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1976 08 12 CC Minutes6186 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 12, 1976 The City Council of the City of Baytown, Texas, met in regular session, Thursday, August 12, 1976, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jack Kimmons Ted Kloesel Mary E. Wilbanks Emmett Hutto *Allen Cannon Tom Gentry Fritz Lanham Neel Richardson Eileen P. Hall Dan Savage Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager City Attorney City Clerk Assistant City Manager Mayor Gentry called the meeting to order and the invocation was offered by Councilman Allen Cannon. Approve Minutes Councilman Kloesel moved to approve the minutes of the regular meeting of July 22, 1976 and ratification of actions taken at said meeting; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Petitions Mayor Gentry recognized Mr. Ray E. Williams who owns a lot in Southwest Addition (Block 50). Mr. Williams said he felt that he was being discriminated against with regard to this vacant lot being mowed, in that he had made arrangements to have the lot mowed, when immediately thereafter, there had been a considerable amount of rainfall which prohibited mowing. When the individual Mr. Williams hired to mow the lot returned, the lot had been mowed by the city's contractor and a tree had been cut down in the process. Two weeks later the rest of the lots in the area were mowed. Mr. Williams had photos of the lot before and after the mowing. Also, Mr. Williams stated that there was a leak on this lot which he felt was caused from drainage by the City of Baytown. If this is the case, Mr. Williams indicated he would like to be paid accordingly. Mayor Gentry asked Mr. Williams to get all the information, including the photos to Mr. Lanham, City Manager, so that a report could be made to Council with regard to the problems at the next regular meeting. Mr. Lanham presented a petition from seventy -three (73) individuals who reside in the vicinity of Bob Smith Road requesting that the City of Baytown cover the drainage ditch on the south side of Bob Smith Road due to the fact the ditch is a hazard. Mr. Lanham pointed out that this project is included in the 1975 Bond Program, and the engineers are in the process of preparing plans and specifi- cations for this project which will be ready for Council's consider- ation at the next regular meeting. 6187 Minutes of the Regular Meeting - August 12, 1976 Councilman Lander moved to accept the petition; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None City Manager's Report State Department of Highways and Public Transportation Commission Mayor Gentry received a letter from the Commission with regard to a presentation made on August 2, 1976 by a delegation from Baytown re- questing completion of: Loop 201 and State Highway 146 from Spur 330 to the Chambers County line at Baytown. Spur 55 from State Highway 146 to Farm Road 1405 in Harris and Chambers Counties. The letter stated that the Commission had met in a later session in which the presentation of the Baytown delegation was discussed in detail and that the Commission had instructed the staff to make a complete review of the request, including the comments of the delega- tion and to report to the commission within 60 -90 days. Afterwhich, a decision would be made and the Mayor would be notified. Brownwood Evacuation - Hearings are scheduled before the Public Works Subcommittee in Washington on August 24, 25, 26, 31 and September 1 and 2. The Administration has not been advised when the hearing will be scheduled on the Brownwood Relocation Project; however, Mr. Lanham suggested to Council that Mayor Gentry be authorized to repre- sent the Baytown City Council when a hearing date is known. Councilman Lander moved to authorize Mayor Gentry to attend the appropriate meeting; Councilwoman Wilbanks seconded the motion. Mayor Gentry commented that this would be the same type hearing that was held by the Senate six or eight weeks ago and that he didn't know that he could add anymore, but he did know that during these hearings, it was important for local citizens, as well as local governments to show an interest. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Six -Month Audit - Gerace, Hullum, McQueen, and Company, auditors for the City of Baytown, have submitted the six -month audit. This audit is not as significant as the audit made at the end of September, but is a Charter requirement. Sale of 1970 Sanitary Sewer Revenue Bonds - The sale of $1,250,000 Sanitary Sewer Revenue Bonds has been postponed until August 26 because the bond market continues to improve. Water Consumption - Water bills will probably be higher this month since an all -time high of 9,850,000 consumption has been reached and several days recently 9,000,000 per day consumption was exceeded. Harris County Flood Control District - Ken Powers, City Engineer, met with Gordon Smith, Administrator of the Flood Control District, who reported that there are still some pipe- line adjustments necessary before the contract can be awarded 6188 Minutes of the Regular Meeting - August 12, 1976 on the outfall for Robin Road. This project will improve drainage in the Robin Road area and is necessary for the City's storm sewer to function properly. Another major improvement that the County has scheduled for this month is the desnagging of Goose Creek Stream. The equipment that will be needed for this purpose is already in Baytown and that equipment will be moved to Goose Creek. The crew will begin work south of Country Club Oaks Subdivision, where previous work stopped, and will terminate at the tidewater in the vicinity of the Houston Lighting and Power easement that crosses Goose Creek, a distance of approximately one mile. City Employees Picnic - The annual city employees picnic is scheduled for August 27. Each Council member will receive a written invitation. 1976 Street Improvement Program - Seventy (70 %) per cent of the lime stabilization and base work has been completed. The contractor, Brown and Root, Inc., is presently lime stabilizing Harvard Street and constructing curb on Ohio Street. The asphalt crew is scheduled to begin asphalt operations on Monday. Sliplining Projects - Channel Construction Company has completed the work on Scenic Drive, Tenth Street, Mayhaw, and Lloyd Lane. The liner has been installed and the taps made. One crew is continuing to work on Grantham, making taps. Pruett to Columbia has not been sliplined. A second crew is working on the Cedar Bayou- McKinney Road portion of the contract. About sixty (60 %) per cent of the contract has been completed. East District Sanitary Treatment Plant - This project continues to progress ahead of schedule. The contract is about seventy -four (74 %) per cent complete with only fifty -eight (58 %) per cent of the contract time having been used. Council authorized a change order to this contract to permit the contractor to add eight additional sludge drying beds which are ninety -eight (98 %) complete and addi- tional chlorination facilities which have been completed. The change order was necessary to comply with the Texas Water Quality Board's Enforcement Order. Jailhouse Ditch Storm Sewer - The trunk line is installed from a point one hundred (1001) feet east of South Main to Highway 146. One of the laterals is installed from the trunk on Republic to Texas Avenue. The total amount of pipe installed at this time is approximately seventy -five (75 %) per cent of the job. The contractor is progressing very satisfactorily. Hunnicutt Storm Sewer - The box culvert across Danubina has been completed and that street is now open. The pipe for the storm sewer has been installed from Danubina across Highway 146. This job is about twenty -five (25 %) per cent complete. Tennis Court Lighting at Duke Park and Travis School Park - The wiring, the switch gear, the pole foundation, and the poles are in place. There has been a delay in the delivery of the light fixtures, but those will be delivered tomorrow and will only take a day or two to install. Park Maintenance Storage Building - The building has been erected and most of the electrical work has been completed. Library Expansion - The foundation pour and grade beams are complete with the exception of the loading docks. The contractor has poured three (3) sections of concrete which represents about twenty -five (25 %) per cent of the total amount of concrete to be poured. The contractor expects to pour three (3) more sections Monday and Tuesday. The structural steel for this job is scheduled for delivery August 19 or 20. 6189 Minutes of the Regular Meeting - August 12, 1976 In response to a question from Council regarding when the temporary construction speed zone would be removed on Highway 146, Ken Powers explained that until the contractor had completed the job, including planting and watering of grass, the State would not release the contractor so that in case of an accident, the contractor's insurance carrier would be responsible. Councilman Hutto imformed Council that he had learned that Mr. Coe, Tax Assessor - Collector, had made application to the Multiple Listing Service of the Bay Area Board of Realtors which would mean the tax department would receive each week a list of all the property which is put on the market for that week, along with a list of all property sold complete with all pertinent data. Councilman Hutto questioned whether the tax department should have access to this confidential information and whether $600 of the taxpayer's money should be expended in this manner. In response to a question from Council on where the tax depart- ment normally gets information, Mr. LeFevre, Director of Finance, explained that the department has had a problem getting information since the discontinuation of stamps which gave the pertinent data necessary when property changed hands. Information has been ob- tained through various organizations and selective sources in the past, and this was just another attempt to obtain good information. The duty of the Tax Assessor - Collector is to obtain the very best information possible, and this information would be used to revalue property classed in the same category. Due to the inflated market the tax department has made a concerted effort to hold values down until the market becomes more stable. After some discussion, Council concluded that more information would be required in order to make a determination. Therefore, the matter was referred to the Administration to determine: (1) If the Tax Assessor - Collector should be allowed to become a member of the Bay Area Board of Realtors and (2) If the City of Baytown can legally expend funds toward a membership in this organization. Taylor Gerber - Village Apartments Mr. Taylor Gerber appeared to discuss past and present condi- tions at the Village Apartments, 2601 Village Lane. Mr. Gerber explained that in the past residents had to contend with unsanitary conditions in and around the apartment complex, chug holes, abandoned autos, undependable, unresponsive managers, little or no maintenance, tenants who allowed their apartments to become a health hazard, etc. Due to pressure from the tenants, a new apartment manager, Mr. Victor Scalise, has been retained and is attempting to correct the many prob- lems which plague this apartment complex, but the individuals who reside in this complex would like any assistance possible from Council. Council concurred that where possible the City would certainly want to lend assistance, but the City is limited to what can be done on private property. Since this is a federally assisted complex, the city could make recommendations, but federal agencies are not obli- gated to implement any suggested recommendations from local governments. There are some areas in which the city can help such as abandoned automobiles and certain health hazards. In fact, inspections have been made by city personnel and Mr. Scalise has been notified of sewer and water leaks which are being repaired. Mayor Gentry recognized Mr. Victor Scalise, Manager of the Village Apartments, who reiterated what Mr. Gerber said concerning past conditions at the apartment complex and what corrective measures are being taken. For instance, a new maintenance crew has been hired and due to a lot of hard work has managed to correct many of the problems, but it will take time to correct the majority of the problems. Mr. Scalise also requested the assistance of Council and the press. 6190 Minutes of the Regular Meeting - August 12, 1976 Ordinance - Authorizing a Contract Between The Baytown Area Water Authority and Lockwood, Andrews and Newnam, Inc. This contract would authorize engineering services related to the planned construction of a surface treatment facility. The firm of Lockwood, Andrews and Newnam, Inc. was retained by the Baytown Area Water Authority and the City Council two years ago to make a feasibility study and has worked with the Board from time to time by up- dating the study. The engineers will not be working on 1 detailed plans and specifications for a treatment plant until bonds i are sold which would be after a contract election is held. The Baytown Area Water Authority would like to go ahead and enter into a contract with this firm because the engineers' services will be needed to up -date previous estimates and to assist the Board in determining what the cost of water will be. The engineers' fee will be 6.1% of the construction costs which is the fee set out in the Texas Society of Professional Engineers Manual. The Adminis- tration recommended approval of the ordinance authorizing the contract. Councilman Kimmons moved to adopt the ordinance; Councilman Lander seconded the motion. In response to a question from Council regarding the engineering fee, Mr. Pete Styner with the firm of Lockwood, Andrews and Newnam, Inc. explained that for jobs of this nature there are two basic design curves used to estimate what a fee will be. For facilities such as a large diameter water line, the cost would be lower than plant design type work, so a weighted average is made between curves A and B for the total estimated cost. Councilman Kloesel said that without being thoroughly briefed on the progress of the Baytown Area Water Authority, he would be unable to vote on this expenditure. Council then discussed the proposed schedule with the view of determining if it would be possible to post -pone action on this item. Mr. Styner felt that if this item was post -poned until the August 26 meeting, this would alter the schedule by at least two weeks. Mr. Lanham pointed out that the BAWA Board would be considering the contract between BAWA and the City of Houston at its next meeting. After - which, a contract between the City of Baytown and the Baytown Area Water Authority can be drafted to present for Council consid- eration, but the engineers' figures will be needed. Councilman Cannon pointed out that at this time the Council would only be authorizing an expenditure of from $12,000 - $13,000 to up -date the work already performed. Mayor Gentry asked if there were any further questions or comments, and since there were none, the vote was taken as follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Council member Kloesel ORDINANCE NO. 2060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING BAYTOWN AREA WATER AUTHORITY TO CONTRACT WITH LOCKWOOD, ANDREWS & NEWNAM, INC. FOR ENGINEERING SERVICES TO DESIGN A WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM MODIFICATION; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Amend Chapter 31 - Four (4 ") Inch Sewer Tap Presently, the City code requires that all sewer and water taps be made by the City of Baytown. Due to the backlog that has developed from time to time because of increased activity in the r 6191 Minutes of the Regular Meeting - August 12, 1976 building field, the Administration had considered making this recommendation several months. ago. Meanwhile, Mr. Lanham was asked to meet with a committee of home builders to discuss several items and the possibility of allowing a licensed master plumber to make sewer taps was discussed, with the home builders being completely in favor of this action since this would help the builder get the taps made on a more timely basis. Of course, this would also help to reduce time spent by city forces on these taps by 30$ -35$ which would allow more time to make water taps and when requested to do so, sewer taps. It would be the option of the builder if he wanted to use a licensed master plumber or ask the city to make the tap. The City's fee for this service is $70.00; should a licensed master plumber perform the task, the fee would be negotiable. All taps made by licensed master plumbers would be inspected by the City's Chief Plumbing Inspector. The Administration recommended approval of the ordi- nance. Councilman Lander moved to accept the recommendation; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2061 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 31, "UTILITIES," BY THE ADDITION OF NEW SUBSECTIONS (b) AND (c); PROVIDING FOR SEWER TAP PERMITS; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS; PROVIDING FOR A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - Formally Accepting the Dedication of Little Road This is a street in an office parking area just off Decker Drive (Texas Olefins) which is not in a subdivision; therefore, Council must formally accept the dedication. The reason for the street being named Little Road is that the street lines up with a street on the north side of Decker Drive named Little Road. The Administration recommended approval of the ordinance. Councilman Hutto moved to adopt the ordinance; Councilman Cannon seconded the motion. Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2062 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE STREET DEDICATION BY TEXAS OLEFINS COMPANY; DIRECTING THE CITY CLERK TO FILE SAID STREET DEDICATION WITH THE COUNTY CLERK OF HARRIS COUNTY, TEXAS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Chapter 22 - Itinerant Merchants and Charitable Solicitors Council discussed this ordinance at its last meeting and suggested changes have been incorporated into the ordinance. Neel Richardson, City Attorney, pointed out that on Page 2, a clause had been inserted at the end of Section 22 -8 that provides, "if any 6192 Minutes of the Regular Meeting - August 12, 1976 person ceases to engage in an activity described in Section 22 -2 for more than two weeks, upon renewing such activity the person shall notify the City Clerk." This was an attempt to comply with the request of Councilwoman Wilbanks so that there would be a current record of door -to -door selling activity within the city. Also, in Section 22 -9 and 22 -25, the definite time period of 10:00 a.m. to 8:00 p.m. was inserted in place of "non- daylight hours ". Section 22 -25 refers to charitable solicitors, therefore this would regulate the time period for charitable solicitors as well. The major change in the ordinance is that charitable solici- tors must register, but there is no fee and only one individual is required to register for the entire group. The Administration recommended approval of the ordinance with these changes. Councilman Lander moved to adopt the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2063 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 22, "PEDDLERS AND SOLICITORS," BY REPEAL- ING THE PROVISIONS OF THIS CHAPTER AS PRESENTLY CONSTITUTED AND ADOPTING A NEW CHAPTER 22, "PEDDLERS AND SOLICITORS "; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED AND N01100 ($200.00) DOLLARS; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Award Bid - Police Radio Base Station for EOC Two bids were received on Tuesday, August 3, 1976 for the purchase of a Police Radio Base Station for EOC. The tabulation follows: BIDDER: qwwTTY DESCRIPTION 1 Police Radio Base Station with Antenna and Line Kit DELIVERY: WARRANTY: LOCATION OF PARTS AND SERVICE: RCA MOBILE COMMUNICATIONS $ 2,310.50 56 -70 cal. days 1 year Baytown, Tex. MOTOROLA, INC. $ 2,334.00 56 cal. days 1 year parts 90 days labor Houston, Tex. The low bid is that of RCA Mobile Communications for the amount of $2,310.50. Motorola, Inc. bid about $24 higher, $2,334.00. The equipment that the City now has is Motorola and the testing equipment is compatible with Motorola, whereas if the RCA equipment were purchased, additional testing equipment would be required or a contractor would have to be hired to service the base station. The Motorola Warranty includes coverage on all labor cost, but RCA does not; therefore, the Administration felt that Motorola was the better bid and recommended approval of the ordinance awarding the bid to Motorola. r 6193 Minutes of the Regular Meeting - August 12, 1976 Councilman Kimmons moved to adopt the ordinance awarding the bid to Motorola, Inc.; Councilman Kloesel seconded the motion. This equipment will be purchased from the Civil Defense Budget. Mayor Gentry was curious if any other company could bid on this equipment and use the equipment already installed without having to make certain changes in the equipment and thereby lose some of their competitiveness. Don Cooke, Purchasing Agent, verified that no company would be precluded from bidding. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF MOTOROLA, INC. FOR THE PURCHASE OF ONE POLICE RADIO BASE STATION WITH ANTENNA AND LINE KIT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND THREE HUNDRED THIRTY -FOUR AND N01100 ($2,334.00) DOLLARS. Award Bid - Installation of Traffic Signals Two bids were received on Tuesday, August 3, 1976 for the installation of traffic signals at two locations, North Main at Rollingbrook and Massey Tompkins and West Texas Avenue at Decker Drive. The tabulation follows: SECTION I 3—or-t -Main at Rollingbrook and Massey Tompkins BIDDER: BAYTOWN ELECTRIC CORP. PFEIFFER- GAMBRELL, INC. Total Price Total Price COMPLETION TIME: WARRANTY: VENDOR LOCATION: $ 5,644.10 11 cal. days 1 year Baytown, Texas $ 10,200.00 60 cal. days 6 months LaPorte, Texas SECTION II West Texas Avenue at Decker Drive BIDDER: BAYTOWN ELECTRIC CORP. PFEIFFER- GAMBRELL, INC. Total rice Total rice COMPLETION TIME: WARRANTY: VENDOR LOCATION: $ 6,054.05 9 cal. days 1 year Baytown, Texas $ 6,850.00 40 cal. days 6 months LaPorte, Texas Several weeks ago Council authorized the purchase of materials for these traffic signal installations which should be arriving within the next few days. The low bid is that of Baytown Electric Corporation for a total bid on the two jobs of $11,698.15. The other bid was that of Pfeiffer - Gambrell, Inc. for the amount of $17,050.00. The Administration recommended approval of the ordi- nance awarding the contract to the low bidder. 6194 Minutes of the Regular Meeting - August 12, 1976 Councilman Cannon moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BAYTOWN ELECTRIC CORPORATION TO PROVIDE THE LABOR FOR INSTALLATION OF TRAFFIC SIGNALS AT CERTAIN INTERSECTIONS, SECTION NOS. I AND II OF THE CITY OF BAYTOWN BID NO. 768 -52 AND AUTHORIZING PAYMENT BY THE CITY FOR EACH SECTION AS SET OUT BELOW. Mayor Gentry recessed the meeting for ten minutes. *Councilman Cannon absent. Ordinance - Final Payment on Bayway Water Line Contract This work has been completed and has been inspected by the City Engineer and Director of Public Works. The total contract cost is $274,318.56 which is a 1.80 overrun on the original con- tract amount. The Administration recommended approval of the ordinance authorizing final payment. Councilman Kimmons moved for the adoption of the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Hutto Mayor Gentry Nays: None ORDINANCE NO. 2066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING THE CON- STRUCTION OF THE BAYWAY DRIVE WATER MAINS BY BORING AND TUNNELING COMPANY OF AMERICA, INC.; FINDING THAT THE CONSTRUCTION IS IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID BORING AND TUNNELING COMPANY OF AMERICA, INC. AND PRO- VIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Final Payment on Graywood Storm Sewer Project The final contract cost is $203,817.60 which represents a 4.50 overrun on this project. The overrun was due to the following: 1. Installation of two extra junction boxes to accommodate a sanitary sewer not previously known to exist; 2. Additional shell to maintain open cut ditches; 3. Additional asphalt and concrete repair work. The Administration recommended approval of the ordinance. 6195 Minutes of the Regular Meeting - August 12, 1976 Councilman Hutto moved for approval of the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Hutto Mayor Gentry Nays: None ORDINANCE NO. 2067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING THE CON- - STRUCTION OF THE GRAYWOOD AREA DRAINAGE PROJECT BY STAR CONCRETE CONSTRUCTION COMPANY, INC.; FINDING THAT THE CONSTRUCTION IS IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID STAR CONCRETE CONSTRUCTION COMPANY, INC. AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Final Pavment Albert Thomas Circle Re- Channelizati On this contract there is an underrun of just under $8300.00 primarily because of less roadway surface and less curb and medians than was estimated. The final contract amount is $157,886.30. The Administration recommended approval of the ordinance. Councilman Kimmons moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Hutto Mayor Gentry Nays: None ORDINANCE NO. 2068 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING THE RE- CHANNELIZATION OF THOMAS CIRCLE BY BROWN $ ROOT, INC.; FINDING THAT THE CONSTRUCTION IS IN ACCORD- ANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID BROWN $ ROOT, INC. AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Resolution No. 540 - Renewal of Inter - Governmental Agreement with Houston - Galveston Area Council This is the agreement under which the City of Baytown provides information on transportation - related matters to the Houston - Galveston Area Council. There is a person on the City of Baytown's staff who is paid completely by federal funds channeled through H -GAC. Infor- mation on land -use data, transportation facilities in the Baytown area, and study -plan development is all necessary under the Unified Work Program. This is an extension of four (4) months on the program. The funds that will be received total $8,812. The Administration recommended approval of the resolution. Councilman Kloesel moved to adopt the resolution; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks and Hutto Mayor Gentry Nays: None 6196 Minutes of the Regular Meeting - August 12, 1976 RESOLUTION NO. 540 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, BY WHICH THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONCURS WITH THE PROPOSED WORK ELEMENTS ESTABLISHED BY THE HOUSTON - GALVESTON AREA COUNCIL'S WORK PROGRAM AND AUTHORIZING THE ADMINISTRATION TO RENEW AN INTERGOVERNMENTAL AGREEMENT WITH THE HOUSTON - GALVESTON AREA COUNCIL FOR FUNDING. Plans and Specifications for the Construction of a Parking Lot at Fire Station No. 6 Council approved a $5,000 item in the current budget for the construction of this parking area which would provide a driveway onto Chapparral and a space for the Volunteers to park. *Councilman Cannon present. The materials will cost approximately $4500.00; therefore, the Administration recommended purchasing the materials and utilizing the firemen and a crew from public works to complete this task. Councilman Kloesel moved to accept the recommendation; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Authorize Hiring of Additional School- Crossing Guard During the discussion of the Police Department's budget, Council considered this matter and concurred that an additional school- crossing guard would be needed for Stephen F. Austin when school began. The estimated cost for the month and one -half between now and when the new budget becomes effective is $300.00. This amount is available in the Police Department's budget. The Administration recommended that an additional guard be hired. Councilman Kloesel moved to accept the recommendation; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Authorize Advertising of Bids for Rehabilitation of Sanitary Sewer Lines Sanitary sewer lines have failed at various locations in the city: Fayle Street from Danubina to Tenth approximately 1560 feet of twelve (12 ") inch line, the liner would be ten (10 ") inch liner and there are thirty -eight (38) taps to be made at this location; Seventh Street from Briarwood to South Circle Drive, 985 feet of five (511) inch line requiring thirty (30) taps; Fourth Street from Seventh to Briarwood, 900 feet of five (5 ") inch liner requiring 32 taps. It is estimated that approximately 500 tons of cement stabilized sand will be used for an estimated cost of $95,080.00. The funds for this project will be expended from the 1975 Bond Funds. At present $200,000 1975 Sewer Bond Funds have been obligated; $500,000 have been sold of the $3,000,000 total. The Administration recommended that Council authorize the advertising for bids to reha- bilitate the locations mentioned above. i 6197 Minutes of the Regular Meeting - August 12, 1976 Councilman Hutto commented that he had been contacted by indi- viduals who asked why the city continued to use concrete pipe when this material continuously failed necessitating sliplining. The ordinance prohibits the use of other materials; therefore, the ordi- nance would have to be amended to provide for the use of other materials. Councilman Kloesel moved to authorize the Administration to advertise for bids for the sliplining of the locations specified by the City Manager; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Nays: None Committee None Unfinished Business Councilwoman Wilbanks asked Council to consider the proposed guidelines from the Texas Criminal Justice Division. Presently, there is a three -year funding cycle where 1008 of the funded amount is paid. The suggested change is for a funding cycle of five years as follows: Year CJD Total Cash Contribution (Maximum) Minimum First 100% 08 Second 808 208 Third 608 408 Fourth 408 608 Fifth 208 808 Sixth 0% 100% What this actually means is that the same number of dollars would be expended, but over a five year period with the city picking up 208 increments each year so that at the end of five years the project would be totally funded with local funds. The city has one program being funded now, the Crime Prevention Unit, which is in its second year; therefore, this would become the base year and next year the city would be expected to fund 508 of the cost of the program. Council concurred that this program would really be more feasible in that after the first year, the local entity must look at the program to determine if it should be continued and then each year thereafter. Recess and Reconvene Mayor Gentry recessed the open meeting into an executive session for the discussion of personnel matters. When the open meeting re- convened, Council considered filling the vacancy on the Electrical Board due to the death of Mr. Paul Cantrell. Councilman Kloesel moved that Mr. Joe Phelps be appointed to fill this vacancy; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None 6198 Minutes of the Regular Meeting - August 12, 1976 Adj ourn There being no further business to transact, Councilman Kimmons moved to adjourn; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None . l7 Eileen P. Hall, City Clerk 1 1