Loading...
1979 01 25 CC Minutes90125 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 25, 1979 The City Council of the City of Baytown, Texas, met in regular session Thursday, January 25, 1979, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jimmy Johnson Ted Kloesel Mary E. Wilbanks Eileen Caffey Allen Cannon *Emmett 0. Hutto Fritz Lanham Dan Savage Scott Bounds Karen Petru Councilman Councilman Councilman Councilwoman Councilwoman Councilman Mayor City Manager Assistant City Manager City Attorney Deputy City Clerk Absent: Eileen P. Hall City Clerk Mayor Pro Tem Lander called the meeting to order and the invocation was offered by Reverend John L. Harrison of the First Church of the Nazarene. Minutes Councilman Kloesel moved for the approval of the minutes of the regular meeting of January 11, 1979, and ratification of actions taken concerning each of the matters listed on the agenda of said meeting; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Pro Tem Lander Nays: None Receive Petitions None. City Manager's Report Bond Rating - The Administration received a call from Standard and Poor's, bond rating firm, on Tuesday of this week regarding the City's bond rating. The City Manager was contacted by a representative of Standard and Poor's Sunday night to determine the outcome of the Charter amendment election. Monday morning the firm discussed the outcome of the election and advised the Administration that the City's bond rating would remain A -plus. Moody's, the other bond rating firm, has not been in contact with the Administration. Currently, their rating is A -1. Mr. Lanham commented that the person who had called from Standard & Poor's indicated that his firm would have felt differently about Baytown's rating if Amendment No. 4 had not been approved. Baytown Municipal Marina - The Administration has received a letter from the Department of the Army regarding the status of the study on the small boat harbor in Baytown. This is in connection with a marina. The reconnaissance report has been completed and reviewed by the Southwestern Division office. The findings of the report are that federal 90125 -2 Minutes of the Regular Meeting - January 25, 1979 participation in a recreational marina at Baytown is not justified and that no additional federal studies should be made at this time. Presently, revisions are being made to the reconnaissance report in compliance with comments from the Division Office. A copy of the report will be furnished to the City after final approval is made by the Division Office. Mr. Lanham stated that the Administration would like to get a copy of that report in order to make a recommendation to Council. Councilman Kloesel felt that Council should be in touch with our Congressman in this regard. Multi -Modal Transportation Planning Steering Committee - Councilwoman Wilbanks has been re- elected as Chairperson of the Multi -Modal Transportation Planning Steering Committee for another year. Baytown Area Water Authority Audit Report - A copy of the Baytown Area Water Authority Audit Report was placed at the Council table. The BAWA Board has reviewed and approved the report, and the report has been forwarded to the appropriate state agencies. Safety Record - The City of Baytown has improved on its safety record in the City organization this year. Much of the credit goes to Fletcher Hickerson, the City's part -time Safety Director, but much credit also goes to the supervisory personnel. Capital Improvements - Due to the bad weather, very little progress has been made on some of the capital improvements. Assessment Paving Projects - On Wye Drive, the storm sewer is complete. On Ashleyville Street, the storm sewer work is approximately 70% complete. On Lynchburg Road, the storm sewer is 95% complete. Street Rebuilding Program - Only Pin Oak Street remains to be surfaced, and a tack coat has been put down there. Questions or Comments Regarding the City Manager's Report Councilman Cannon inquired as to what kind of work has been going on at the north end of Nolan Road. Norman Dykes, City Engineer /Director of Public Works, explained that the City had to replace the old concrete sewer line with a cast iron sewer line at that location. Mr. Lanham explained that this is the Spur 201 right -of -way and that the City is required to do this work by the state in order for them to take bids on the next phase of Spur 201. Councilman Cannon commented that he was late in getting to the last meeting, but in reading the minutes, he learned that a policy on repairing or revising driveways on some streets had been discussed. Mr. Cannon suggested that Council might want to review the City's present policy and inquired if any decision was made. He felt that the City ' does need to establish a policy. Possibly, the City might come up with some specifications that could be given to the property owners, who in turn can make the revisions themselves at their expense. Mr. Lanham explained that an item in this regard will be placed on the next agenda. Councilwoman Wilbanks commented that she had passed out some literature which she would like to call to the attention of Council. She stated that the literature reflects totals that H -GAC spent in purchasing two -way radio equipment in the 13 county region. H -GAC decided to take bids on this equipment and they passed out leaflets to the communities so that those interested could respond. The list price on the 90125 -3 Minutes of the Regular Meeting - January 25, 1979 equipment needed by Baytown was $46,000. By buying the equipment through H -GAC, the cost was reduced to $27,602. This represents a total savings of $18,400. Councilwoman Wilbanks felt that this represents a sizeable savings and this type of dollars - and -cents figure allows one to realize the advantages of participation in the H -GAC. Councilman Kloesel commented that he agrees with that, and appreciates it. But he felt that what may happen here is that the City will purchase more radio equipment. Councilwoman Wilbanks reported that she had passed out a pamphlet which contains a schedule for the Law Enforcement Training Program in 1979. Throughout the year, there will be 4 training programs that will take place in Baytown. Topics to be discussed are narcotics and drugs, search and seizure, new criminal laws and penal code amendments, and conversational spanish. Councilwoman Wilbanks stated that the Criminal Justice Committee has taken the position that they would like to see these training programs spread throughout the region rather than having them all in one area. Mayor Pro Tem Lander inquired if the Administration had received any indication as to when the Council will ask for bids again on the bonds. The consultants will be informing the Administration when bids may be taken on the sewer line for the East District, which is the largest capital improvement project that will be funded from these bonds. After this information is obtained a decision can be made concerning the bond sale. *Mayor Hutto present. Resolution No. 657 - Canvassing the Results of the Charter Amendment Election Council canvassed the returns of the special municipal election held in Baytown on the 20th day of January, 1979, for the purpose of submitting four Charter amendments concerning taxation to the electorate. The canvassing reflected the following: Yes No AMENDMENT NO. ONE 2,177 votes 1,796 votes AMENDMENT NO. TWO Yes 2,130 votes No 1,800 votes AMENDMENT NO. THREE Yes 2,197 votes No 1,711 votes AMENDMENT NO. FOUR Yes 2,174 votes No 1,680 votes Councilman Cannon moved to adopt Resolution No. 657 canvassing the returns of the special municipal election held January 20, 1979; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None 90125 -4 Minutes of the Regular Meeting - January 25, 1979 RESOLUTION NO. 657 A RESOLUTION CANVASSING THE RETURNS OF THE SPECIAL MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 20TH DAY OF JANUARY, 1979, FOR THE PURPOSE OF SUBMITTING FOUR CHARTER AMENDMENTS CONCERNING TAXATION TO THE ELECTORS; DECLARING THE RESULTS OF SAID ELECTION; FINDING THAT NOTICE OF SAID ELECTION WAS DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Ordinance - Calling the Regular Municipal Election for April 7, 1979 The proposed ordinance calls the regular municipal election for April 7, 1979. State law requires municipalities to hold elections on certain days during the year. The City Charter calls for the regular municipal election to be held in April. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2609 AN ORDINANCE ORDERING THE MUNICIPAL ELECTION TO BE HELD ON THE 7TH DAY OF APRIL, 1979, FOR THE PURPOSE OF ELECTING THREE (3) COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. TWO (2), THREE (3), AND SIX (6); AND THE ELECTION OF A MAYOR FROM THE CITY AT LARGE; PROVIDING FOR THE ELECTION OF OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING THE ELECTION; PRESCRIBING THE HOURS; PROVIDING FOR A CANVASSING BOARD FOR ABSENTEE BALLOTS; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Discuss Bavtown Nutrition Center David Gunn appeared on behalf of the Senior Citizens' Nutrition Program at the First Presbyterian Church. He requested $4,000 to allow continued operation of the Nutrition Center with the same services that were offered in 1978. Previously, the program was administered by Harris County. The program is currently administered by Gulf Coast Metropolitan Senior Citizens' Services, Inc. This particular agency has designated certain funds which produce a deficit of $4,690.32 from what was appropriated in 1978. The senior citizens are requesting that the City of Baytown make up the deficit. Councilman Cannon inquired as to the total budget or total cost of operation for 1978. Mr. Gunn responded that the sum of $11,550 was expended, plus the Nutrition Center had the bus, driver, and meals supplied. This year the amount allocated by Gulf Coast Metropolitan Senior Citizens' Services, Inc., is $9,174.75. This is to include all of the things mentioned above. Mr. Gunn commented that there is a great discrepancy in the 2 amounts of money. There was more money last year, plus a situation where a bus, driver, and meals were provided. Jocelyn Wesselhoft, Director of the Baytown Nutrition Site, commented that $15,000 has been designated toward the operation and maintenance of a van that may or may not arrive in 1979. 90125 -5 Minutes of the Regular Meeting - January 25, 1979 Mr. Gunn pointed out that the allocation for 1979 by Gulf Coast Metropolitan Senior Citizens' Services, Inc. does not include any monies for group travel. During the previous year, the senior citizens went on a total of 23 group trips for entertainment purposes. Entertainment is one of the specific purposes of the Nutrition Site. Therefore, no money is allocated toward these particular purposes for 1979. Councilwoman Wilbanks inquired about how the new corporation determines the amount of money to be allocated to Baytown? Dan Savage, Assistant City Manager, commented that there are 33 different nutrition sites in Harris County, and the gentleman that is responsible for developing the budget for each site has indicated that the method he uses for distribution of allocations is to take the money available and divide it equally among all 33 sites regardless of the number of participants at each site and regardless of the number of hours that each site is open. The Baytown site is probably one of the 3 largest sites in the county. Even though the Baytown site is open longer and serves more people, Baytown receives the same amount of money as a site that does not do the same. Councilman Cannon inquired if this procedure is subject to change in the future? Mr. Savage commented that it is not something that the people here have any control over. Mr. Savage felt that this is something that should be changed, and felt that there is a good possibility that it will be changed, but does not feel that it will be changed this year. Councilman Kloesel inquired if the Council could act on this item at this meeting. Mr. Lanham explained that the Administration would have to know with whom the City would contract if the Council chose to go ahead with this. The City can purchase services from organizations in a community, but there must be a contract with someone or some organization. Mr. Gunn commented that he felt the City would need to contract with the First Presbyterian Church of Baytown. Councilman Kloesel felt the Baytown Nutrition Site should be allocated $4,000 to continue the same level of services provided in 1978. Councilwoman Wilbanks inquired as to what has been the latest word received on the van? Mr. Savage responded that the delivery on a van after a grant application has been submitted has been as long as two years. It is a long, drawn -out process. Councilman Cannon inquired if the $15,000 appropriated toward the purchase of a van came out of revenue sharing funds or budgeted funds. Mr. Lanham responded that the $15,000 was budgeted. The $15,000 is for the operation of the van for one year. Councilman Cannon commented that it is apparent that the City will not have the operating expenses for a year, so as far as budgetary funds are concerned, should the Council get it worked out as to how the City could contract with someone. The Council could authorize the use of some of the $15,000 to supplement other funds, then look at furnishing the maintenance on the van in subsequent budget years. Mr. Lanham commented that there are ample funds available in the general fund contingency account. Councilwoman Caffey commented that the Baytown Nutrition Center is a tremendous thing for the senior citizens. The fellowship and all of the other things that they provide is so important to the senior citizens. She further commented that she is definitely in favor of helping the Nutrition Center in anyway that the Council can. 90125 -6 Minutes of the Regular Meeting - January 25, 1979 Councilman Johnson inquired as to who is going to try to assure that next year the funding will be set up on a more equal basis. Mr. Gunn commented that Mrs. Wesselhoft is very directly involved in that and felt that she will receive the proper input. Mr. Gunn commented that this is a dynamic program that Mrs. Wesselhoft operates. They feed approximately 90 senior citizens per day. Mr. Gunn commented that Mrs. Wesselhoft will supply the Gulf Coast Metropolitan Senior Citizens' Service, Inc., with information, and hopefully on that basis, a reasonable decision will be made as far as allotment of funds. In response to a question from Councilman Johnson, Mrs. Wesselhoft commented that the budget has been established for 1979. For the future, Mrs. Wesselhoft hopes that each of the nutrition centers will stand on their performance for 1979 when allocation of funding is being considered. Gulf Coast Metropolitan Senior Citizens' Services, Inc. is a brand new corporation that was not familiar with the individual sites. Therefore, funding was equalized for distribution in 1979. Mr. Savage remarked that there is an organization called the Areawide Agency on Aging which serves Harris County, which agency has an advisory board composed of a number of representatives from governmental agencies. This year, they handled what is known as Title III funds. This is where the funding for the taxicab program comes from. At the federal level, the legislation apparently has been changed so that both Title III funds and Title VII funds, which is where the nutrition funds come from, will all be combined next year. This advisory group will be one of the groups responsible for reviewing nutrition funds for 1980. Mr. Savage pointed out that this advisory group will have the opportunity to look at and consider the formula for distributing the funds. Councilman Kloesel stated that if there is no legal problem in this regard, he would like the Council to authorize transferring the funds from the contingency account and to authorize the execution of an agreement with the First Presbyterian Church to provide the $4,690.32 that the program needs. In response to a question from the City Attorney, Councilman Kloesel indicated that this $4,690.32 would be in addition to the $15,000 allocated for the operation of the van. Councilman Cannon requested a comparison of expenditures for 1978 to the 1979 budget prior to approving this allocation. Mayor Hutto inquired what would transpire if when the new van arrives, the use of the old van is discontinued? Mrs. Wesselhoft assured Council that she had received a letter from the Transportation Coordinator who indicated that the old van would not be withdrawn when the new van arrives. Councilman Kloesel stated that Council should express their views on this subject to Congressman Bob Eckhardt. Mr. Lanham commented that items in this regard will be placed on the agenda for the next meeting. Discuss Section 5 -2 of the Code of Ordinances, "Animals Running At Large Prohibited" Councilwoman Wilbanks asked that an item be placed on the agenda to discuss Section 5 -2 of the Code of Ordinances N 90125 -7 Minutes of the Regular Meeting - January 25, 1979 pertaining to animals running at large prohibited. A copy of a letter from Dr. Jan Wristers to Councilwoman Wilbanks regarding dogs running at large was included in the agenda packet. The letter discussed specific incidents and the process by which complaints of dogs running at large are handled. Councilwoman Wilbanks stated that she had reviewed the existing ordinance and found it to be adequate. She felt that Council needed to emphasize enforcement. Scott Bounds commented that the minimum fine for letting a dog run at large is $27.50 and the maximum fine in all City offenses is $200.00. Councilwoman Wilbanks inquired who determines what the amount will be? Mr. Bounds explained that the exact fine is determined by the Judge and in past practices, if a person received a fine, he would be allowed to pay the minimum fine if the case was not set for trial. In other words, a person pays the minimum fine as established by the Judge. Mr. Bounds went on to say that the Administration is taking steps so that in cases of repeated offenses, the person permitting their dog to run free will not be able to pay the fine at the window, but the case would be set for trial where the fine would be determined by the Judge. Councilwoman Wilbanks inquired about the procedure if a dog is picked up. Mr. Bounds explained that in the past if a dog was picked up, no ticket was issued to the owner - -the owner would simply pick up the dog and pay the pound fee. After the meeting of December 14 when this came to the attention of the Administration, the humane officers were advised that tickets may be issued to the owner of the dog when the dog was claimed. Therefore, in addition to a pound fee, the offender will receive a ticket for allowing their dog to run free. Councilman Johnson inquired if it is the first offense, will the offender have to pay both the pound fee and the fine at the Municipal Court. Mr. Lanham explained that the first -time offender would only pay the pound fee. In many cases, a dog is picked up on only one occasion. The pound fee is $20. In response to a question from Councilman Kloesel, Mr. Lanham explained that the decision of ticketing an offender will be left to the discretion of the humane officers at the pound. They should know which cases are aggravated enough to justify receiving a fine. Councilman Kloesel felt that this policy may be alloting too much responsibility to the humane officers. Councilman Lander inquired as to what other choice there is besides allowing the humane officer to exercise some judgement. He further commented that Council has never passed an ordinance to cover every conceivable situation. Mr. Bounds stated that the Administration will be attempting to provide the Judge with more information where he might make a more intelligent decision as to what the proper penalty would be. Mayor Hutto stated that this is a concern of people throughout the state, and has been a concern of his for quite some time. The Mayor felt that the people who do not own pets are following the lead of some of the non - smokers, and demanding that their rights be protected by local animal control. Mayor Hutto has asked Mr. Lanham to contact some of the cities who have this kind of control so that the Council may receive copies of their ordinances in this regard. He also suggested that a member of the Administration might go and visit with the City Administration of these towns to become more informed. The Mayor also stated that 90125 -8 Minutes of the Regular Meeting - January 25, 1979 if the Council does not have any objection, he would like to reactivate the Animal Control Study Committee and appoint Councilman Jimmy Johnson to serve on this committee. He would like this committee to get information from other cities as soon as possible so that Council will have guidelines to apply which have been successful in other cities. Hear Report on Community Development Program The City has been notified that it will be an eligible entitlement city for the 1979 fiscal year for Community Development Funds. The target figure that was given to the City for the 1979 fiscal year was $613,000 and the figure for the 1980 fiscal year was $652,000. Bill Cornelius, Director of Planning and Traffic, appeared to brief Council on the program and some of the additional requirements that are placed on the City with respect to ordinances or various types. Council had received a copy of a memorandum from Mr. Cornelius regarding the Community Block Grant Program. Mr. Cornelius commented that it is a fairly complex procedure that the City will have to go through within the next 3 or 4 months. The following is a list of some of the required activities: 1. Adoption of a Citizens' Participation Plan - This document establishes an Advisory Committee and delegates to them the functions that Council wants them to perform, i.e., hold public hearings, make recommendations on project areas, priorities, etc. Recommended size is 12 members; 8 of which must be low and moderate income residents of the City. This document also spells out public hearing notices and locations, application requirements, objection procedures, responses to complaints and requests for information, what information must be made available and the location of this information. 2. Public Hearings - At least 2 public hearings must be held giving citizens the opportunity to comment. These public hearings can be held either by Council or the Community Development Advisory Committee, depending on how Council delegates the responsibilities and authorities. Guidelines recommend one in a central location (City Hall), and one in the designated target area(s). 3. Housing Assistance Plan - This is a 3 page and 5 map document that HUD'provides the City forms with and all the City does is to fill in the blanks. Based on the information that the Administration has, the best available information is the 1970 census that is documented. The City can use this information or the City can use additional information that has been gathered in the years since the 1970 census. 4. Three Year Community Development Block Grant Plan - Outlines the proposed projects by type and location over the 3 -year period. 5. Fair Housing and Equal Opportunity Ordinances - Applicants for housing or project work will not be discriminated against. A copy of the fair housing ordinance and the equal opportunity ordinance were placed at the Council table and will be listed on the next Council agenda. 6. Environmental Assessment - This will be a paper project which will be developed by the Community vulzo -y Minutes of the Regular Meeting - January 25, 1979 Development Advisory Committee to show any effect the proposed project will have on the environment. 7. A -95 Review by Regional Agency - This is required on all grants and projects where federal money is involved and this will consist of the submission of the A -95 to H -GAC for review and comment. 8. Application Deadline - The application deadline is April 30, 1979. The A -95 Review must be submitted to H -GAC in advance of the application deadline. There are other assurances, executive orders, and laws that the City assures HUD they will comply with as is done in all other federal grant applications. This program requires a designation of a target area and those projects must be made to benefit low and moderate income groups and to prevent or eliminate causes of slums and blight. Moderate income is defined as a family of 4 making 800 of the median family income of the Houston Standard Metropolitan Statistical Area. Low income is 500 of the same median family income. Median Houston 800 50% SMSA Moderate Low $18,500 $14,800 $9,250 Causes of blight and slums are usually defined or identified as a lack of public facilities, but can also relate to concentration of low income persons in a small geographic area. The provision of small housing projects over a city's total area is a solution, i.e., 3 to 5 units. Mr. Cornelius also briefed Council on the types of projects that are eligible, as well as the ineligible projects. Councilwoman Wilbanks inquired as to when the Council will be selecting the target areas, and does the Citizens' Participation Committee come into the selection of the target areas and then work out the details? Mr. Cornelius responded that this would depend on Council. Prior to Baytown becoming an entitlement city, the Administration recommended target areas to Council for consideration. Mr. Cornelius explained that the City has several projects which were originally designated -- Central Heights, Busch Terrace, and the Rio Vista area. At the present time, the Administration does not know whether the City will try to finish up all those areas and then move into the Airhart Addition. The Airhart Addition and the combination of the 3 areas by Airhart and Texas Avenue have already been designated by resolution as target areas by the Council. In response to a question from Council, Mr. Cornelius explained that target areas can be added and dropped as the City goes through this procedure. Mr. Lanham commented that Community Development funds can be used to assist in the renovation of homes. As mentioned earlier, 2 ordinances will be placed on the next agenda. One regarding fair housing, and one pertaining to equal opportunity. A third item will also be placed on the agenda - -the appointment of an advisory committee and what their responsibilities will be. Ordinance - First Reading on the Proposed Annexation of C. A. Wright Subdivision The proposed ordinance approves the first reading of the proposed annexation of the C. A. Wright Subdivision. This is the subdivision located north of Massey- Tompkins Road and west of Chaparral Drive. The subdivision will 90125 -10 Minutes of the Regular Meeting - January 25, 1979 consist of 24 lots. The Administration recommended approval of the ordinance. Councilman Lander moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2610 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Ordinance - Awarding the Bid for the Purchase of Side - Loading Solid Waste Collection Vehicle Three bids were received for the purchase of 2 side - loading solid waste collection vehicles. The bid tabulation is attached to the minutes as Attachment "A." Council received a copy of a memorandum from Gary Anderson, Assistant Director of Public Works, which listed the recommendation of the Administration. The low bid was submitted by Astro Truck Sales for a Pak -Mor vehicle in the amount of $89,756. The Pak -Mor does not meet the specifications. Jim Ball International submitted the low bid meeting specifications on a Shu Pak vehicle in the amount of $89,472.34. The City Administration found the Pak -Mor to be less than satisfactory- - the variable loading height increases chances of back and shoulder injuries, and the compaction blade operates in such a manner as to pose potential hazards to workers. The Shu- Pak unit is a two -man operation, and will give the City a total of 5 side - loading units. Councilwoman Caffey moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. Councilman Kloesel stated that he would oppose the motion because he is against the 2 -man operation. The vote follows: Ayes: Council members Lander, Johnson, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: Councilman Kloesel ORDINANCE NO. 2611 AN ORDINANCE ACCEPTING THE BID OF JIM BALL INTERNATIONAL INC. FOR THE PURCHASE OF TWO (2) SIDE - LOADING WASTE COLLECTION VEHICLES AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF EIGHTY -NINE THOUSAND FOUR HUNDRED, SEVENTY -TWO AND 34/100 ($89,472.34) DOLLARS. Ordinance - Awarding the Bid for the Purchase of Baseball Scoreboards Four bids were received for the purchase of 6 baseball scoreboards for the Parks and Recreation Department. A tabulation of these bids is attached to the minutes as Attachment "B." The low bid submitted by L. D. Nelson Associates did not meet specifications in that the scoreboards are too small. The bid of Spectrum Corporation in the amount of $3,780 is the low bid meeting specifications. Revenue Sharing funds in the amount of $4,300 have been allocated for this purchase. The Administration recommended approval of the ordinance. 90125 -11 Minutes of the Regular Meeting - January 25, 1979 Councilman Johnson moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2612 AN ORDINANCE ACCEPTING THE BID OF SPECTRUM CORPORATION FOR THE PURCHASE OF FOUR (4) BASEBALL SCOREBOARDS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND SEVEN HUNDRED EIGHTY AND NO 1100 ($3,780.00) DOLLARS. Ordinance - Awarding the Bid for the Purchase of a Portable Air Compressor Five bids were received for the purchase of a portable air compressor for the Utility Construction Division. The bid tabulation is attached to the minutes as Attachment "C." The low bid was submitted by Hi -Way Equipment Company in the amount of $4,900. Budget funds in the amount of $6,500 were appropriated for this purchase. The Administration recommended approval of the ordinance. Councilman Lander moved for adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2613 AN ORDINANCE ACCEPTING THE BID OF HI -WAY EQUIPMENT COMPANY, INC. FOR THE PURCHASE OF ONE PORTABLE AIR COMPRESSOR AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FOUR THOUSAND NINE HUNDRED AND NO 1100 ($4,900.00) DOLLARS. Ordinance - Awarding the Bid for the Purchase of Pneumatic Boring Machine Two bids were received for the purchase of a pneumatic boring machine for the Utility Construction Division. The bid tabulation is attached to the minutes as Attachment "D." The low bid was submitted by Conmaco, Inc. in the amount of $2,475. The amount of $2,700 was budgeted for this purchase. The Administration recommended approval of the ordinance. Councilman Johnson moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2614 AN ORDINANCE ACCEPTING THE BID OF CONMACO, INC. FOR THE PURCHASE OF ONE PNEUMATIC BORING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND FOUR HUNDRED SEVENTY -FIVE AND N01100 ($2,475.00) DOLLARS. Ordinance - Awarding the Bid for the Purchase of Traffic Signal Controllers Three bids were received for the purchase of pre -timed traffic signal controllers. The bid tabulation is attached to the minutes as Attachment "E." The low bid was submitted by Signal Engineering in the amount of $59,792. Estimated cost of this equipment was $72,860. This purchase would be 90125 -12 Minutes of the Regular Meeting - January 25, 1979 for the controllers which will the Traffic Signal Improvement that the delivery time for the this is the reason the Adminis now. Bids will be taken later The Administration recommended be necessary for Phase II of Program. Mr. Lanham explained controllers is 6 months and tration wanted to take bids for poles and other materials. approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilman Johnson seconded the motion. In response to a question from Council, Mr. Lanham explained that funds for this program will come from Revenue Sharing funds, budgeted funds, and bond funds. After the materials are ordered, the Administration will know if some of this work must be affected by City forces. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2615 AN ORDINANCE ACCEPTING THE BID OF SIGNAL ENGINEERING INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF PRE -TIMED TRAFFIC SIGNAL CONTROLLERS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED. Ordinance - Awarding the Final Payment on the Police Garage All of the work has been completed on the Police Garage in accordance with the contract. The total contract amount was $29,600. Previous payments in the amount of $18,000 have been made. A final payment in the amount of $11,600 remains to be paid. The Administration recommended approval of the ordinance. Councilman Kloesel moved for the adoption of the ordinance; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2616 AN ORDINANCE APPROVING AND ACCEPTING CONSTRUCTION OF THE POLICE GARAGE BY CHATHAM CONSTRUCTION COMPANY; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE CITY ENGINEER'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO SAID CHATHAM CONSTRUCTION COMPANY AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 658 - Authorizing the Execution of a Letter Agreement for the Placement of Passive Warning Devices at Public Railroads in the City of Baytown The Administration learned about the availability of federal funds for the placement of safety devices at railroad crossings. The Highway Department was contacted and responded that they do expect to have funds available. A tentative letting date of October, 1979 has been set for the installation of the devices in the incorporated and unincorporated areas of Harris County. The State Department of Highways and Public Transportation will make a study and the warning devices will be placed accordingly. There is no cost to the City of Baytown. This provides for the installation or 90125 -13 Minutes of the Regular Meeting - January 25, 1979 upgrading of crossbuck signs, installing track signs, advance warning signs, and pavement markings to conform with the standards specified in the Texas Manual on Uniform Traffic Control Devices. The Administration recommended approval of the resolution. Councilman Cannon moved for the adoption of the resolution; Councilwoman Caffey seconded the motion. Councilman Cannon commented that he has some reservations because the City had a fatality recently on North Main where • person ran into a train, and there was another incident of • fatality on Fayle Street. He felt that signalized railroad crossings would be better than pavement markings, crossbuck signs, etc. The railroads are not providing flagmen at these crossings as required. He felt that the enforcement level should be looked at. He pointed out that the railroads have not been upgraded since the early 1970's when Massey - Tompkins, Bob Smith, and Cedar Bayou Road were upgraded. North Main is scheduled for upgrading but this is through a state or federal program. Councilman Kloesel commented that he felt if Council supports the resolution, this will cause further delay in receiving federal funds. The vote follows: Ayes: Council members Lander, Johnson, Wilbanks, Caffey and Cannon Mayor Hutto Nays: Councilman Kloesel RESOLUTION NO. 658 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST TO AN AGREEMENT WITH THE STATE OF TEXAS FOR THE INSTALLATION OR UPGRADING OF PASSIVE WARNING DEVICES AT RAILROAD CROSSINGS IN THE CITY OF BAYTOWN. Resolution No. 659 - Authorizing Appointment to the Workmen's Compensation Joint Insurance Fund Council received a copy of a memorandum from the Texas Municipal League of Workmen's Compensation Joint Insurance Fund regarding the election of the Board of Trustee members. The cities that are participating in this fund are asked to elect a Board of Trustees periodically. The nominees for the 3 -year terms which will expire on December 31, 1981 are: Alford H. Koebig, Mayor of Seguin; Ed Wagoner, City Manager of Tyler, and R. Marvin Townsend, City Manager of Corpus Christi. These 3 nominees are presently serving on the Board. It is recommended that they continue to serve. The Administration recommended approval of the resolution. *Councilwoman Caffey gone. Councilman Kloesel moved for adoption of the resolution; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None *Councilwoman Caffey returned. RESOLUTION NO. 659 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DIRECTING THE CITY CLERK OF THE CITY OF BAYTOWN TO COMPLETE THE OFFICIAL BALLOT INDICATING COUNCIL'S CHOICE OF CANDIDATES TO SERVE ON THE BOARD OF TRUSTEES FOR THE TEXAS MUNICIPAL LEAGUE WORKMEN'S COMPENSATION JOINT INSURANCE FUND. 90125 -14 Minutes of the Regular Meeting - January 25, 1979 Resolution No. 660 - Amending the 1978 -79 Budget for Additional Tax Appraisal Work As a result of the passage of Proposition No. 2 in the Charter amendment election, it will be necessary for the City to embark on an extensive reappraisal campaign to bring all property levels up to 1977 levels before any additional appraisals can be made. The proposed resolution authorizes the transfer of $87,233 from the General Fund contingency account to the Tax Division so that additional staff may be hired to accelerate this program. The budget provides for the hiring of 6 full time and 4 part time employees for the last 7 months of the current fiscal year. It also provides for the purchase of the necessary supplies and equipment to enable these additional employees to do the required appraising work. Last year, the Tax Department reappraised approximately 207o of the City using 1977 values. This year, they will reappraise approximately another 15%. At the end of April or May of this year, the City will have approximately 35% of the reappraisals completed. Mr. Lanham stated that the Administration feels that if the Tax Department can get the number of people needed quickly and get them trained, the City can reappraise the remainder of the City by April of 1980. That would be the City's goal, but the Administration cannot assure the Council that this goal will be met. If the goal is met, then the entire City would have been reappraised by the end of April 1980, and property could be put on the tax roll at the 1977 values for the budget year 1980 -81 rather than 1981 -82. Mr. Lanham expressed the importance of hiring these people as quickly as possible because the City will be using outdated values until the entire City can be reappraised. The longer this takes, the more out of date those appraisals are going to be with current market values. Even though the Administration is proposing to hire 6 additional full time and 4 part time appraisers, the Administration would like to have the flexibility to employ as many part time people as can be recruited to do the job. Mr. Lanham felt that it is going to be difficult to get enough people to do this and it will also be difficult to attract out of town people to the jobs. Some of these people may want to work on weekends or on a part time basis. The Administration recommended approval of the resolution. Councilman Cannon felt the City should explore the possibility of cooperation with the school district to determine if there might be some mutual appraisal which could save the taxpayers some money. Councilman Kloesel commented that at the work session with Ed Emmett, State Representative, he indicated that in California, aerial photographs are utilized. Councilman Kloesel inquired if aerial photographs might help the Tax Department. Glen Erwin, Tax Assessor /Collector, commented that he did not know how well aerial photos would show up if there is an improvement on a lot. The scale is so small that it would be difficult to determine measurements. The Tax Department would still need to go out and assess the property in order to get measurements; therefore, it would not be practical to use the aerial photos. Councilman Lander felt that the Tax Department could get information from the Inspection Department where building permits are issued. Mr. Lanham said that once the Tax Department gets the tax roll up to date, the Tax Department would use that information to keep the records current. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None 90iZb -15 Minutes of the Regular Meeting - January 25, 1979 RESOLUTION NO. 660 A RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER EIGHTY -SEVEN THOUSAND TWO HUNDRED THIRTY -THREE AND NO 1100 ($87,233.00) DOLLARS FROM THE GUDGET ACCOUNT NO. 0101 -12- 1000, "CONTINGENCIES," TO ACCOUNTS WITHIN THE GENERAL FUND. Consider Request of Mr. Bobby Nunn for Water Service at 3808 Hardin Road Council has received a copy of a letter from Mr. Bobby Nunn requesting water service at 3808 Hardin Road outside the city limits. Mr. Nunn would be required to pay all installation expenses and would be billed at a rate of 2 times the normal rate for the minimum consumption and 12 times the normal rate for all consumption over the minimum. Hardin Road is located north of Massey- Tompkins Road and there has been a water line in this area for 10 years or more. The Administration recommended approval of the request. Councilman Kloesel moved to accept the recommendation of the Administration; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Mayor Hutto declared a 10 minute recess. Consider 1979 Street Improvement Program Council received a copy of a memorandum from Norman Dykes, City Engineer, regarding streets for the proposed 1979 Street Improvement Program. The Administration has developed a list of streets with recommended costs totalling $415,850. Approximately $500,000 is included in the budget but the City is over - running in the current contract because a lot more base materials were needed on Bowie School Drive and Denby Street than was anticipated. Streets recommended for reconstruction under the 1979 Street Improvement Program include: Kilgore Road (reconstruct from near James Street to Cedar Bayou Road) - $129,020 Bob Smith Road (reconstruct from North Main to Highway 146- -truck route standard) - $160,769 New Mexico Street (replace all curb and gutter, reconstruct the street) - $15,370 Leavins Street (reconstruct from Marion to Flood Control Ditch) - $3,958 South Seventh (reconstruct from E. Texas to E. Republic; curb and gutter will be installed) - $14,709 Lazy Lane (reconstruct from Robin Road to North Holly) - $21,326 Cedar Bayou Road (1j" hot mix overlay from SH 146 to Kilgore Road; reconstruct from east side of school property to bridge to complete the Cedar Bayou Road Project) - $60,032 Sidewalk on Kilgore (install 4 -foot sidewalk along Kilgore Road from Mockingbird Lane to Cedar Bayou Junior School) - $10,666 Mr. Dykes explained that the present pavement condition as well as the traffic flow were factors used to make the 90125 -16 Minutes of the Regular Meeting - January 25, 1979 recommendations. Council felt that these streets were in need of repair. Councilman Cannon commented that he was concerned about upgrading Bob Smith Road to a truck route standard. Mr. Lanham explained that the City does not have a truck route in this location. Neither Massey- Tompkins nor Cedar Bayou are built for truck route standards. Mr. Dykes commented that once Spur 201 is opened in this area, Bob Smith Road will not be used as a truck route, but the timetable for Spur 201 completion is so great and the City is in need of a truck route in this area. Councilman Cannon also expressed concern about reconstructing Leavins Street because it is a dead -end street and only has a few lots located on it. Mr. Lanham explained that Leavins Street is in very bad condition and that it is so rough that the street could not be overlaid. In response to a question from Councilman Cannon, Mr. Lanham responded that one of the reasons for the Administration wanting to do that portion of Cedar Bayou between SH 146 and Bowie School Drive is because that street was in the first project that was done and a two - course penetration was used there. By doing something at the present time, the City can save what is there and will not have to rip up the base and rebuild the street. Councilman Johnson moved to authorize the Administration to prepare detailed plans and specifications on the 1979 Street Improvment Program; Councilwoman Wilbanks seconded the motion. Councilman Cannon commented that he is very hesitant to allow Bob Smith Road to become a truck route; therefore, he moved that the recommendations be amended to strike Bob Smith from being designated as such. The amended motion died for lack of a second. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Authorizing Busch, Hutchison, and Associates to Develop Detailed Plans and Specifications for Building at the W. L. Jenkins Park Revenue Sharing funds have been appropriated for the construction of a pavilion at Jenkins Park. The size of the proposed pavilion is 1,500 square feet. It will be similar to the pavilion in Roseland Park and it will be used for such activities as reunions and parties and by the Boy Scouts during the summer. The proposed facility would have two restrooms with showers, and a kitchenette. It would not be air conditioned. Forty -five thousand dollars is included in the Revenue Sharing account for this construction. The Administration recommended that Busch, Hutchison, and Associates be authorized to develop detailed plans and specifications for the proposed pavilion at W. L. Jenkins Park. Jim Hutchison, representative of Busch, Hutchison, and Associates, explained that he had showed the layout to a few contractors and had discussed the materials and construction. It will be a single wall with two -by -four studs. It will also consist of a concrete floor, windows, and a ventilator fan will be placed at one end of the building. Councilman Kloesel moved to authorize Busch, Hutchison, and Associates to prepare detailed plans and specifications for the building at the W. L. Jenkins Park; Councilman Johnson seconded the motion. The vote follows: 90125 -17 Minutes of the Regular Meeting - January 25, 1979 Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Approving Plans and Specifications and Authorizing Advertising for Bids for Work on Barrymore Street Sanitary Sewer A presentation on this item was made by Norman Dykes. A sanitary sewer line that serves Lee Heights Subdivision is located in Goose Creek Stream. Because of the amount of infiltration into this line, the Public Works Department has installed a sewer line along Barrymore Street. Eight homes are still served by the old line. To completely discontinue using that line, it will be necessary to reroute the service for these homes from the back to the front of their lots. There is a 36 -inch sewer main located in front of these homes that was installed by the City a few years ago and it is a main outfall line going to the West Main Treatment Plant. Those homes were not tied onto that line at that time because they still had good service on the old line. Mr. Dykes explained that what the Administration is proposing to do is to go out for bids to get some local plumbers to give the City a bid on laying a yard line to tie each of those homes into the new line. The City has made some of the taps and will continue to make the taps with their own forces to bring the 4 -inch taps to the property line. The City would need to advertise for bids for a plumber to do this work. Mr. Dykes explained that he has spoken with most of the property owners and they expressed no objection as long as this does not cost them anything. The Administration asked for permission to go out for bids for work on Barrymore Street Sanitary Sewer Line and require that the plumber who does the work to furnish a one -year warranty to the homeowner. The estimated cost of this project is $10,000. Mr. Lanham commented that this work is necessary since the treatment plant is overloaded due to the infiltration from the stream. Councilman Kloesel moved to approve the plans and specifications and to authorize the Administration to advertise for bids for work on Barrymore Street sanitary sewer line; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Approving Plans and Specifications and Authorizing Advertising for Bids on the Police Shooting Range Norman Dykes presented the plans and specifications for the Police Shooting Range to Council. The dirt has been moved onto the site, the berm has been shaped, and the Police Department is now able to use it. The Police Chief commended the Public Works Department for the work they performed at the site. Mr. Dykes stated that the Administration would like to go out for bids for sidewalks at the site. One sidewalk will be an 8 X 100 foot walk which will be where the shooters would stand to fire their guns. Another sidewalk will lead down toward the berm to the targets that are placed at the farthest distance in and between these two locations. There will be 3 other sidewalks that would allow the shooters to go across to the targets. The Administration proposed that the sidewalk from which the shooters will be firing be concrete, while the crosswalks would be asphalt with a crushed limestone base. The estimated cost of this project is approximately $4,000. 90125 -18 Minutes of the Regular Meeting - January 25, 1979 The concrete sidewalk is being proposed for safety reasons and later the Police Department would like to build a shed over the range so it can be used during bad weather. Councilman Kloesel commented that he is not convinced that the sidewalk needs to be concrete. Mr. Dykes explained that one reason for having a concrete sidewalk where the shooters are standing is that the surface needs to be smooth for safety purposes. Councilman Kloesel felt that from a safety standpoint, the concrete sidewalk would be warranted. The Administration recommended approval of the plans and specifications and authorization to advertise for bids for the Police shooting range sidewalks. Councilwoman Caffey moved to approve the recommendation of the Administration; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Approving Plans and Specifications and Authorizing Advertising for Bids for the Bicentennial Park, Phase II Bobby Rountree, Director of Parks and Recreation, presented plans and specifications for the Phase II construction of the Bicentennial Park. Phase II will include additional walkways and another bridge. Also, a spectators pad will be built around the gazebo which will be 10 feet wide . There will be approximately 1,000 linear feet of walkway and the bridge will be 63 feet long. The approximate cost of this work is $21,000. Mr. Rountree explained that the big loop was not included in the original plan but this has been added since the decision to place the church on this property. The Administration recommended approval of the plans and specifications and authorizing the advertising for bids. Councilman Kloesel moved to approve the recommendation of the Administration; Councilwoman Caffey seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Councilman Kloesel requested that the Council handle the appointments to the boards and committees in open meeting. Councilman Kloesel moved that the appointments to the boards and committees that are listed on the agenda be made in the Council Chamber rather than in executive session. The motion died for lack of a second. Consider Appointments to the Electrical Board This will be discussed in executive session. Consider Appointments to the Mobile Home Review Board This will be discussed in executive session. Consider Appointments to the Planning Commission This will be discussed in executive session. Consider Recommendations for Appointments to the Sterling Municipal Library Board This will be discussed in executive session. 90125 -19 Minutes of the Regular Meeting - January 25, 1979 Recess into Executive Session to Discuss Personnel Matters The Mayor recessed the open meeting into executive session to discuss personnel matters. When the open meeting reconvened, the following business was transacted: Unfinished Business Councilman Cannon inquired if the City is doing anything toward sponsorship of the Brownwood Project. He stated that it looks as though a target date may be set for as early as October to begin some buy -out. Councilman Cannon Cannon felt that the City has some serious problems such as the necessity of a bond election, plus overlapping jurisdiction on local sponsorship. In response to a question from Councilman Cannon, Mr. Lanham explained that representatives of the county attended the meetings of the Advisory Committee and they are very well aware of the fact that a portion of the area is in the county and not in the city. The City would not be involved in financing the portion of property in the county. Mr. Lanham said that the Administration is preparing estimates of the cost of upgrading the area and providing the necessary repairs to the water and sewer system and other facilities in that area for a period of 15 years. The Administration will have those figures within the next few weeks. Council will need to take action soon. Councilman Cannon added that he would hate for federal funds to be available and the City not have done their part to be ready to go if the voters approve the bond issue. Mr. Lanham explained that Council will need to decide on the best strategy. Whether to hold the bond election before or after the federal money is appropriated. The federal budget goes into effect on October 1. Councilman Cannon felt that the City should not try to sell bonds before that. He stated that if the federal government can have have their share of the buy out funds by early October, the City should shoot for the same date. Mr. Lanham felt the Council should have a work session in this regard. Consider Appointments to the Electrical Board Councilman Lander nominated Ted Kloesel as the Council member and Jack Whitley as the Master Electrician to serve on the Electrical Board. Councilman Kloesel nominated Harold Fanestiel as the Master Electrician. The vote follows on the nomination of Harold Fanestiel: Ayes: Councilman Kloesel Mayor Hutto Nays: Council members Lander, Johnson, Wilbanks, Caffey, and Cannon The vote follows on the nomination of Jack Whitley to the Electrical Board: Ayes: Council members Lander, Johnson, Wilbanks, Caffey, and Cannon Nays: Councilman Kloesel Mayor Hutto The vote follows on the nomination of Ted Kloesel to the Electrical Board: Ayes: Council members Lander, Johnson, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Abstained: Councilman Kloesel 90125 -20 Minutes of the Regular Meeting - January 25, 1979 Consider Appointments to the Mobile Home Review Board No action taken. Consider Appointments to the Planning Commission No action taken. Consider Recommendations for Appointment to Civil Service Commission Robert Barnes, a member of the Civil Service Commission, has submitted a letter of resignation indicating that he will be moving out of town shortly after the first of the year. Appointments to the Civil Service Commission are made by the City Manager subject to confirmation by the City Council. Mr. Lanham recommended Mr. Houston Schweitzer to replace Mr. Barnes on the Commission. Councilman Johnson moved to accept the recommendation of the City Manager; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Consider Recommendations for Appointments to the Sterling Municipal Library Board The terms of office of 4 members of the Library Board have expired. Two members, Paul Edwards and Gene Rosenbaum have served 3 consecutive 2 -year terms -.and cannot be reappointed. Lawrence Reilly and E. C. Woods have served one 2 -year term and may be reappointed. Appointments to the Library Board are made by the City Manager subject to confirmation by the City Council. Mr. Lanham appointed Mrs. Mary Keating and David Kadjar to fill the vacancies left by Paul Edwards and Gene Rosenbaum and reappointed Lawrence Reilly and E. C. Woods. Councilman Kloesel moved to accept the recommendation of the City Manager; Councilman Johnson seconded the motion. The vote follows: Ayes: Council members Lander, Johnson, Kloesel, Wilbanks, Caffey, and Cannon Mayor Hutto Nays: None Adjourn With no further business to be transacted, Councilman Cannon moved for adjournment; Councilwoman Caffey seconded the motion. The vote for adjournment was unanimous. aren Petru, Deputy City Clerk APPROVED: Eileen P. Hall, City Clerk 90125 -21 Minutes of the Regular Meeting - January 25, 1979 ATTACHMENT "A" C 1 T Y,: O F B AYTO W N 1 G SOL I D WASTE COLLECTION VEHICLE TITLE: SIDE LOAD N BID•. TABULHTlo1V • • B4O: 7812 -14 • DATE 17_• -22 -78 - a.m. N — _9:30 N •' I � ITEM QTY DESCRIPTIOtV �CTRO TR � � BOB NAM � I C I NC . Rnrrr r= xr�rvorro urvrr �xrErvo>:o uP�rcE . c r�"�'o urrrr 1 2 each SIDE LOADING SOLID WASTE ' COLLECTION VEHICLE $42,878. 0 $4x#,736. 7 550,121 82 • . 585 >756.00 589,472.34 $100,243.64 CAB s CHASSIS MAKE s MODEL: 1979 For C -900 lnt'1 CO 0106 Chevrol t W -7N042 BODY MAKE � MODEL Par -Mor H -29 Maxon Sh -Pak � Shu -Pak DELIVERY: 120 days 120 -140 ays 150 day ,. GROSS TOTAL •, 585,756.00 . � LESS DISC. :. NFT TOT,4L .•• . L�vE�Y • i $89,472.34 $100,243.64 rvarAo � ur�� r � Ex rtrrc�u �� rvarAo � ur�� r � Ex rtrrc�u 90125 -23 Minutes of the Regular Meeting - January 25, 1979 ATTACHMENT "B" c1TY o� BaYTOwN TITLE 6ASEBALL SCOREBOARDS BlD TABULATION ' BID 791 -,8 N DA7-E; January 16, 1979 - 9:30 a.m. N rl � � L. D. NELSON ASSOC. N V VA H A r F�� �',? -- lTEN! QTY DESCRIPTION � uN,r EXTENDED UNI7 EXTENDED UNIT XT NDEO UNIT EXTENDED UNIT EXT_i� 'vG�• RI C �f r ' � i 1 4 each BASEBALL SCOREBOARDS $789.37 3,157.48 $'1,413.0 $S,G52.1G 5945.00 $3,780.00 1,027.0 $4,108.00 $975.00 3,800.0 MAKE AND MODEL: Nevco 2- 0014 Nevco 2- OOO�ti Spectrun 84 Electro- ech Electro -teci� ' 125 125 DELIVERY A.R.O. 35 days 40 days 5G days 30 days 45 days � �'�Docs no meet �'�Does no meet Specifi ations Specifi ations Cash di count 1� 10 days •. � � � CROSS TOTAL • � LESS DISC. ' n'F'T TOTAL LIVERY CITY OF BAYTOWN � TI TI F' BASEBALL SCOREBOARDS CONT: R 1 rl T4 R/ 11 /_lTi (7N N 81 D� • DATE DARK DESIGN l NC . QTY DESCRJPTION R "c EXTENDED UNIT EXTENDED UNr7 XTENO 0 UNIT XTENOED UNIT BASEBALL SCOREBOARDS $1,244.0 $4,976.00 MAKE AND MODEL: Daric 50 DELIVERY A.R.O. 60 days GROSS TOTAL LESS DISC. "' �T TOl"A L '1_IVFRY 0 EX iE�ti'CcC FRS ^F . � .-. -� - EX iE�ti'CcC FRS ^F 90125-26 Minutes of the Regular Meeting - January 25, 1979 ATTACHMENT "C" CITY OF BAYTOWN _ TITLE:�.�BLE AIR COMPRESSOR BID TABULATION BID' 791 -19 N DATE. January 162 1979 u N o FNI QUIPMENT :UN CO INC. TRECO INC. F ITEM QTY DESCRIPTION EXTENOE0 T EXTENDED uNlT ENDED UNIT EXTENDED UNr EXTENDED l each PORTABLE AIR COMPRESSOR $4,900.00 $7,576.00 5,789.00 $6,534.00 $8,000.00 MAKE AND MODEL: Joy 100!Q chramm -P eumapower Grimmer- chmidt 105 Leroi Ql 5 -GE Schramm Pneumapower 100 DELIVERY: A.R.O. 2 days 14 days 1 day 60 days 14 days GROSS TOTAL LESS DISC. ` '' r TOTAL i%-j- lvp-RY 90125 -28 Minutes of the Regular Meeting - January 25, 1979 ATTACHMENT "D" ?'r- C f (I) C Ci U Moo �DnC 90125 -29 O 0 �C 3 C7? cn-� 10 N N C �• y (1i 0 v m o Z 70 � 2 4- O -c in o z N C 00 -{ m z -o . • rn v� o � c z ti X . - Z . v rn v rT rrj D - G z v m A z 3 � o � V C) �D m 1 D N .'O O• -1 � Z m Cl �o D z O s o• 0 r n +r D� r D D � � O 0 r Minutes of the Regular Meeting - January 25, 1979 ATTACHMENT "E" 90125 -30 CITY OF BAYTOWIV T1TL E:PRET IMED TRAFF I C S I GNAL CONTROLLERS 8ID Tf-i BULATI ON BID: 791 -21 DQ I �; JANUARY 22, 1979 �i SIG�JAL ENGINEERING TRAFFIC S TRANSPORT EAGAL SIGNAL fTEM QTY DESCR1PT10N �N! E EX7ENDE0 UNIT EXTENDED UNlT XTENDED UNIT EX7ENDE0 UNlT EX7E.ti'DED o 1. 3 each Pretimed 3 Dial Secondary Control 1,820.00 $5,7b0.00 2,000.00 $6,000.00 NO BID NO BlD 2. 3 each Pretimed 3 Dial Secondary Control with 4 Deductable Phase Units. 3,360.00 $10,080.00 3,600.00 $10,800.00 NO BID NO BiD 3. 2 each Pretimed 3 Dial Secondary Control . with 2 Deductable Phase Units. 3,180.00 $6,360.00 3,500.00 $7,000.00 NO B1D NO BID 4. 2 each Pretimed 2 Dial Non - Interconnects controller with time clock. 1,920.00 $3,840.00 2,100.00 $4,200.00 NO BID NO .BID 5. 3 each Pretimed 3 Dial Non - Interconnects controller with time clock'. 2,112.00 $b;336.00 ,300.00 $6,900.00 NO BiD NO BlD 6. 1 each Pretimed 3 Dial Master Controller with 4 Deductable Phase Units. 3,736.00 $3,736.00 ,000.00 $4,000.00 NO B {D NO i31D 7. 3 each Full Actuated 3 Phase Controller. 5,880.00 $17,640.00 ,000.00 18,000.00 7,594.0 $22,782.00 8. 1 each Fuli Actuated 4 Phase Controller. 6,040.00 $6,040.00 ,500.00 $b,500.00 7,800.0 $7,900.00 DELIVERY A.R.O. 180 DAYS 50 DAYS 120 DAY 59 792.�oa S6 400.00 GROSS TOTAL LESS D1 SC. � ' r c-r- TOTAL. `- _ .1VERY