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1978 04 13 CC Minutes80413 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 13, 1978 The City Council of the City of Baytown, Texas, met in regular session, Thursday, April 13, 1978, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jack Kimmons Ted Kloesel *Mary E. Wilbanks Allen Cannon Emmett 0. Hutto Councilman Councilman Councilman Councilwoman Councilman Mayor Fritz Lanham City Manager Scott Bounds City Attorney Dan Savage Assistant City Manager Eileen P. Hall City Clerk Mayor Hutto called the meeting to order and the invocation was offered by Reverend Roy Parker of the First Baptist Church. Approve Minutes Councilman Kloesel moved to approve the minutes of the regular meeting of March 23, 1978, and minutes of the special meeting of April 10, 1978, and ratification of actions taken concerning each of the matters listed on the agendas of said meetings; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel and Cannon Mayor Hutto Nays: None Receive Petitions Eddie Capps of 3915 Crosby -Cedar Bayou Road presented a petition to Council opposing the request made by Chimes Square -The Fever Tree for a mixed beverage /late hours permit for a business at 4119 Crosby -Cedar Bayou Road. Mr. Capps commented that he realized that this area is outside the city limits by just a few hundred yards, but he wanted to present this petition so that it would be on record that the people in this area oppose the establishment. Mr. Capps explained that this is a residential area of single family units who are people that have lived in this area for years. The location of the proposed business is presently outside the city limits of Baytown, thus the policing demand will be left to a constable and the under- staffed sheriff's department of Harris County. Mr. Capps explained that he felt this will not be enough protection for the families, friends, and those who drive the streets in this area. Mr. Capps also explained that the Jenkins - Hollaway Park is located at 4334 Crosby -Cedar Bayou Road, and he felt that this business will affect the use of this park by families. Mr. Capps concluded by saying that it is his contention and the contention of those who signed the petition that such operations should be confined to areas that are exclusively for business. *Councilwoman Wilbanks present. 80413 -2 Minutes of the Regular Meeting - April 13, 1978 Mayor Hutto explained that since the establishment will be outside of the city, this might pose a problem for Council. Councilman Kloesel inquired if this is a re- location of the present Chimes Square which is located on West Texas Avenue. Mr. Capps explained that this may be an additional club. Mr. Capps said that the owners of the land have explained that they are leasing this land to Mr. Thomas R. Drummond and Ouida B. Rittersback to build an establishment at this location. Councilman Cannon inquired if this is an existing structure or will a new building be constructed. Mr. Capps explained there are two old home places on this property but the intention is to build a new establishment on the rear section of the property. Councilman Kloesel commented that he had no objection to a well- operated club that is not situated in a residential area. He felt that one of the key considerations is the management of the club. Mayor Hutto commented that if the City Council decides to accept the petition that it could be referred to the Administration to get a legal opinion since the establishment would be located outside the city limits. Councilman Cannon moved to accept the petition presented to Council and if time permits he would like to have the item placed on the agenda for the next Council meeting so that Council could go on record in opposition to the establishment. Councilman Cannon stated that he will be out of town at the next meeting and if the matter does come up at that time, he would like to go on record as being supportive of some type resolution or recommendation that the request be denied; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Cannon Mayor Hutto Nays: None City Manager's Report Buoys - The City purchased nineteen buoys and placed them around Burnett, Scott and Crystal Bays. A few days after they were placed in the bays, fifteen of the nineteen buoys were missing. Mr. Lanham explained that a few members of the staff went out in boats to see if they could locate the buoys along the shoreline but were unsuccessful. The Administration advertised for bids for the purchase of fifteen buoys. The bids are to be received on the 21st of April. If Council feels that the buoys are not to be replaced, the bid invitation can be cancelled. Mr. Lanham explained that it is his recommendation that the buoys be replaced and that the bids be brought to Council at the next meeting. Councilman Lander inquired as to how the buoys were anchored. Mr. Lanham explained that the buoys have about a 160 pound concrete weight on them and also have chains on them. The concrete block is attached to 12 feet of 5/16 inch galvanized chain and 12 feet of 3/8 inch chain. The chain is 24 feet long. Councilman Cannon inquired if the law is enforceable at the present time since Council made the effort to post the buoys. Scott Bounds, City Attorney, explained that the area must be posted at the time of the offense. Therefore, it would still be legal to fish around Burnett Bay because this area is no longer posted. Mr. Bounds explained that he does not feel that the game officers are going to enforce the 80413 -3 Minutes of the Regular Meeting - April 13, 1978 restrictions in the area that was previously posted. Councilman Kimmons inquired who besides the Baytown Police Department is investigating the matter? Bo Turner, Chief of Police, explained that the Texas Wildlife Depart- ment has assisted in the search for the buoys. The Texas Wildlife Department has notified the Sheriff's Department Marine Division and the Baytown Police Department has a detective assigned to the matter. Councilman Cannon inquired if a second attempt occurs, could the City Council legally post a reward for the apprehension and conviction with public money. Mrs. Jean Shepherd commented that both the Brownwood and Lakewood Civic Associations approved a reward for the arrest and conviction charge for the theft of the buoys. Council had no objections to the Administration receiving bids for the replacement of fifteen buoys. Mock Disaster - The Civil Defense has scheduled the City of Baytown's 7th Annual Medical Exercise which will be held April 15, 1978, beginning at 9:00 a.m. The scenario will be a ship explosion. The participants this year include two units of the Texas National Guard, the Sheriff's Department, the Constable's office, ambulances from the surrounding area, the MAST and Hermann Lifeflight helicipters will also participate. The field exercises will be completed by 11:00 a.m. Police Pistol Range - The Administration would like to study the possibility of placing a police pistol range at the Coady landfill. The Administration would like to develop some cost figures and then come back to Council at a later date with more specific information. The Police Department needs such a facility. Councilman Kloesel explained that he would only be interested in an outdoor range, and he mentioned that outdoor ranges are used by police throughout the country. Councilman Kloesel also pointed out that some cities operate ranges that are open to the public at certain hours during the day. Mr. Lanham explained that Chief Turner has talked with Bobby Rountree, Director of Parks and Recreation, about the possibility of having the pistol range opened at certain times to the public. Street Lighting Program - Several weeks ago, Council approved a Street Lighting Program for lighting a number of thoroughfares throughout the city. Houston Lighting and Power has issued work orders for these lights and the engineer- ing work has been done for those lights on the divided portions of Garth Road and Ward Road. Sliplining Project - The contractor has installed 823 feet of five -inch liner between Elmwood and Brentwood from Memorial Drive to Felton during the past two weeks. Thirty - five service connections were made. Baytown Sports Complex - The work at the Sports Complex is moving ahead at a good pace. Approximately 70% of this project has been completed. The tennis courts will be poured on Monday, which is the last major construction item. The work on ball fields, fences, backstops, as well as some asphalt paving are the only items that are remaining to be completed. All of this work should be completed in about 30 days. 80413 -4 Minutes of the Regular Meeting - April 13, 1978 Country Club Water Line Replacement - The contractor has laid about 5000 feet of pipe in the Country Club area. All of the pipe along Fairway from Decker to Baker has been installed, and along Goose Creek to Arrowhead. This work is progressing very well considering the conditions under which the contractor is having to work, which includes numerous borings and considerable cleanup. Market Street Bridge - The contractor is continuing to work at the jobsite cleaning up the area and has agreed to some additional work to redo some of the existing paving and improve the transition from the old pavement to the new pavement in front of the bowling alley. Questions or Comments Regarding the City Manager's Report Councilwoman Wilbanks commented about an ordinance controlling wakes in various waterways and inquired as to why Cary's Bayou was not included in this ordinance. Council- woman Wilbanks asked that this item be placed on the agenda for the next Council meeting in such a manner that Council may consider including Cary's Bayou among those listed in the ordinance. Councilman Cannon commented that Cary's Bayou is the waterway that runs through Whispering Pines, and that this body of water was included in the ordinance originally, but was then excluded because a number of people in the area asked that it be excluded. Councilman Cannon commented that a week ago he went to look at the road block on Durrain -Ferry Road and the smell of raw sewage was very stout. fir. Lanham explained that the lift station near the glass company on West Main was experiencing an electrical problem, but the problem has since been eliminated. Councilman Kloesel inquired what the Administration had determined about the sewer lines on Kentucky Street. He stated that the residents on the street are disturbed with the backup of sanitary sewers and if emergency action needs to be taken, an emergency meeting of Council could be arranged. Mr. Lanham explained that these particular lines were televised approximately 2 years ago. At that time, the lines did not need to be sliplined, but the condition of the lines could have changed so that the lines may need to be replaced. Councilman Kloesel explained that he had received a call from one of the managers of a business located on Texas Avenue concerning broken glass in many of the buildings in this area. Councilman Kloesel explained that this could become a hazard if high winds occur. Ordinance - Determining the Necessity for and Ordering the Improvements of Lynchburg Road Mr. Lanham explained that Proposed Ordinance No. 80413- 1 describes the general type of the proposed improvement, directs that the street needs to be improved in the proposed manner, states that the project will be an assessment paving project, and further directs that the firm of Busch, Hutchison, and Associates is to prepare detailed plans and specifications and cost estimates which include the maximum amount assessible to abutting property owners. This is the first step in an assessment paving project which declares Council's intent to improve Ashleyville Street under the assessment program. The proposed improvements call for the construction of 900 feet of reinforced concrete pavement which would be 39 feet wide extending from Airhart Drive to Loop 201. The Adminis- tration recommended approval of the ordinance. 80413 -5 Minutes of the Regular Meeting - April 13, 1978 Councilman Kloesel moved for adoption of the ordinance; Councilman Cannon seconded the motion. Councilwoman Wilbanks inquired if a request for assess- ment paving is considered in the priority street program. Mr. Lanham explained that this is handled separately from the annual paving program for which the City uses budgeted and revenue sharing funds. This proposed improvement is a different type of construction because the improvement would be of concrete instead of the rebuilding type of contracts that the City has on asphalt streets. Councilwoman Wilbanks commented that this type of project might need to go through the priority setting process as well as being requested. !r. Lanham explained that most of the funds spent on assessment projects are bond funds, and that the Administration felt that this project is high priority because of the heavy traffic load that Lynchburg carries. Councilman Cannon inquired if all of the 1970 bond funds have been utilized. At this point, Mayor Hutto commented that a public hearing was to be held at 7:00; therefore, Council could come back to this item after the public hearing. Hold Hearing on the Proposed Annexation of Ginger Creek Subdivision At 7 :00 p.m., Mayor Hutto declared the public hearing on the proposed annexation of Ginger Creek Subdivision open. This proposed subdivision is located on Cedar Bayou- Lynchburg Road north of Quail Hollow Subdivision. Councilman Cannon inquired where will the entrance for the subdivision be located? Mr. Lanham explained that the entrance will be located off Cedar Bayou- Lynchburg Road. Councilman Cannon commented that this road will be outside the city limits. Mr. Lanham explained that the boundary of the city limits will be along the north property line of Ginger Creek Subdivision. He went on to explain that this will add miles to the regular routes travelled by police and fire departments, but this same problem will occur in other annexations. Scott Bounds, City Attorney, explained that he could foresee no immediate problems with the Lynchburg -Cedar Bayou Road being outside the city limits. No one in the audience wished to speak at the public hearing; therefore, the public hearing was declared closed by Mayor Hutto. Ordinance - Determining the the Necessity for and Ordering the Improvements of Lynchburg Road Mr. Lanham said that he thought there was approximately $300,000 remaining in the 1970 Bond Funds for streets. J. B. LeFevre, Director of Finance, went to his office to obtain this information which was presented later in the meeting. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None 80413 -6 Minutes of the Regular Meeting - April 13, 1978 ORDINANCE NO. 2441 AN ORDINANCE DETERMINING THE NECESSITY FOR AND ORDERING THAT LYNCHBURG ROAD FROM THE EXISTING PAVEMENT HEADER AT THE WEST RIGHT -OF -WAY LINE OF LOOP 201 TO THE EAST RIGHT -OF -WAY LINE OF AIRHART DRIVE, A DISTANCE OF 900 FEET, IN THE CITY OF BAYTOWN, TEXAS, SHALL BE IMPROVED: DIRECTING THE CONSULTING ENGINEERS TO PREPARE PLANS AND SPECIFICATIONS, TOGETHER WITH AN ESTIMATE OF THE COSTS THEREOF SHALL BE PAID BY AND ASSESSED AGAINST THE ABUTTING PROPERTY AND THE OWNERS THEREOF, AND FOR INCIDENTAL MATTERS: DECLARING THAT THIS ORDINANCE AND ALL FURTHER PROCEEDINGS RELATED TO SUCH IMPROVEMENTS ARE BY VIRTUE OF TEX. REV. CIV. STAT. ARTICLE 1105b; DIRECTING THE CITY CLERK TO FILE A CERTAIN NOTICE WITH THE COUNTY CLERK: AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Entex's Request for Cost of Service Adjustment Council received a copy of a letter from Howard E. Bell, Vice - President and Texas Coast Division Manager for Entex. In his letter, Mr. Bell indicates that Entex wants a $.40 per month rate increase because of the increased cost in providing service in the Texas Coast Division. This increase will raise the minimum monthly bill from $4.00 to $4.40 for 400 cubic feet of gas or less. Although Mr. Bell felt that no action is required on the City's part to approve the proposed adjustment, Scott Bounds, City Attorney, felt that the City Charter requires that the City Council give notice and conduct a public hearing before adopting an ordinance which would change the gas utility rate schedule. The Administration recommended that Council schedule a public hearing on this matter for the next regular Council meeting. Councilman Kloesel moved that Council schedule a public hearing on Entex request for rate increase at the next Council meeting, April 27, 1978, at 7:00 p.m.; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Cannon Mayor Hutto Nays: None Ronald Wilks Did Not Appear Ordinance - Determining the Necessity for and Ordering the Improvements of Ashleyville Street The proposed ordinance determines the necessity for and orders the improvements of Ashleyville Street. This street is east of North Main. The City Council received a petition that met requirements of the policies that Council has established for petition paving. This assessment paving project will involve the construction of 710 feet of reinforced concrete pavement which would be 29 feet wide and would run east from the North Main Street right -of -way line. Mr. Lanham explained that Mr. LeFevre had presented him a copy of the financial report which indicates that the City has approximately $160,000 in the 1970 Street Improvement Bond Funds and a portion of that must be used for the alterations to the utility lines for the Spur 55 Project, but Mr. Lanham pointed out that a portion of the funds to finance these three projects would come from revenue sharing and budgeted funds as previously indicated. In response to a question from Councilman Cannon, Mr. Lanham explained that the cost estimate for the three streets was $378,000, but this figure had been updated as of the early part of February, 1978. 80413 -7 Minutes of the Regular Meeting - April 13, 1978 Councilman Kimmons commented that he was unaware that concrete would be used for a residential dead -end street. He felt this to be an expensive approach and stated the Council should look at that policy. Councilman Lander commented that the subdivision ordi- nance requires concrete streets when a developer installs streets and he felt the City should meet those requirements also. Mr. Lanham explained that the only place the City is using asphalt is where the City is rebuilding old asphalt streets. Councilman Kloesel commented that he is supportive of building concrete streets as much as possible. The Adminis- tration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2442 AN ORDINANCE DETERMINING THE NECESSITY FOR THE ORDERING THAT ASLEYVILLE STREET FROM THE EAST RIGHT -OF -WAY LINE OF NORTH MAIN STREET TO A POINT 710 FEET EAST, IN THE CITY OF BAYTOWN, TEXAS, SHALL BE IMPROVED: DIRECTING THE CONSULTING ENGINEERS TO PREPARE PLANS AND SPECIFICATIONS, TOGETHER WITH AN ESTI- MATE OF THE COSTS OF SUCH IMPROVEMENT: PROVIDING THAT A PART OF THE COSTS THEREOF SHALL BE PAID BY AND ASSESSED AGAINST THE ABUTTING PROPERTY AND THE OWNERS THEREOF, AND FOR INCI- DENTAL MATTERS: DECLARING THAT THIS ORDINANCE AND ALL FURTHER PROCEEDINGS RELATED TO SUCH IMPROVEMENTS ARE BY VIRTUE OF TEX. REV. CIV. STAT. ARTICLE 1105b; DIRECTING THE CITY CLERK TO FILE A CERTAIN NOTICE WITH THE COUNTY CLERK; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Determining the Necessity for and Ordering the Improvement of a Portion of Wye Drive Mr. Lanham explained that two versions of Proposed Ordinance No. 80413 -3 have been prepared. Alternate No. 1 calls for the construction of 755 feet of 39 -foot wide reinforced concrete pavement extending west from the end of Wye Drive terminating in a cul -de -sac which is 80 feet in diameter. Alternative No. 2 calls for the construction of a through street which would extend Wye Drive in a westerly direction for 950 feet and extend Columbia Street north a distance of 50 feet. The extension of Wye Drive would be a 39 -foot wide reinforced concrete pavement and the extension of Columbia Street would be a 29 -foot wide concrete pavement. Council received a petition at a prior meeting from residents in this area opposing the extension of Wye Drive across Goose Creek and tieing it into Columbia Street. This request for street improvements came to Council as a result of the school district's plans to build a building for special education students. Mr. Lanham explained that if Wye Drive would be extended to Columbia Street, there will be more traffic in this area, but at the present time resi- dents have to use Harold Lane to get to North Main, and in his opinion if Wye Drive were to be extended to Columbia, it would not become a thoroughfare between Garth and North Main. Councilwoman Wilbanks explained that she could see what the Administration was describing, but hated to encourage additional traffic on the streets in the Glen Arbor Area since these streets are narrow. Councilwoman Wilbanks also pointed out that in this neighborhood, there are many cars parked on the streets because of the single -car garages. 80413 -8 Minutes of the Regular Meeting - April 13, 1978 Mayor Hutto felt that in time, Wye Drive will have to be extended because of heavy traffic on North Main and the additional special education center that will be built on Wye Drive. Councilman Lander concurred. Mayor Hutto recognized Robert West. Mr. West explained that approximately six weeks ago, Carl Pitts and himself submitted a petition which would discourage the extension of Wye Drive particularly for the reasons that were mentioned earlier. Mr. West pointed out that this extension would border and be adjacent to the League of Women Voters Park which is a combination playground, tennis courts, and an area in which a number of small children as well as adults go into on a daily basis. Mr. West explained that traffic will be increased so that a serious hazard to pedestrians would be created, as well as a hazard to the vehicular traffic in and out of the area. Mr. West commented that he felt the extension will increase hazards to the children on Riverbend. Also, the extension would increase the utilization of Riverbend by general traffic other than for the purpose of reaching the particular businesses and schools on Wye Drive. It would also present a noise problem behind the homes that would be bordering the extension itself. In summary, Mr. West commented that he felt it would seriously disrupt the tranquility of this neighborhood and result in a thoroughfare type of traffic situation. Therefore, Mr. West asked that Council consider all the points before making a decision. Carl Pitts was recognized by Mayor Hutto. air. Pitts commented that sometime in our life, we will have to consider the safety of the younger generation and the older generation to a certain extent ahead of progress. Councilwoman Wilbanks moved for the adoption of Version No. 1 of the ordinance; Councilman Cannon seconded the motion. Councilman Cannon commented that he wanted to endorse what Councilwoman Wilbanks said earlier and what Mr. West and Mr. Pitts have said. Councilman Cannon felt that the City Council would be creating more problems if Council determined to make this connection. Mr. West commented that what distinguishes this ordinance from the other ordinances discussed earlier is the fact that this is adjacent to a city park. Mayor Hutto inquired if there is any way of designing this cul -de -sac in a manner that at some future date, the street could be extended to connect with Garth Road. Mr. Lanham said that he would check on this. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: Councilman Lander ORDINANCE NO. 2443 AN ORDINANCE DETERMINING THE NECESSITY FOR AND ORDERING THAT WYE DRIVE FROM THE EXISTING WEST END OF WYE DRIVE TO THE EAST EASEMENT LINES OF HARRIS COUNTY FLOOD CONTROL DRAINAGE DITCH Q- 105- 03 -00, A DISTANCE OF 775 FEET, IN THE CITY OF BAYTOWN, TEXAS, SHALL BE IMPROVED; SPECIFICATIONS, TOGETHER WITH AN ESTIMATE OF THE COSTS OF SUCH IMPROVEMENT; PROVIDING THAT A PART OF THE COSTS THEREOF SHALL BE PAID BY AND ASSESSED AGAINST THE ABUTTING PROPERTY AND THE OWNERS THEREOF, AND FOR INCIDENTAL MATTERS; DECLARING THAT THIS ORDINANCE AND ALL FURTHER PROCEEDINGS RELATED TO SUCH IMPROVEMENTS ARE BY VIRTUE OF TEX. REV. CIV. STAT. ARTICLE 1105b; DIRECTING THE CITY CLERK TO FILE A CERTAIN NOTICE WITH THE COUNTY CLERK; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 80413 -9 Minutes of the Regular Meeting - April 13, 1978 Hold a Public Meeting on Report of Consultants Concerning the Small Area Transit Study Mr. Wayne Smith with Langford Engineering, Inc. expressed that firm's appreciation for all the assistance provided by the City staff, industry, the Chamber of Commerce, and others in the community in developing the report entitled, "Baytown Corridor Study, Transportation Alternatives." Mr. Smith stated that several of the industrial concerns have expressed interest in receiving a copy of the report, and he asked for permission from Council to provide copies of the report to these companies. Mr. Smith introduced Dr. Dennis Christiansen, who presented a slide presentation along with a summary of the written report. The summarization of the report follows: The City of Baytown will encounter severe problems during the next decade in maintaining the transportation accessibility necessary to support the projected growth in city population. Short -range transportation improvements will be required if the projected 47 percent increase in population is to be realized. Actions are currently underway to expand the Interstate 10 corridor from 4 to 6 lanes. However, the most significant accessibility constraint exists at the Baytown- LaPorte Tunnel. Major increases in capacity are needed at this location; continued efforts are justified to bring about construction of a bridge over the ship channel at this location. However, given the current 20 year plan of the State Department of Highways and Public Transportation, it will be at least 10 years until such a bridge becomes operational. In the interim, on a daily basis, nearly 20 percent of the employed persons residing in Baytown are confronted by the traffic congestion that occurs at the tunnel. A backup of traffic exists at that location for well over 2 hours; average delay per vehicle is 15 minutes, with a maximum delay approaching 30 minutes. Over 800 hours of vehicle delay occur each workday morning at the tunnel. It is estimated that, if no remedial actions are taken, the actual population growth that will occur in Baytown between 1975 and 1990 will be 25 percent less than that currently projected. If it is desired by the City of Baytown to take remedial actions to improve accessiblility at the tunnel, it should be recognized that the Baytown- LaPorte Tunnel is located on the state highway system. The ultimate decision regarding the type of improvement, if any, to be made at that location lies with the State Department of Highways and Public Transportation. Any solution, since it is a short -range action, should be relatively inexpensive and be capable of being implemented in a short period of time. Also, traffic counts at the tunnel indicate that the morning peak period poses a much more significant problem than does the evening peak period. As a consequence, initially it might be desirable to take actions designed to address only the morning peak - period traffic problem. From a technical viewpoint several alternative short - range actions were evaluated in this study. The alternative of restricting peak - period truck traffic at the tunnel does not offer a noticeable increase in vehicular capacity. Similarly, the alternative of signalizing the location where 2 directional traffic 80413 -10 Minutes of the Regular Meeting - April 13, 1978 lanes merge into 1 in an effort to improve the merging manuever which occurs just in advance of the tunnel offers only a very limited increase in vehicular capacity. The possibility of providing a peak- period bus service at the tunnel was investigated. However, the estimated demand for such a service is low. Provision of the minimum acceptable level of bus service (i.e., bus departures from a park- and -ride lot per hour) would generate only about 230 riders per day. This level of ridership would, at the most, reduce peak - period vehicular traffic demand by only 5 percent. Also, implementation costs would be relatively high. Since operation of bus service is relatively expensive, it is necessary to assure that bus productivity (passengers served per bus hour) is as high as possible. To accomplish this would require development of a park- and -ride lot designed to aggregate transit demand; also, it would be necessary to develop queue bypass lanes at both approaches to the tunnel to assure that the buses do not experience a 15 to 30 minute delay in entering the tunnel. These capital improvements would cost in excess of $550,000. Also, due to the relatively low bus ridership, an annual operating deficit in excess of $85,000 would be incurred. Provision of one bus trip every 15 minutes does not justify reserving a separate congestion bypass lane for that traffic only. Two alternatives, from a technical viewpoint, appear to offer at least some potential for improving peak - period traffic operations at the tunnel. One alternative involves operating the tunnel as a one -way facility for portions of the peak period. The other involves imple- menting a priority, or congestion bypass, lane for vehicles containing 3 or more persons. Using the one - way operation alternative, during portions would be utilized to operate both tunnel lanes in the direction reduced by over 40 percent. However, the impacts on off -peak direction traffic would be severe. Whereas that traffic is currently free flow and experiences no delay, the one - direction flow alternative would impose a considerable delay on that off -peak direction traffic; some vehicles would experience delays in excess of 20 minutes. Also, operational problems will be incurred in operating the tunnel as a one -way facility. At present, only one southbound lane enters the tunnel. If this alternative were adopted, it would be necessary to physically develop two approach lanes upstream of the tunnel and merge both these lanes to the right downstream of the tunnel. An implementation cost of approximately $175,000 would be incurred to implement this alternative to accommodate morning peak - period traffic demands. An annual operating cost of $15,000 would also exist. A problem with latent demand also should be recognized, for this demand becomes evident whenever an improvement is made that improves vehicular capacity. If congestion on a facility is reduced, certain individuals who previously either did not use that facility or chose to carpool will decide to drive their own vehicles. The result will be an increase in vehicular demand and a reduction in vehicle occupancy (persons per vehicle). The other alternative involves providing a priority lane for vehicles having 3 or more occupants. The lane would begin on SH 146 just west of Lee Drive and terminate at a traffic signal located slightly in advance of the guardhouse. Only vehicles containing 3 or more occupants would be eligible to use that lane, and those eligible 80413 -11 Minutes of the Regular Meeting - April 13, 1978 vehicles would reduce their travel time by between 50 and 85 percent. The delay to non - priority vehicles would increase over present levels by about 10 percent. The result of implementing such a lane would be to significantly increase the number of high- occupancy vehicles; person movement through the tunnel would be increased by at least 15 percent. In implementing such an alternative, consideration will need to be given to public opinion regarding such an action as well as possible enforcement problems. In their report the consultants recommended that if any of the alternatives discussed represent desirable actions, that it would be appropriate for City staff members to meet with the State Department of Highways and Public Transportation to discuss the various implementation details. After such meetings, if the City determines that it does desire to have a particular alternative implemented, official City endorsement of that alternative may be useful in having the Highway Department assign high implementation priority to that alternative. The consultants expressed the opinion that the by -pass or priority lane for vehicles containing 3 or more persons seemed to be the most desirable alternative, but Mr. Christiansen in his presentation did state that the by -pass or priority lane had failed to be very effective in some states where this method of control had been implemented, but he stated that the consultants felt that this method would be better accepted in this area. Mr. Lanham requested authorization to pursue the alter- natives with the State Department of Highways and Public Transportation, and to request that the consultants provide the Administration with cost for their services in the event that their services should be required during the course of negotiations with the State Highway Department. Councilman Kloesel stated that he felt the entire Council should meet with the State engineers on this, but Mayor Hutto pointed out that the engineers would have no authority in the implementation of an alternative; there- fore, it would be better if the Administration were authorized to make the initial contact and report to Council. Councilwoman Wilbanks moved to authorize the Administration to pursue the alternatives with the State Department of Highways and Public Transportation, and if after establishing contact, the Administration feels a need for the aid of consultants to re- approach Council on that possibility. Councilman Lander seconded the motion. Councilman Lander asked the reason that the consultants felt that the priority lane would have a better percentage of acceptance in this area. Mr. Christiansen explained that in areas where this concept has failed, one lane of an interstate system had been taken from the regular traffic flow for use as a priority lane, where in this instance a through traffic lane will not be taken away from the rest of the traffic. This has been a major problem elsewhere. Also, the potential travel time savings are great enough that it should encourage utilization of the lane. Especially since there are not a whole lot of alternatives. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, `Uilbanks and Cannon Mayor Hutto Nays: None 80413 -12 Minutes of the Regular Meeting - April 13, 1978 Council had no objection to copies of the report being provided to interested industries. Mayor Hutto called a recess. Ordinance - Authorizing Final Payment of the Bayway Water Line Project Allen Cannon not present. Council received a copy of a letter from Jim Hutchison of Busch, Hutchison, and Associates regarding the final payment for the Bayway Water Line Phase II. The project has been inspected by City personnel and is acceptable. The final contact price for this work is $465,459.86, which is approximately 10 percent more than the original contract. Allen Cannon present. The causes for the overrun are the two design changes that were made after the contract was awarded, related complications arising from these changes, and unknown obstruc- tions that the contractor ran into within the Exxon property. About half of the overrun is accounted for under extra work in the final estimate. The Administration recommended approval of the ordinance. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2444 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING CONSTRUCTION OF THE BAYWAY DRIVE ARTERIAL WATER MAIN, PHASE II BY UTILITY CONTRACTORS, INC. D /B /A U. C. of TEXAS, INC.; FINDING THAT THE WORK HAS BEEN PERFORMED IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE CONSULTING ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID UTILITY CONTRACTOR, INC. D /B /A U.C. OF TEXAS, INC.; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding the Bid for Purchase of Garbage Bags Four bids were received for the purchase of 200,000 garbage bags. The bid tabulation follows: *Extension error BENJ. FELD & ASSOC. Quantity Description Unit Price Extended Price 200,000 garbage bags $.0528 $10,560.00 200,000 garbage bags .0528 10,560.00 with printing MARKETING SERVICES Quantity Description Unit Price Extended Price 200,000 garbage bags $.5242 $10,484.00* 200,000 garbage bags .5382 10,764.00* with printing *Extension error 80413 -13 Minutes of the Regular Meeting - April 13, 1978 CHICAGO TRANSPARENT Quantity Description Unit Price Extended Price 200,000 garbage bags $.0633 $12,660.00 200,000 garbage bags .0835 16,700.00 Quantity Description 200,000 garbage bags 200,000 garbage bags BAYTOWN WHOLESALE Unit Price Extended Price 6.8 $13,600.00 No Bid No Bid The low bid meeting specifications was submitted by Benjamin Feld and Associates in the amount of $10,560.00. The bids did include an alternate which calls for printing instuctions on the bags. The Administration recommended approval of the ordinance. Councilman Kimmons moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2445 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BENJAMIN FELD & ASSOCIATES FOR THE PURCHASE OF ESTIMATED QUANTITIES OF GARBAGE BAGS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding the Bid for Purchase of Police Uniforms Three bids were received for the purchase of police uniforms. The bid tabulation follows: KAUFMAN, INC. Item Description Quan. Unit Price Extended Price 1. long sleeve 100 $19.20 1. shirts, Brand: Martin's - Blauer 2. short sleeve 100 $17.20 short sleeve shirts, Brand: Martin's - Blauer 3. Pants 3. 100 $19.20 100 Brand: Martin's - Blauer 4. winter jackets 30 $39.60 Brand: Brand: Martin's - Blauer caps & 5. Caps & Covers 50 $10.00 Cap Brand: Martin's- Blauer Item Description Quan. 1. long sleeve 100 shirts, Brand: Clifton 2. short sleeve 100 shirts, Brand: Clifton 3. pants 100 Brand: Capital 4. winter jackets 30 Brand: Capital 5. caps & covers 50 Brand: Midway Cap $1920.00 $1720.00 $1925.00 $1188.00 $ 500.00 TYLER UNIFORMS Unit Price Extended Price $18.50 $15.75 $19.75 $39.50 $11.50 $1850.00 $1575.00 $1975.00 $1185.00 $ 575.00 80413 -14 Minutes of the Regular Meeting - April 13, 1978 Item Description I Quan. 1. long sleeve II 100 Item shirts, Brand: Clifton 2. short sleeve IV 100 Item shirts, Brand: Clifton 3. pants complete in place. 100 16 Brand: West Point 4. winter jackets 30 Brand: West Point 11,836.00 5. caps & covers 50 on plans, complete in place Brand: Midway Cap M -S SALES Unit Price $19.80 $17.00 $24.50 $44.00 $12.45 Extended Price $1980.00 $1700.00 $2450.00 $1320.00 $622.50 The Administration recommended that Item No. 1, long sleeve shirts, and Item No. 2, short sleeve shirts, Item No. 3, pants, and Item No. 5, caps and covers be purchased from Kaufman, Inc., and that Item No. 4, winter jackets be pur- chased from Tyler Uniforms. Some of the Tyler Uniforms bids did not meet specifications. Councilman Lander moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2446 AN ORDINANCE OF THE CITY COUNCIL OF THE TEXAS, APPROVING THE PURCHASE OF POLICE THE BIDS OF KAUFMAN, INC. FOR ITEM NOS. AND TYLER UNIFORMS FOR ITEM NO. IV OF 7 BID NO. 783 -51; AND AUTHORIZING PAYMENT BAYTOWN FOR EACH ITEM AS SET OUT BELOW. CITY OF BAYTOWN, UNIFORMS BY ACCEPTING I, II, III, AND V IE CITY OF BAYTOWN BY THE CITY OF Item No. I $1920.00 Item No. II $1720.00 Item No. III $1925.00 Item No. IV $1185.00 Item No. V $ 500.00 Ordinance - Awarding the Contract for Development of Jenkins- Hollaway Park Three bids were received for the development of Jenkins - Hollaway Park Phase II. The bid tabulation follows: CO. Extended Price $8676.00 2232.44 182.40 23,672.00 1,140.00 17,086.00 AMISTAD CONST. Quan. Description Unit Price 2 40' x 60" concrete play slab, $4300.38 lime stabilized subgrade, complete in place. 196 15" diameter concrete pipe 11.39 culverts, as shown, complete in place. 16 12" diameter concrete pipe 11.40 culverts, as shown, complete in place 2 pretensioned concrete box 11,836.00 beam foot bridge, as detailed on plans, complete in place 40 18" CMP, 16 guage, galvanized 28.50 asphalt coated with cement stabilized sand, headwall protection, complete in place. Site Work, including leveling lump as required to construct contours and drainage as shown. No additional fill material required, complete in place. CO. Extended Price $8676.00 2232.44 182.40 23,672.00 1,140.00 17,086.00 80413 -15 Minutes of the Regular Meeting - April 13, 1978 uan. Description MAR -LEN, INC. Unit Price Extended Price 2 40" x 60" concrete play slab, $5,000.00 $10,000.00 lime stablilized subgrade, complete in place. 196 15" diameter concrete pipe 20.00 3,920.00 culverts, as shown, complete in place 16 12" diameter concrete pipe 15.00 240.00 culverts, as shown, complete in place. 2 pretensioned concrete box 9,000.00 18,000.00 beam foot bridge, as detailed on plans, complete in place 40 18" CMP, 16 guage, galvanized 25.00 1,000.00 asphalt coated with cement stabilized sand, headwall protection, complete in place. Site work, including leveling lump 25,000.00 as required to construct contours and drainage as shown. No additional fill material required, complete in place. uan. Description Unit Price Extended Price 2 40'x 601concrete play slab $5,000.00 $10,000.00 lime stabilized subgrade, complete in place. 196 15" diameter concrete pipe 25.00 4,900.00 culverts, as shown, complete in place. 16 12" diameter concrete pipe 22.00 352.00 culverts, as shown, complete in place. 2 pretensioned concrete box 12,000.00 24,000.00 beam foot bridge, as detailed on plans, complete in place. 40 18" CUP, 16 guage, galvanized asphalt coated with cement stabilized sand, headwall protection, complete in place. Site work, including leveling as required to construct contours and drainage as shown. No additional fill material required, complete in place. 35.00 1,400.00 lump 25,000.00 Amistad Construction Company submitted the low bid in the amount of $522,401.34. After taking the net total for two alternates, the total bid of Amistad Construction Company is $508,456.34. Jim Hutchison, of Busch, Hutchison, and Associates, explained that the low bid was derived by taking one deductible alternate and adding the add alternate. The alternates included were for metal halide lights. Amistad Construction offered $15,000.00 credit for the use of metal halide lights on the ballfields and add $1055.00 for using metal halide lights on the tennis courts. Taking the net credit for the two add alternates results in a final total of $508,456.34, which is $97,000.00 over the last estimate provided the City. The last estimate had been raised from $320,000.00 in December, 1977, to $411,000.00 in March, 1978. 80413 -16 Minutes of the Regular Meeting - April 13, 1978 Mr. Hutchison mentioned the exceeded estimates: 1. Electrical - $50,000 over estimate partly because conduit and red concrete encasement is now required. 2. Asphalt walkways - $23,500 over estimate because of the difficulty of construction in the wooded area and the amount of hand work involved. 3. Bridges across Cary Bayou - $17,700 over estimate because of the equipment cost of handling the concrete beams. 4. Site work - $15,000 over estimate because our estimate was apparently low. This project will be paid for with 1975 Park Bond Funds and grant funds from the Bureau of Outdoor Recreation. The Parks and Recreation Department and the Parks Board have reviewed these bids, along with the bond funds available and the projects that were projected at the time the bonds were voted, and recommended approval. The Administration recommended approval of the ordinance. Councilwoman Wilbanks moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2447 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF AMISTAD CONSTRUCTION COMPANY FOR THE DEVELOPMENT OF JENKINS - HOLLAWAY PARK, PHASE II, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF FIVE HUNDRED EIGHT THOUSAND FOUR HUNDRED FIFTY - SIX AND 34/100 ($508,456.34) DOLLARS WITH REGARD TO SUCH AGREEMENT. Ordinance - Authorizing Reimbursement for the Cost of Installing a Water Line in Allenbrook, Section III At the last Council meeting, Council received a request from Mr. F. A. Richardson, through his attorney, that he be reimbursed for the full cost of the section of 10 -inch water line that was installed on Rollingbrook Drive. Council received a copy of a memorandum from Norman Dykes, City Engineer and Director of Public Works, regarding the proposed reimbursement to Mr. Richardson for the construction of a 10 -inch water line to service Allenbrook Subdivision, Section III. In his memorandum, Mr. Dykes traces the history of the installation of this line and discusses the need of this line in terms of providing fire protection to that subdivision. It is Mr. Dykes opinion that th10 -inch line which the City required Mr. Richardson to install is necessary, although Mr. Richardson could have installed a 6 -inch line to serve the needs of this subdivision. Mr. Lanham explained that in summary, the reason this was required is that the City of Baytown's subdivision ordinance requires that subdivisions water systems meet the requirement of the State Board of Insurance. Mr. Lanham also pointed out that other property owners who have installed 10 -inch lines have been reimbursed for the cost over and above the 6 -inch line. The Administration recommended that the City refund Mr. Richardson the difference between the cost of the 10 -inch line and the cost of the 6 -inch line. Councilman Kimmons inquired if this will be the first subdivision with duplicate service. Mr. Lanham explained 80413 -17 Minutes of the Regular Meeting - April 13, 1978 that for the last four years, the fire chief has been looking over the plans, and this requirement has been enforced. Councilwoman Wilbanks pointed out that the City had asked Mr. Richardson to place a line in an area that is not on his property, and she inquired if, in the past when the City reimbursed the difference between a 6 -inch line and a 10 -inch line, the circumstances were that a property owner would be immediately served by that line. )jr. Lanham responded that to the best of his knowledge the lines did service the abutting property. Mayor Hutto recognized Mr. F. A. Richardson, who commented that this water line is not in his subdivision; therefore, he felt it to be unfair to have to endure the extra expense of installing a 10 -inch line instead of a 6 -inch line. Mr. Richardson felt the 6 -inch line would have adequately served the subdivision, and that the City should pay the additional expense of installing the 10 -inch line. Councilwoman Wilbanks inquired if there is a discrepancy between what the City requires by ordinance and what the State requires. Mr. Lanham commented that he does not believe there is any discrepancy between what the City requires and what the State requires. Councilman Lander commented that if this is stated in the subdivision ordinance, City Council must require that a developer install duplicate lines, and if Council does not want to require duplicate lines, this part of the subdivision ordinance should be ammended. Councilwoman Wilbanks inquired if the ordinance specifies who is to complete the line of duplicity. Councilwoman Wilbanks felt that the ordinance should specify whose responsibility it is to complete the water lines. Mr. Lanham explained that the ordinance states that the developer of a subdivision shall provide all water and sewer lines that are necessary to properly service the subdivision. The cost to install the 10 -inch line was $13,496.21, and the 6 -inch line would have cost $8,476.84. The difference is $5,019.37. Councilman Kloesel moved to authorize the Administration to reimburse $13,496.21 to Mr. F. A. Richardson for the costs of a water line on Rollingbrook Drive; Councilman Kimmons seconded the motion. Councilman Lander inquired if the Council were to pass this ordinance, what kind of consequences will Council be faced with. Mr. Bounds commented that if the ordinance remains as is, the City will continue to enforce the ordinance because the circumstances of this case are different enough to distinguish it. The vote follows: Ayes: Council members Kimmons, Kloesel, and Wilbanks Mayor Hutto Nays: Council members Lander and Cannon ORDINANCE NO. 2448 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT OF THIRTEEN THOUSAND FOUR HUNDRED NINETY -SIX AND 100 ($13,496.21) DOLLARS TO F. A. RICHARDSON FOR THE COSTS OF A WATER LINE BY ROLLINGBROOK DRIVE. 80413 -18 Minutes of the Regular Meeting - April 13, 1978 Ordinance - Awarding Bids for Whispering Pines Lift Station Improvements Two bids were received for the purchase of a lift station system for the Whispering Pines Lift Station. The bid tabulation follows: uan. Description 1 Lift Station System Gorman Rupp T4A3B 1 (Alternate Model) Gorman Rupp 14C2B Quan. Description PUMP & POWER EQUIP. Extended Price $4360.00 $4044.00 AUTOMATIC PUMP Extended Price 1 Lift Station System $3761.00 Hydro -Hatic 40MPUR The low bid was submitted by Automatic Pump in the amount of $3761.00. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2449 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF AUTOMATIC PUMP & EQUIPMENT FOR THE PURCHASE OF ONE LIFT STATION SYSTEM FOR WHISPERING PINES AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND SEVEN HUNDRED SIXTY -ONE AND N01100 ($3,761.00) DOLLARS. Ordinance - Awarding Bid for Estimated Annual Supply of Pre -T.1ix Asphalt Three bids were received for the City's annual supply of pre -mix rock asphalt. The bid tabulation follows: WHITE'S MINES uan. Description Unit Price Extended Price Approx. One years requirements $12.21 $18,315.00 1,500 for Pre -Mix Asphalt tons UVALDE ROCK ASPHALT it it $12.21 $18,315.00 KEOWN SUPPLY 17 It $19.00 $18,315.00 Identical low bids were submitted by Whites's Mines and Uvalde Rock Asphalt. However, White's Mines' bid provides for a $.10 per ton discount if payment is made by the 10th of the month. Their bid is for $12.21 per ton. The Administration recommended approval of the ordinance. 80413 -19 Minutes of the Regular Meeting - April 13, 1978 Councilman Lander moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, and Cannon Mayor Hutto Nays: None ORDINANCE NO. 2450 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WHITE'S MINES FOR THE PURCHASE OF ESTIMATED QUANTITIES OF PREMIX ROCK ASPHALT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Estimated Annual Supply of Hot Mix Asphalt Three bids were received for the City's annual supply of hot mix asphalt. The bid tabulation follows: HOT MIX, INC. QUAN. Description Unit Price Extended Price Approx. One years requirements $16.25 $16,250.00 1,000 for hot mix asphalt tons BROWN & ROOT, INC. if It $15.85 $15,850.00 RATCLIFF MATERIALS if If $14.75 $14,750.00 The low bid submitted by Radcliff Materials is good for only 30 days and the travel distance is 18 miles one way. The second low bid submitted by Brown and Root, Inc is firm until November 1, 1978, and the travel distance is 12 miles shorter. The shorter travel distance and the fact that the prices are firm until November 1, 1978 makes the Brown and Root, Inc. bid a better bid. The Administration recommended that Brown and Root be awarded the bid for the purchase of estimated annual supply of hot mix asphalt. Councilman Cannon moved for adoption of the ordinance; Councilman Lander seconded the motion. Councilman Kloesel commented that he would not be able to support the ordinance because he felt that Radcliff Materials submitted the low bid and that they should be awarded the bid. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, and Cannon Mayor Hutto Nays: Councilman Kloesel ORDINANCE NO. 2451 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BROWN & ROOT, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF HOT MIX ASPHALT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 80413 -20 Minutes of the Regular Meeting - April 13, 1978 Consider Authorization to Advertise for Bids for the Purchase of a Two -ton Roller The City is currently using a 1974 model one -ton roller to roll asphalt for street patches. This roller has been out of service much of the time recently because of mechanical problems. Also, this one -ton roller is too small to perform an adequate job of rolling the asphalt. The street division budget does not include funds that were specifically allocated for the purchase of a new two -ton roller; however, funds are available in this budget to allocate toward the purchase of this piece of equipment. The Administration would like permission to advertise for the bids for the purchase of a two -ton roller. In response to a question from Councilman Cannon, Gary Anderson, Assistant Director of Public Works, commented that the estimated cost for the two -ton roller is $5000,00. Councilman Cannon moved to authorize the Administration to advertise for bids for the two -ton roller; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Cannon Mayor Hutto Nays: None Consider Appointment of an Auditor Mayor Hutto reported that the Audit Committee recommended the retention of the firm of Gerace and Hullum for the next fiscal year. Councilman Kimmons moved for the retention of the auditing firm of Gerace and Hullum for the next fiscal year; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Cannon Mayor Hutto Nays: None Committee Reports None. Unfinished Business Councilman Cannon commented that he would like to look at the possiblity of extending Rollingbrook to four lanes to Garth Road. Councilman Cannon commented that he would like to pursue the public necessity of this from a safety standpoint, or have it put on the agenda for discussion at a later meeting. Councilman Cannon inquired as to when the water line will be completed on Adoue and the street repaired. Gary Anderson explained that City crews are currently working on the lines and at the present time, the department is awaiting the results of the samples that were sent in for the new section of line. After the samples are received, service lines can be tied and the crews can complete the project. Councilman Kloesel commented that there are water problems in the Southwest Addition and Lee Heights area. Councilman Kloesel explained that he would like this item to be placed on the next agenda and would like to have a report from the Administration. Councilman Kloesel explained that both areas have been plagued with poor water and if it is necessary, he would like to have the lines in this area looped or for the Administration to suggest some sort of solution. Mayor Hutto concurred. 80413 -21 Minutes of the Regular Meeting - April 13, 1978 Mr. Lanham explained that the Administration has received an estimate on connecting the lines in the Southwest Addition to the lines on Lee Drive. Councilwoman Wilbanks complimented Bill Cornelius on receiving the Community Service Recognition Award from the Baytown Pilot Clubs for his efforts in working with the STEP Program. Recess and Adjourn Mayor Hutto recessed the open meeting into executive session to discuss personnel matters. When the open meeting reconvened, Mayor Hutto announced that no business had been transacted. There being no further business to be transacted, Councilman Kloesel moved to adjourn; Councilman Lander seconded the motion. The vote for adjournment was unanimous. I -Hll rt Q n2) ��, 12 , x i Karen Petru, Deputy City Clerk APPROVED: Eileen P. Hall, City Cler