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1977 03 24 CC Minutes6195 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 24, 1977 The City Council of the City of Baytown, Texas, met in regu- lar session Thursday, March 24, 1977, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members attended: Jody Lander Councilman Jack Kimmons Councilman Ted Kloesel Councilman Mary E. Wilbanks Councilwoman Emmett 0. Hutto Councilman Allen Cannon Councilman Tom Gentry Mayor Fritz Lanham City Manager Neel Richardson City Attorney Eileen P. Hall City Clerk Dan Savage Assistant City Manager Mayor Gentry called the meeting to order, and Councilman Allen Cannon offered the invocation. Approve Minutes Council Kloesel moved to approve the minutes of the regular meeting of March 10, 1977, and ratification of actions taken con- cerning each of the matters listed on the agenda of said meeting. Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Receive Petitions No petitions were presented at this time. However, Council- man Cannon inquired if a petition had been received from.the residents of Chaparral Village regarding the designation of a park. Bobby Rountree, Director of Parks and Recreation, responded that he had received such petition and had presented it at the March 23 meeting of the Parks Board. City Manager's Report Bond Sale - Mr. Tom Masterson advised the Administration of an eighty million dollar ($80,000.00) bond sale set by the City of Austin for a nuclear power plant. Austin's sale is scheduled for April 14, the same day as the City of Baytown's sale. There- fore, the Administration recommended the rescheduling of Baytown's bond sale for Thursday, April 21 at 6:00 p.m.; Council had no ob- jections. Canvass Election - The returns of the Municipal Election to be held Saturday, April 2, must be canvassed Monday, April 11. Council set a special meeting for 5:00 p.m. Monday, April 11 for this purpose. Public Hearings - Mr. Lanham, City Manager, expressed the need for public hearings to -be held on Revenue Sharing Funds. The hearing that the Manager must hold is set for April 5. Therefore, in order to have the required time between hearings, the Adminis- tration requested permission to schedule the hearing that the Council must hold for the regular meeting on April 28; Council had no objections. i 6196 Minutes of the Regular Meeting - March 24,1977 West Texas Avenue @ Loop 201 - The Texas Highway Department inspector projects opening date to be tomorrow or Monday. East District Sanitary Sewer Project - The project is com- plete except for minor items. Bob Smith Road Storm Sewer Project - This project should be com- pleted in about three weeks; 150 feet of pipe remains to be installed. Library Expansion - All construction with the exception of $13,000.00 of minor work has been completed. The Capital Improvement projects are moving along well, and Council had no additional questions or comments pertaining to the City Manager's Report. Ordinance - Amending Chapter 18 of the Code of Ordinances The Traffic Committee has reviewed the ordinance and considered suggestions that were submitted to them. In regard to changing the amount of minimum monetary damages in relation to reporting traffic accidents, State law requires a $50.00 minimum in damages to be re- ported and the local police department is required to investigate. The Traffic Committee recommended approval of the original ordi- nance submitted on February 24, pertaining to Motor Vehicles $ Traffic. Councilman Cannon moved to accept the recommendation of the Traffic Committee to approve the ordinance; Councilman Kimmons seconded the motion. Councilman Hutto asked the Administration to confer with the police department concerning the amount of time expended toward the investigation of minor accidents, with the intent of possibly re- questing special legislation exempting the City of Baytown from the present provisions of the law. He felt the manpower used in in- vestigating these minor accidents could be better used in other areas of law enforcement. Councilman Lander felt that perhaps it would be better re- garding requirements of reporting accidents to petition that the amount of minimum damages be increased rather than request that the City of Baytown be exempted from the provisions of the law. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2188 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," BY REPEALING THE PROVISIONS OF THIS CHAPTER AS PRESENTLY CONSTITUTED AND ADOPTING A NEW CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC "; PROVIDING FOR A PENALTY; PROVIDING A RE- PEALING CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - Changing Speed Limits on Certain Streets The Traffic Committee recommended changing speed zones on twc streets -- Ward Road and Rollingbrook Drive. The Committee pro- posed to change the present 30 MPH limit on Rollingbrook Drive to 40 MPH. On the portion of Ward Road between Narcille and Kilgore, the Committee recommended changing the present 30 MPH limit to 40 MPH. Councilman Kloesel moved to accept the Traffic Committee's recommendation; Councilman Kimmons seconded the motion. The vote follows: 6197 Minutes of the Regular Meeting - March 24,1977 Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Councilman Hutto asked the committee to reconsider changing from 30 MPH to 40 MPH the speed limits on several other streets -- Cedar Bayou from Highway 146 to Morrell; Bob Smith Road; Massey Tompkins; a longer stretch of Ward Road; and Garth outbound past Scenic Drive. Councilman Cannon responded that the Traffic Committee had already considered each of these proposed changes acid had voted unanimously against changing the speed limits. Councilman Hutto then asked that the Council and- Traffic Committee to'drive each of the streets before formulating their final determination. He also asked the Traffic Committee to consider two additional items, instituting 2 -hour parking on North Main between Defee and Sterling Streets on both sides, and also replacing the "No Truck" sign on Ashby Street. Councilman Cannon inquired of the percentage of citations issued under STEP on Cedar Bayou, Bob Smith, and Massey Tompkins for speeding in excess of 15 MPH over the speed limit. Bill Cornelius, Director of Planning, responded that between 48% and 48.5% of the tickets issued were for speeding in excess of 15 MPH over the speed limit. In reply to the question of how many streets were involved in the STEP plan, Mr. Cornelius responded that even- tually every major thoroughfare would be involved. He also stated that in the two -month time period of the 332 tickets that were written on Massey Tompkins and the 200 citations that were written on Cedar Bayou Road represented less than 1% of the total traffic moving on those streets. Councilman Cannon voiced his complete support of STEP. He reported that eleven fatalities occurred last year, and so far this year none have occurred. ORDINANCE NO. 2189 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING SPEED LIMIT ZONES BY ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF ARTICLE 6701d, VERNON'S TEXAS CIVIL STAUTES, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION, WITHIN THE CORPORATE LIMITS OF THE CITY OF BAYTOWN, AS SET OUT IN THIS ORDINANCE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS FOR VIOLA- TION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - "No Parking Zones" on Morris Street Traffic Committee recommended that "No Parking Zones" be instituted on the portion of Morris Street adjacent to the Muni- cipal Service Center. This portion of Morris Street is very narrow and primarily affects City employees who park there. The Administration concurred with the Traffic Committee's recommenda- tion. Councilman Kimmons moved for the adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None 6198 Minutes of the Regular Meeting - March 24, 1977 ORDINANCE NO. 2190 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,:DESIGNATING CERTAIN AREAS AS NO- PARKING ZONES; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS FOR EACH VIOLATION; AND PROVIDING FOR THE PUBLI- CATION OF EFFECTIVE DATE HEREOF. Ordinance - Final Payment to Downing Roofing for Re- roofing the Community Center The Administration recommended final payment of $26,605.00 to Downing Roofing. The work has been inspected and is satisfactory. Councilman Kloesel moved to adopt the ordinance; Councilwoman Wil- banks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2191 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING THE RE- ROOFING OF THE BAYTOWN COMMUNITY CENTER BUILDING BY DOWNING ROOFING COMPANY, FINDING THAT THE WORK HAS BEEN PERFORMED IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE CITY ENGINEER'S CER- TIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID DOWNING ROOFING COMPANY, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Advertise for Bids - City Hall Air Conditioning and Heating Mr. Les McDonald was present to review the plans for air con- ditioning and heating for City Hall with Council. The plans were essentially the same as what was presented by Mr. McDonald in his preliminary report to Council. The Administration had reviewed the plans thoroughly and recommended approval of the plans and authorization to advertise for bids. Councilman Kloesel moved to accept the plans and to authorize the Administration to advertise for bids. Councilman Cannon made the second. Mr. McDonald estimated the cost of the project to be $50,000.00, the same amount appropriated in the City's budget. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Ordinance - Authorizing Change Order #3 to Sliplining Contract #76 -4 The Sewer line between Scott and Williams Streets has collapsed. Channel Construction is agreeable to the repair of this 2400 feet of line being added to the present contract in accordance with existing unit prices. The estimated cost is $40,800.00 which will use most of 6199 Minutes of the Regular Meeting - March 24, 1977 the remaining funds from the last bond sale. The Administration recommended approval of the ordinance. Councilman Kimmons moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. Councilman Kloesel asked which other firms had done slip - lining work for the City other than Channel Construction and also asked why this job was not handled as other projects where bids were obtained. Director of Public Works, Ivan'Langford, III, re- plied that Rehab Specialists and Naylor had done previous work for the City, and Mr. Lanham explained that the Administration was requesting to add this project to the current contract due to the emergency of the situation. Councilman Kloesel also asked about the quality of work performed, and Mr. Langford explained that a City Inspector was on the job site to supervise the work. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2192 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING CHANGE ORDER NO. 3 TO CITY OF RAYTOWN CONTRACT NO. 76 -4 WITH CHANNEL CONSTRUCTION AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Community Building Parking Lot Lighting Three bids were received for furnishing the Community Center parking lot lighting. The bids were as follows: BIDDER: BAYTOWN ELECTRIC PFEIFFER ELECTRIC A -ALL ELECTRIC TOTAL PRICE: $4,355.00 $4,990.00 5,700.00 COMPLETION TIME: 30 days 40 days 60 days The Administration recommended acceptance of the low bid, $4,355.00, submitted by Baytown Electric Corporation. 1970 Parks Bond Funds will be used to finance this project. Councilman Kimmons moved to adopt the ordinance; Council Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2193 AN ORDINANCE OF THE CITY COUNCIL OF TEH CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BAYTOWN, ELECTRIC CORPORATION FOR THE LIGHTING OF THE COMMUNITY CENTER PARKING LOT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FOUR THOUSAND THREE HUNDRED FIFTY -FIVE AND N01100 ($4,355.00) DOLLARS. Ordinance - Awarding Bid for Bicentennial Park Speaker System Three bids were received for furnishing a speaker system for the Bicentennial Park. They were as follows: 6200 Minutes of the Regular Meeting - March 24, 1977 BIDDER: STERLING ELEC. TEXAS ED. AIDS COMMERCIAL AUDIO TOTAL PRICE: $2,768.79 3,309.00 3,346.00 WARRANTY: 1 Year Material 1 Year 1 Year DELIVERY: 90 Days 30 Days 14 -21 Days PARTS /SERVICE: Houston, TX Houston, TX Houston, TX The Administration recommended approval of the low bidder, Sterling Electronics for the amount of $2,768.79. Councilman Hutto moved to adopt the ordinance; Councilman Lander seconded the motion. Council- man Kloesel asked from where the specifications had originated. Bobby Rountree, Director of Parks and Recreation, responded that two gentlemen who worked with Parks audio equipment helped to draft the specifications. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2194 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF STERLING ELECTRONICS FOR THE PURCHASE OF ONE SPEAKER SYS- TEM FOR THE BICENTENNIAL PARK AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND SEVEN HUNDRED SIXTY -EIGHT AND 79/100 ($2,768.79) DOLLARS. Ordinance Awarding Bid for Traffic Signal Supports Two bids were recieved for furnishing signal heads for the inter- sections at North Main Street @ Texas Avenue, Sterling, and Defee. The bids were as follows: BIDDER: UQ AN. 4 20' Mast Arm Pole 4 25' Mast Arm Pole 1 251/25' Double Mast Arm Pole TOTAL BID: JEM ENGINEERING & MFG. UNIT PRICE TOTAL PRICE $1,018.6V 4,074. 2 1,056.70 4,226.80 1,592.70 1.592.70 $9,894.22 MFG. MAKE AND MODEL: JA & JC Series -JEM Eng. LOCATION PARTS /SERVICE: Tulsa, Oklahoma WARRANTY: 100 MPH Wind DELIVERY: 6 Weeks SIGNAL ENGINEERING UNIT PRICE TOTAL PRICE $1,171.50 $4,686.00 1,214.20 4,960.80 1,831.60 1,831.60 Jemco Houston, TX 1 Year 6 -8 Weeks $11,378.40 The Administration recommended that JEM Engineering & Manufacturing be awarded the bid. The funds for purchasing the signal heads were en- cumbered from last year's budget. Plans are now to proceed with bids to install the equipment while awaiting the 6 -week delivery of the signal heads. Councilman Cannon moved to award this bid to JEM Engi- neering & Manufacturing; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2195 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF JEM ENGI- NEERING & MANUFACTURING, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF TRAFFIC SIGNAL SUPPORTS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 6201 Minutes of the Regular Meeting - March 24, 1977 Ordinance - Awarding Annual Contract for Furnishing Hot Mix Asphalt Two bids were received for furnishing the City's yearly re- quirements for hot mix asphalt. They are tabulated as follows: BIDDER: BROWN & ROOT, INC. RADCLIFF MATERIALS, INC QUANTITY UNIT PRICE PRICE UNIT PRICE TOTAL PRICE _1,000 Ton Est. '12.00 _TOTAL 12,000.00 $12.00 12,400.00 SUPPLY LOCATION: Seabrook, Texas Galena Park, Texas MILES FROM LEE DR: 12 Miles 18 Miles MAX. LOADING TIME: 15 Minutes 45 Minutes The low bidder was Brown $ Root, Inc.; therefore, the Amministration recommended acceptance of that bid at $12.00 a ton on a unit price basis. Councilman Cannon moved to adopt the ordinance accepting the bid of Brown & Root, Inc.; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2196 AN ORDINANCE OF THE CITY COUNCIL OF THE ;CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BROWN & ROOT, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF HOT MIX ASPHALT ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Awarding Bid for Annual Supply of Concrete Pipe Three bids were received for furnishing the City of Baytown's requirements for concrete pipe. The bids were as follows: BIDDER: UUAAN,,... DESCRIPTION 1,500' 12" RCP T&G 3,800' 15" RCP T&G 1,800' 18" RCP T &G 1,000' 24" RCP T&G 500' 30" RCP T &G 100' 36" RCP T&G TOTAL BID: GIFFORD -HILL PIPE CO. UNIT PRICE TOTAL PRICE 3.04 4,560.00 3.42 12,996.00 3.91 7,038.00 5.87 5,870.00 8.39 4,195.00 12.09 1,209.00 $35,868.00 LOCATION SHIP. PT: Houston, Texas DELIVERY: DISCOUNT: NOTE: Order 25,000 lb. Min. BIDDER: QUAN. DESCRIPTION 1,500' 12" RCP T&G 3,800' 15" RCP T&G 1,800' 18" RCP T&G 1,000' 24" RCP T &G 500' 30" RCP T &G 100' 36" RCP T&G TOTAL BID: LOCATION SHIP. PT: DELIVERY: DISCOUNT: GENERAL CONCRETE PRODS. UNIT PRICE TOTAL PRICE 3.12 T 4,680.00 3.51 13,338.00 4.01 7,218.00 6.02 6,020.00 8.59 4,295.00 12.37 1,237.00 36,788.00 Baytown, TX Monday- Friday 2% - 10th of Month WHITE SUPPLY COMPANY UNIT PRICE TOTAL PRICE 3.12 4,680.00 3.51 13,338.00 4.01 7,218.00 6.02 6,020.00 8.59 4,295.00 12.03 1,213.00 $36,764.00 Baytown, Texas Same Day 20 - 15 Days Prices firm thru 9/77 id 6202 Minutes of the Regular Meeting - March 24,1977 The low bidder, Gifford Hill Pipe Co. stipulated in their bid that deliveries would be made on 25,000 lb. minimum orders. This would not be feasible for the City of Baytown because of the lack of space to stockpile and manpower involved in transferring the material to the job site. Therefore, the Administration recom- mended approval of the low bid of White Supply. Councilman Kloesel moved to adopt the ordinance awarding the bid to White Supply Co. Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2197 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WHITE SUPPLY COMPANY FOR THE PURCHASE OF CONCRETE PIPE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THIRTY -SIX THOUSAND SEVEN HUNDRED SIXTY -FOUR AND N01100 ($36,764.00) DOLLARS. Ordinance - Awarding Bid for Sale of Craigmont Sewer Treatment Plant As result of readvertising the Craigmont Sewer Treatment Plant including two blowers, three bids were received. The tabulation follows: BIDDER: SKYLINE PROPERTIES BETTY HILLMAN A -ALL ELECTRIC TOTAL PRICE: 6,284.00 5,300.00 2,655.00 COMPLETION: 60 Days 60 Days 60 Days BIDDER: PROLER INTER. CORP. TOTAL PRICE: 1,500.00 *Payable to Proler International Corp. Fire water must be provided to job site, including water hose, shut -off nozzle and being pres- suraized during working hours. The high bid was that of Skyline Properties in the amount of $6,284.00 with a 60 -day completion time. The Administration recom- mended approval of the high bid. Councilman Kloesel moved to adopt the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2198 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS ACCEPTING THE BID OF SKYLINE PROP- ERTIES OF THE CITY'S CRAIGMONT SEWAGE TREATMENT PLANT FOR THE SUM OF SIX THOUSAND TWO HUNDRED EIGHTY -FOUR AND N01100 ($6,284.00) DOLLARS. Ordinance - Awarding Bid for Chain Link Fence Of the four bids received for replacing chain link fence around three water well, the Administration recommended approval of the low bid. The bids were tabulated as follows: 6203 Minutes of the Regular Meeting - March 24, 1977 BIDDER: UNIVERSAL FENCE ALLIED FENCE QUANTITY DESCRIPTION TOTAL PRICE TOTAL PRICE 510' Chain Link Fence $ Gates 4,131.00 4,189.00 BIDDER: DEER FENCE DEER PARK CEDAR FENCE QUANTITY TOTAL PRICE TOTAL PRICE 510' Chain Link Fence & Gates $6,344.14 $8,500.00 Councilwoman Wilbanks moved to accept the low bid of $4,131.00 submitted by Universal Fence Company; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2199 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF UNIVERSAL FENCE COMPANY, INC. FOR THE REMOVAL OF EXISTING FENCE AND THE INSTALLATION OF CHAIN LINK FENCE AND GATES AT VARIOUS WATER WELL SITES IN THE CITY FOR THE SUM OF FOUR THOUSAND ONE HUNDRED THIRTY -ONE AND N01100 ($4,131.00) DOLLARS. Resolution - Authorizing City to Participate in H -GAC Telecom- munications Project This resolution authorizes the City to participate with H -GAC in the purchase of telecommunication equipment. H -GAC has been working for the past several years toward replacing the low -speed telecommunications equipment with high -speed equipment. H -GAC is now ready to proceed in this regard. The City's share of the equipment purchase cost to changeover from the present equipment to the much faster and more efficient equipment would be $4,479.30, and after one year the service contract would be $105.00 per month. If the City chooses not to changeover, H -GAC will not help finance service costs of the existing equipment: Therefore, in a matter of time, the cost to retain the old equipment would be considerably more than what it would cost to purchase and maintain the new equip- ment. The Administration recommended participation in the H -GAC project. Councilman Lander moved to adopt the resolution; Council- man Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None RESOLUTION NO. 567 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING HOUSTON - GALVESTON AREA COUNCIL TO SUBMIT A GRANT APPLICATION TO THE CRIMINAL JUSTICE DIVISION AND TO CONTRACT WITH INTERNATIONAL COMMUNICATIONS CORPORATION (ICC) FOR THE PURCHASE OF HIGH SPEED VIDEO (CRT) TERMI- NAL DEVICES. Ordinance - Authorizing the City to Enter into an Inter -Local Agreement with H -GAC for the Purchase of Police Telecommuni- cation Equipment This ordinance authorizes the City to enter into an inter - local agreement with H -GAC for the purchase of Police telecommu- nications equipment mentioned in the preceding item. H -GAC agreed 6204 Minutes of the Regular Meeting - March 24, 1977 to act as purchasing agent for the equipment. Councilwoman Wilbanks moved to adopt the ordinance authorizing the contract with H -GAC; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2200 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY CLERK TO ATTEST TO A CONTRACT WITH HOUSTON - GALVESTON AREA COUNCIL APPOINTING HOUSTON - GALVESTON AREA COUNCIL AS THE CITY'S PURCHASING AGENT FOR TELETYPE EQUIPMENT FOR THE HIGH SPEED LANDLINE COM- MUNICATIONS SYSTEM, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution - Requesting H -GAC to Amend the 1977 Unified Work Program This Resolution would allow the City to apply for a grant to make a small transit study which would then be incorporated into the City of Houston's Long -Range Transportation Planning Effort for the Houston Metropolitan Area. With the entire project costing approximately $20,000.00 the City's cost would be $4,000.00 to investigate such traffic problems in the Baytown area. However, to conduct this study, the City needs to request H -GAC to amend the 1977 Unified Work Program. The Administration recommended approval. Councilwoman Wilbanks moved to adopt the resolution; Councilman Lander seconded the motion. Mayor Gentry then asked for discussion concerning the matter. Councilman Kloesel expressed his disapproval of utilizing fed- eral funds for planning purposes exclusively. He felt that the problem of moving the people and the need for mass transportation is clear and obvious and that the funds should be used to take action rather than planning. Mr. Lanham said that in order to get federal money to spend on projects, the City must go through certain planning procedures in accordance with the federal government's preliminary requirements. Councilman Hutto concurred that to get federal money, one must abide by the government's guidelines. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None RESOLUTION NO. 568 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REQUESTING THAT THE STEERING COM- MITTEE OF THE POLICY ADVISORY COMMITTEE FOR MULTI - MODAL TRANSPORTATION PLANNING IN THE GULF COAST STATE PLANNING REGION AMEND THE 1977 UNIFIED WORK PROGRAM TO ENABLE THE HOUSTON - GALVESTON AREA COUNCIL TO PASS THROUGH $20,000.00 TO THE CITY OF BAYTOWN FOR A SMALL AREA TRANSIT STUDY. 6205 Minutes of the Regular Meeting - March 24, 1977 Resolution - Authorizing the City to Make Application for a Technical Study Grant for a Small Area Transit System Study This Resolution authorizes the City to make application for the grant to conduct a-small area transit system study requested by the previous resolution. Councilwoman Wilbanks moved to adopt the resolution; Councilman Hutto seconded the motion. Councilman Kloesel said he would support the resolution reluctantly as he still held the same opinion that was voiced in the discussion of the last item. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None RESOLUTION NO. 569 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE DIRECTOR OF PLAN- NING AND TRAFFIC OF THE CITY OF BAYTOWN, TEXAS, TO MAKE APPLICATION TO THE HOUSTON- GALVESTON AREA COUNCIL FOR SECTION 9, URBAN MASS TRANSPORTATION ACT GRANT FUNDS, IN THE AMOUNT OF SIXTEEN THOUSAND AND N01100 ($16,000.00) DOLLARS FOR A TRANSIT STUDY IN THE CITY OF BAYTOWN. Authorization to Advertise for Bids for a Replacement Truck for the Hydraulic Brush Loader A truck which supports one of the City's two hydraulic brush loaders is in very poor condition, requiring a complete overhaul. Because of the extreme importance of maintaining trash and brush pickup, the Administration requested permission to advertise for bids to replace the truck for an estimated cost of $11,700.00. These funds are available in the Sanitation Division budget. Coun- cilman Kloesel moved to authorize the advertisement of bids for the replacement of the two -ton truck; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Consider Request for Water and Sewer Service Outside the City Limits Drs. William F. Woods and Keith A Coburn requested permission to install at their own expense the sewer services on the North side of Decker Drive at Little Road, with the understanding that they would be charged 1h times the minimum rate for service. The Administration recommended approval of this request. Councilman Kimmons moved to accept the recommendation; Councilman Hutto seconded the motion. Councilman Cannon expressed concern as to whether 1;1 times the minimum rate would be a fair charge. The Administration suggested taking an average of like dental clinics within the city limits to determine the proper rate, maintaining that 1h time this average would be a more accurate charge. Councilman Kloesel con- curred. Councilman Kimmons and Councilman Hutto withdrew their motion and second, pending further study of the matter. Consider Letting Volunteer Firemen Participate in Routine Duty as Part of Training Activity Fire Chief Buddy McBride worked with the Five Station Committee of the Volunteer Firemen to initiate a program which would enable volunteer firemen to work the actual shifts with professional fire- men in order to improve cooperation and working relationships among 6206 Minutes of the Regular Meeting - March 24, 1977 the groups. The Administration recommended approval of this program. Councilman Kloesel concurred with the Administration's recommendation in the form of a motion to approve volunteer firemen's participation in routine duty at the fire stations as part of their training; Councilman Hutto seoncded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Consider Appointment of Auditors for 1976 -77 Fiscal Year Councilman Cannon, Chairman of the Auditing Committee composed of Councilman Kimmons, Hutto, and himself, reported that the com- mittee had completed a series of interviews with four individuals or firms that had expressed an interest in serving the City as aud- itors. Those interested in serving the City in this capacity are: Gerace and Hullum; Oliver and Nowland; Mark C. Mendelovitz; and John Kenneth Day. The Audit Committee recommended retaining the firm of Gerace and Hullum for the fiscal year 1976 -77. Councilman Lander moved to accept the committee's recommendation; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None Committee r. None. Unfinished Bus Councilman Lander was scheduled to assist in the canvass of the absentee votes on April 2. However, he must be out of town on that date. Mr. Richardson, City Attorney, advised that the ordinance must be amended in order to comply with the Election Code, and that notice must be posted even in an emergency for 2 hours. Mr. Richard- son also advised that a quorum of the Council would need to meet briefly one day next week to amend the ordinance. Councilwoman Wil- banks suggested Tuesday at 7:15 p.m. Council had no objections. Since Mayor Gentry will be out of town on this date, Mayor pro tem Lander will preside. Councilman Cannon requested from Entex further information other than that submitted as their final presentation of additional in- formation. He requested that Entex present Council with Entex's rate of return for the year ending December 31, 1976, for the Bay- town integrated system, as well as the Texas Coast Division and the City of Houston. Also, he asked that Entex present an explana- tion of what is included in the term sales promotional expenses. Recess, Reconvene, and Adjourn The Council recessed into executive session to discuss per- sonnel matters. When the meeting reconvened, Mr. Lanham, City Manager, recom- mended the appointment of Mr. Jim Girardeau.to serve as the Civil Service Commissioner for a three -year term to expire in January, 1980. Councilman Cannon moored to approve the appointment; Council- man Kimmons seconded the motion. The vote follows: 6207 Minutes of the Regular Meeting - March 24, 1977 Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None There being no further business to be transacted, Councilman Hutto moved to adjourn; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto, and Cannon Mayor Gentry Nays: None /OOOOOZ �-6� OV&- Che a Laughlin, Defuty City Clerk Approved: P., 01 Eileen P. Hall, City Clerk