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1977 11 22 CC Minutes, Special71122 -1 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 22, 1977 The City Council of the City of Baytown, Texas, met in special session Thursday, November 22, 1977, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jack Kimmons Mary E. Wilbanks Emmett Hutto Allen Cannon Tom Gentry Fritz Lanham Dan Savage Neel Richardson Eileen P. Hall Absent: Ted Kloesel Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager Assistant City Manager City Attorney City Clerk Councilman Mayor Gentry called the meeting to order and the invocation was offered by Councilman Allen Cannon. Approve Minutes Councilman Kimmons moved to approve the minutes of the regular meeting of November 10, 1977, and ratification of actions taken concerning each of the matters listed on the agenda of said meeting; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Receive Petitions None. City Manager's Report Airport Study Report - Copies of the status report on the Airport Study had been placed at the Council table and the engineers have indicated that there should be a public information meeting to bring Council and the public up -to -date on the status of this study. The Administration recommended that the public information meeting be held at the January 12, 1978, Council meeting. Council had no objections. Cost of Railroad Crossing Signalization - The cost for the Southern Pacific crossing at Airhart Drive was approximately $19,650.00. The total cost of the crossings on Massey Tompkins and Cedar Bayou Road was approximately $37,000.00. Councilman Cannon commented that he was concerned about the high overhead which might be included in the estimate of the installation of these signals. 71122 -2 Minutes of the Special Meeting - November 22, 1977 Lease Agreement - The Admistration has received a letter from First American Bank requesting that the lease agreement which the City entered into with First American Bank in May of 1976 for use of .32 acres in front of the bank be terminated. At the time the City entered into this lease, First American Bank planned to use this parcel of land as parking area. Now they have decided not to use the land for this purpose. Neel Richardson, City Attorney, explained that First American Bank has been paying $150.00 on a monthly basis. The original lease was for one year with an option to renew. The bank did not exercise the option, but did pick it up on a month -to -month basis and it became a month -to -month lease. Mr. Richardson explained that by common law, the leasee is required to give one month notice in order to terminate a lease. Council had no objection to termination of the lease. McComb Contractors - The Administration was approached by a representative of McComb Contractor's concerning the plans for the continued work on Decker Drive at Garth Road. His request was that McComb be allowed to completely close Decker Drive at Garth Road, that is the north side. McComb Contractors proposed to complete this intersection within 30 days if the intersection could be completely closed while working on that area. The Administration felt that this was not a reasonable request because of the amount of traffic that passes through this intersection. Therefore, the representative came back to the Administration and talked about the possibility of closing off the intersection to northbound traffic and having it one way for southbound traffic. Traffic could travel south on Garth Road and either make a right or left turn onto Decker Drive. Decker Drive traffic could not make a right turn or left turn onto Garth Road. Memorial Drive, the bank parking lot, and the Globe Shopping Center parking lot would be used to reach Park Street and the surrounding areas. The Administration has studied the possibility of trying to keep a lane opened, but agreed with McComb that this would slow down the construction. The Administration felt that the solution McComb Contractors proposed would take care of a large amount of traffic and would enable them to move ahead with all except a very small part of the intersection construction. Mayor Gentry commented that if this road is narrowed down to two lanes while blocking off this intersection, traffic will be stacked up into the light. Therefore, Mayor Gentry felt that traffic should be allowed on the new portion and present portion of Decker Drive until such time the contractors complete this intersection because it would enable a left turn lane into the eating establishments and still flow traffic in the right turn areas. Bill Cornelius, Director of Planning and Traffic, commented that it was his understanding that construction would begin on all four lanes at once. Councilman Cannon inquired if there is a possibility of working out a temporary cut through with Globe on their parking lot. Councilman Cannon felt that something could be marked off for a cut through just south of the intersection. Mayor Gentry indicated that he did not favor McComb's proposal, because there was a very good possibility that if Council went along with this proposal and then find out it will not work, that there would be no recourse since the street would be torn up. 71122 -3 Minutes of the Special Meeting - November 22, 1977 Mayor Gentry inquired if the bridge on Decker Drive is completed? Bill Cornelius stated that to his understanding the bridge will be completed before work begins on the inter- section. Mayor Gentry requested that when the bridge is completed, that the contractor come back to Council with some suggestion to permit a right turn onto Garth Road and also to try to permit left turns into the business establishments in that area. Mayor Gentry pointed out that Council should permit traffic to make a right turn onto Garth but no left turn onto Garth Road because coming from Park Street there was an opportunity to go to Decker Drive. Police Patrolling - At the last Council meeting, the Admin- istration was asked to study ways that might increase police patrolling and surveillance in neighborhoods to try to reduce the house burglaries that the City has been experiencing. Two things have been done in this regard: A group of officers are working on an overtime basis in neighborhoods where residential burglaries have occurred. Most of the financing will come from the budgeted Police salary account because of understaffing. Some of the officers that are patrolling these areas are in uniform, and others are working undercover. Understaffing in the Police department is because of the process involved in selection of new men. 2. The officers working in the City of Baytown's Crime Prevention Program are reminding people of steps that they as citizens can take to reduce the possibility of house burglaries by the marking of valuables. Mr. Lanham explained that he has asked Dan Savage, Assistant City Manager, to work with Chief Turner and Sergeant Lankford, who is in charge of the Crime Prevention Unit, to develop both long and short term goals for improved and increased crime prevention on the neighborhood level. Mayor Gentry inquired if this marking process will be easily accessible and simple to do. Mayor Gentry commented that he was concerned about this because in the past it took a special type of equipment and an operator who knew what what he was doing. Mr. Lanham commented that the Administration has read about a marking pen that is available for this purpose and a letter has been written to this company asking for information on this equipment. Bayway Drive Water Line - All but about 2000 feet of line has been installed. The contractor should complete this project including cleanup in about a month. Market Street Bridge - The contractor has poured the north traffic lane from the bowling alley to a point pass the cemetery near the entrance to the parking area. Form work for the paving of the west side of the bridge is underway. All of the piling is in place and pile caps are being framed and poured. The parking lot to the school should be completed in approximately 3 to 4 weeks. Council Meeting - The second Council meeting in December would normally fall on December 22, 1977. The Administration proposed that this meeting be moved to Tuesday, December 20, 1977. Council had no objections. Council's Traffic Committee - The Administration received a letter from Albert Fanestiel in which he indicated that due to business and circumstances beyond his control, he is no longer able to serve on the Council's Traffic Committee. This is an appointment that Council makes; therefore, this item will be placed on the next agenda. 71122 -4 Minutes of the Special Meeting - November 22, 1977 Questions and Comments Regarding the City Manager's Report Councilwoman Wilbanks asked that the Administration have the Traffic and Police Department look at the intersection of Baker Road and Garth Road from approximately 7:30 a.m. until 8:00 or 8:15 a.m. Councilwoman Wilbanks inquired if there could be some way to move traffic on Baker Road as it is going to North Main. Councilwoman Wilbanks explained that traffic is stacking up all the way back to the Country Club entrance on Baker Road. Mr. Lanham explained that the Administration has investigated the possibility of placing an officer in that vicinity to direct traffic during peak traffic hours and also of placing a signal at that intersection on a temporary basis. Councilman Cannon inquired as to what the problem with sewers were in the area of East Wright. Ivan Langford, Director of Public Works, explained that in the area of East Wright and South Shepherd, the dead end sewer lines did not have cleanouts. He explained that the sewer department is in the process of installing cleanouts on these dead end sewer lines. Consider Statement of Houston Lighting and Power Company Cost of Service Adjustments and Fuel Cost Adjustments for December, 1977 Council has received a copy of a letter from Mr. Quin McWhirter, District Manager of Houston Lighting and Power Company, notifying the City of Houston Lighting and Power's proposed Fuel Cost Adjust- ment and Cost of Service Adjustment factors for the month of December, 1977. The proposed adjustments provide for a decrease of $0.22 per 1,000 KWH. There is a $0.22 reduction in the fuel cost adjust- ment and a $0.01 increase in the cost of service and the net result is $0.22. Council had no objection. Consider U. S. Steel's Application for Exemption from Property Tax for New Industry Council has received a copy of a letter from Mr. J. Whitney Compton, Staff Tax Assistant for the United States Steel Corporation in the Southern area. In his letter, Mr. Compton requests that U. S. Steel be granted a tax exemption for the Slab Scarfing Facility which is presently being constructed at its plantsite in Baytown Industrial District No. 3. The proposed exemption is requested in accordance with Section 5 of Resolution No. 514, which sets forth the City's Industrial District Policy. Section 5 provides that no compensation is due the City of Baytown during the first calendar year of construction of new industry or the expansion of existing industry. This section also sets forth a formula for compensation to the City during the second, third and fourth years after construction has begun. The cost of this expansion is approximately between $10,500,000.00 and $12,500,000.00. The Administration recommended approval of the request. Councilman Lander moved for the approval of the U. S. Steel Corporation request for an exemption from taxation under Section 5 of Resolution No. 514 for the Slab Scarfing Facility which it is building at its Baytown plantsite; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None 7 r 71122 -5 Minutes of the Special Meeting - November 22, 1977 Ordinance - Second Reading of a Franchise Agreement with Entex At the November 10, 1977 meeting, Council approved first reading of the proposed franchise agreement with Entex. This proposed agreement provides for payment to the City of a 38 gross receipts fee for all gas consumed by residential, as well as small and large commercial customers. This franchise agree- ment covers a 40 -year period. The Administration recommended approval of the ordinance on the second reading. Councilman Kimmons moved for adoption of the ordinance on the second reading; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2359 AN ORDINANCE GRANTING ENTEX, INC., ITS SUCCESSORS AND ASSIGNS, THE RIGHT, PRIVILEGE AND FRANCHISE FOR A PERIOD OF FORTY (40) YEARS TO CONSTRUCT, LAY, MAINTAIN, OPERATE, EXTEND, REMOVE, REPLACE AND REPAIR A SYSTEM OF PIPE LINES, GAS MAINS, LATERALS AND ATTACHMENTS AND ALL DESIRABLE INSTRUMENTALITIES IN, UNDER, OVER, ACROSS AND ALONG ANY AND ALL STREETS, AVENUES, PARKWAYS, SQUARES, ALLEYS AND ALL OTHER PUBLIC PLACES IN THE CITY OF BAYTOWN, HARRIS COUNTY, TEXAS, FOR THE PURPOSE OF TRANSPORTING, DISTRIBUTING, SUPPLYING AND SELLING GAS (NATURAL AND /OR ARTIFICIAL AND /OR MIXED) FOR HEATING, LIGHTING, POWER, AND FOR ALL OTHER PURPOSES FOR WHICH GAS MAY BE USED, TO THE MUNICIPALITY OF SAID CITY OF BAYTOWN, TEXAS, AND ITS INHABITANTS AND OTHERS; PRO- VIDING CONDITIONS CONTROLLING THE USE OF PUBLIC THOR- OUGHFARES AND EXTENSIONS THEREIN; ESTABLISHING STANDARDS OF SERVICE; PROVIDING FOR PAYMENT OF THREE PERCENT (3$) OF THE GROSS RECEIPTS FROM THE SALE OF GAS FOR RESIDEN- TIAL, SMALL COMMERCIAL, AND LARGE COMMERCIAL PURPOSES WITHIN THE CITY; PROVIDING FOR ACCEPTANCE; PROVIDING A SEVERABILITY CLAUSE; MAKING MISCELLANEOUS PROVISIONS; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. Ordinance - Awarding Contract to R. E. Harrington for Unemployment Compensation Administrative Services Effective January 1, 1978, Federal law will require the City of Baytown to participate in the State Unemployment Compensation Program. The City of Baytown along with a number of cities through- out the nation have filed a lawsuit questioning the constitutionality of this law. Neel Richardson, City Attorney, explained that no temporary relief has been granted. Several months ago, the Municipal League asked companies, who are in the business of providing unemployment compensation admin- istrative services, to submit proposals to the League to make these services available to the cities who elect to take advantage of these services. The League chose R. E. Harrington, Inc. on the basis of those proposals. This is a nationwide company with their Texas office in Dallas, and they are making these services available to cities at a unit cost of $0.45 per employee per quarter. The estimated cost for this service to the City of Baytown would be between $900.00 and $1,000.00. It has been found that be giving this matter close attention, that employers can control their costs. This control is provided by an effective employment compen- 71122 -6 Minutes of the Special Meeting - November 22, 1977 sation claims and cost management program. If the City of Baytown employs this company, they will handle the administration of any claims that are filed against the City. All of the communications between the City of Baytown and the Texas Employment Commission will be handled by the R. E. Harrington Company. This company would provide training and education to the City as to how we can hold claims to a minimum. Councilman Kimmons inquired if this contract can be terminated within the three year period. Mr. Lanham explained that this contract would be terminated at the end of any quarter if the City so wishes. Mr. Lanham explained that the R. E. Harrington Company has guaranteed this rate until December 31, 1980, and if more than 40,000 employees are covered, the rate is reduced accordingly. The Administration felt that the City should enter into the contract whether or not the City becomes self- insured or pays on a monthly basis for this coverage. The City can go the taxable route or the reimbursement method. The Administration recommended that the ordinance be adopted. Councilman Kimmons moved for adoption of the ordinance; Councilman Lander seconded the motion. Councilman Hutto agreed that the City needs to keep the unemployment claims to a minimum but felt that the claims need to be handled in- house. Councilman Hutto said that the City will have to give all information to the R. E. Harrington Company, and it was his belief that the City can best handle the cost control of this by having a city department handle dispersing to the Texas Employment Commission. Mayor Gentry commented that the City will be paying for the expertise of how to answer these claims. Councilman Hutto commented that determinations are made by what the employees say on their statement when making application for unemployment com- pensation and the reply from the company that is on the same sheet. That reply and the applicant's original statement about his dis- charge are considered in the office and the determination is made then. Councilman Hutto felt R. E. Harrington Company representing the City will not change their decision. If the City does not agree with the Commission, the City can appeal the decision. Mayor Gentry inquired as to what services will be provided by R. E. Harrington Comapny. Councilman Hutto commented that this company will provide the same information that the City supplies the company. It is a duplication of effort, Mr. Lanham explained that this company can train City personnel in providing them with the kind of information that through experience they know must be provided. The Administration will designate the Personnel Director to be the contact person. He will learn the kinds of information that the City should have in their files and will transmit this information to R. E. Harrington Company who, in turn, will handle the communication to the Texas Employment Commission. Councilman Hutto said that this is a self - learning process, and the City can learn by correspondence with the Texas Employment Commission. Mr. Lanham commented that R. E. Harrington Company would be able to take some of the work load off the Personnel Department. Councilman Hutto explained that the Personnel Depart- ment will still have to give the facts to the Company for the company to respond to the Texas Employment Commission. Councilwoman Wilbanks inquired if these claims are presented as a written record or is there a hearing type situation. Mr. Lanham explained that there is a hearing if it is requested. 71122 -7 Minutes of the Special Meeting - November 22, 1977 Councilman Lander commented that he agrees with Councilman Hutto because he has been to these hearings before and only factual information is exchanged, however, Councilman Lander felt that it might be worthwhile to have this service for awhile in order to get the training and the know -how. Councilman Hutto explained that the Texas Employment Commission will meet with the City's Personnel Department to brief them on how claims should be handled. Councilman Cannon felt that R. E. Harrington Company would have to produce results because the contract could be terminated at the end of any quarter, and he felt that the City should try using these services on a trial period. Councilman Hutto moved to amend the original motion to state that the City will try to render these services for six months and then if problems arise, the City can retain R. E. Harrington Company. Mayor Gentry suggested that if Council defeated the motion, the suggested amendment would be accomplished; Councilman Hutto withdrew his motion. The vote follows: Ayes: Council members Kimmons and Cannon Nays: Council members Wilbanks, Hutto and Lander Mayor Gentry Ordinance - Establishing Industrial Waste Cost Recovery Charge The Administration was not ready to act upon this item. Ordinance - Reducing the Maximum Speed Limit on Highway 146 Council's Traffic Committee approved a recommendation which would reduce the speed limit on State Highway 146 between the Cedar Bayou Bridge and Cedar Bayou Road to 40 miles per hour. The present speed limit on this portion of Highway 146 is 50 miles per hour. Most of this portion of Highway 146 is two lanes and there are a number of businesses and homes along this street. Thus far 23 speed related accidents have occurred in 1977 on this section of Highway 146; 28 occurred in 1976; 23 occurred in 1975; and 14 occurred in 1974. This does not include accidents at intersections. Also, one of the reasons that the Committee recommended approval of the ordinance was because of the width of the road, and also the number of residences and businesses with driveways. The Admin- istration recommended approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilman Kimmons seconded the motion. Councilman Hutto commented that the figures given are correct; however, the people giving the problems are not the 40 to 50 miles per hour drivers, but are the people who weave in and out of the traffic. Councilman Hutto felt that if the drivers who exceed 50 miles per hour, and the drivers who pass on shoulders could be controlled, the accident rate would decrease. Councilman Hutto felt that by lowering the speed limit to 40 miles per hour, people driving in this area during times of the day when traffic is not at a peak will be penalized. Councilman Hutto suggested that the speed limit be lowered to 40 or 50 miles per hour in areas that apparently are having trouble. Councilman Cannon felt that it would be confusing to raise and lower the speed limit on Highway 146 several times. 71122 -8 Minutes of the Special Meeting - November 22, 1977 Mayor Gentry inquired as to how many of these 23 accidents occurring in 1977 have been in the areas of business establish- ments that are near the bridge. Mr. Cornelius explained he counted ever accident from Cedar Bayou Road north. Mayor Gentry commented that possibly accidents occurring near the bridge are caused by the condition of drivers leaving these businesses. Mr. Cornelius pointed out that these accidents do not occur at any one particular portion of the highway. Councilman Kimmons commented that if the speed limit is lowered to 40 miles per hour, a person will not be stopped by the Police department for less than 50 miles per hour, and he felt that 50 miles per hour is fast on a two lane road. Councilman Cannon asked that the Administration put together a report for Council giving the statistics of the tickets given for going over the speed limit. He also commented that the enforce- ment of running red lights needs to be looked into. Councilwoman Wilbanks called for the question. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks and Cannon Nays: Councilman Hutto Mayor Gentry ORDINANCE NO. 2364 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING SPEED LIMIT ZONES BY ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF ARTICLE 6701d, VERNON'S TEXAS CIVIL STATUTES, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION, WITHIN THE CORPORATE LIMITS OF THE CITY OF BAYTOWN, AS SET OUT IN THIS ORDINANCE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - Relocating a No Parking Zone on Green Avenue Council's Traffic Committee approved a recommendation to move an existing No Parking Zone on the south side of Green Avenue to the north side for the first 100 feet west of the intersection with North Jones. Green Avenue is located north of Lamar Elementary School. Presently, there is a no parking zone on the south side of the street. Parking will not be permitted in this zone between the hours of 7:15 a.m. and 4:00 p.m. on school days. The Administration recommended approval of the ordinance. Councilman Cannon moved for adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2365 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING A PORTION OF GREEN AVENUE AS A NO PARKING ZONE; REPEALING ORDINANCES INCONSISTENT HERE- WITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR EACH VIOLATION; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. 71122 -9 Minutes of the Special Meeting - November 22, 1977 Ordinance - Awarding the Bid for the Purchase of Miscellaneous Tractors Bids were received for four tractors for the Parks Department. The bid tabulation follows: SECTION I. DESCRIPTION LANSDOWNE -MOODY CO. TRINITY VALLEY 1 Industrial Tractor with Mower $8,435.44 $8,644.67 MAKE: Ford Ford MODEL: 4100 Tractor & 917 KA254C (4100) Tractor Flail Mower & 917 Mower LOCATION OF PARTS & SERVICE: Houston, Texas Dayton, Texas. WARRANTY: 1 year 1 year DELIVERY: 10 to 45 Days 90 Days Two Company's Submitted No Bids. SECTION I. DESCRIPTION JIM BALL INTER. INC. HYCO EQUIPMENT INC. 1 Industrial Tractor with Mower $8,933.43 $9,465.37 MAKE: International John Deere r { MODEL: 2400B Tractor & 302 Tractor 1E 74" Mott Mower & 25A Mower LOCATION OF PARTS & SERVICE: Baytown, Texas Houston, Texas WARRANTY: 6 months 6 months DELIVERY: 30 Days 30 to 45 Days SECTION II. DESCRIPTION JIM BALL INTER. INC. AIR COOLED ENGINES 1 Lawn Mower Tractor $1,703.89 $1,802.64 MAKE: International Wheelhorse MODEL: 1250 Cadet -38" Mower C120 Automatic LOCATION OF PARTS & SERVICE: Baytown, Texas Baytown, Texas WARRANTY: 1 year 1 year DELIVERY: 7 days 2 days Two Company's Submitted No Bids. 71122 -10 Minutes of the Special Meeting - November 22, 1977 SECTION II. DESCRIPTION: 1 Lawn Mower Tractor MAKE & MODEL: LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: SECTION II. DESCRIPTION: 1 Lawn Mower Tractor MAKE & MODEL: LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: SECTION III. DESCRIPTION: 1 Tractor with Slope Mower MAKE & MODEL: LOCATION OF PARTS & LANSDOWNE -MOODY CO. TRINITY VALLEY $2,244.00 Ford - 125 Houston, Texas 1 year 10 days TREVATHAN TRACTOR $2,250.40 Ford - 125 Dayton, Texas 1 year 90 days $3,258.00 Kubota - B -6000 T Diesel South Houston, Texas 1 year 30 days LANSDOWNE -MOODY CO. $18,366.97 Ford - 6600 & Terrain King Mower #SM395 SERVICE: Houston, Texas WARRANTY: 1 year DELIVERY: 10 to 45 days Two Company's Submitted No Bids. SECTION VI. DESCRIPTION: 1 Utility Tractor MAKE: MODEL: LOCATIONS OF PARTS & SERVICE: WARRANTY: DELIVERY: TRINITY VALLEY $18,931.40 Ford - 6600 & Terrain King Mower Dayton, Texas 1 year 90 days AIR COOLED TREVATHAN TRINITY ENGINES TRACTORS VALLEY $3,033.00 $4,075.00 $4,106.56 Wheelhorse Kubota Ford D200 B -7100 195 Baytown, South Houston, Dayton, Texas Texas Texas 1 year 1 year 1 year 1 Week Cart 30 days 90 days Two Company's Submitted No Bid's. 7 r 71122 -11 Minutes of the Special Meeting - November 22, 1977 The bid was divided into four sections. For Section 1, Lansdowne - Moody of Houston submitted the low bid in the amount of $8,435.44 for a tractor and flail mower. Section 2, the low bidder was Jim Ball International who submitted a bid of $1,703.89 for a lawn mower tractor. Section 3, the two companies which bids did not meet specifications because they bid on the type of slope mower that the Parks Department presently has. For Section 4, Air Cooled Engines submitted the low bid in the amount of $3,033.00 for the utility tractor. The Administration recommended approval of the low bid on Section 1, 2, and 4 and recommended rejecting the bids on Section 3 and asked that permission be given to readvertise for bids for Section 3. Councilwoman Wilbanks moved for adoption of the ordinance and moved to authorize the Administration to readvertise for bids for Section 3; Councilman Lander seconded the motion. Councilman Cannon inquired as to the reason why the bids submitted are lower than the budgeted amount. Bobby Rountree, Director of Parks and Recreation, explained that the budgeted amount is the figures that were given in May and June of the next year. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2366 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING BIDS FOR MISCELLANEOUS TRACTORS, AS FOLLOWS: LANSDOWNE -MOODY COMPANY FOR SECTION 1, JIM BALL INTERNATIONAL FOR SECTION II, AND AIR COOLED ENGINE FOR SECTION IV OF THE CITY OF BAYTOWN BID NO. 7711 -17 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Ordinance - Awarding the Bid for Purchase of Aerifier Two bids were received for the purchase of an aerifier for the Parks Department. The bid tabulation follows: 1 Aerifier MAKE & MODEL: LOCATION OF PARTS & SERVICE: WARRANTY: GOLDTHWAITES OF TEXAS WATSON DIST. CO. INC. $1,100.00 Hahn - TM -80 Houston, Texas 1 year DELIVERY: 10 days One company submitted a no bid. $1,112.00 Ryan Tracaire #54423 Houston, Texas 1 year 30 days Goldthwaites of Texas submitted the low bid in the amount of $1,100.00. The Administration recommended approval of the ordinance. Councilman Kimmons moved for adoption of the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None 71122 -12 Minutes of the Special Meeting - November 22, 1977 ORDINANCE NO. 2367 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF GOLDTHWAITES OF TEXAS FOR THE PURCHASE OF ONE AERIFIER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND ONE HUNDRED AND N01100 ($1,100.00) DOLLARS. Ordinance - Awarding the Bid for Purchase of Fire Uniforms Five bids were received for the purchase of fire uniforms. The bid tabulation follows: QTY. DESCRIPTION 140 Blue Short Sleeve Shirts 50 White Short Sleeve Shirts 100 Pants 50 Jackets 72 Coveralls 60 Belts TOTAL BID LOCATION: DELIVERY: * *Price firm 30 days *Incomplete bid QTY. DESCRIPTION TYLER UNIFORM COMPANY UNIT PRICE EXTENDED PRICE $ 7.90 7.90 8.45 16.95 NO BID 2.70 Tyler, Texas 45 -60 days $ 1,106.00 395.00 845.00 847.50 1 r,,) nn $ 3,355.50* H.D. LEE CO., INC. UNIT PRICE EXTENDED PRICE 140 Blue Short Sleeve Shirts $ 5.90 $ 826.00 50 White Short Sleeve Shirts 5.90 287.50 100 Pants 9.25 925.00 50 Jackets 11.90 595.00 72 Coveralls 15.00 1,080.00 60 Belts 3.75 225.00 TOTAL BID MFG. BRAND NAME: LOCATION: NOTE: DELIVERY: QTY. DESCRIPTION $ 3,938.50 ** H. D. Lee Shawnee Mission, Kansas Prices based on buld shipment to one location 45 days KAUFMAN INC. UNIT PRICE EXTENDED PRICE 140 Blue Short Sleeve Shirts $ 6.80 50 White Short Sleeve Shirts 6.80 100 Pants 10.40 50 Jackets 13.20 72 Coveralls 15.70 60 Belts 4.05 TOTAL BID $ 952.00 340.00 1,040.00 660.00 1,130.40 243.00 $ 4,365.40 MFG. BRAND NAME Vogal and Martin's LOCATION: San Antonio, Texas & Tampa, Florida WARRANTY: Manufacturer's Defects DELIVERY: 30 -45 days 71122 -13 Minutes of the Special Meeting - November 22, 1977 FACTORY SALES CO. QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE 140 Blue Short Sleeve Shirts $ 7.85 $ 1,099.00 50 White Short Sleeve Shirts 7.85 392.50 100 Pants 8.95 895.00 50 Jackets 16.75 837.00 72 Coveralls 14.75 1,062.00 60 Belts 4.10 246.00 TOTAL BID $ 4,532.00 MFG. BRAND NAME: Elbeco, Dickies, & Williams LOCATION: Houston, Texas WARRANTY: Manufacturer's Defects DELIVERY: 30 -45 days SEARS, ROEBUCK AND CO. QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE 140 Blue Short Sleeve Shirts $ 7.50 $ 1,050.00 50 White Short Sleeve Shirts 8.40 420.00 100 Pants 11.20 1,120.00 50 Jackets 21.80 1,090.00 72 Coveralls 12.50 900.00 60 Belts 3.20 192.00 TOTAL BID $ 4,772.00 MFG. BRAND NAME: Sears LOCATION: Houston, Texas WARRANTY: Std. Sears Guarantee DELIVERY: 45 days maximum rOne company submitted a no bid. The bid of Tyler Uniform Company is incomplete. H. D. Lee Company, Inc. of Shawnee Mission, Kansas submitted the low total bid in the amount of $3,938.50. The Administration recommended approval of the ordinance. Councilman Cannon moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2368 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF H. D. LEE COMPANY, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF UNIFORMS FOR THE FIRE DEPARTMENT OF THE CITY OF BAYTOWN ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding the bid for Purchase of Tables, Chairs, and Four bids were received for the purchase of tables, chairs, and accessories for the Parks Department. The specifications indicated that the bids could be awarded on a section by section basis. The bid tabulation follows: 71122 -14 Minutes of the Special Meeting - November 22, 1977 B & B OFFICE SUPPLY PERSENAIRE PARK & P. QTY. DESCRIPTION UNIT EXTENDED UNIT EXTENDED Section 1. 24 Folding Tables $39.58 $ 949.92 $47.00 $1,128.00 Section II. 125 Stack Chairs 21.50 2,687.50 19.95 2,493.75 Section III. 12 Institutional Card Tables 35.54 426.48 39.00 468.00 Section IV. 2 Tables Trucks 54.20 108.40 59.00 118.00 GROSS TOTAL $4,172.30 $4,207.75 Alternate Bid on Section I. 35.58 853.92 WARRANTY: 5 years 1 year LOCATION OF PARTS & SERVICE: Baytown, Texas Houston, Texas DELIVERY: 6 weeks /45 days 30 days MATHERNE'S INC. BAYTOWN KWIK KOPY QTY. DESCRIPTION UNIT EXTENDED UNIT EXTENDED Section 1. 24 Folding Tables $47.65 Section II. 125 Stacking Chairs 21.00 Section III. 12 Institutional Card Tables 41.45 Section IV. 2 Table Trucks 64.45 GROSS TOTAL $1,128.00 $43.44 $1,042.56 2,625.00 24.19 3,023.75 497.40 39.56 474.72 128.90 58.57 117.14 $4,394.90 $4,658.17 WARRANTY: 5 years 3 years LOCATION OF PARTS & SERVICE: Baytown, Texas Houston, Texas DELIVERY: 75 days 60 days B & B Office Supply Company bid on an all or none basis. Their total bid is $4,172.30. Disregarding B & B Office Supply Company's bid and considering the lows of the other bidders, the total is $4,121.45. The Administration is recommending the low bids in each case. In Section 1, Baytown Kwik -Kopy submitted the low bid l s 1 7 l I� 71122 -15 Minutes of the Special Meeting - November 22, 1977 on 24 folding chairs in the amount of $1,042.56. For Section 2, Persenaire Playground Products .submitted the low bid on 125 stacking chairs in the amount of $2,493.75. For Section 3, Persenaire Playground Products submitted the low bid on 12 institutional card tables in the amount of $468.00. For Section 4, Baytown Kwik -Kopy submitted the low bid on 2 table trucks in the amount of $117.14. Councilman Lander moved for adoption of the ordinance; Council- man Hutto seconded the motion. Councilwoman Wilbanks commented that there is approximately $50.00 difference in the total bids and B & B Office Supply has a five year warranty as opposed to a one year warranty on Persenaire's bid and a three year warranty on Kwik - Kopy's bid. Councilwoman Wilbanks inquired if the difference in cost, plus the five -year warranty would be to the City's advantage. Mayor Gentry pointed out that the problem would be that Council would not be accepting the low bid. Mayor Gentry inquired as to what the specifications were on the warranty. Bobby Rountree explained that a one year warranty was specified and the manufacturer does not warrant this equipment for more than one year. Mayor Gentry explained that Council could run into problems because the specifications called for one year warranty and the other bidders met specifications; Council could leave themselves open for criticism. Mayor Gentry also pointed out that the bidders were asked to bid each item individually. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2369 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING BIDS FOR THE PURCHASE OF TABLES, CHAIRS, AND TABLE TRUCKS FOR THE COMMUNITY BUILDING AS FOLLOWS: BAYTOWN KWIK -KOPY FOR SECTION NOS. I AND IV AND PERSENAIRE PLAYGROUND PRODUCTS FOR SECTIONS NOS. II AND III OF CITY OF BAYTOWN BID NO. 7711 -19 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Ordinance - Awarding Bid for Purchase of Miscellaneous Trucks Four bids were received for miscellaneous trucks for various departments. The bid tabulation follows: SECTION I: BAYTOWN MOTORS BOB HAMRIC UNIT EXTENDED UNIT EXTENDED QTY. DESCRIPTION PRICE PRICE PRICE PRICE 3 1/2 Ton Pickup Trucks 4,411.24 13,233.72 4,564.28 13,692.84 4 1/2 Ton Pickup Trucks 4,774.72 19,098.88 4,918.68 19,674.72 (factory air) 1 1/2 Ton Pickup Truck 4,774.72 4,774.72 4,845.32 4,895.32 (solid white with factory air conditioning OPTION 1: Warning Lights 100.25 OPTION 2: Heavy Duty Springs 31.20 LOCATION OF PARTS & SERVICE: Baytown, Texas WARRANTY: 12 mo. /12,000 mi DELIVERY: 120 days 125.00 31.20 Baytown, Texas 12 mo. /12,000 mil. 95 days GROSS TOTAL: $37,107.32 $38,212.88 71122 -16 Minutes of the Special Meeting - November 22, 1977 SECTION I. HUGH WOOD FORD BATENDED PRICE 14,123.19 20,297.32 LUMUS BAYTOWN DODGE UNIT EXTENDED PRICE PRICE 4601.12 13,803.39 5063.84 20,255.36 4,971.81 4995.84 4,995.84 & SERVICE: BAYTOWN, TEXAS WARRANTY: 12 mo. /12,000 mi. DELIVERY: 150 days GROSS TOTAL: * All or nothing bid. SECTION II. QTY. DESCRIPTION 3 1 T. Trucks with Utility Bodies 1 1 T. Truck Cab & Chassis Only (Color White) OPTION 1: Warning Light LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: GROSS TOTAL: SECTION II. QTY. DESCRIPTION 3 1 T. Trucks with Utility Bodies 1 1 T. Truck Cab & Chassis Only (Color White) OPTION 1: Warning Light LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: GROSS TOTAL: * All or nothing bid. $39,392.32 BAYTOWN MOTORS UNIT EXTENDED PRICE PRICE 6,756.48 20,269.44 89.00 30.40 BAYTOWN, TEXAS 12 mo. /12,000 mi. 150 days $39,054.59* HUGH WOOD FORD UNIT EXTENDED PRICE PRICE 7,200.59 21,601.77 5,369.48 5,369.48 5,639.67 5,639.67 100.25 Baytown, Texas 12 mo. /12,000 mi. 150 days $25,665.92 100.25 Baytown, Texas 12 mo. /12,000 mi. 150 days $27,241.44 LUMUS BAYTOWN DODGE BOB HAMRIC UNIT EXTENDED UNIT EXTENDED PRICE PRICE PRICE PRICE $ T— $ -$ 7,280.26 21,840.78 7,261.50 21,784.50 5,642.86 5,642.86 5,704.78 5,704.78 89.00 Baytown, Texas 12 mo. /12,000 mi. 100 days $27,465.64* 125.00 Baytown, Texas 12 mos. /12,000 mi. 95 days $27,489.28 UNIT QTY. DESCRIPTION PRICE 3 1/2 T. Pickup Trucks 4707.73 4 1/2 T. Pickup Trucks 5074.33 ( factory air) 1 1/2 T. Pickup Truck 4971.81 (solid white) with factory air condi- tioning OPTION 1: Warning Lights 125.00 OPTION 2: Heavy Duty Springs 31.20 LOCATION OF PARTS BATENDED PRICE 14,123.19 20,297.32 LUMUS BAYTOWN DODGE UNIT EXTENDED PRICE PRICE 4601.12 13,803.39 5063.84 20,255.36 4,971.81 4995.84 4,995.84 & SERVICE: BAYTOWN, TEXAS WARRANTY: 12 mo. /12,000 mi. DELIVERY: 150 days GROSS TOTAL: * All or nothing bid. SECTION II. QTY. DESCRIPTION 3 1 T. Trucks with Utility Bodies 1 1 T. Truck Cab & Chassis Only (Color White) OPTION 1: Warning Light LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: GROSS TOTAL: SECTION II. QTY. DESCRIPTION 3 1 T. Trucks with Utility Bodies 1 1 T. Truck Cab & Chassis Only (Color White) OPTION 1: Warning Light LOCATION OF PARTS & SERVICE: WARRANTY: DELIVERY: GROSS TOTAL: * All or nothing bid. $39,392.32 BAYTOWN MOTORS UNIT EXTENDED PRICE PRICE 6,756.48 20,269.44 89.00 30.40 BAYTOWN, TEXAS 12 mo. /12,000 mi. 150 days $39,054.59* HUGH WOOD FORD UNIT EXTENDED PRICE PRICE 7,200.59 21,601.77 5,369.48 5,369.48 5,639.67 5,639.67 100.25 Baytown, Texas 12 mo. /12,000 mi. 150 days $25,665.92 100.25 Baytown, Texas 12 mo. /12,000 mi. 150 days $27,241.44 LUMUS BAYTOWN DODGE BOB HAMRIC UNIT EXTENDED UNIT EXTENDED PRICE PRICE PRICE PRICE $ T— $ -$ 7,280.26 21,840.78 7,261.50 21,784.50 5,642.86 5,642.86 5,704.78 5,704.78 89.00 Baytown, Texas 12 mo. /12,000 mi. 100 days $27,465.64* 125.00 Baytown, Texas 12 mos. /12,000 mi. 95 days $27,489.28 71122 -17 Minutes of the Special Meeting - November 22, 1977 SECTION III. QTY. DESCRIPTION BAYTOWN MOTORS HUGH WOOD FORD 1 Crew Cab Truck with Stake Side Dump Body $ 7,264.92 $ 7,751.85 1 Crew Cab Truck with 7,652.92 8,140.85 Solid Side Dump Body GROSS TOTAL $14,917.84 $15,892.70 LOCATION OF PARTS & SERVICE: Baytown, Texas Baytown, Texas WARRANTY: 12 mo. /12,000 mi. 12 mo. /12,000 mi. DELIVERY: 120 days 150 days SECTION III. QTY. DESCRIPTION BOB HAMRIC LUMUS BAYTOWN DODGE 1 Crew Cab Truck with Stake Side Dump Body $ 7,789.70 $ 7,858.73 1 Crew Cab Truck with 8,177.70 8,218.73 Solid Side Dump Body GROSS TOTAL $15,967.40 $16,077.46* LOCATION OF PARTS & SERVICE: Baytown, Texas Baytown, Texas WARRANTY: 12 mo. /12,000 mi. 12 mo. /12,000 mi. DELIVERY: 95 days 90 days * All or Nothing Bid. In Section 1, for eight half -ton pickup trucks with various equipment, Baytown Motors submitted the low base bid in the amount of $37,107.32. With the addition of five optional warning lights and one set of heavy duty springs, the total bid is $37,639.77. Baytown Motors is low bidder with or without optional. In Section 2, Baytown Motors sub- mitted the low base bid for four one -ton trucks in the amount of $25,665.92. With three optional warning lights, the total bid is $25,966.67. In Section 3, Baytown Motors submitted the low bid on two crew cab trucks in the amount of $14,917.84. The Administration recommended approval of the low bidder on Section 1 and 2, including options, and the low bidder for Section 3. Councilman Cannon moved for adoption of the ordinance; Council- man Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2370 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BAYTOWN MOTORS INC. FOR THE PURCHASE OF MISCELLANEOUS TRUCKS, SECTION NOS. I & II, AND III OF THE CITY OF BAYTOWN BID NO. 7711 -21 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET FORTH Ordinance - Awarding the Bid for Purchase of Medium Duty Trucks Four bids were received for the purchase of six six -yard dump trucks and one flatbed dump truck. The bid tabulation follows: 71122 -18 Minutes of the Special Meeting - November 22, 1977 QTY. DESCRIPTION SECTION I: 6 Six Yard Dump Trucks SECTION II: 1 Flatbed Dump Truck WARRANTY: LOCATION OF PARTS & SERVICE: DELIVERY: GROSS TOTAL: QTY. DESCRIPTION SECTION I. 6 Six Yard Dump Trucks SECTION II. 1 Flatbed Dump Truck WARRANTY: LOCATION OF PARTS & SERVICE: DELIVERY: GROSS TOTAL: BAYTOWN MOTORS UNIT EXTENDED PRICE PRICE HUGH WOOD FORD UNIT EXTENDED PRICE PRICE 13,469.81 80,818.86 3,536.59 81,219.54 13,083.79 12 mo. /12,000 mi. Baytown, Texas 150 days $93,902.65 BOB HAMRIC CHEV. UNIT EXTENDED PRICE PRICE 12,518.54 12 mo. /12,000 mi. Baytown, Texas 150 days $93,738.08 JIM BALL INTERNATIONAL UNIT EXTENDED PRICE PRICE 13,555.97 81,355.82 12,825.00 76,950.00 12,589.19 12 mo. /12,000 mi. Baytown, Texas 150 days $93,945.01 * Withdrew Bid - Granted by Purchasing. 11,300.00 12 mo. /12,000 mi. Baytown, Texas $88,250.00* Jim Ball International submitted the low bid on trucks in Section 1, however, since the bid did not take into account the fact that the specifications had specified automatic transmissions, Mr. Ball requested that he be allowed to withdraw his bid. After the deletion of the bid submitted by Jim Ball International, the low bidder would be Baytown Motors with a bid of $80,818.86. Hugh Wood Ford submitted the low bid on one flatbed dump truck requested in Section 2 in the amount of $12,518.54. The Administration rec- ommended that the contract be awarded to Baytown Motors on Section 1 and Hugh Wood Ford on Section 2, and that Jim Ball International be allowed to withdraw his bid. Councilman Kimmons moved for adoption of the ordinance; Councilman Hutto seconded the motion. Councilman Cannon inquired as to what point Jim Ball Inter- national requested withdrawal of their bid? Mr. Lanham commented that Jim Ball International requested withdrawal of their bid after the bid opening. J. B. LeFevre, Director of Finance, explained that Mr. Ball did not realize he overlooked automatic transmissions until after the bid opening and saw that his bid was much lower. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks and Hutto Mayor Gentry Nays: Councilman Cannon 71122 -19 Minutes of the Special Meeting - November 22, 1977 ORDINANCE NO. 2371 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING BIDS OF MEDIUM DUTY TRUCKS, AS FOLLOWS: BAYTOWN MOTORS., INC. FOR SECTION I AND HUGH WOOD FORD FOR SECTION II OF CITY OF BAYTOWN BID NO. 7711 -22 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Ordinance - Awarding the Bid for the Purchase of Backhoe Trailers Three bids were received for three backhoe trailers for the Public Works Department. The bid tabulation follows: TRAILER INDUSTRIES HYCO EQUIPMENT FRUEHAUF DIVISION UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED QTY. DESCRIPTION PRICE PRICE PRICE PRICE PRICE PRICE $ $ $ $ $ S 3 Backhoe 3085.00 9,285.00 3125.00 9,375.00 3375.00 10,125.00 Trailers LOCATION OF PARTS & SERVICE: Houston, Texas Houston, Texas Houston, Texas WARRANTY: 12 months 12 months 90 days GROSS TOTAL: $9,285.00* $9,375.00 $10,125.00 DELIVERY: 40 days 30 days 6 -8 weeks * Trailer Industries submitted an incomplete bid. The low bidder Trailer Industries of Houston submitted an incomplete bid. Hyco Equipment of Houston submitted the lowest acceptable bid in the amount of $9,375.00. The Administration recommended approval of the ordinance. Councilman Hutto moved for the adoption of the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2372 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF HYCO EQUIPMENT INC. FOR THE PURCHASE OF THREE BACKHOE TRAILERS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF NINE THOUSAND THREE HUNDRED SEVENTY -FIVE AND N01100 ($9,375.00) DOLLARS. Ordinance - Setting the Time, Date and Place for a Public Hearing on the Proposed Annexation of Trailwood Subdivision The proposed Trailwood Subdivision is north of Massey Tompkins Road and is between Raccoon Drive and Hardin Road. It is a narrow tract with about 14 acres. The Administration recommended approval of the ordinance calling a public hearing for 7:00 p.m. in the Council Chamber during the Council meeting which is to be held on December 8, 1977. Councilman Hutto moved for the adoption of the ordinance; Councilman Cannon seconded the motion. 71122 -20 Minutes of the Special Meeting - November 22, 1977 Councilman Cannon inquired if this subdivision will require paved streets? Mr. Lanham explained that Trailwood Subdivision will have to meet the City of Baytown's subdivision regulations. Mayor Gentry commented that the reason that the Trustee is requesting this annexation at the present time is to be assured of City services. In response to questions from Council, Bill Cornelius explained that it is 14 acres and will consist of approximately 64 houses. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2373 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Ordinance - Authorizing the Execution of a Lease Agreement for Use of Property Belonging to Marion Magee This piece of property is a vacant lot located across Morris Street from the City of Baytown's Municipal Service Center. For several years, the City has been leasing this property from Marian Magee to provide additional parking at the Municipal Service Center for Public Works employees. The annual cost of this lease is $360.00. The Administration recommended approval of the ordinance. Councilman Lander moved for the adoption of the ordinance; Councilman Kimmons seconded the motion. Councilman Cannon inquired if the City has looked into the idea of purchasing this property from Marion Magee. J. B. LeFevre explained that he had spoken with a previous owner about purchasing this property at one time, but instead the owner sold the property to Marion Magee. Councilwoman Wilbanks left the meeting. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2374 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE LEASE OF LAND OWNED BY MARION MAGEE; DIRECTING THE CITY MANAGER TO EXECUTE AN INSTRUMENT LEASING SAID LAND; AND PROVDIDING FOR THE EFFECTIVE DATE HEREOF. Resolution - Transferring Funds from the 1976 -77 General Fund Contingency Account to Various General Fund Accounts in the 1976 -77 Budget Council approved a number of transfers several months ago from last year's budget and at that time, the Administration indicated that they would come back to Council with a resolution to make other transfers. This would transfer a total of $64,129.00 from the Contingency Fund to various budget accounts to eliminate red figures. The Administration recommended approval of the resolution. 71122 -21 Minutes of the Special Meeting - November 22, 1977 Councilman Hutto moved for adoption of the resolution; Councilman Cannon seconded the motion. Councilman Cannon inquired about the adjustments that are being made with regard to the current budget. Mr. Lanham commented that certain accounts were increased considerably in the 1977 -78 Budget which should alleviate this sort of problem. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None RESOLUTION NO. 601 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER SIXTY - FOUR THOUSAND TWO HUNDRED NINETEEN AND N01100 ($64,219.00) DOLLARS FROM ACCOUNT NO. 0101 -12 -0100, "CONTINGENCIES," TO ACCOUNTS WITHIN THE GENERAL FUND. Councilman Cannon asked if the Administration has figured what the surplus will be for the 1976 -77 Budget. Mr. Lanham explained that the Administration has not yet figured the surplus on the Water and Sewer Account, but on the General Fund, the surplus will be approximately $75,000.00 more than projected when the budget was approved. Resolution - Transferring Funds from 1976 -77 Water Fund Contingency Account to Various Water Fund Accounts in the 1976 -77 Budget The resolution would transfer $65,946.00 from the Water Fund Contingency Account to various Water Fund Accounts in the 1976 -77 Budget. The Administration recommended approval of the resolution. Councilman Kimmons moved for the adoption of the resolution; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None RESOLUTION NO. 602 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER SIXTY - FIVE THOUSAND NINE HUNDRED FORTY -SIX AND NO 1100 ($65,946.00) DOLLARS FROM BUDGET ACCOUNT NO. 1001 -12 -0100, "CONTIN- GENCIES," TO ACCOUNTS WITHIN THE WATER FUND. Consider Approving the Detailed Plans and Specifications for the Baytown Sports Complex Neighborhood Center and Authorizing Busch, Hutchinson and Associates to Advertise for Bids Jim Hutchinson of Busch, Hutchinson and Associates was present to review the detailed plans and specifications for the Baytown Sports Complex Neighborhood Center with Council. The estimated cost for the Neighborhood Center including engineering fees is approximately $130,000.00. Mr. Hutchinson presented Council with drawings of the plans for the Neighborhood Center Concept and reviewed them with Council. The first drawing was that of the proposed swimming pools, tennis courts and walkways. The second drawing was the floor plan for the building itself. The plans were not changed significantly. A few windows were taken out. The air conditioning and heating system will be designed in four zones, the office, the secretary's area, lobby, hallway, two restrooms, kitchen and the janitor's room will be in 71122 -22 Minutes of the Special Meeting - November 22, 1977 one zone. Meeting rooms one and two will be in one zone, meeting room three will be in one zone and meeting rooms four and five will make up another zone. Mayor Gentry inquired as to where the India brown brick will be located? Mr. Hutchinson explained that the brick will be placed on the exterior face of the building. The next two pages of the drawings were elevations of the front and back of the building and the two sides. All sides of the building are a combination of brick and wood siding. In response to a question from Councilman Cannon, Mr. Hutchinson explained that they are going, out for an alternate bid for the aluminum shake roof. Mr. Hutchinson explained that in the drawing, the roof is shown with composition roofing. In response to a:question from Mayor Gentry, Mr. Hutchinson explained that all of the walls will be brick up 6 feet and then wood siding above that except the front of the building on the right hand side. The exterior walls on the inside will be painted concrete blocks. The -last page of the drawings showed the sides of the building. Jim Hutchinson explained that the specifications will be written and the bids will be taken with an option, that being the aluminum shake roof. The Parks and Recreation Advisory Board have reviewed the plans and specifications. The Administration recommended approval of the detailed plans and specifications and recommended authorizing Busch, Hutchinson and Associates to advertise for bids. In response to a question from Mayor Gentry, Mr. Hutchinson explained that his company plans to advertise for bids on the 5th of December and bids would be opened on January 4, 1978. Councilman Cannon moved to approve the detailed plans and specifications and recommended authorizing Busch, Hutchinson and Associates to advertise for bids; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None Consider Authorizing Busch, Hutchinson, and Associates to Proceed with Detailed Plans and Specifications for Phase II Development of W. L. Jenkins -J. C. Holloway Park The Administration has received notification of approval of the City's grant from the Texas Parks and Wildlife Department in the amount of $172,720.00 for the development of Phase II of W. L. Jenkins -J. C. Holloway Park. The grant funds along with the bond funds earmarked for this development equal approximately $567,000.00 for Phase II Development. Mr. Hutchinson explained that Jenkins - Holloway Park is a long stretched out park. The proposed development includes hike and bike trails, two lighted baseball fields, press box, restrooms, concession stands, two lighted tennis courts, picnic area, play area, play slab and parking. Two foot bridges are also planned to be designed which would be similar to those in the Bicentennial Park. The walkways and parking areas are to be asphalt. 71122 -23 Minutes of the Special Meeting - November 22, 1977 In response to questions from Council, it was explained that the County has done a tremendous job on cleaning the vicinity of Cary's Bayou and the County is going to replace the foot bridge over the Bayou. Mr. Hutchinson continued his presentation by explaining that the plans also consist of a multi - purpose concrete slab with basketball goals on the end, and pointed out that there still is room in the park for a good sized swimming pool, another large baseball field, another set of tennis courts, parking and a future scout house. Mayor Gentry inquired about the approximate distance between the present tennis courts and the new development. The distance is approximately three - quarters of a mile. The Administration requested that permission be given to authorize Busch, Hutchinson and Associates to proceed with detailed plans and specifications for Phase II Development of this park. Councilman Lander moved that Council give permission to Busch, Hutchinson and Associates to proceed with detailed plans and specifications for Phase II Development of this park; Council- man Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None Ordinance - Purchase of Radios for Departments, Other than Police, Council has approved the purchase of police radios through Houston - Galveston Area Council at a recent meeting and at that time the Administration understood that the City could not purchase radios for other departments through H -GAC, but now the Administration has discovered that the City can purchase these radios from H -GAC. The Administration recommended approval of the ordinance. Councilman Kimmons moved for adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2375 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING PURCHASE OF RADIO EQUIPMENT; DIREC- TING PAYMENT OF NINE THOUSAND NINE HUNDRED EIGHTY -FIVE AND N01100 ($9,935.00) DOLLARS TO HOUSTON- GALVESTON AREA COUNCIL; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Request by Wendy's International to Move a Median Cut on Highway 146 near North Shepherd Council's Traffic Committee approved a request from Wendy's International Restaurants to move a median cut on State Highway 146 to improve access to their restaurant which is under construction at this site. This would be done at the expense of Wendy's Inter- national. It would involve cutting 30 feet off the north end of the median that is in front of the property that Wendy's has purchased and adding 20 feet in on the median north of this median that is to be cut back. It would increase the opening from 60 feet to 70 feet which would allow people to make a left turn into the driveway of the proposed Wendy's International. By extending the median on the north, the City would not be cutting off access to any property on either side. The Administration recommended approval of the plan. 71122 -24 Minutes of the Special Meeting - November 22, 1977 Councilman Kimmons moved to accept the recommendation made by the Administration; Councilman Cannon seconded the motion. Mr. Lanham explained that the Administration will approve the discussed plans and specifications. Wendy's International will get their own contractor to do this work, but the City will inspect this work along with the Highway Department. The vote follows: Ayes: Council members Lander, Kimmons, Hutto and Cannon Mayor Gentry Nays: None Committee Reports None. Unfinished Business None. Adjourn With no further business to be transacted, Councilman Lander moved for adjournment; Councilman Kimmons seconded the motion. The vote for adjournment was unanimous. ,-Waa-p-ni �-Pztn� Karen Petru, Deputy City Clerk Approved: 6--Q>' P Eileen P. Hall, City Clerk