1977 11 10 CC Minutes71110 -1
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
November 10, 1977
The City Council of the City of Baytown, Texas, met in
regular session Thursday, November 10, 1977, at 6:30 p.m. in
the Council Chamber of the Baytown City Hall. The following
members were in attendance:
Jack Hu
Emmett t Hutto
Allen Cannon
Tom Gentry
Fritz Lanham
Dan Savage
Scott Bounds
Eileen P. Hall
Absent: Jody Lander
Ted Kloesel
Mary E. Wilbanks
Neel Richardson
Councilman
Councilman
Councilman
Mayor
City Manager
Assistant City Manager
Assistant City Attorney
City Clerk
Councilman
Councilman
Councilwoman
City Attorney
Mayor Gentry called the meeting to order and the invocation
was offered by Reverend Lile Calhoun, Pastor of Northside Baptist
Church.
Approve Minutes
Councilman Cannon moved that the word "dispensing" on Page
71027 -9 of the minutes from October 27, 1977, be corrected to
read "suspension ", and with that correction that the minutes be
approved and to ratify actions taken concerning each of the matters
listed on the agenda of said meeting; Councilman Hutto seconded
the motion. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
Receive Petitions
None.
City Manager's Report
Sliplining - The City has been sliplining sewer lines through-
out the City for several years and a number of contracts have been
awarded throughout the years. Prior to the use of contractors,
City employees did most of the sliplining work. Since the beginning
of sliplining, a total of 17 miles of sewer lines have been sliplined
and the cost of work, which includes the estimate of time the City
crew spent in this process, is $1,400,000.00.
Drainage Equipment - The new piece of drainage equipment was
delivered this week which was delivered much earlier than antici-
pated.
Two Person Garbage Truck - The two person garbage truck has
been in operation for about a month and the Administration is very
pleased with the results of its operation. Several employees in
the Solid Waste Division have indicated that they would like to
have the opportunity to work on this type of equipment. The cost
savings in using this type of equipment in lieu of the three person
garbage truck is about $3,000.00 per year per unit. The current
budget includes funds for two more of these units. The Administration
requested Council's approval to advertise for bids for two more two
person garbage trucks. Council had no objections to the Administration
advertising for bids for the two person garbage trucks.
71110 -2
Minutes of the Regular Meeting - November 10, 1977
Mr. Lanham commented that the Administration is working on
specifications to advertise for bids for plastic bags which would
be purchased by the City for sale to the citizens at the City's
cost. This will be done in hopes that citizens will be encour-
aged to use plastic bags for disposal of their garbage.
Fire Equipment - The Administration expects to advertise for
bids for the new fire equipment, the pumper truck and the mini -
pumper, next week. The bids would come in later in December.
Bayway Drive Water Line - The contractor has installed 10,200
feet of water line which is approximately 75% of the total job.
The contractor will be clear of the refinery this week.
Market Street Bridge - All of the piling with the exception
of three have been driven and the abutment on the east side has
been framed and poured. Two lanes of concrete have been placed
from Stadium Drive to the school parking lot. The Administration
hopes that these two lanes of traffic can be opened into the school
parking lot in about 2 weeks.
In response to a question from Councilman Kimmons, Mr. Lanham
commented that completion of this project should be in late January
or early February if weather conditions permit. All of the dirt
work has been done and the contractor will start pouring concrete
in the next few weeks.
Street Improvement Work - Eight of the streets under the
contract have been finished and four streets are underway which
are Bayliss, Newman, King and Illinois Streets; only one has not
been started -- North Burnett. The reason for the delay on North
Burnett is that work is being done in this area by the County Flood
Control Contractor and the City did not want to block this street
at the same time other areas were blocked.
Sliplining - The contractor is finishing up one of the contracts
which is the 10 -inch line on Burnett Drive and has begun the 6 -inch
line on Rosewood. No work on the latest contract has been performed.
Planning Commission - A copy of the revised subdivision regu-
lations has been placed at the Council table. The staff and the
Planning Commission have been working on this for several months
and this item will be placed on the agenda for the next Council
meeting. Mr. Lanham commented that copies of the revised subdivision
regulations will be available in the Planning Department for distri-
bution to the public.
Questions or Comments Regarding the City Manager's Report
Councilman Hutto commented that the people in the Lakewood Area
are well pleased with the fine job the city crew is doing on the
drainage work on Greenbriar Street.
Councilman Hutto expressed his concern about the continued
burglaries that are occurring in the residential areas. Council-
man Hutto commented that he hoped the Administration could get
with the Police Department and see if there is anything that
Council could do in the way of helping the Police Department to
combat these burglaries.
Mayor Gentry commented that there should be some type of
program that could help alleviate this problem even if it took
some additional overtime work on the part of the law enforcement
people. Because more residential daylight burglaries are occurring,
Mayor Gentry expressed a willingness to consider some additional
expense if a program could be designed to put a strong emphasis on
protection, even it it would be established on a trial basis. Mr.
Lanham commented that he would get with Chief Turner and come back
to Council with further information.
71110 -3
Minutes of the Regular Meeting - November 10, 1977
Councilman Hutto commented that there is a gentleman who
had contacted him regarding the possibility of receiving Council
authorization to cut down a dead tree in the park on Schreck Street.
Scott Bounds, Assistant City Attorney, explained that certain
procedures for the sale of city property must be met; Council
determined that this matter should be left to the City's legal
authorities.
Ordinance - The First Reading of a Franchise Agreement with Entex
This ordinance has been prepared in accordance with Council's
instructions to provide for a three percent gross receipt tax for
all residential and commercial, both small and large commercial
users. It is a 40 year franchise and it includes a Most Favorable
City Clause which would enable Baytown to ask for increases in the
franchise fee if any other municipality within our District
negotiates a higher franchise fee. The Administration recommended
approval of the ordinance.
Councilman Kimmons moved for the adoption of the ordinance;
Councilman Cannon seconded the motion.
Mayor Gentry asked Mr. Richard DeSalme, Division Manager for
Entex, if he felt that this document would be acceptable to his
company. Mr. DeSalme indicated that he picked up a copy of the
proposed ordinance which his company reviewed and found acceptable.
The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 2359
AN ORDINANCE GRANTING ENTER, INC., IT SUCCESSORS AND
ASSIGNS, THE RIGHT, PRIVILEGE AND FRANCHISE FOR A
PERIOD OF FORTY (40) YEARS TO CONSTRUCT, LAY, MAINTAIN,
OPERATE, EXTEND, REMOVE, REPLACE AND REPAIR A SYSTEM OF
PIPE LINES, GAS MAINS, LATERALS AND ATTACHMENTS AND ALL
DESIRABLE INSTRUMENTALITIES IN, UNDER, OVER, ACROSS AND
ALONG ANY AND ALL STREETS, AVENUES, PARKWAYS, SQUARES,
ALLEYS AND ALL OTHER PUBLIC PLACES IN THE CITY OF
BAYTOWN, HARRIS COUNTY, TEXAS, FOR THE PURPOSE OF
TRANSPORTING, DISTRIBUTING, SUPPLYING AND SELLING GAS
(NATURAL AND /OR ARTIFICIAL AND /OR MIXED) FOR HEATING,
LIGHTING, POWER, AND FOR ALL OTHER PURPOSES FOR WHICH
GAS MAY BE USED, TO THE MUNICIPALITY OF SAID CITY OF
BAYTOWN, TEXAS, AND ITS INHABITANTS AND OTHERS; PRO-
VIDING CONDITIONS CONTROLLING THE USE OF PUBLIC THOR-
OUGHFARES AND EXTENSIONS THEREIN; ESTABLISHING STANDARDS
OF SERVICE; PROVIDING FOR PAYMENT OF THREE PERCENT (3 %)
OF THE GROSS RECEIPTS FROM THE SALE OF GAS FOR RESIDEN-
TIAL, SMALL COMMERCIAL, AND LARGE COMMERCIAL PURPOSES
WITHIN THE CITY; PROVIDING FOR ACCEPTANCE; PROVIDING A
SEVERABILITY CLAUSE; MAKING MISCELLANEOUS PROVISIONS;
AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH.
71110 -4
Minutes of the Regular Meeting - November 10, 1977
Ordinance - Awarding the Bid for the Purchase of Polygraph Machine
Three bids were received for the purchase of a polygraph machine
for the Police Department. The bid tabulation follows:
DESCRIPTION MODUS OPERANDI STOELTING CO.
1 Polygraph $2,875.00 $2,950.00
Manufacturer's Stoelting Stoelting
Make & Model: #22693 #22693
Location of Parts Chicago, Ill.
and Service:
Warranty: Stoelting's 12 months
Delivery: 90 days 8 to 10 weeks
*One Company submitted a no bid.
DEE.E.- WHEELER
$3,120.00
Stoelting
#22693
Austin, TX.
12 months
30 to 80 days
Modus Operandi of Houston submitted the low bid in the amount of
$2,875.00. The Administration recommended approval of the ordinance.
Councilman Hutto moved for the adoption of the ordinance;
Councilman Cannon seconded the motion.
Councilman Cannon inquired about the requirements the person
operating this piece of equipment must meet. Bo Turner, Chief of
Police, explained that the person must be an investigator for five
years, must make a certain grade on the police I.Q. test, and must
be sent to a state approved school for training which will cost
approximately $1,800.00. Chief Turner commented that there are 3
or 4 men in the Police Department that would qualify for this
position. Chief Turner explained that the Police Department plans
to contract with the man selected for this position to encourage
him to stay a few years after he completes training, plus that man
will be on an internship for a year. In response to a question from
Councilman Hutto, Chief Turner explained that the man in this position
will also handle misdemeanor investigations along with his polygraph
duties. As his polygraph duties increase, his case work load will
decrease. Chief Turner explained that if the individual assigned
to this position, breaks the contract - -that is, if he quits the
first year, the person must pay the full schooling money back to the
City, plus the salary he was receiving while attending school. The
vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 2360
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE BID OF MODUS OPERANDI UNLIMITED FOR
THE PURCHASE OF ONE POLYGRAPH AND AUTHORIZING THE PAY-
MENT BY THE CITY OF THE SUM OF TWO THOUSAND EIGHT HUNDRED
SEVENTY -FIVE AND N01100 ($2,875.00) DOLLARS.
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71110 -5
Minutes of the Regular Meeting - November 10, 1977
Ordinance - Awarding the Bid for the Purchase of a Truck and Body
with Brush Loader
Three bids were received for the purchase of a hydraulic brush
loader for the Sanitation Division. This purchase would provide the
City with the third vehicle of this type. The two that the City
presently operates have speeded up the brush loading process. The
bid tabulation follows;
DESCRIPTION HUGH WOOD FORD BAYTOWN MOTORS, INC. GULF STATE
Only submitted a no bid.
1 Truck 6 Body
with Hydraulic
Brush Loader $29,723.42 $30,589.83 $32,853.00
Location of Parts
and Service: Baytown, TX. Baytown, TX. Houston, TX.
Warranty: 12 months or 12 months or 12 months or
12,000 miles 12,000 miles 12,000 miles
Delivery: Within 150 days Within 150 days Within 150 days
Hugh Wood Ford of Baytown submitted the low bid in the amount of
$29,723.42. The Administration recommended approval of the ordinance.
Councilman Cannon moved for the adoption of the ordinance;
Councilman Kimmons seconded the motion. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 2361
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE BID OF HUGH WOOD FORD FOR THE
PURCHASE OF ONE TRUCK AND BODY WITH A HYDRAULIC BRUSH
LOADER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE
SUM OF TWENTY -NINE THOUSAND SEVEN HUNDRED TWENTY -THREE
AND 42/100 ($29,723.42) DOLLARS.
Ordinance - Awarding the Bid for the Purchase of a High Pressure
Hvdraulic Sewer Line Cleaner
Five bids were received for the purchase of a high pressure
hydraulic sewer line cleaner. The bid tabulation follows:
DESCRIPTION UNIFLEX, INC. HUGH WOOD FORD BOB HAMRIC, INC.
1 High Pressure
Hydraulic Sewer
Line Cleaner: $23,198.00* $23,861.92 $24,881.31
Location of Parts
and Service:
Warranty:
Delivery:
Texarkana, Ark
12 months
Within 120 days
* Low bid does not meet specifications.
Baytown, Tx.
12 months or
12,000 miles
Within 150 days
Baytown and
Pasadena, Tx.
12 months or
12,000 miles
Within 120 days
71110 -6
Minutes of the Regular Meeting - November 10, 1977
DESCRIPTION
1 High Pressure
Hydraulic Sewer
Line Cleaner
Location of Parts
and Service:
Warranty:
Delivery:
BAYTOWN MOTORS, INC.
$24,911.43
T. V. PIPE, INSPT.
$26,712.55
Baytown & Pasadena, TX. Houston, TX.
12 months or 12,000
miles
Within 150 days
12 months or 12,000
miles
Within 120 days
Three of the bidders did not meet specifications. Uniflex, Inc.
did not meet specifications in several respects, including the
amount of hose bid. Hugh Wood Ford did not meet specifications
with regard to tire size, and Bob Hamric, Inc. did not meet
specifications because the bid form itself was incomplete. The
bidder, who submitted all specifications, was Baytown Motors, Inc.
for the amount of $24,911.43. The Administration recommended
approval of the ordinance.
Councilman Hutto moved for the adoption of the ordinance;
Councilman Kimmons seconded the motion.
Councilman Cannon commented that in drawing up specifications,
the Administration needs to work with everyone they can, particu-
larly when going out for bids on big pieces of equipment. He
expressed concern that the City might lose some of the local
bidders and felt that the Administration should be general in
specifications where possible and work with the supplier so that
the City can get the most competitive bids. Mr. Lanham explained
that the Administration has been trying to work with the suppliers,
and that many times, it is just an oversight on the part of the
bidder when a bid form is filled out incorrectly. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 2362
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE BID OF BAYTOWN MOTORS, INC. FOR THE
PURCHASE OF ONE HIGH PRESSURE HYDRAULIC SEWER LINE
CLEANER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE
SUM OF TWENTY -FOUR THOUSAND NINE HUNDRED ELEVEN AND 43/100
($24,911.43) DOLLARS.
Ordinance - Awarding the Bid for the Purchase of a Backhoe Tractor
Loader
Four bids were received for the purchase of two backhoe tractor
loaders. The bid tabulation follows:
ALVIN IMPLEMENT & S. TREVATHAN TRACTOR CO.
UNIT EXTENDED UNIT EXTENDED
DESCRIPTION PRICE PRICE PRICE PRICE 1,71
2 Backhoe
Tractor Loader $5,117.54 $10,235.08 $5,600.00 $11,200.00
Make & Model Kubota B7100
Location of
Parts & Service Alvin, Texas
Warranty: 1 year
Kubota B7100
Houston, Texas
1 year
Delivery: 30 days 30 days
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71110 -7
Minutes of the Regular Meeting - November 10, 1977
CONROE FORD TRACTOR LAWNSDOWNE- MOODY, CO.
UNIT EXTENDED UNIT EXTENDED
DESCRIPTION PRICE PRICE PRICE PRICE
2 Backhoe
Tractor Loaders $5,739.00 $11,478.00
Make & Model: Kubota B6000
Location of
Parts & Service: Conroe, Texas
Warranty: 1 year
Delivery: 20 days
* One Company Submitted a No Bid.
$9,575.00 $19,150.00
Ford 1600
Houston, Texas
1 year
15 to 30 days
Three of the bidders bid on the same model which is a Japanese
made model and the other bidder bid a Ford. This purchase is for
two small tractors that will be used in repairing water and sewer
lines in confined areas, such as fenced -in backyards, where
conventional type tractors cannot be used. Alvin Implement &
Supply Company submitted the low bid in the amount of $10,235.08.
This company bid on a Kubota Tractor which is made by a Japanese
manufacturer. The Administration has conversed with representatives
of this company concerning the availability of parts. There is a
supply of parts on hand in Alvin and there is a major warehouse in
Dallas, Texas. The Administration recommended approval of the
ordinance.
Councilman Kimmons moved for the adoption of the ordinance;
Councilman Cannon seconded the motion.
Mr. Lanham explained that the only other bid was on a Ford
model which probably is a much larger unit because of the price
difference. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 2363
AN ORDINANCE OF THE CITY
TEXAS, ACCEPTING THE BID
COMPANY FOR THE PURCHASE
AND AUTHORIZING THE PAYM
TEN THOUSAND TWO HUNDRED
DOLLARS.
COUNCIL OF THE CITY OF BAYTOWN,
OF ALVIN IMPLEMENT & SUPPLY
OF TWO BACKHOE TRACTOR LOADERS
LNT BY THE CITY OF THE SUM OF
THIRTY -FIVE AND 08/100 ($10,235.08)
Resolution - Authorizing the City Manager to Execute Certification
Statements for City Participation in Railroad Crossing Signal
The Administration has received a letter from Mr. Omer F.
Poorman, District Manager for the State Department of Highways and
Public Transportation, regarding the 1978 Off Federal System Rail-
road Signal Program. In his letter, Mr. Poorman indicated two
grade crossings have been selected for signalization during the
1978 Program. These include Oak Street at the Missouri Pacific
tracks and Main Street near Lobit at the Southern Pacific tracks.
These were taken from a priority list that the City submitted
several years ago. The federal government will provide 908 of the
cost, the State of Texas must furnish 58 and the local political
subdivision must pay 58. The estimated cost to Baytown would be
$4,550.00. Mr. Poorman indicated that it takes approximately 2
71110 -8
Minutes of the Regular Meeting - November 10, 1977
years from inception to installation of these crossing devices.
This resolution would authorize the City Manager to execute
Certification Statements indicating that the City is interested
in participating in the Railroad Crossing Signal Program. The
Administration recommended approval of the resolution.
Councilman Cannon moved for the adoption of the resolution;
Councilman Hutto seconded the motion.
In response to a question from Councilman Cannon, Mike Weaver,
of the Planning Department, responded that some of the projects
that are done by the Railroad are done by their own people and
some of the projects are contracted out.
Councilman Cannon also inquired about the cost of installation
of the railroad crossings on Cedar Bayou, Massey Tompkins Road
and Bob Smith Road. Mr. Lanham commented that he thought the
cost of installation was $20,000.00 for each crossing, but since
that time the cost of materials have increased. Councilman Cannon
asked that the Administration obtain the cost figures for the
installation of crossings on Cedar Bayou, Massey Tompkins, and
Bob Smith Road. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
RESOLUTION NO. 599
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER TO
EXECUTE CERTIFICATION STATEMENTS FOR CITY PARTICIPATION
IN A RAILROAD CROSSING SIGNAL PROGRAM AND PROVIDING FOR
THE EFFECTIVE DATE HEREOF.
Resolution - Recommending Final Payment for 1976 Community
Development Program
This work has been completed, and representatives of the City,
Harris County and H. T. Holland Construction Company have conducted
final inspection. Upon inspection, the work was found to be
completed and satisfactory in accordance with the specifications.
The Administration recommended approval of the resolution in
which Council recommends to the County that final payment be
authorized.
Councilman Kimmons moved for the adoption of the resolution;
Councilman Cannon seconded the motion. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
RESOLUTION NO. 600
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, APPROVING THE CONSTRUCTION OF 1976 COMMUNITY
DEVELOPMENT PROGRAM BY H. T. HOLLAND CONSTRUCTION
COMPANY, INC.; RECOMMENDING THAT THE HARRIS COUNTY
COMMISSIONER'S COURT AUTHORIZE FINAL PAYMENT TO THE
SAID H. T. HOLLAND CONSTRUCTION COMPANY, INC.; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
71110 -9
Minutes of the Regular Meeting - November 10, 1977
Consider Proposed Procedures for Selecting Employees for Exemplary
Performance Increases
Council approved the amount of $10,000.00 in the 1977 -78
Budget for exemplary performance increases. Up to ten percent
of the non -Civil Service employees who are not in open salaried
positions could be awarded these increases. The process which
the Administration proposes to use to determine who should be
selected for exemplary performance increases follows:
1. Department Heads will develop guidelines for evaluating
employee performance in relation to job classification.
2. Department Heads will solicit nominees for consideration
from their supervisory personnel.
3. Department Heads shall evaluate the nominees against the
established guidelines for the various positions.
4. Department Heads shall select employees for exemplary
performance increases and document their reasons for
selecting these employees.
The Administration felt that this can be a good program and it is
important that the Department Heads evaluate their employees as
objectively as possible in determining who should be given these
increases. The Administration recommended approval of the proposed
process of selecting employees for exemplary performance increases.
Councilman Hutto moved for the adoption of the proposed process
of selecting employees for exemplary performance increases; Council-
man Cannon seconded the motion.
Councilman Hutto inquired if the Administration and the majority
of the staff felt that this is the best way to go about giving these
increases. Mr. Lanham explained that the staff is not 100 percent
in favor of this process, but the majority is. He also commented
that the Department Heads do not have to give these increases.
Councilman Hutto inquired if this will be done on a trial basis?
Mr. Lanham replied that Council will decide whether or not to continue
this procedure when studying next year's budget. The vote follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
Committee Reports
None.
Unfinished Business
None.
Recess and Reconvene
Mayor Gentry recessed the open meeting into executive session
to discuss personnel matters. When the open meeting reconvened, Mr.
Lanham recommended that Larry Patterson be appointed as the Affirmative
Action Officer for the City of Baytown in addition to his other duties
as Personnel Director.
71110 -10
Minutes of the Regular Meeting - November 10,. 1977
Councilman Kimmons moved to accept the City Manager's
recommendation; Councilman Hutto seconded the motion. The vote
follows:
Ayes: Council members Kimmons, Hutto and Cannon
Mayor Gentry
Nays: None
Adjourn
With no further business to be transacted, Councilman Cannon
moved for adjournment; Councilman Hutto seconded the motion. The
vote for adjournment was unanimous.
�Jbl) QfYL,) 'PDt)1 J
Karen Petru, City Clerk
Approved:
s =Z�
Eileen P. Hall, City Clerk
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