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1978 01 12 CC MinutesMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYT0.7N January 12, 1978 The City Council of the City of Baytown, Texas, met in regular session, Thursday, January 12, 1978, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jack Kimmons Ted Kloesel Mary E. Wilbanks Emmett Hutto Allen Cannon Tom Gentry Fritz Lanham Dan Savage Scott Bounds Eileen P. Hall Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Mayor Gentry called the meeting to order and the invocation was offered by Councilman Allen Cannon. Approve Minutes Councilman Kloesel moved to approve the minutes of the special meeting of December 20, 1977, and the minutes of the emergency meeting of December 22, 1977, and ratification of actions taken concerning each of the matters listed on the agenda of said meeting; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Receive Petitions None. City Manager's Report The Administration has received from the State Department of Highways and Public Transportation, their 20 -Year Project Development and Controls Plan for District 12. The projects are divided into three categories: The first are those that have been approved for construction, and those are in the first five years of the plan. The projects listed in the five -year development schedule, that is between five and ten years, have been approved for planning only. The ten -year advance planning schedule lists those projects necessary to complete the state -wide system but does not constitute any com- mitment by the state. This plan will be reviewed and updated periodically, and approval of this plan does not affect funds previously approved or authorized for other programs such as the Urban Systems Program. Baytown projects are included in all three categories. In the first five years of this plan, the State has included 201 from Spur 330 to Ferry Road. The plans are to have two contracts, one for grading and structures, and second for the base and pavement. The first five years of this project is for the frontage roads and in some cases overpasses. 80112 -2 Minutes of the Regular fleeting - January 12, 1978 In the second of the five -year development schedules, which is five years or longer, the State has included planning for a bridge to replace the tunnel. The State indicated that this has been approved for planning only, not to approve funding for con- struction. The ten -year plan is beyond ten years and it is called the advance letting schedule. The completion of 201 and Spur 330 have been included in this stage, which would include the main lanes and any inter - changes that have not been constructed in the first phase. In response to a question from Councilman Kloesel, Mr. Lanham explained that the State plans to take bids on the grading and structures portion for Spur 201 between Spur 330 and Ferry Road this year. The State has funds for both projects. They do not have the funds for the five year and beyond projects. Mayor Gentry inquired about the category beyond ten years, is the State talking about the construction of the bridge. Mr. Lanham explained that the estimate the State has included in the five to ten year portion of the plan is seventy million dollars. At this point, the only thing that has been approved is the planning of this project. Councilman Cannon asked if there will be a grade crossing at North Main. Bill Cornelius, Director of Planning and Traffic, explained that there will be no overpass in the first phase. Mr. Lanham explained that there is an overpass over the railroad in the initial plans. Mr. Cornelius said that in the initial plans, all will be at grade with the exception of the main lanes through Decker Drive and then the overpass at the railroad tracks. Councilman Cannon commented that the reason he has asked this question is because a few years ago, there was a discussion of a one -way system for Commerce and at that point, the street was running into a dead end at Spur 201. Councilman Cannon felt that if the City has an intention of taking Commerce Street on through to State Street and out through Glen Arbor, now would be the time to do it before there is a concrete grade crossing at North Main. Mr. Lanham explained that he felt there will ultimately be an overpass at North Main. Building Permits - The value of the City of Baytown's building permits for the year of 1977 exceeded the City's best year prior to that by $9,000,000.00. The City issued permits totalling $29,869,000.00. The City's best year prior to 1977 totalled $19,879,000.00. The City issued permits for fewer single family residences than the year before but there was a significant increase in permits for apartment complexes and the major item was $4,500,000.00 for the San Jacinto Hospital expansion. Bayway Water Line - All of the construction has been completed except tying the new 16 -inch line into two points on an old line along Bayway Drive so that the old portion of line can be abandoned. Market Street Bridge - The school ramp has been asphalted but the work needed to open the street at Stadium has not been completed. The Administration felt that if Baytown can get some good weather, the ramp can be finished within a few days. The contractor has begun placing the box beams on the pile caps to form the bed for the bridge. This will take approximately a week and a half. After that the contractor can begin the construction of the deck, the handrails and walkways. If the weather is good, the street should be opened by the first of March. 80112 -3 Minutes of the Regular Meeting - January 12, 1978 Sports Complex Phase II - Wet weather has hampered the progress at the Sports Complex Phase II. Much of the work to be done is grading and site work for the parking lots. The contractor is making good progress, even with wet weather. Sliplining Contract - The contractor has installed over 1600 feet of sliplining in Memorial Drive and 1600 feet in the easement between Rosewood and Lindenwood. Portion of 201 - The Highway Department and their contractor are working to get the portion of 201 between Lynchburg and West Texas open. This street should be opened within the next few days. Work Session - There is a need for a work session to be held one evening next week to work on two things. One would be the contract with Perry Walker for the Timber Ridge Subdivision. The City Attorney is working on three different versions of this contract. At the last Council meeting, Council received a copy of the proposed subdivision ordinance and at that time, Council asked for additional information as to what other cities are doing. The Administration has gathered this information and is ready to meet with Council to discuss this. Mr. Lanham suggested that this work session be held on Thursday, January 19, 1978. Council members had conflict with this date. Councilman Cannon suggested that the work session be held on Tuesday, January 24, 1978, at 6:00 p.m. Council members concurred. Work Session - Mr. Lanham suggested that a work session be held on January 26, 1978, at 5:30 p.m. before the Council meeting. This work session is to be held in order that the Council members meet with Langford Engineering /Texas Transportation Institute regarding the small area transit study. Council had no objections. Questions or Comments Regarding the City Manager's Report Councilman Hutto commented that regarding the Bayway Water Line, there are several areas where the contractor has left fill dirt. Mr. Lanham explained that the contractor has not yet completed all of the cleanup work. Councilman Kloesel inquired as to the expected completion date on the work at the intersection of Spur 201 and West Main. Mr. Lanham commented that he does not have a completion date on that project. Councilman Kloesel also commented that Lynchburg Street needs repair work and inquired if the County or State will repair this street. Mr. Lanham explained that he has asked Busch, Hutchison and Associates to work up an estimate on the paving of Ashleyville Street, which the City had received a petition on, and at the same time work up an estimate for building a concrete street between the new 201 and Airhart along Lynchburg. Mr. Lanham felt Lynchburg will carry a great deal of traffic. The Administration would propose that this be an assessment project but on one side there is the railroad and on the other side of the road, there is vacant property. Mr. Lanham commented that the City would propose a 39- foot street which is the width of West Texas. Consider Request of Texas National Guard Armory Board Council has received a letter from Col. Harry Kelton, who is with the Texas National Guard Armory Board and there were several representatives from the local National Guard unit present at the meeting. The National Guard Armory is located on Wye Drive. Between the Armory property and Wye Drive, there is a small lot which is 212 feet by 80 feet. The Armory Board is concerned about this piece of land being developed which would block the view of the Armory. This would not cut off their access to the property. 80112 -4 Minutes of the Regular Fleeting - January 12, 1978 Mr. Lanham explained that it was his understanding that when the armory was built in Baytown, the Chamber of Commerce came up with the money to purchase the land and deeded that land to the state, which has been customary procedure throughout the state. The letter from Col. Kelton requested that either the City or the Chamber of Commerce acquire this property in some manner. The City Attorney has considered the question of whether or not the City can buy property and give it to another governmental entity. The City cannot do this if the land will be given to an individual or private business but he has indicated that a City may purchase property that is necessary for some municipal government purpose. The general rule is that a City may not purchase or lease land or property, merely for the purpose of aiding or making a donation to the State or federal government or to another city. Purposes for which a city may acquire the property for its own use, however, would include park or memorial purposes. Councilman Kloesel commented that it is a common practice to have parks around armories in the state and felt that Council should consider having the Parks Department purchase this property and come up with some federal funding for this purchase. Mayor Gentry inquired if the Armory had made a request to the Baytown Chamber of Commerce and had any reaction from them regarding this matter. A gentleman in the audience, representing the Armory, explained that the Armory had not made a request to the Chamber as yet. He explained that the State requested that the Armory try to acquire the property through the City and felt that the Armory Board did not know that the City could not purchase the land and deed it to the State. Councilwoman Wilbanks inquired if the Armory had any plans for expanding on this property. The representative explained that the Armory Board will be requesting to build a parking lot to accommodate the 153 enlisted personnel and 5 officers. Councilman Kimmons inquired as to what kind of development would be constructed on the vacant property. The representative said that Kirkland Realty had indicated that there is just about enough space to build a building, but did not state what kind of building. The realty did indicate a willingness to sell this property, but no price was quoted. Councilwoman Wilbanks commented that the reason for her inquiry was because she was not sure that the City could make the purchase and make the property available to the Armory for this type usage. Councilwoman Wilbanks commented that if the land would be made into a park or memorial area, the land could not be used by the National Guard members to park. Mayor Gentry commented that the problem the City Council is faced with is whether Council can justify going out and buying land to build a parking lot when the only way a city can purchase land is for purposes of constructing a park or a memorial. Councilman Kloesel commented that this is a case where the City of Baytown or the citizens should assist the local National Guard Unit because it has been a policy in our nation to support National Guard Units. Fie went on to say that it has been only recently that the nation has gone into a highly professional army. Until then, the nation had depended on the National Guard for defending the country, and this would be only a small contribution for the community. Councilman Lander concurred but commented that this purchase would cause a legal problem. 80122 -5 Minutes of the Regular Meeting - January 12, 1978 Councilman Kloesel asked that this item be placed on the agenda for the next Council meeting and asked that the Parks Department and the Planning Commission consider the legal alternatives which would allow the City Council to authorize the purchase of this land to be used by the public in Baytown and also be available to the National Guard Unit for parking. Mayor Gentry commented that it would be wise for the Armory Board or Colonel Kelton to approach the Baytown Chamber of Commerce regarding this matter because the State received this land from the Chamber of Commerce originally and also because the Chamber of Commerce is not prohibited by law from buying land and deeding it to the State of Texas. Mayor Gentry explained that the City can research the law to see what the City can or cannot do, but that he personally would not be interested in trying to go around the law since he felt this would not be proper. He also stated that if the legal opinion is that the only way the City may acquire the land is through the Parks and Recreation Department for park purposes, he would be very hesitant to authorize this expenditure to build a parking lot when the City does not have any Parks and Recreation facility in this area to use a parking lot. Councilman Hutto suggested that Mr. Lanham write Colonel Kelton and convey the feeling of Council on this matter and suggest that he be in touch with the Baytown Chamber of Commerce. In a parting comm.ent, the representative from the Armory explained that if a building were constructed on this land, the Armory would be obscured from view, and this was the primary concern of the Board. Consider Proposed Resolution No. 608, Encouraging Use of Domestic Steel and Domestic Products in All City of Baytown Construction Bob Clowers, representative of the local United States Steel Workers Union, has asked the City Council to consider passage of Proposed Resolution No. 608, which encourages the use of domestic steel and domestic products in all City of Baytown construction. When Mr. Clowers brought in the proposed resolution, he indicated that many of our neighboring cities have adopted this resolution. The agenda packet included an opinion from John Hill, Attorney General of Texas, which indicates that a city or other governmental, unit cannot award bids to other than low bidder because the product on which they are taking bids is foreign made. The resolution as submitted by Mr. Clowers, would say that Council adopts the policy position that, to the best of its ability, will use domestic steel and domestic products in all future City of Baytown construction. Councilman Kloesel moved for adoption of the resolution; Councilman Hutto seconded the motion. Councilman Lander commented that the way the resolution reads, it would not be violating the Attorney General's opinion. Mr. Lanham explained that the City Attorney had stated that the resolution would be a statement of moral support of the efforts of the steel companies and unions. Mr. Lanham explained that he had indicated to Mr. Clowers that many things the City buys has foreign products or materials. Mayor Gentry felt that Mr. Clowers was only asking the City for moral support regarding this problem and felt that if Mr. Clowers was asking Council to adopt a policy that Council would absolutely use no product that could be attributed to foreign steel, he would have put that in the proposed resolution. 80112 -6 Minutes of the Regular Meeting - January 12, 1978 Councilman Kimmons inquired if specifications can be written to exclude foreign steel. Mr. Lanham explained that the specifica- tions cannot exclude foreign steel. Mayor Gentry commented that the City Council of the City of Baytown is not going to solve the problem of import of foreign steel. That is a problem that needs to be solved by the federal government by the way of tariffs. All they are looking for in this resolution, both the steel industry and steel union, is moral support from various governmental bodies and people throughout this country indicating that they would like to support domestic steel. Councilman Lander explained that he would be willing to support a resolution similar to this but cannot support the proposed resolution, because he felt that the City will not make any effort to use domestic steel. Councilman Cannon suggested to amend the wording in the last paragraph to state that the City Council of the City of Baytown, Texas, hereby unanimously adopts a policy position that will encourage the use of domestic steel and domestic products in all future City of Baytown construction. This was agreeable to the parties that made the motion and second. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Abstained: Councilman Lander RESOLUTION NO. 608 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ENCOURAGING THE USE OF DOMESTIC STEEL AND DOMESTIC PRODUCTS IN ALL CITY OF BAYTOWN CONSTRUCTION. Ordinance - Prohibiting Discharge of Wastewater from Tank Trucks The agenda packet included a memorandum from Gary Anderson, Acting Director of Public Works, which detailed some of the problems that the City encounters as a result of the City permitting tank trucks to unload domestic wastes into our wastewater treat- ment plants. The City has an ordinance that permits the dumping of waste from tank trucks if they are licensed. The trucks are charged $7.50 up to a 1,000 tank and an additional $7.50 for each 1,000 gallons over that. Mr. Anderson indicated in the memorandum that the City has had problems with odor and the plant not operating properly at the West Main Treatment Plant. This operation was moved to the East District Treatment Plant; the City no longer had the problems at West Main Treatment Plant, but they begun at the East District Treatment Plant. The Administration has been concerned about making this kind of recommendation to Council without coming up with a solution for the people who are dumping the wastes from the tank trucks. The people in this business are providing a needed service in this community because they pick up the wastes from construction sites and it's a service that a growing community needs, but treatment plants are not built to take all types of wastes. The Administration felt that in some cases, chemicals have been deposited in our plants which have caused problems. Other cities in the surrounding areas have changed their policies to prohibit the treatment of tank truck wastes because of the difficulties they have encountered. The City of Houston has adopted a similar policy in that it permits such discharges only at three of its largest plants. 80112 -7 Minutes of the Regular Meeting - January 12, 1978 The Administration recommended that this practice be prohibited but requested that Council delay action on this item for two weeks to allow time for the Administration to work toward an alternative. Councilman Cannon inquired if the people involved in this business are aware of the Administration's recommendation. Mr. Lanham commented that they are not aware unless they have read about this being placed on the agenda for the meeting. Councilman Kloesel commented that Council really needs to talk to these people about the problem. Mr. Lanham explained that one of the reasons the problem has surfaced in the past few months is that there has been an increase in the number of these tank trucks licensed in Baytown. Seventeen trucks have been licensed. Mayor Gentry commented that since the surrounding areas are prohibiting these trucks to dump in their treatment plants, the companies are getting licenses to dump in Baytown bringing wastes from all the surrounding area. Mayor Gentry commented that he is convinced after reading the memorandum and hearing the different information about the materials, that the tank truck operators will need other alternatives, because the City of Baytown's system cannot handle this wastewater. Mayor Gentry felt that it is not fair to the taxpayers of Baytown to have to pay for the additional maintenance caused by these tank trucks dumping into the City's system. Councilman Cannon commented that he felt it was a good idea that the Administration is trying to work out a solution for these people. Ordinance - Awarding the Bid for the Purchase of Power Washer Two bids were received for the purchase of a power washer which will be used at the City's wastewater treatment plants. The bid tabulation follows: QUANTITY CLEMTEX, LTD. DESCRIPTION Extended Price 1 Power Washer $ 2,275.00 LOCATION PARTS & SERVICE: Houston, Texas WARRANTY: Std. Mfg. warranty ACME CLEANING EQ. Extended Price 2,395.00 Seabrook, Texas 1 year The low bid was submitted by Clemtex Limited in the amount of $2,275.00. Budget funds in the amount of $2,500.00 are available for this purchase. The Administration recommended approval of the ordinance. Councilman Kimmons moved for adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2389 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF CLEMTEX, LTD. FOR THE PURCHASE OF ONE POWER WASHER AND AUTHORIZING TF.E PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND TWO HUNDRED SEVENTY -FIVE AND N01100 ($2,275.00) DOLLARS. 80112 -8 Minutes of the Regular Meeting - January 12, 1978 Ordinance - Awarding thw Bid for the Purchase of a Scope Analyzer Four bids were received for the purchase of a scope analyzer for the Public Works Garage. The bid tabulation follows: Quantity Description 1 Scope Analyzer LOCATION PARTS & SERVICE WARRANTY: NOTE: Quantity Description 1 Scope Analyzer LOCATION PARTS & SERVICE: WARRANTY: SUN ELECTRIC CORP. VASCO AUTOMOTIVE Extended Price Extended Price $ 1,596.00 Houston, Texas 1 year UNI- EQUIP, INC. Extended Price $ 1,975.00 Houston, Texas 1 year $ 1,732.50 Houston, Texas 1 year Price firm for 60 days SEARS ROEBUCK CO. Extended Price $ 2,180.00 Houston, Texas 1 year Sun Electric Corporation submitted the low bid, but it did not meet specifications. The low bid meeting specifications was submitted by Vasco Automotive Equipment in the amount of $1,732.50. A total of $2,000.00 was budgeted for this item. The Administration recommended approval of the ordinance. Councilman Hutto moved for adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2390 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VASCO AUTOMO'T'IVE EQUIPMENT WAREHOUSE COMPANY FOR THE PURCHASE OF ONE SCOPE ANALYZER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND SEVEN HUNDRED THIRTY -TWO AND 50/100 (1,732.50) DOLLARS. Ordinance - Awarding the Bid for the Purchase of a Portable Welding Machine One bid was received for the purchase of a portable welding machine for the Public Works Department. The bid tabulation follows: Quantity Description 1 Portable Welding Machine LOCATION PARTS & SERVICE: WARRANTY: BIG THREE INDUSTRIES Extended Price $ 2,190.00 Houston, Texas Engine - 90 days; Parts & Labor - 1 year N 80112 -9 Minutes of the Regular Meeting - January 12, 1978 The bid was submitted by Big Three Industries, Inc. in the amount of $2,190.00. A total of $3,000.00 was budgeted for this purpose. The Administration recommended approval of the ordinance. Councilman Kloesel moved for the adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2391 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BIG THREE INDUSTRIES, INC. FOR THE PURCHASE OF ONE PORTABLE WELDING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND ONE HUNDRED NINETY AND N01100 ($2,190.00) DOLLARS. Ordinance - Appropriating Surplus Revenue Sharing Funds and Awarding the Bid for the Purchase of a Library Bookmobile Two bids were received for the purchase of a bookmobile for the Sterling Municipal Library. The bid tabulation follows: Quantity Description THOMAS MARONEY Extended Price 1 Library Bookmobile $ 36,573.42 MAKE AND MODEL - CHASSIS GMC SE62002 MAKE AND MODEL - BODY Moroney BF -145 LOCATION OF PARTS & SERVICE: Local WARRANTY CHASSIS: 12 mo. /12,000 mi. WARRANTY BODY & EQUIPMENT: 12 months ALTERNATE BID: GERSTENSLAGER CO. Extended Price $ 38,991.00 G14C SE62002 Gerstenslager V- 4746 -L Local 12 months 12 months Terms of Sale: 20% with order 30% on invoice at completion of framing 30% on invoice prior to paint 20% on invoice at time of delivery PRICE: $37,400.00 The low bid submitted by Thomas Moroney does not meet specifications on eight counts. The most important of these is that Moroney Company bid a fiberglass top and body instead of heavy gauge steel. Mr. Lanham read a letter from the Thomas Moroney Company explaining that their prices went up effective January 1, 1978, but the company will hold the price quoted to the City of Baytown until January 31, 1978. Mr. Lanham explained that the major reason the Administration felt that Thomas Moroney did not meet 80112 -10 Minutes of the Regular Meeting - January 12, 1978 specifications is because of the fiberglass material being used in the body of the bookmobile rather than steel. In our specifications, it was asked that the bidders bid 16 -gauge steel or equal. Mr. Lanham explained that in talking with the company, he asked about repairs to the bookmobile if something hits it. Mr. Lanham explained that it was his understanding that in fiber- glass, the component has to be replaced unless there is only minor damage. Mayor Gentry commented that the question is whether or not fiberglass is as good or better than 16 -guage steel and pointed out that there is $2,400.00 difference in the bid of Gerstenslager and Thomas Moroney. The bid of Gerstenslager Company for the amount of $38,991.00 meets specifications. Entitlement VIII Revenue Sharing Funds for the amount of $33,000.00 have been appropriated for the purchase of a bookmobile. An additional $6,500.00 needs to be appropriated from the unappropriated surplus of Revenue Sharing Funds to trans- act this purchase. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kloesel and Wilbanks Mayor Gentry Nays: Council members Kimmons, Hutto and Cannon ORDINANCE NO. 2392 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO APPROPRIATE SIX THOUSAND FIVE HUNDRED AND N01100 ($6,500.00) DOLLARS FROM THE UNAPPROPRIATED SURPLUS OF REVENUE SHARE FUNDS, ACCOUNT NO. 4099 -00, TO LIBRARY EQUIPMENT, ACCOUNT NO. 4178 -60; ACCEPTING THE BID OF THE GERSTENSLAGER COMPANY FOR THE PURCHASE OF ONE BOOKMOBILE; AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THIRTY -EIGHT THOUSAND NINE HUNDRED NINETY -ONE AND N01100 ($38,991.00) DOLLARS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding the Bid for the Purchase of Playground Equipment to be Placed at the Sports Complex Five bids were received for the purchase of playground equip- ment for the Sports Complex. The bid tabulation follows: Item Quantity Description 1 3 4 5 6 7 8 9A 9B WARRANTY: PAUL ALLEN CO. Unit Price Extended 1 Swing, Atom Splitter 1 Swing, Animal 1 Whirl 2 Basketball Backboard $ 331.00 & Goal 4 Saddle Mate Units 105.00 1 Spiral Slide 1 Buck -A -Bout 1 Stagecoach Climber 4 Alum. Benches -15 ft. 95.00 4 Alum. Benches -6 ft. 49.00 Price No Bid $ 638.00 No Bid $ 662.00 420.00 1,888.00 No Bid 660.00 380.00 196.00 $ 4,844.00 1 year exc. No. 6 which is ten years DELIVERY: 45 days 80112 -11 Minutes of the Regular Meeting - January 12, 1978 $ 5,644.64 WARRANTY: KNORT ASSOCIATES Item Quantity Description Unit Price Extended Price 1 1 Swing, Atom Splitter VAUGHAN & No Bid 2 1 Swing, Animal Extended Price $ 693.10 3 1 Whirl $ 902.00 No Bid 4 2 Basketball Backboard $ 293.50 587.00 1 Whirl & Goal 431.00 4 5 4 Saddle Mate Units 109.25 437.00 6 1 Spiral Slide 2,349.00 7 1 Buck -A -Bout 404.00 No Bid 8 1 Stagecoach Climber No Bid 275.64 9A 4 Alum. Benches -15 ft. 184.50 738.00 9B 4 Alum. Benches -6 ft. 91.25 365.00 $ 5,644.64 WARRANTY: 1 year DELIVERY: 28 days VAUGHAN & ASSOCIATES Item Quantity Description Unit Price Extended Price 1 1 Swing, Atom Splitter $ 902.00 2 1 Swing, Animal 632.00 3 1 Whirl 431.00 4 2 Basketball Backboard $ 311.00 622.00 & Goal 5 4 Saddle Mate Units 101.00 404.00 6 1 Spiral Slide No Bid 7 1 Buck -A -Bout No Bid 8 1 Stagecoach Climber 986.00 9A 4 Alum. Benches -15 ft. No Bid 9B 4 Alum. Benches -6 ft. No Bid $ 3,977.00 WARRANTY: 1 year DELIVERY: 30 days MIRACLE RECREATION Item Quantity Description Unit Price Extended Price 1 1 Swing, Atom Splitter $ 1,156.00 2 1 Swing, Animal 767.00 3 1 Whirl 544.00 4 2 Basketball Backboard $ 295.00 590.00 & Goal 5 4 Saddle Mate Units 110.00 440.00 6 1 Spiral Slide 2,497.00 7 1 Buck -A -Bout 711.00 8 1 Stagecoach Climber 1,024.00 9A 4 Alum. Benches -15 ft. 226.00 904.00 9B 4 Alum. Benches -6 ft. 113.00 452.00 WARRANTY: DELIVERY: $ 91085.00* 1 year *If ordering all items, deduct 8 %. 30 days 80112 -12 Minutes of the Regular Meeting - January 12, 1978 WARRANTY: DELIVERY: $ 8,541.37* 1 year *If ordering all items, deduct $164.85. 30 days These bids may be awarded on a section by section basis. Persenaire Playground Products submitted the low bid meeting specifications on Items I, IV, VII, IXa and IXb. The total for these items is $3,735.52. Vaughn and Associates submitted the low bid on Items II, III, and V for a total amount of $1,467.00. Paul Allen Company submitted the low bid meeting specifications on Items VI and VIII in the amount of $2,548.00. The grand total of the low bids meeting specifications is $7,750.52. A total of $7,500.00 was budgeted for this purpose. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2393 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE PURCHASE OF PLAYGROUND EQUIPMENT TO BE PLACED AT THE BAYTOWN SPORTS COMPLEX BY ACCEPTING THE BIDS OF PERSENAIRE PLAYGROUND PRODUCTS FOR ITEM NOS. I, IV, VII, AND IX, VAUGHAN & ASSOCIATES FOR ITEM NOS. II, III, AND V, AND PAUL E. ALLEN COMPANY, INC. FOR ITEM NOS. VI AND VIII; AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR EACH ITEM AS SET OUT BELOW. Ordinance - Awarding the Bid for the Purchase of an Ecolyzer Analyzer Only one bid was received for the purchase of an ecolyzer analyzer for the Fire Department. The bid tabulation follows: Quantity Description 1 Ecolyzer Analyzer LOCATION OF PARTS & SERVICE: WARRANTY: Four Companies submitted "No Bids." VALLEN CORPORATION Extended Price $ 1,195.00 Houston, Texas 6 months PERSENAIRE PARK. Item Quantity Description Unit Price Extended Price 1 1 Swing, Atom Splitter $ 1,342.74 2 1 Swing, Animal 766.87 3 1 Whirl 460.25 4 2 Basketball Backboard $ 283.14 566.28 5 4 Saddle Mate Units 112.98 451.92 6 1 Spiral Slide 2,264.11 7 1 Buck -A -Bout 768.50 8 1 Stagecoach Climber 861.90 9A 4 Alum. Benches -15 ft. 174.70 698.80 9B 4 Alum. Benches -6 ft. 90.00 360.00 WARRANTY: DELIVERY: $ 8,541.37* 1 year *If ordering all items, deduct $164.85. 30 days These bids may be awarded on a section by section basis. Persenaire Playground Products submitted the low bid meeting specifications on Items I, IV, VII, IXa and IXb. The total for these items is $3,735.52. Vaughn and Associates submitted the low bid on Items II, III, and V for a total amount of $1,467.00. Paul Allen Company submitted the low bid meeting specifications on Items VI and VIII in the amount of $2,548.00. The grand total of the low bids meeting specifications is $7,750.52. A total of $7,500.00 was budgeted for this purpose. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2393 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE PURCHASE OF PLAYGROUND EQUIPMENT TO BE PLACED AT THE BAYTOWN SPORTS COMPLEX BY ACCEPTING THE BIDS OF PERSENAIRE PLAYGROUND PRODUCTS FOR ITEM NOS. I, IV, VII, AND IX, VAUGHAN & ASSOCIATES FOR ITEM NOS. II, III, AND V, AND PAUL E. ALLEN COMPANY, INC. FOR ITEM NOS. VI AND VIII; AND AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN FOR EACH ITEM AS SET OUT BELOW. Ordinance - Awarding the Bid for the Purchase of an Ecolyzer Analyzer Only one bid was received for the purchase of an ecolyzer analyzer for the Fire Department. The bid tabulation follows: Quantity Description 1 Ecolyzer Analyzer LOCATION OF PARTS & SERVICE: WARRANTY: Four Companies submitted "No Bids." VALLEN CORPORATION Extended Price $ 1,195.00 Houston, Texas 6 months 80112 -13 Minutes of the Regular Meeting - January 12, 1978 This machine is designed to measure carbon monoxide levels. Budgeted funds for the amount of $1,500.00 are available for this purpose. Vallen Corporation submitted the only bid in the amount of $1,195.00. The Administration recommended approval of the ordinance. Councilman Kimmons moved for the adoption of the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2394 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VALLEN CORPORATION FOR THE PURCHASE OF ONE ECOLYZER ANALYZER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND ONE HUNDRED NINETY -FIVE AND N0 1100 ($1,195.00) DOLLARS. Ordinance - Awarding the Bid for the Purchase of Hydrogen Sulfide Monitors Only one bid was received for the purchase of five hydrogen sulfide monitors for the Fire Department. The bid tabulation follows: VALLEN CORPORATION Quantity Description Unit Price Extended Price 5 Hydrogen Sulfide Monitors LOCATION OF PARTS AND SERVICE: WARRANTY: DELIVERY: Four Companies Submitted "No Bids." $ 415.00 $ 2,075.00 Houston, Texas 6 months 30 days The Vallen Corporation submitted the only bid for the amount of $2,075.00. Budgeted funds in the amount of $2,000.00 are available for this purpose. The Administration recommended approval of the ordinance. Councilman Kloesel moved for adoption of the ordinance; Councilman Hutto seconded the motion. Councilman Kloesel inquired as to the distribution of these monitors. W. C. Turner, Assistant Chief of the Fire Department, responded that two monitors will be located at Fire Station No. 5, one on the Captain's van, one at Fire Station No. 2, and one at Fire Station No. 6. These stations are the ones in the areas that would be responding to the plants that have the H2S product. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None 80112 -14 Minutes of the Regular Meeting - January 12, 1978 ORDINANCE NO. 2395 AN ORDINANCE OF THE CITY COUNCIL OF TIDE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VALLEN CORPORATION FOR THE PURCHASE OF ESTIMATED QUANTITIES OF HYDROGEN SULFIDE MONITORS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Insurance Proposal for Insurance of Elevated Water Tanks The agenda packet included a letter from Mr. Bill Brown, representing the Baytown Property Insurance Advisory Committee, in which his committee recommends that the City purchase insurance coverage for our water towers. The ordinance that establishes the committee provides that they shall make studies from time to time of the City's insurance program and the need for additional insurance. One of the sub - committees established by the Insurance Advisory Committee is making this recommendation. They have determined that the estimated value or approximate value of our water towers is $1,650,000.00. At the present time, the City does not have insurance on the water towers, and the committee feels that the most serious exposures that we face are from tornados, windstorm, explosion, and aircraft. They are recommending a coverage that would have a $10,000.00 deductible. The annual premium for this is $10,863.00. It is understood that if more than one tower is destroyed at one time, there would be only one deductible. This committee has worked on this diligently. The Administration recommended approval of the recommendation of the Insurance Exchange Property Insurance Committee. Councilman Kimmons inquired as to how many water towers were destroyed when Hurricane Celia hit Corpus. Mr. Lanham commented that according to the information in the letter, only one tower was destroyed. Councilman Hutto inquired as to how many water towers were destroyed in the surrounding areas of Baytown in the past 25 to 30 years. Mr. Lanham explained that he was not aware of any. Councilman Hutto explained that he would like to delay action on this item until further information could be gathered regarding this matter. Councilman Lander inquired as to what wind velocity our towers are designed to withstand. Mr. Lanham explained that an engineer would have to make that determination. Mayor Gentry commented that one question would be where the City will come up with the $10,863.00 for the annual premiums. Councilman Hutto felt that the proper time to discuss this expenditure would be at budget time. Mr. Lanham commented that the Administration will try to determine the information that Council has requested and report to Council at a later date. Consider Appointments to the Electrical Board This item will be discussed in the executive session. Committee Reports None. 80112 -15 Minutes of the Regular Meeting - January 12, 1978 Unfinished Business None. Recess and Reconvene Mayor Gentry recessed the open meeting into executive session to discuss land acquisition and personnel matters. When the open meeting reconvened, the following transactions took place. Appointment of Municipal Court Judge and Associate Judge Councilman Kimmons moved to nominate Raymond Donnelly for the position of Municipal Court Judge at a salary of $13,500.00 per year and Roy L. Fuller as Associate Judge to be compensated $100.00 per month; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Mayor Gentry explained that the appointments to the Electrical Board will be delayed until the next Council meeting and the present members will serve until that time. With no further business to be transacted, Councilman Kloesel moved to adjourn; Councilman Hutto seconded the motion. The vote was unanimous for adjournment. �Ost 0 n2 Karen Petru, Deputy City Clerk APPROVED: "�' -L ) �- %Z'�� Eileen P. Hall, City Clerk