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1977 12 08 CC Minutesr 71208 -1 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 8, 1977 The City Council of the City of Baytown, Texas, met in regular session Thursday, December 8, 1977, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jack Kimmons * *Ted Kloesel Mary E. Wilbanks Emmett Hutto *Allen Cannon Tom Gentry Fritz Lanham Dan Savage Neel Richardson Eileen P. Hall Absent: Jody Lander Councilman Councilman Councilwoman Councilman Councilman. Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman Mayor Gentry called the meeting to order and the invocation was offered by the Reverend Ernest C. Phifer, Pastor of Cedar Bayou Methodist Church. Approve Minutes Councilwoman Wilbanks moved to approve the minutes of the special meeting of November 22, 1977, and ratification of actions taken concerning each of the matters listed on the agenda of said meeting; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Kimmons, Wilbanks and Hutto Mayor Gentry Nays: None Receive Petitions None. City Manager's Report Decker Drive - At the last meeting, the Administration had discussed with Council the possibility of closing a portion of Garth Road at Decker Drive. The plan discussed at that time provided for two lanes of one -way traffic going south with no northbound traffic on this portion of Garth; however, Council had asked that the Administration meet with the contractor's repre- sentatives and representatives of the State Highway Department to work out another plan. What is being suggested now is that there will be no left turn off Decker onto Garth, but there will be two - way traffic. Another part of the plan is that a portion of the narrow median on Garth Road will be removed on a temporary basis so that the northbound traffic can move to the right to get into the proper lanes going north. The Administration felt that this is the best plan to permit the contractor to move ahead with minimum interference. 71208 -2 Minutes of the Regular Meeting - December 8, 1977 Mayor Gentry asked if anything had been discussed concerning the signalization at that intersection. He said that with this design there could be a continuous right turn travelling west on Decker Drive since there would be no left turns travelling east on Decker Drive. Bill Cornelius, Director of Planning and Traffic, said that the only measure that would need to be taken is to remove the no right turn on red sign. * Councilman Allen Cannon present. ** Councilman Ted Kloesel present. Council expressed concern over how long this plan will need to be in effect. The contractor had indicated that 30 days would be required. Mayor Gentry suggested that the Administration convey the following information to the contractor: 1. That this is a very important intersection to the City of Baytown in that a great deal of traffic does move through this intersection and that the Council does expect the contractor to have completed the work at this intersection within their 30 -day estimate. 2. If for any reason days, the Council onto Garth Road b contractor should will be completed whole job may not the job is not completed within 30 will demand that the right -turn lane B opened to traffic. Therefore, the plan the work so that that portion within the 30 days even though the be completed. Council had no objections. Councilwoman Wilbanks pointed out that perhaps in the future when letting contracts, the city should consider allocating time schedules for segments of the work rather than placing a total number of work days on the entire contract. Councilman Cannon suggested that perhaps Globe could be contacted regarding the possibility of the use of their parking lot during this period, and indicated that he would like for the Administration to suggest to the State that this possibility be considered. Mr. Lanham will schedule a meeting with the State's engineer and representatives of the contractor, and the Council will be notified so that any members who desire to attend that meeting may do so. Traffic Citations - At the last Council meeting, Councilman Cannon requested an analysis of tickets being issued. Mr. Lanham asked if the information which had been included in the report was complete enough or if other information should be included. In the future the Administration will be able to inform Council of moving violations by breakdown. Councilman Cannon said that regarding speeding, he was really interested in knowing how many tickets were issued for persons going 10 miles over the speed limit, 20 miles over the speed limit, etc., but if this would be a bookkeeping problem he would not be interested. Bill Cornelius stated that this could be easily accomplished if it would not be necessary to indicate the locations where the tickets were issued. Councilman Cannon said that he was specifically interested in determining the normal overage on speeding in the City of Baytown. Councilman Kimmons commented that the problem of individuals running red lights is becoming more prevalent in the city. Chief of Police Turner explained that two officers working under the STEP Program are assigned to intersections to work both red lights and stop intersections, and the regular patrol officers have been instructed to put more emphasis on signalized and stop intersections. 71208 -3 Minutes of the Regular Meeting - December 8, 1977 Mr. Lanham said that the Administration would begin to furnish Council with a monthly report regarding moving violations in the City. Councilman Cannon requested that this report be furnished only if the information could be easily compiled. Concessionaire Contract - The contract that John Adams to operate the concessionaires at the provides for one year extensions if both parties agreeable. The Administration requested to exte for one year. The contract provides for payment receipts to the city and for the last two years, been received. the City has with Sports Complex are mutually ul the contract of 158 of the gross only one bid has Councilman Kloesel expressed the desire to advertise for bids in order that others would have an opportunity to bid. Councilman Cannon asked if, from a legal standpoint, this would be necessary. Neel Richardson, City Attorney, explained that this contract was different than most contracts in that this contract was more like a franchise agreement where the City is being paid for use of its facilities. Councilwoman Wilbanks moved for the continuation of the contract with John Adams; Councilman Cannon seconded the motion. The vote follows: Ayes; Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel Beautify Baytown Association - During the budget sessions and budget hearing, there was discussion about the City of Baytown cooperating with the Beautify Baytown Association and enrolling in the "Clean Community System" which is a nationwide program sponsored by the Keep America Beautiful Association. Money has been included in the budget to participate in the Clean Community System Program and the Beautify Baytown Association is interested in moving ahead with an application or proposal. The thrust of this program is to promote individual involvement in local level programs to reduce litter, and a public education program to modify attitudes about litter by making everyone aware that they litter and to encourage the adoption of trash handling habits to reduce litter. The reason for the need to move ahead is that a training session will be conducted in San Antonio in January to which the Administration would like to have a city employee attend. This city employee would be part of a three - member committee to work with the Beautify Baytown Committee. The City Administration would like to join with the Beautify Baytown Association in submitting the proposal. Council had no objections. Public Hearing - Trailwood Subdivision Mayor Gentry declared the public hearing open. Mr. Lanham explained that the Administration had received a letter from Robert Gillette, who is an attorney representing C. J. Bailey, Jr., the developer of Trailwood Subdivision, requesting that this property be annexed. The subdivision consists of one street with houses located on each side. Preliminary approval has been granted by the Planning Commission on this subdivision, but no services would be provided until all requirements of the City of Baytown are met and final approval has been obtained from the Planning Commission. All streets, drainage and all conveyance systems for sewer and water would be the responsibility of the developer. Councilman Cannon expressed concern at the possibility of the City completing annexation proceedings prior to the subdivision receiving final approval from the Planning Commission. Bill Cornelius explained that in the event this property were annexed prior to final 71208 -4 Minutes of the Regular Meeting - December 8, 1977 approval, any individual building on that property would have to obtain a building permit prior to building and would also have to meet all other city requirements to tie onto the City of Baytown water and sewer lines. Councilman Cannon pointed out that there would be two readings prior to final approval, and that he personally would not be in favor of the second and final reading until the Planning Commission had given final approval to the subdivision. Mayor Gentry asked if there were any Council Chamber that would like to speak. a desire to speak; therefore, Mayor Gentry closed. City Manager's Report Continued persons present in the No one present indicated declared the hearing East District Sewerage Treatment Plant - The contractor has completed ninety -nine (99 %) of the work at the East District Sewerage Treatment Plant. The contract time was 420 days; 306 days have been used. Market Street Bridge - All of the piling is placed and the caps have been poured, as well as both abutments. The contractor is preparing forms for pouring half the roadway on the west side for a distance of 600 feet which should be complete tomorrow. The ramp into the school parking lot is being made ready and will be finished very soon. With good weather, all the pouring should be complete within 2 -3 weeks. The approaches will be asphalt and the base for that work is being prepared. Students should be able to enter the school parking lot from Market Street after the holi- days. Bayway Drive Water Line - The contractor made the tie -in on Market Street near Minnesota Street today. After pressure testing and cleanup, the job should be completed in approximately three weeks. Market Street Damage - Market Street near City Hall is being reworked due to problems with the pavement breaking. 1977 Street Improvement Program - Three streets, Bayliss, King, and Illinois are underway. The contractor has not begun work on North Burnett, but all of the other streets have been completed. The contractor has indicated, with good weather, the work on North Burnett will be completed by Christmas. Ordinance - Awarding Bid for the Purchase of a Side - Loading Refuse Collection Vehicle Four bids were received for the purchase of a side - loading refuse collection vehicle. The tabulation follows: BOB HAMRIC, INC. HUGH WOOD FORD UNIT EXTENDED UNIT EXTENDED DESCRIPTION PRICE PRICE PRICE PRICE 2 Side Loading Refuse Collection Vehicles MAKE & MODEL: WARRANTY: LOCATION OF PARTS: DELIVERY: R E, P 39,397.04 78,974.08 39,977.79 79,955.58 Chevrolet TE67513 Ford C800 12 mo. /12,000 miles 12 mo. /12,000 miles Bavtown. Texas Bavtown, Texas Not Specifications Not specifications 150 days 150 days f r r 71208 -5 Minutes of the Special Meeting - December 8, 1977 BENJAMIN FELD* JIM BALL INTER. UNIT EXTENDED UNIT EXTENDED DESCRIPTION PRICE PRICE PRICE PRICE 2 Side Loading Refuse $ $ Collection Vehicles 40,239.62 80,479.24 MAKE & MODEL: WARRANTY: LOCATION OF PARTS: DELIVERY: GMC TE7513 12 months Houston, Texas *Baytown Motors bid joint with Benjamin Feld 145 days 41,809.57 83,619.14 International CO1910 12 months /12,000 miles Baytown, Texas 120 -150 days Two of the four bids did not meet specifications. Bob Hamric bid on a unit that does not meet the required GVW rating and has spoke wheels. The unit that Hugh Wood Ford bid has a standard rather than a transisterized ignition. The low bid that does meet speci- fications is that of Benjamin Feld. The bid for the two vehicles is $80,479.24; the estimate at the time the budget was prepared was $88,000.00. The Administration recommended acceptance of the bid that meets specifications. Councilman Kimmons moved for the adoption of the ordinance; Councilman Hutto seconded the motion. Councilman Kloesel stated that he was opposed to this type refuse collection vehicle from a safety standpoint. The vote follows: Ayes: Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel ORDINANCE NO. 2376 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BENJAMIN FELD FOR THE PURCHASE OF TWO (2) SIDE LOADING REFUSE COLLECTION VEHICLES AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF EIGHTY THOUSAND FOUR HUNDRED SEVENTY -NINE AND 24/100 ($80,479.24) DOLLARS. Ordinance - Awarding Bid for the Purchase of Cement Stabilized Sand/ Shell Two bids were received for the purchase of cement stabilized sand /shell. The tabulation follows: PARKER BROTHERS ANAHUAC TOWING UNIT EXTENDED UNIT EXTENDED QTY. DESCRIPTION PRICE PRICE PRICE PRICE $ $ $ $ 8,000 Cement Stabilized 11.50* 92,000.00 11.75 94,000.00 Tons Sand -Shell est. Two companies submitted no bids. Roundtrip distance our trucks travel to plantsite from 1200 Lee Drive. 36 miles 12 miles *Escalation Clause Firm price until June 30, 1978. On July 1, 1978, a 68 increase will go into effect. 71208 -6 Minutes of the Regular Meeting - December 8, 1977 The bid of Parker Brothers for $11.50 per ton contains an escalation clause of six (6 %) per cent increase effective July 1. When comparing mileage involved at $.50 per mile for a ten -ton load, the bid of Parker Brothers equals $133.00 per ten -ton load, while the bid of Anahuac Towing equals $123.50; therefore, the bid of Anahuac Towing is the better bid. The Administration recommended approval of the bid of Anahuac Towing. Councilwoman Wilbanks moved for the adoption of the ordinance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2377 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF ANAHUAC TOWING AND SHELL COMPANY FOR THE PURCHASE OF ESTIMATED QUANTITIES OF CEMENT STABILIZED SAND -SHELL ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Purchase of Garbage Bags_ The budget includes garbage bags by the City Bids were advertised for Four bids were received QTY. DESCRIPTION 4,000 Garbage Bags, $25,000.00 for the purchase of plastic for resale to the citizens of Baytown. 4,000 rolls containing 50 bags each. as follows: BENJAMIN FELD CHICAGO TRANSPARENT UNIT EXTENDED UNIT EXTENDED PRICE PRICE PRICE PRICE rolls 16" x 14" x 37" $2.64 $10,560.00 gusseted. LOCATION OF SUPPLY: Monroe, Louisiana ALTERNATE BID: 30" x 37" lay flat $2.64 $10,560.00 DELIVERY: QTY. DESCRIPTION 4,000 Garbage Bags, rolls 16" x 14" x 37" gusseted. LOCATION OF SUPPLY: 10 days CENTURY PAPER UNIT EXTENDED PRICE PRICE $3.45 $13,800.00 Dallas, Texas ALTERNATE BID: 30" x 37" lay flat NO BID DELIVERY: 30 - 45 days Four companies submitted no bids. $3.463 $13,852.00 Chicago, Illinois $3.463 $13,852.00 30 - 45 days MARKETING SERVICE UNIT EXTENDED PRICE PRICE $2.5845* $10,338.00 Terra Haute, Indiana $2,5215* $10,086.00 *Exception bid: Virgin Reprocessed 30 days r r 71208 -7 Minutes of the Regular Meeting - December 8, 1977 The low bid that met specifications was that of Benjamin Feld. Specifications called for a 16" x 14" x 37" gusseted bag. An alternate bid was included with specifications that called for 30" x 37" lay -flat bags. Benjamin Feld bid $2.64 per roll on both bids, which is considerably below what was bid by other bidders who met specifications. Market Servicing was the low bidder, but this bidder did not meet specifications in that the bid was based• on reprocessed materials. Plans for distribution of the bags have not been finalized, but the Administration expects to have that information developed for Council consideration by the next meeting. The Administration recommended that the bid of Benjamin Feld for gusseted bags be accepted. Dan Savage, Assistant City Manager, explained that a number of cities had been contacted regarding the use of plastic bags. Plastic bags are especially desirable from the standpoint of controlling litter and thereby, helping to beautify the city; also the use of plastic bags helps to reduce complaints concerning damaged cans. The specifications on these bags contained a plus or minus tolerance factor of 208. This program will be strictly voluntary. Councilman Kimmons moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. Councilman Kloesel was skeptical about the use of plastic bags in that he felt this would lend to the litter problem rather than helping alleviate the problem. Also, he expressed the feeling that this voluntary program could ultimately be mandatory. Other members of Council assured Councilman Kloesel that this was strictly a pilot program to determine the public's interest, and the Council would determine if the program should be continued upon that basis; however, the program is to be voluntary. The vote follows: Ayes: Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel ORDINANCE NO. 2378 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BENJAMIN FELD FOR THE PURCHASE OF ESTIMATED QUANTITIES OF GARBAGE BAGS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Renewal of Lease Agreement with Noel Graubart for Rental of Office Space for Harris County Organized Crime Control The City of Baytown administers the grant funds for the Harris County Organized Crime Control Unit which makes it necessary for the City of Baytown to enter into a lease agreement for the rental of office space. This building has been leased for several years. The lease amount is $1,289.00 per month which is paid from the federal grant, and the lease agreement provides that if for any reason the federal grant is not received, the contract is void. The Administration recommended approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel 71208 -8 Minutes of the Regular Meeting - December 8, 1977 ORDINANCE NO. 2379 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE A LEASE AGREEMENT ON BEHALF OF THE CITY OF BAYTOWN TO LEASE A PORTION OF THE SECOND STORY OF THAT CERTAIN BUILDING LOCATED AT 1516 FEDERAL ROAD IN THE CITY OF HOUSTON, HARRIS COUNTY, TEXAS, AS OFFICE SPACE TO BE UTILIZED BY THE HARRIS COUNTY ORGANIZED CRIME CONTROL UNIT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 603 - Authorizing Participation in Unemployment Compensation Program on Reimbursement Method At the last Council meeting, the Administration had indicated that a recommendation would be made at this meeting as to which of the two alternatives -- taxable or cost reimbursement methods of unemployment compensation the City of Baytown would elect. Under the taxable payment method, based on one (1%) per cent of the first $600.00 of the annual salary of each employee, the City would be paying over $30,000.00. Therefore, the Administration is recommending the cost reimbursement method, because under this method only the actual cost incurred for claims would be paid by the City. The unemployment compensation program provides a maximum of $84.00 per week unemployment compensation for those who leave the city's employment and who are eligible. Since the Administration has had no experience in this matter, there is no way to determine just what the costs will be. However, since the unemployment rate in this area is very low, the Administration feels that it would be advantageous to the City to choose the cost reimbursement method. Councilman Kloesel moved to adopt Resolution No. 603; Councilman Kimmons seconded the motion. l Councilman Cannon asked if, at some point in time, the decision was made that the taxable method would be more advantageous could the City make that change. Changes in the method of payment can only be made every two years; therefore, the City would not be able to elect a different method of payment until 1980. Also, Dan Savage, Assistant City Manager, pointed out that there is an overlap every time a change is made which would make the change- over very costly. All city employees will be included under unemployment compensation. During the discussion, it was pointed out that a person could terminate from the City of Baytown, go to work elsewhere, work for a few weeks for another employer, terminate, and apply for unemploy- ment compensation but that person would still be entitled to unemployment compensation from the City of Baytown for a period of the time he was employed with the city. The city would not be notified of this claim; the employee and his present employer would receive notice. The only remedy to this would be legislative or court action. At present, the City of Baytown has joined with other municipalities in a court action to exempt cities from unemployment compensation requirements. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry { Nays: None RESOLUTION NO. 603 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS, ELECTING TO PARTICIPATE IN THE TEXAS UNEMPLOYMENT COMPENSATION PROGRAM ON THE COST REIMBURSEMENT BASIS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 71208 -9 Minutes of the Regular Meeting - December 8, 1977 Resolution No. 604 - Amending Intergovernmental Agreement with H -GAC for Section 112 Transportation Planning Grant By amending the Intergovernmental Agreement with H -GAC for Section 112 Transportation Planning Grant, the City of Baytown would be able to continue with the transportation program which has been in progress for the past two years. The City would receive $21,500.00 for the period January 1, 1978 through August 31, 1978. The Administration recommended approval of the resolution. These funds will be utilized for salaries, lease of furniture, purchase of equipment and hire of equipment. Councilman Cannon moved for the adoption of Resolution No. 604; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None RESOLUTION NO. 604 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, BY WHICH THE CITY COUNCIL CONCURS WITH THE PROPOSED WORK ELEMENTS ESTABLISHED BY THE HOUSTON - GALVESTON AREA COUNCIL'S UNIFIED WORK PROGRAM AND AUTHORIZING THE ADMINISTRATION TO RENEW AN INTERGOV- ERNMENTAL AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL FOR FUNDING. DELIVERY A.R.O.: ALTERNATE BID: r 90 -120 days after re- ceipt of chassis GMC CE61403 - Moroney Model BF -145 $33,471.95 120 -180 days after re- ceipt of chassis Same vehicle but special payment terms. $36,436.00 209 with order 308 at completion of framing 308 prior to paint 208 at delivery Reject Bids and Advertise for New Bids for the Bookmobile Purchase of a Three bids were received which did not meet specifications; therefore, the Administration recommended that all bids be rejected and that authorization be given to rework the specifications and readvertise for bids. Tabulation of said bids follows: DESCRIPTION THOMAS MORONY GERSTEN SLAGER CO. 1 Library Bookmobile $35,763.80 $37,977.00 MAKE & MODEL: GMC SE62002 - Moroney Ford B600 - Model BF -145 GSR -V4746 WARRANTY: 12 months /12,000 miles 12 months LOCATION OF PARTS & SERVICE: Shrewsbury, Mass. Wooster, Ohio DELIVERY A.R.O.: ALTERNATE BID: r 90 -120 days after re- ceipt of chassis GMC CE61403 - Moroney Model BF -145 $33,471.95 120 -180 days after re- ceipt of chassis Same vehicle but special payment terms. $36,436.00 209 with order 308 at completion of framing 308 prior to paint 208 at delivery 71208 -10 Minutes of the Regular Meeting - December 8, 1977 DESCRIPTION 1 Library Bookmobile :MAKE & MODEL: WARRANTY: LOCATION OF PARTS & SERVICE: DELIVERY A.R.O.: BAYTOWN MOTORS $38,469.43 GMC SE2002 GSR -V4746 12 months /12,000 miles Baytown, Texas 150 days JIM BALL INTER. No bid Councilman Kloesel moved that the bids be rejected and that the Administration be authorized to rework the specifications and readvertise for bids for the purchase of a bookmobile. Council- man Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Discuss Subdivision Lift Station Design Requirements This item was passed. Ordinance - Award Bid for the Purchase of a Postage Meter Mailing Machine Bids for the purchase of a postage meter mailing machine were received and opened Wednesday, December 7. The Administration had planned to place this item on the agenda for the next meeting of Council, but the machine now being utilized is not functioning properly. Since it is important that the utility bills be mailed, this matter constitutes an emergency situation which Council may consider Bell & Howell quoted a "no bid." Friden Mailing Division was the only bidder for the amount of $1,762.35 which is consider- ably below the budgeted amount of $2,000.00. Councilman Kloesel moved for the adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2380 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS; ACCEPTING THE BID OF FRIDEN MAILING DIVISION FOR THE PURCHASE OF ONE POSTAGE METER MAILING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND SEVEN HUNDRED SIXTY -TWO AND 35/100 ($1,762.35) DOLLARS. Committee Reports None. 71208 -11 Minutes of the Regular Meeting - December 8, 1977 Unfinished Business None. Recess and Reconvene Mayor Gentry recessed the meeting into executive session to discuss personnel matters. When the open meeting was reconvened the following business was transacted: Resolution No. 605 - Appointing Representatives to Houston- Galveston Area Council for the Year 1978 Councilman Cannon moved that Councilwoman Wilbanks be designated as representative of the City of Baytown to the Executive Committee and the General Membership Body of the Houston - Galveston Area Council for the year 1978 and that Councilman Jody Lander be designated as voting delegate should Councilwoman Wilbanks become ineligible or resign. Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None RESOLUTION NO. 605 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPOINTING MARY ELIZABETH WILBANKS AS REPRESENTATIVE OF THE CITY OF BAYTOWN TO THE EXECUTIVE COMMITTEE AND THE GENERAL MEMBERSHIP BODY OF THE HOUSTON- GALVESTON AREA COUNCIL FOR THE YEAR 1978 AND JODY LANDER AS VOTING DELEGATE rSHOULD MARY ELIZABETH WILBANKS BECOME INELIGIBLE OR RESIGN. Appointment to the Council's Traffic Committee Councilman Hutto moved that Mrs. Becky Clayton be appointed to the Council's Traffic Committee to replace Mr. Albert Fanestiel who had resigned. Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Abstained: Councilman Kloesel Councilman Kloesel inquired as to the composition of the Council's Traffic Committee. The committee consists of five individuals, plus ex- officio members - two members are Council persons; two members are citizens at large; and one member is the Chairman of the Baytown Citizens' Safety Council. Councilman Kloesel expressed an interest in expanding this committee at a later date. Appointment of City Attorney Mr. Lanham requested Council confirmation of the appointment of Scott Bounds as City Attorney to be effective January 1, 1978. Councilman Kimmons moved to confirm the appointment of Mr. Bounds as City Attorney to be effective January 1, 1978. Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Abstained: Councilman Kloesel 71208 -12 Minutes of the Regular Meeting - December 8, 1977 Adj ourn There being no further business to transact, Councilman Hutto moved to adjourn; Councilman Kimmons seconded the motion. The vote was unanimous to adjourn. Eileen P. Hall, City Clerk 7