1978 05 01 CC Minutes, Special80501 -1
MINUTES OF THE SPECIAL MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
May 1, 1978
The City Council of the City of Baytown, Texas, met in special
session, Monday, May 1, 1978, at 5:00 p.m. in the Council Chamber of
the Baytown City Hall. The following members were in attendance:
Jody Lander
Jack Kimmons
Jimmy Johnson
Ted Kloesel
Mary E. Wilbanks
Eileen Caffey
Emmett 0. Hutto
Fritz Lanham
Dan Savage
Scott Bounds
Eileen P. Hall
Councilman
Councilman
Councilman
Councilman
Councilwoman
Councilwoman
Mayor
City Manager
Assistant City Manager
City Attorney
City Clerk
Mayor Hutto called the meeting to order and Council canvassed
the results of the run -off election held on Saturday, April 22, 1978,
to elect a Council representative for District No. 4. The canvass
reflected the following votes:
For Councilman District No. 4
J. S. "Jimmy" Johnson, Jr. 785 votes
Leon Cox, Jr. 593 votes
Councilman Kimmons moved to adopt Resolution No. 620 canvassing
the returns of the of the run -off election held on April 22, 1978.
Councilman Kloesel seconded the motion. The vote follows:
Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks
and Caffey
Mayor Hutto
Nays: None
RESOLUTION NO. 620
A RESOLUTION CANVASSING THE RETURNS OF A SPECIAL RUNOFF
ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 22ND
DAY OF APRIL, 1978, FOR THE PURPOSE OF ELECTING A
COUNCILMAN FROM DISTRICT NO. FOUR (4) TO SERVE A REGULAR
TWO -YEAR TERM; FINDING THAT NOTICE OF SAID ELECTION WAS
DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS
PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE
PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE
OF TEXAS.
Oath of Office
Judge Raymond T. Donnelly administered the Oath of Office
to the newly elected Council representative, Jimmy Johnson. Mr.
Johnson took his place at the Council table.
Ordinance - Authorizing Escrow Agreement with the State Department of
Highways and Public Transportation for the Traffic Signal Improvement
Program
At the Council meeting on April 27, 1978, the Administration had
requested and received approval to advertise for bids for the 1975 Signal
Improvement Program. Since that time, the Administration has been
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Minutes of the Special Meeting - May 1, 1978
notified that the State requires that funds be placed in escrow
because the State will advertise for bids on those intersections
being funded with grant monies. The State is administering the
federally fundly program. The State will fund seventy (70%) percent
of the project, and the remainder will be funded with bond monies.
The City's share is estimated to be $49,800.00 which is the amount
to be placed in escrow. The City has prepared the plans so no
time will be lost.
Councilman Kloesel moved to adopt the ordinance; Council-
woman Wilbanks seconded the motion.
Mr. Lanham explained that the State would be receiving bids
on their portion of the project being financed with federal funds,
and the City would be receiving bids on the remainder. After bids
are taken by the City, if any excess money is availabe, the Adminis-
tration would advertise for bids on signals that were not included
previously.
Councilman Kloesel said that he would like to look at
establishing the timed - spaced singals on Texas Avenue if the planter
boxes are removed.
Mayor Hutto expressed concern that this project may be drawn
out and asked Bill Cornelius, Director of Planning and Traffic to
speak to that point. Mr. Cornelius explained that six of the seven
signals being installed by the State are on the North Main system.
A space will be left in the interconnection to tie those in, and
unless it takes the State an unusual amount of time to receive bids
and award the contractor, there should be no time problem. Mr.
Cornelius pointed out that the provision that no partial payments
would be paid could be included in the contract which should encourage
prompt completion. Council requested that the Administration make
every effort to assure timely completion of this project. The vote
follows:
Ayes: Council members Lander, Johnson, Kloesel, Wilbanks
and Caffey
Mayor Hutto
Nays: None
ORDINANCE NO. 2467
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY
CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO
AN ESCROW AGREEMENT WITH THE STATE DEPARTMENT OF HIGHWAYS
AND PUBLIC TRANSPORTATION FOR THE PLACEMENT OF FUNDS IN
ESCROW FOR THE TRAFFIC SIGNAL IMPROVEMENT PROGRAM AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Report on West District Sewer Treatment Plant
Mr. Lanham stated that at the last regular meeting of Council
he had reported that the Administration did not expect to receive
federal funding on the West District Sewer Treatment Plant prior to
the federal fiscal year of 1979. On Friday, the Administration
received notification that this project is within the funding range
for the 1978 fiscal year, and that a Step 2 grant application may
be submitted in the near future. Step 2 is the preparation of plans
and specifications. However, approval of the Step 2 application
would be contingent upon the Environmental Protection Agency's
approval of the Extended Priority List.
In the past, when a City received funding for Step 2, the
Step 3 application was also granted, which is the funding for
construction.
id
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Minutes of the Special Meeting - May 1, 1978
With all the steps involved toward receiving the ultimate
funding of construction, probably bids for construction would not
be taken until April, 1979, which would mean being in service by
the Spring of 1980.
Resolution Commending Councilman E. C. "Jack" Kimmons, Jr.
After Councilwoman Wilbanks read Resolution No. 621 commending
Councilman E. C. "Jack" Kimmons for his service to the City as Council-
man from District No. 4, Councilman Kloesel moved for the adoption of
said resolution; Councilman Lander seconded the motion. Council
unanimously approved the resolution. The vote follows:
Ayes: Council members Lander, Johnson, Kloesel, Wilbanks and
Caf f ey
Mayor Hutto
Nays: None
RESOLUTION NO. 621
AN UNANIMOUS RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BAYTOWN, TEXAS, FORMALLY RECOGNIZING AND THANKING E.
C. "JACK" KIMMONS FOR HIS SERVICE TO THE COMMUNITY AS
COUNCILMAN FROM DISTRICT NO. FOUR BEGINNING APRIL 12,
1976 THROUGH MAY 1, 1978, AND RECOGNIZING SOME OF THE
ACCOMPLISHMENTS HE WAS INSTRUMENTAL IN BRINGING ABOUT
DURING HIS TENURE OF OFFICE.
Their being no further business to be transacted, the motion
was made and duly seconded to adjourn. The vote was unanimous to
adjourn.
P
Eileen P. Hall, City Clerk