in the program
between the ages of 60 and 65 would be approximately 110.
people. The AAA will submit the City's application based on
the projected increase in participation if the age requirement
90222 -12
Minutes of the Regular Meeting - February 22, 1979
is lowered.
The City has submitted an application for the 1979
calendar year for the amount of $24,000. The AAA has changed
its funding calendar which extended all of the 1978 grants.
Therefore, the City must submit a 9 -month application which
would be for the remaining 9 months of 1979. The City's
application would be pro -rated on the basis of that 9 -month
period and the City would be provided with the equivalent of
an additional 25% over and above what was originally requested.
Mr. Savage commented that the only difficulty that he sees
with this process is that next year the City will not be
eligible for AAA funding at all if the current guidelines
are applied. The program is designed to provide seed funds
to get a program started and the City will have completed
the third year of funding next year. If the program is to
be funded next year, the City will probably have to pay the
full cost.
On Tuesday, February 21, 1979, the Transportation
Committee met to consider changing the guidelines. After
considering the possible loss of AAA funds for 1979, the
committee agreed to recommend lowering the guidelines to age
60.
Councilman Kloesel moved that the age guidelines be
lowered to age 60 for eligibility for the Senior Citizens
Taxi Program; Councilwoman Wilbanks seconded the motion.
The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
Consider Appointments to the Community Development Citizen's
Committee
This item will be discussed during executive session.
Consider Appointments to Urban Rehabilitation Standards
Review Board
This will be discussed during executive session.
Consider Appointments to the Mobile Home Review Board
This will be discussed during executive session.
Councilman Kloesel stated that despite the City Attorney's
interpretation and a letter from the Attorney General regarding
the Open Meetings Act, he is still not in agreement with
Council making appointments during a closed session because
it is violating the intent of the law. In the Attorney
General's opinion, the use of secret ballot in a meeting of
a governmental body violates the Texas Open Meetings Law.
Mayor Hutto pointed out that every Council member has
the right to nominate whomever they desire for service on a
committee. They do not have to agree with the majority.
Councilman Kloesel moved that the appointments to the
Community Development Citizen's Committee, the Urban Rehabilitation
Standards Review Board and the Mobile Home Review Board, as
well as the question he has on the Electrical Board be
resolved in open session. The motion died for lack of a
second.
Consider Membership of the Electrical Board
At the last meeting, Councilman Kloesel requested that
an item be placed on the agenda to consider membership of
90222 -13
Minutes of the Regular Meeting - February 22, 1979
the Electrical Board. Councilman Kloesel stated that he
felt the intent of the law has been violated since the
appointment to the Board was made essentially in closed
session. He requested that Council rescind the action taken
at a previous meeting concerning the appointment to the
Electrical Board based on the fact that a secret ballot was
taken in closed session. He felt that this action would
probably have not been taken had it been done in open session.
Councilman Kloesel further stated that at one time,
Council had a greater participation in deliberation. He
commented that the City is embarking on the study of the
airport operation. He stated that in a work session, Council
decided to turn this over to negotiation between the City
Manager, City Attorney, and the Humphreys. He felt that the
Council needs to appoint a committee primarily of Council
members to work on the details of the proposed airport.
In response to a question from Mayor Hutto, Councilman
Kloesel stated that he is asking that the Council participate
in these negotiations.
Mayor Hutto pointed out that this is an area of administration,
and felt that the people of Baytown did not intend for the
Council members to get into the area of administration. The
Council is supposed to set policies and direct.
Councilman Kloesel asked that an item be placed on the
agenda for the next meeting for an appointment of an Airport
Committee and the function of that committee would be to
become involved in the meetings and negotiations to resolve
the problems and report back to Council.
Mayor Hutto commented that the Administration has a
meeting with Mr. Humphrey on Monday, February 26. Councilman
Kloesel stated that he does not want to interfere with the
meeting scheduled on Monday. Mayor Hutto stated that any of
the Council members that might want to sit in on the meeting
are welcome.
Committee Reports
None.
Recess and Reconvene
Mayor Hutto recessed the open meeting into executive
session to discuss land acquisition and personnel matters.
When the open meeting reconvened, the following business was
transacted:
Consider Appointments to the Community Development Citizens'
Committee
Councilman Johnson moved for the appointment of S. L.
Haywood, Dan Herrerra, Mrs. W. O. Tidmon, and Mr. Andres
Contreras for a one -year term; Herman Black, Edna Oliver,
Mrs. Woodrow Lewis and Father Effrain Guitterrez for two -
year terms, and Archie Sylvia, Madonia Staffor, Ruben DeHoyos,
and Jean Shepherd for three -years terms on the Community
Development Citizens' Committee; Councilwoman Wilbanks
seconded the motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
90222 -14
Minutes of the Regular Meeting - February 22, 1979
Consider Appointments to the Mobile Home Review Board
The terms of office of all five members of the Mobile
Home Review Board expired on January 2, 1979. Three property
owners on the board are Charley 0. Walker, A. M. Thomas, and
Moody Barker. Robert J. Foreman is the master plumber.
Francis Reagan is the mobile home park operator. The term
of office for members of this board is 3 years.
Councilman Cannon moved for the reappointment of 4 of
the existing members of the board as follows: A. M. Thomas,
Moody Barker, Robert Foreman and Francis Reagan, and the
appointment of Paul Weaver to fill the position now occupied
by Charley 0. Walker; Councilwoman Caffey seconded the
motion. The vote follows:
Ayes: Council members Johnson, Kloesel, Wilbanks,
Caffey, and Cannon
Mayor Hutto
Nays: None
Adjourn
With no further business to be transacted, Councilman
Kloesel moved to adjourn; Councilman Johnson seconded the
motion. The vote for adjournment was unanimous.
P,5��
Karen Petru, Deputy City Clerk
APPROVED:
P
Eileen P. Hall, City Clerk
he
N
90222-15
Minutes of the Regular Meeting - February 22, 1979
Attachment "A"
CITY OF BAYTOWN
TITLE: SIDEWALK CONSTRUCTION BID TABULATION
BID., 7a ?• 27 -
N DATE., FEBRUARY 14, 1979 - 9:30 a.m.
'AL CONSTR.
N
N
� CHATHAM CONSTR. HOLZAEPFEL CONSTR. H.B. NAMI TON gN-U
ITEM QTY DESCRIPTION UNIT UNIT ExPEN0E0 UNIT XTENDED UNIT EXTENDED
.S
CROSS ToTAt. • .. .
LESS DISC. �• : � � � . ,�:' � � �;. � ` �.
:T�..TOTAL :. ...:
.1 1
UNIT EXTEtv'CEU
1
89 SY
CONCRETE SIDEWALK
$22.50
$2,002.50
$25.30
$2,251.70
$16.00
$1,426.00
$32.50
$2,892.50
2
202 SY
HOT MIX ASPHALTIC CONCRETE
SIDEWALK
OR
CONCRETE SIDEWALK
22.50
4,545.00
16.53
3,339.06
13.00
2,626.00
32.50
6,565.00
TOTAL 8 1D:
$6,547.50
$5.;590.76
$41050.00
$9,457.50
.S
CROSS ToTAt. • .. .
LESS DISC. �• : � � � . ,�:' � � �;. � ` �.
:T�..TOTAL :. ...:
.1 1
90222 -17
Minutes of the Regular Meeting - February 22, 1979
Attachment "B"
;.
� CITY OF BAYTOWN � •
.
TITLE: BICENTENNIAL PARK PHASE 11 BAD TABULATION
B r o:. � � -2 �.
N Da�'�. FEBRUARY 14, 1979 9 :30 a.m. .
N
o
�
lTEiVi
QTY��
DESCRIPTION �
u�, rENO
BWF GENERAL CONTRS.
uNir Exr�NOEO
HOLZAEPFE C NS
uNir xr�NO�o
.
urvrr
�xr�NO 0
UNlr
ExreNOEo
1
aa5'
4 ft. WIDE CONCRETE WALKWAYS
7,280.00
16,989.75
$ 9 ►813.15
$13,44b.00
10,935.0
2.
1
4 x 63 ft. BRIDGE
11,000.00
1G,950.00
13,911.00
14,600.00,
11,880.0
�•'
�
. 3,
F1 LL WORK
645.00
986.85
405.06
860.00
560.0
i
��
105'
�
10 ft. W1DE CONCRETE WALKWAY
1,890.00
4.404.75
2,816.10
3 367.35
2.835.0
�
j
� 70TAL BID:
20,$25.00
39,331.35
�•
$26,945.31
$32,273.35
26,210.0
•
I
�
•'
��
��
'
.s
•s
GROSS T4TA L
•• ,LESS DISC, . "� •
'r,T• :TOTAL' •
LIVERY � ����•� •
i
i
r�
:.
i
r�
90222 -19
Minutes of the Regular Meeting - February 22, 1979
Attachment "C"
r c)
r n ao
�1Cn�
�°° ---�
�,.,,,.,�...m,.:- Wig..-- ,.v.�•��.� .... ...�........_...,,...,._.._.._. �....._ .,..
..
- - -- . .
50222-20
�.
O
W N
D N r
m
W
�
D
.<
w
O
O
v D
m
vroi
rn
1
i
a
N
110
W
_ W
t/s
LO
• v
W
Co
i
90222— 21
Minutes of the Regular Meeting - February 22, 1979
Attachment "D"
CITY OF BAYTOWN .
B1D TABULATION
PRISMO NIVERS
RNC EXTENOEO UNIT EXTENDED UNIT T N
$55,000.00 � 55,126.00 53,x87.69.
• Prismo M xi Liner Prismo 150 Prismo 150 '
150 � -
g0 days 90 days fter chassi 60 days after chess s
receipt receipt
i
' 1
UNlT EXTENOEO UN1T � EXTENOEO
� � � � • • ,~
GROSS TOTAL
LESS DISC. ' � � � ..
�� - ' �T TOTAL � .. .
. .
? -cL1VERY -
i
i.
T1TL E:
STREET STRIPING MACHINE
N
B 1 D�
X92 -33
�
N
DATE
2 -19 -79
- -
- 9'30 a.m.
N
N
d
67
ITEM
QTY
DESCRIPTION
' 1
STREET STRIPING MACHINE with
4 speed manual transmission
MAKE S MODEL:
DELIVERY:
CITY OF BAYTOWN .
B1D TABULATION
PRISMO NIVERS
RNC EXTENOEO UNIT EXTENDED UNIT T N
$55,000.00 � 55,126.00 53,x87.69.
• Prismo M xi Liner Prismo 150 Prismo 150 '
150 � -
g0 days 90 days fter chassi 60 days after chess s
receipt receipt
i
' 1
UNlT EXTENOEO UN1T � EXTENOEO
� � � � • • ,~
GROSS TOTAL
LESS DISC. ' � � � ..
�� - ' �T TOTAL � .. .
. .
? -cL1VERY -
i
i.
90222-23
Minutes of the ;Regular Meeting - February 22, 1979
Attachment "E"
• � GlTY OFB►AYTOWN
v - 1- l�-LE� POLYCARBONA7E TRAFF I C S I GNAL HEADS $ �D �A $V LAT! ON
.� $ ! D� 792 -34
•
n
pATE: 2 -19 -79 - 9:30 a.m. --
. ,
SIGNAL ENGINEERING TRAFFIC TRANSP. S
lTEM QTY DESCRlPTlON iRN� EXTENDED UNIT. EXTENDED UNIT
• POLYCARBONATE TRAFFIC�SiGNAL
HEP.DS •
1. 5S 8" Mast Arm Mid Mount $137.91 $ 7,585.05 $145.00 •$ 7 >975.00
2. 55 8" Mast Arm End Mount 146.85 8,07b.75 .165.00 9,075.00
3. 36 12" Mast Arm Mid Mount •182.01 6,552.36, 195.00 7,020.00•
�+. 18 12" Mast.Arm End Mount 190.95 3,437.10 198.00 3,564.00
5. 10 12" Mast Arm End Mount 194.70 1,947.00 201.00 2,010.00
• 6. 20 12" Span Wire Mount 173.70 3,474.00 195:00 3,900.00
7. 8 . 12" Span Wire Mount .176.20 1,409.00 186.40 1,491.20
8. 10 12" Vertical Shaft Mount 176.41 .1,764.10 182.00 1,920.00
g• 6 12" 3 way vertical Span Wire Moun 369.02 2,214.12 560.00 3,360.00
10. 6 Pedestrian Signal Assembly 146.82 881.52 182.00 1,092.00
11. 10 8" Vertical Shaft Mount 131F.91 1,349.10 155.00 1,550.00.
12. 10 8" Span Wire Mount 143.10 1,431.00 156.00 1,560.00
TOTAL BID $40,121.70 44,517.20
DELIVERY: 90 days 90 days
UNIT EXTEND D �UNtT � EXTENDED �
i
GROSS TOTAL .
LESS DISC. ��
'� �"T TOTAL
90222-25
Minutes of the Regular Meeting - February 22, 1979
Attachment "F"
.�
N
NTITLE: ELECTRIC WELL MOTORS
`" 8 ! D� 792 -30
o°� 2 -9 -79 - g:30 a.m.
CITY OF BAYTOWN
. 81D .TABULATION
DATE
LAYNE- WESTERN CO. LAYNE TEXAS
lTEM QTY DESCRIPTION- uN� EXTENDED uNrr EXTENDED uNrr xrEr�
t
� � .
1, 1 ea. NEW 250 H.P. ELECTRIC MOTOR S 7,395.00 12,340.00
2. i ea. � NEW 200 H.P. ELECTRIC MOTOR S 7 395.00 � 11,647..00
LESS: Trade in 250 H.P. motor 400.00 -0-
TOTAL � $14,390.00 23,987.00
-. , •
. •BRAND: � Newman G. E.
DELIVERY: 14 days. 60 days
' ALTERNATE:, 250 HP 1 letu
• � � of 200 P
S7,395.00
..
.
CROSS ToTa L � . � '
.LESS DIS/�C. ;'
. "LIVERY.- ��
•
uNrT ExrENOEO urvlr Exl'ElvOEo
r
-�
..
..
..
-
•
..
90222-27
Minutes of the Regular Meeting - February 22, 1979
Attachment "G"
CITY OF BAYTOWN ' '. •'
PLAYGROUND OUND E UIPMENT - BID . TABULATION
BID: 792 -29 .
j DATE: 2 -9-79 - 9:30 a.m.
' EX7EN0 0 UNIT EX7ENOE0 UN17 X7ENU1:0 UNIT EX7EN0� EO UN17 EXiENUEU
1TEilll QTY DESCRIPTION
R + +T D F
$
WHIRL 523.00 520.40 49___•00 NO BIO
1 1 .
2 2 TOT SWING $ 475.00 950.00 3+44.00. 688.00* S 427.00 '354 00� NO BID
00 997.00 3,988.00 1,467.00 4,268.04 NO BID
•.
3.
4
ARCH SWING 975.00 ;•3,90, Oi� .
• 799.00 2,397.00 No BID'' NO BID NO BID
' 4 3 BUCK-BOUT .---- ---- --
5 2 SLIDE
449 . oo 898.00 ' 617'.00 1 •, 234. oo • 452.40 904.00 No BID
6
12 PARK BENCH 90.00 1•,0_ 80 00 217.00 2,604.00 129.00 1,548.00 $106.00 $ 1,272.00
7
6 SAODLEMATES UNIT 129.00 774.00 124.00 744._0_0 127.00 762.00 NO BID
829.00 NO BID
' •, g 1 ANIMAL SWING
849.00 7�. 92._ _._...
;7s '
TOTAL BID $11,371.00 10,570.00 $ 9,659.00 $ 1,272.00 .
DELIVERY: 30 -45 d ys 14 -21 da s 30 days 30 days
Does iot meet
speci•ications
DISCOUNT if award d all Items •'
deduct $275-00 '
GROSS TOTAL '
,.•t' LESS DISC. _•
N •~ TOTAL
s
.,:. D 1VERY r
uy: ;