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1976 06 24 CC Minutes6140 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 24, 1976 The City Council of the City of Baytown, Texas, met in regular session Thursday, June 24, 1976, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Jack Kimmons Ted Kloesel Mary E. Wilbanks Emmett Hutto Allen Cannon Tom Gentry Fritz Lanham Neel Richardson Eileen P. Hall Dan Savage Councilman Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager City Attorney City Clerk Assistant City Manager Mayor Gentry called the meeting to order and the invocation was offered by the Reverend E. Richard Steel, Pastor of Cedar Bayou Baptist Church. Approve Minutes Councilman Kloesel pointed out that there was a minor correction to the minutes on Page 10, Paragraph 6, the name should read, "Mrs. Bernice Grimes." Councilman Kimmons moved approval of the minutes of t e regular meeting of June 10 as amended, and ratification of actions taken at said meeting; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Petitions Mr. Lanham, City Manager, noted that a petition had been received with reference to Item 5 on the agenda. Also, a peti- tion which had been signed by twelve individuals was received stating that the two Missouri Pacific railroad crossings on South Main have sunk below the level of the street and some of the planks are loose making the crossings very rough and dangerous and should be repaired. Councilman Kloesel moved to accept the petition and refer it to the Administration; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None City Manager's Report The present Revenue Sharing authorization expires at the end of the calendar year and Congress is debating renewal. The House voted 361 -35 to approve Revenue Sharing for 3 -3/4 years with no change in the allocation formula. No date has been set for Senate consideration, however no substantial opposition is expected and the President is supportive of Revenue Sharing. 6141 Minutes of the Regular Meeting - June 24, 1976 A letter from Houston Lighting and Power Company was included in the individual Council packets which included a statement of the Fuel Cost Adjustment and Cost of Service Adjustment factors for the month of July, 1976. Representatives of Houston Lighting and Power, who were present in the audience, clarified questions from Council, and assured Council that electrical bills received in July would be lower under the new adjustments. Councilman Cannon did request that the company present a pertinent factors statement each month for comparison purposes and asked that company representatives meet with him at their convenience in order that he might clarify a few more points with regard to the cost of service adjustment. Public Hearing - Application of Eugene A. Fischesser for a Mixed Beverage and Late -Hour Permit There is a provision of the Baytown Code of Ordinances which provides that any individual desiring to go into this type of busi- ness must submit an application to the City Clerk's office. Within five days of the publication of the application, if a petition is received from at least five persons residing or doing business with- in 300 feet of the proposed location, a public hearing must be held on the application and the City Council may submit a recommendation to the Alcoholic Beverage Commission and the County Judge that the application be approved or denied, or the Council may elect to make no recommendation and allow the application to be processed through normal channels. Mr. Ron Haddox, Attorney for the owners of the Show Case, stated that the owners of the place of business, Mr. Gene Fischesser and 'John Issacks, intended to operate this mixed beverage business in the shopping center located on Alexander Drive at Sandy Lane from 10:00 a.m. to 2:00 a.m. weekdays and from noon until 2:00 a.m. on Sundays. No live entertainment will be provided and no food will be sold at this location. The building itself will seat approxi- mately 60 and there is ample parking due to the fact the building is located within the shopping center. Mr. Stockton, who resides at 1304 Sandy Lane spoke as represen- tative of those individuals who had signed the petition. Mr. Stockton pointed out that this business was located just across the street from his home and that this type business was not the kind of business one would want to be located in the close proximity of one's home. Mr. Stockton also felt that this type business was conducive to loud noises and unruly clientele and would not be good for the community. Mrs. Stockton pointed out that individuals who use the shopping center during the day drive onto their property and that during the late evening or early morning hours after having several drinks, the problem will be magnified and it will not be safe for small children. In response to inquiries from Council with regard to the revocation of an alcoholic beverage license, Mr. Richardson, City Attorney, explained that there was no provision for the revocation of an alcoholic beverage license for a disturbance. Violation of the law or rules and regulations of the Alcoholic Beverage Commission would constitute grounds for revocation. The law does provide that the Alcoholic Beverage Commission in making a determination may take into consideration the comments of the Mayor or Chief of Police of any municipality, however the action of Council is not binding on the Commission. A provision of the Baytown Code of Ordinances does prohibit the making of loud noises that will emit onto anothers property and cause a disturbance, but as far as this constituting a nuisance, the City of Baytown would not become involved. Of course, if any activity became a nuisance, any citizen would have a right to redress in the Courts as a civil matter. 6142 Minutes of the Regular Meeting - June 24, 1976 Mayor Gentry declared the hearing closed; Councilman Hutto moved that Council take no action in this matter, and Councilman Kimmons seconded the motion. Councilman Cannon was of the opinion that this business con- stituted a threat to the homeowners in the area and Council should recommend denial of the permit due to the close proximity of the business to the homes in the area; Councilman Lander con- curred. Councilman Hutto felt that the business, if properly regulated and operated would be just like any other business establishment in the area. The vote follows: Ayes: Council members Kimmons, Wilbanks and Hutto Mayor Gentry Nays: Council members Lander, Kloesel and Cannon Councilman Kloesel explained that normally he would have no objection to this type establishment, however he felt that the Baytown Police Department was not taking a strong enough position to assist in regulation of these types of businesses. City Manager's Report 1976 Street Improvement Program - Phase I - Brown $ Root, Inc., the contractor on this project is currently working on Gaillard Street from Sterling to Miriam. The lime stabilization has been completed and the base operations are being finished. The contractor is also working on Ashbel, between Defee and James, where a portion of the lime stabilization has been completed and the lime stabilization has begun on the Republic to Gulf portion. West Texas Avenue - The contractor will make the last concrete pour tomorrow. The base repair is underway for the asphalt overlay from the driveway of the library to Thomas Plaza which should be completed within the week and the entire job should be completed in three to four weeks. Bayway Drive Waterline - The two final tie -ins from the new main to the existing lines were made today. Therefore, all that remains is cleanup and this should be on the agenda for the next regular meeting for final approval. Parks and Recreation Storage Building - The slab will be con- structed next week. Graywood Storm Sewer - The portion on Memorial Drive has been completed with the exception of some of the cleanup. Approximately 40 feet of the box culvert on Decker at the Graystone Building remains to be constructed, plus a junction box and this job will be completed. Hunnicutt Storm Sewer - The boring under State Highway 146 is underway and on Danubina the existing 72 inch pipe is being removed. This street will be closed for several weeks. Jailhouse Storm Sewer - The contractor is expected to move onto the job Monday. East District Sewage Treatment Plant - The contractor is continuing to pour concrete and backfill around the treatment unit. Concrete work is about 97% complete and the entire job is about 52.3% complete with the contract being ahead of schedule. 6143 Minutes of the Regular Meeting - June 24, 1976 City crews are currently working on Highway 146 in two areas. One crew is working on connecting water lines to the medians where plants will be located, while another crew is working at Defee and Highway 146 to get traffic signals placed. Council discussed traffic congestion on Decker at length with the suggestion being made that perhaps during peak periods the police department could be utilized to keep traffic moving. Also, completion of the West Texas Avenue Project will help to alleviate the congestion on Decker. Councilman Kloesel asked that the location of 3306 Minnesota be referred to the Urban Rehabilitation Standards Board. Mr. James Sanders Mr. Sanders had requested to appear but was not present. Ordinance - Mechanical Code At the last regular meeting of Council, Mr. Paul Tisdale explained the provisions of the mechanical code to Council and Council tabled action on the matter to allow ample time to review the Code. I£ Council determines that it is in the best interests of the citizens of Baytown to adopt the Mechanical Code, the ordinance provides for the establishment of a Mechanical Board. Council may wish to appoint the Board at a later meeting. The ordinance provides for a seven - member board. A seven - member committee had been appointed by Council to study various codes and make a recommendation to Council and the members of this committee are qualified to serve on the Mechanical Board if Council so desires. With regard to the establishment of a Mechanical Board, Councilman Kloesel favored the appointment of persons familiar with sheet metal work, pipefitting, and /or plumbing rather than a general contractor or citizen at large in order that there would be more expertise in the mechanical field on the board. Councilman Kimmons moved to adopt the ordinance; Councilman Lander seconded the motion. In response to inquiries from Council, Mr. Lanham pointed out that as far as City inspections were concerned, there would be no added costs at the present time due to the fact the Plumbing Inspector will also act as Mechanical Inspector and both inspec- tions would performed concurrently. Also, with the implementation of the Code, the added assurance that not only the electrical and plumbing facilities were approved, but the air conditioning and heating facilities were also approved would be afforded the home- owner. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks and Cannon Mayor Gentry Nays: Council members Kloesel and Hutto ORDINANCE NO. 2025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING REGULATORY MEASURES PERTAINING TO MECHANICAL WORK IN THE CITY OF BAYTOWN; CREATING A MECHANICAL BOARD; PROVIDING FOR APPOINTMENTS THERETO; DEFINING THE POWERS OF THE BOARD; ESTABLISHING THE POSITION OF CITY MECHANICAL INSPECTOR; INCORPORATING A STANDARD MECHANICAL CODE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS; CONTAINING A SAVINGS CLAUSE; PROVIDING FOR THE PUBLICATION AND THE EFFECTIVE DATE THEREOF. 6144 Minutes of the Regular Meeting - June 24, 1976 Ordinance - Mutual Fire Protection Agreement With the Air National Guard at Ellington Air Force Base This is the same agreement that the City has been entering with Ellington for the past three years. The main reason for this agreement is to provide that the Chief of the Ellington Air Force Base Fire Department or his representative shall assume full command upon his arrival at the scene of the crash of an aircraft owned or operated by the United States or military air- craft of any foreign nation within the area for which the City of Baytown normally provides fire protection. The Administration recommended approval of the ordinance. Councilman Hutto moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AN AGREEMENT FOR MUTUAL AID IN FIRE PROTECTION BETWEEN THE CITY OF BAYTOWN FIRE DEPARTMENT AND ELLINGTON AIR FORCE BASE FIRE DEPARTMENT AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. Award Bid - Lighting of Duke Hill Park and Travis School Park Tennis Courts Jim Hutchison, Consulting Engineer for the City of Baytown, explained that two bids were opened on Tuesday, June 15, 1976 for the lighting of Duke Hill Park and Travis School Park Tennis Courts. The tabulation follows: Base Bid Alternate Bid Quartz Metal Halide Gulf Coast Electric Company $ 16,162.00 $ 16,095.00 Pfeiffer Electric Company $ 14,980.00 $ 18,420.00 The consulting engineers recommended awarding the bid to Gulf Coast Electric Company, the low bidder on the alternate bid of metal haylide, because even though the initial costs would be higher in 1h years the savings of energy from the use of metal haylide would pay for the additional costs. The original estimate was approximately $14,000.00; however, the additional funds will be acquired from other park items which have underrun. The Adminis- tration concurred with the recommendation of the Consulting Engineers. Councilwoman Wilbanks moved to adopt the ordinance; Council- man Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF GULF COAST ELECTRIC COMPANY FOR THE LIGHTING OF DUKE HILL PARK AND TRAVIS SCHOOL PARK TENNIS COURTS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SIXTEEN THOUSAND NINETY -FIVE AND N01100 ($16,095.00) DOLLARS. 6145 Minutes of the Regular Meeting - June 24, 1976 Award Bid - Plants for the Beautification of State Highway 146 On Wednesday, June 16, 1976, three (3) bids were received to supply plants for the beautification of State Highway 146. The tabulation follows: BIDDER: PLANTATION NURSERIES QUANTITY SIZE DESCRIPTION Unit Cost Total Cost 600 1' Dwarf Hawthorne $ 1.97 $ 1,182.00 600 1' Dwarf Nandia 2.73 1,638.00 1800 1' Creeping Juniper 1.97 3,546.00 600 1' Golden Euonymous 2.11 1,266.00 75 5' Crepe Myrtle 7.05 528.75 75 5' Carolina Laural Cherry 7.05 528.75 100 5' Loquat Eriobotry Japonica 7.40 740,00 TOTAL BID . . . . . . . . . . $ 9,429.50 BIDDER: VB BRADSHAW'S, INC. UANTITY SIZE DESCRIPTION Unit Cost Total Cost 600 1' Dwarf Hawthorne $ 2.22 $ 1,332.00 600 1' Dwarf Nandia 2.22 1,332.00 1800 1' Creeping Juniper 1.49 2,682.00 600 1' Golden Euonymous 1.67 1,002.00 75 5' Crepe Myrtle 7.50 562.50 75 5' Carolina Laural Cherry 8.35 626.25 100 5' Loquat Eriobotry Japonica 30.30 3,030.00 TOTAL BID . . . . . . . . . . $10,566.75 BIDDER: CORNELIUS NURSERIES QUANTITY SIZE DESCRIPTION Unit Cost Total Cost 600 1' Dwarf Hawthorne $ 7.00 $ 4,200.00 600 1' Dwarf Nandia 3.35 2,010.00 1800 1' Creeping Juniper 4.45 8,010.00 600 1' Golden Euonymous 4.70 2,820.00 75 5' Crepe Myrtle 9.00 675.00 75 5' Carolina Laural Cherry 9.50 712.50 100 S. Loquat Eriobotry Japonica 8.00 800.00 TOTAL BID . . . . . . . . . . $19,227.50 The low bid is that of Plantation Nurseries for the amount of $9,429.50 which is below the estimated amount of $13,130.00. The Administration recommended approval of the ordinance. Councilman Kimmons moved to adopt the ordinance; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel ORDINANCE NO. 2028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF PLANTATION NURSERIES FOR THE PURCHASE OF ESTIMATED QUANTITIES OF PLANTS FOR THE BEAUTIFICATION OF STATE HIGHWAY 146 ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFEC- TIVE DATE HEREOF. 6146 Minutes of the Regular Meeting - June 24, 1976 Award Bid - Topsoil for Beautification of State Highway 146 On Wednesday, June 16, 1976, three (3) bids were received to supply topsoil for the beautification of State Highway 146. The tabulation follows: BIDDER: QUANTITY DESCRIPTION 1,400 Topsoil cu. yd. BIDDER: QUANTITY DESCRIPTION D. R. SMART SAND CO. RIGHT WAY SAND CO. Unit Cost Total Cost Unit Cost Total Cost I $ 3.90 $ 5,460.00 $ 4.75 $ 6,650.00 STEADHAM & MABE PARKER BROTHERS $ CO. Unit Cost Total Cost Unit Cost Total Cost 1,400 Topsoil $ 5.00 $ 7,000.00 - -- No Bid cu. yd. The low bidder is B. A. Smart Sand Company for the amount of $5,460.00, and the Administration recommended adoption of the ordinance awarding the bid to the low bidder. Councilman Cannon moved to adopt the ordinance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks, Hutto and Cannon Mayor Gentry Nays: Councilman Kloesel ORDINANCE NO. 2029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF D. R. SMART SAND COMPANY FOR THE PURCHASE OF ESTIMATED QUANTITIES OF TOPSOIL FOR THE BEAUTIFICATION OF STATE HIGHWAY 146 ON A UNIT PRICE BASES, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. The reason Councilman Kloesel opposed this motion was due to the fact that there are many ditches where weeds have grown and he felt that the manpower should be utilized in this regard first. Award Bid - Annual Contract for Janitorial Services On Wednesday, June 16, 1976, two (2) bids were received for janitorial services at the City Hall, Community Building, and Police Building. The tabulation follows: BIDDER: ITEM DESCRIPTION 1 City Hall (5 days week) 2. Community Center (7 days week) 3. Police Building (6 days week) BAYSHORE BUILDING MAINTENANCE mthly "Total $ 698.00 $ 8,376.00 1,175.00 14,100.00 i 645.00 7,740.00 TOTAL BID ONE YEAR . . . . . .$30,216.00 6147 Minutes of the Regular Meeting - June 24, 1976 BIDDER: FOUR SEASONS JANITORIAL T EFf— DESCRIPTION Monthly Total 1. City Hall (5 days week) $ 897.00 $10,764.00 2. Community Center (7 days week) 1,266.00 15,192.00 3. Police Building (6 days week) 771.00 9,252.00 TOTAL BID ONE YEAR . . . . .$35,208.00 Company Submitting No Bid: A -Able Janitor Service The low bid is that of Bayshore Building Maintenance, the firm that currently has the contract, for the amount of $30,216.00 which is a $516.00 increase over last year. The Administration recommended that the contract be awarded to Bayshore Building Maintenance. Councilman Lander moved to adopt the ordinance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BAYSHORE BUILDING MAINTENANCE TO SUPPLY THE JANITORIAL � '" SERVICE FOR THE BAYTOWN CITY HALL, COMMUNITY [( CENTER, AND POLICE BUILDING AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THIRTY THOUSAND TWO HUNDRED SIXTEEN AND NO /100 ($30,216.00) DOLLARS. Award Bid - Annual Supply of Chlorine On Wednesday, June 16, 1976, two (2) bids were received for the annual supply of chlorine. The tabulation follows: BIDDER: JONES CHEMICALS, INC. QUT_N­TYTY DESCRIPTION Unit Price Total rice 150 est. One ton Cylinders Chlorine $ .11 /lb. $ 33,000.00 300 est. 150 lb. Cylinders Chlorine $ .18 /lb. $ 8,100.00 TOTAL BID . . . . . . . . . . .$ 4I,100.00 BIDDER: DIXIE CHEMICAL CO. UANTITY DESCRIPTION Unit Price Total Price 150 est. One ton Cylinders Chlorine $ $ 34,500.00 300 est. 150 lb. Cylinders Chlorine $ :115/16. .177/lb. 7,965.00 TOTAL BID .$ 42,465.00 The low bid was that of Jones Chemicals, Inc., which is the current supplier. The bid of $.11 per pound is a $.01 increase over last year for one -ton cylinders and the $.18 per pound for 150 pound cylinders is the same as last year. The total estimated price bid by Jones Chemicals, Inc., is $41,000.00. The Adminis- tration recommended approval of the ordinance. 6148 Minutes of the Regular Meeting - June 24, 1976 Councilman Kimmons moved to adopt the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2031 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF JONES CHEMICALS, INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF CHLORINE ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Award Bid - Annual Supply of Calcium Hypochlorite On Wednesday, June 16, 1976, five (5) bids were received for the annual supply of calcium hypochlorite. The tabulation follows: BIDDER: JONES CHEMICAL CO. QUANTITY DESCRIPTION Unit Cost Total Cost 150 est. 100 lb. cyl HTH $ .538/lb. $ 8,070.00 BIDDER: QUANTITY DESCRIPTION 150 est. 100 lb. cyl HTH BIDDER: QUANTITY DESCRIPTION 150 est. 100 lb. cyl HTH VAN WATERS & ROGERS Unit Cost Total Cost $ .56/lb. $ 8,400.00 DIXIE CHEMICAL CO. THOMPSON - HAYWARD CO. Unit Cost Total Cost Unit Cost Total Cost $.5785/lb. $ 8,677.50 McKESSON CHEMICAL CO. Unit Cost Total Cost $.6170/lb. $ 9,255.00 $ .58/lb. $ 8,700.m7 The low bid is that of Jones Chemical Company for $.538 per pound which is an increase over the $.5085 now being paid. The total bid price based on estimated Quantities is $8,070.00. The Administration recommended approval of the low bidder. Councilwoman Wilbanks moved to adopt the ordinance accepting the low bid of Jones Chemical Company; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF JONES CHEMICALS INC. FOR THE PURCHASE OF ESTIMATED QUANTITIES OF CALCIUM HYPOCHLORITE ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 6149 Minutes of the Regular Meeting - June 24, 1976 Ordinance - Yield Right of Way Signs for Rollingbrook Drive at Rocky Knoll Drive The Council's Traffic has recommended the establishment of a yield right of way sign for Rollingbrook Drive at Rocky Knoll Drive. The Rollingbrook Drive traffic would yield to the Rocky Knoll Drive traffic. The Administration concurred with the recommendation of Council's Traffic Committee. Councilman Kloesel moved to adopt the ordinance; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2033 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR YIELD RIGHT OF WAY SIGNS FOR ROLLINGBROOK DRIVE AT ROCKY KNOLL DRIVE; PROVIDING FOR A PENALTY FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE. Ordinance - Establishing Stop Intersections for Houston Street at Stewart Street and for Rice Street at Gresham Avenue The Council's Traffic Committee has recommended the establish- ment of stop signs to stop the traffic on Houston Street at Stewart Street and the traffic on Rice Street at Gresham Avenue. The Administration recommended approval of the ordinance. Councilman Kimmons moved to adopt the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2034 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE POSTING OF A STOP SIGN AT CERTAIN DESIGNATED INTERSECTIONS IN THE CITY OF BAYTOWN; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF, AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Ordinance - Establishment of a Mandatory Right -Turn Lane for Eastbound Traffic on East Defee Avenue at State Highway 146 r This ordinance will establish a mandatory right -turn lane for eastbound traffic on East Defee Avenue at State Highway 146. Both the Administration and Council's Traffic Committee recommended approval. Councilman Lander moved to adopt the ordinance; Councilman Kloesel seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None 6150 Minutes of the Regular Meeting - June 24, 1976 ORDINANCE NO. 2035 AN ORDINANCE OF THE CITY COUNCIL OF THE BAYTOWN, TEXAS, ESTABLISHING A MANDATORY TURN AT CERTAIN DESIGNATED INTERSECTIONS CITY OF BAYTOWN; PROVIDING A PENALTY FOR VIOLATION THEREOF; AND PROVIDING FOR THE TION AND EFFECTIVE DATE. '-ITY OF RIGHT IN THE THE PUBLICA- 1 Ordinance - Establishing a Loading Zone on Certain Portions of South Jones Street This ordinance will establish a loading zone along the first 100 feet on the East side of Jones where it intersects with West Texas Avenue. This section is presently a "No Parking Zone." The Administration recommended approval of the ordinance. Councilman Kloesel moved to adopt the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2036 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE DESIGNATION OF A CERTAIN PORTION OF SOUTH JONES STREET AS A LOADING ZONE; DIRECTING THE CHIEF OF POLICE TO POST THE PROPER SIGNS; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS FOR THE VIOLATION HEREOF, AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Award Contract - Rehabilitation of Sanitary Sewer Lines Four (4) bids were received on Monday, June 21, 1976, for the rehabilitation of sanitary sewer lines in six locations in various parts of the city. The tabulation follows: ITEM APPROX. UNIT OF CHANNEL CONSTRUCTION CO. N0. UAQ NTITY MEASURE DESCRIPTION Unit Price Extension 1. 3400 L.F. Sliplining $ 15.00 $ 51,000.00 10" Liner 2. 3325 L.F. Sliplining $ 12.00 39.900.00 6" Liner 3. 250 L.F. Sliplining $ 11.00 2,750.00 5" Liner 4. 105 Ea. Service $ 200.00 21,000.00 Taps S. 500 Tons Sand $ .20 100.00 Backf i l l TOTAL AMOUNT BID . . . . . . . . .$114,750.00 6151 Minutes of the Regular Meeting - June 24, 1976 ITEM APPROX. UNIT OF B $ T CONTRACTING CO. N0. QUANTITY MEASURE DESCRIPTION Unit Price Extension 1. 3400 L.F. Sliplining $ 14.65 $ 49,810.00 10" Liner 2. 3325 L.F. Sliplining 11.10 36,907.50 6" Liner 3. 250 L.F. Sliplining 9.48 2,370.00 5" Liner 4. 105 Ea. Service 247.10 25,945.00 Taps 5. 500 Tons Sand 15.00 7,500.00 Backfill TOTAL AMOUNT BID . . . . . . . . .$122,533.00 ITEM APPROX. UNIT OF R.T. BISHOP CONSTRUCTION NO. QUANTITY MEASURE DESCRIPTION Unit Price Extension 1. 3400 L.F. Sliplining $ 14.44 $ 49,096.00 10" Liner 2. 3325 L.F. Sliplining 10.22 33,981.50 6" Liner 3. 250 L.F. Sliplining 9.21 2,302.00 5" Liner 4. 105 Ea. Service 468.00 49,140.00 Taps 5. 500 Tons Sand 15.00 7,500.00 Backfill TOTAL AMOUNT BID . . . . . . . . .$142,020.00 ITEM APPROX. UNIT OF SHUR -FLO, INC. NO. QUANTITY MEASURE DESCRIPTION Unit Price Extension 1. 3400 L.F. Sliplining $ 17.50 $ 59,500.00 10" Liner 2. 3325 L.F. Sliplining 7.75 25,768.75 6" Liner 3. 250 L.F. Sliplining 8.00 2,000.00 5" Liner 4. 105 Ea. Service 565.00 59,325.00 Taps S. 500 Tons Sand Backfill .10 50.00 TOTAL AMOUNT BID . . . . . . . . .$146,643.75 The low bid is that of Channel Construction Company for the sum of $114,750.00 which is lower than the estimated cost of $150,000. This firm has done previous work for the City and the Administration recommended approval of the ordinance. Councilman Hutto moved to accept the low bid of Channel Construction Company with the stipulation that the City increase the tons of sand - backfill to 25,000 cubic yards at the unit price quoted; Councilman Kloesel seconded the motion. After a lengthy discussion wherein Mr. Richardson explained that the contractor on these sliplining projects would be paid with sewer bond funds and Council could not legally expend these funds for the purpose of purchasing additional fill material for Roseland Park, and that the contractor would be under no obliga- tion to sign a revised agreement, Councilman Hutto and Kloesel withdrew the motion and second respectively. 6152 Minutes of the Regular Meeting - June 24, 1976 Councilman Kimmons then moved to adopt the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2037 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF CHANNEL CON- STRUCTION COMPANY, INC., FOR THE SLIPLINING OF SANITARY SEWER LINES ON SCENIC DRIVE, McKINNEY ROAD, HIGHWAY 146, GRANTHAM ROAD, MAYHAW DRIVE, AND LLOYD LANE AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF ONE HUNDRED FOURTEEN THOUSAND SEVEN HUNDRED FIFTY AND N01100 ($114,750.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Ordinance - Final Payment on Bicentennial Park Project The recommendation of the Consulting Engineers is that the contractor on this project should be paid all but $500.00 since all the work has been completed satisfactorily with the exception of the mural. The Administration concurred with this recommenda- tion. Councilman Lander moved to adopt the ordinance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2038 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, FINDING THAT THE DEVELOPMENT OF BAYTOWN BICENTENNIAL PARK IS SUBSTANTIALLY COMPLETED IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPT- ING THE ENGINEER'S CERTIFICATE OF SUBSTANTIAL COMPLE- TION; AUTHORIZING THE PAYMENT TO PAYTON CONSTRUCTION COMPANY OF A SUM SUFFICIENT TO INCREASE TOTAL PAYMENT TO ONE HUNDRED (100%) PERCENT OF THE CONTRACT SUM, LESS RETAINAGES SPECIFIED BY THE ENGINEER FOR ALL INCOMPLETE WORK AND UNSETTLED CLAIMS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Award Contract to Develop Tax Billing and Collection System Dan Savage, Assistant City Manager, explained that at the present time the City's tax billings are being handled by a { service company, and Council had approved the hire of a consultant ' to establish a tax billing system on the city's existing computer system. Two proposals were received - one from Honeywell Informa- tion Systems, Inc., the firm which supplied the equipment now being used, and another from American Automated Services, a Baytown firm. The proposal from Honeywell for the amount of $12,760.00 versus the American Automated Services for the amount of $11,725 reflects a difference of $1,035.00 in favor of American Automated. However, after analyzing the two proposals, the Adminis- tration is recommending the Honeywell proposal because Honeywell is the vendor for the equipment being used and because of the size of the organization, the City would have a decided advantage in replace- ment parts and assistance in the future should any problems occur. 6153 Minutes of the Regular Meeting - June 24, 1976 In order to accept the proposal of Honeywell, the company has suggested that the City needs to enhance the existing equip- ment. What this would amount to would be that the City would need to acquire larger disc drives, a faster printer and increase the capacity of the central computer. Honeywell proposes that the City can do this at virtually no increase in annual costs. Presently, the City is renting equipment at an annual cost of $24,336 on a five -year rental agreement with two years having expired. Honeywell proposes to provide the necessary equipment on a five -year purchase agreement for $25,092.00 which is approxi- mately a difference of $1,000 annually. The present rental agree- ment has an escalation clause of 2% annually, therefore at the end of the three remaining years, the costs would be virtually the same. If the Honeywell proposal is accepted, formal bids must be taken for the additional equipment and enter into an installment purchase agreement. The $12,760.00 is the one -time cost for developing the pro- gram, documentation for the program, and to train city employees in the mechanics of the program. Even if the American Automated proposal were accepted, the Administration would still recommend that the additional Honeywell equipment be purchased so that in the future, it would not be necessary to re- program or go to some other method. For a period of time, the new tax billing system will have to be run parallel to Ad Valorem so that the City would be confi- dent that the programs were developed accurately. The changeover needs to be made by October 1, 1976, and this is where Honeywell has an advantage in the event of problems. Councilman Kloesel moved to adopt the ordinance accepting the bid of Honeywell; Councilman Cannon seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ORDINANCE NO. 2039 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH HONEYWELL INFORMATION SYSTEMS, INC., FOR THE COMPLETE DEVELOPMENT AND IMPLEMENTATION OF A COMPUTER PROGRAM FOR THE AD VALOREM TAX SYSTEM OF THE CITY OF BAYTOWN, INCLUDING THE DEVELOPMENT OF SOURCE AND OBJECT PROGRAMS AND USER DEPARTMENT PROCEDURES, PROVIDING OPERATOR INSTRUCTION FOR THE CITY OF BAYTOWN PERSONNEL, AND COMPLETE TESTING OF SYSTEMS DEVELOPED AND IMPLEMENTED FOR THE SUM OF TWELVE THOUSAND SEVEN HUNDRED SIXTY AND NO /100 ($12,760.00) DOLLARS. Report on Employees' Supplemental Retirement Program and Appointments to Employees' Supplemental Retirement Board The information for the report on the City Employees' Supple- mental Retirement Program was not ready; however, Mr. LeFevre, Director of Finance and Chairman of the Board of Trustees, asked Council to consider the appointment of two trustees to replace Jon C. Pfennig and Herman H. Steele, who have resigned. The Board of Trustees have recommended that Neel Richardson, Law Department, and Sam Montemayor, Police Department, be appointed to the Board to fill these vacancies. 6154 Minutes of the Regular Meeting - June 24, 1976 Councilman Cannon moved to accept the recommendation; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None Committee Reports None. Unfinished Business None. Recess and Reconvene Mayor Gentry recessed the open meeting into an executive session for discussion of the purchase of land and pending legal matters. When the open meeting reconvened, Council considered the adoption of Resolution No. S38. Councilman Kimmons moved to adopt Resolution No. 538; Councilwoman Wilbanks seconded the motion. Councilman Kloesel stated that he was opposed to the adoption of this resolution with the stipulation that if the motion failed, Council would consider smaller parks located in more densely populated areas. The vote follows: Ayes: Council members Lander, Kimmons, Wilbanks and Cannon Mayor Gentry Nays: Council members Hutto and Kloesel + RESOLUTION NO. 538 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DESIGNATING CERTAIN CITY OFFICIALS AS BEING RESPONSIBLE FOR ACTING FOR AND ON BEHALF OF THE CITY OF BAYTOWN IN DEALING WITH THE TEXAS PARKS AND WILDLIFE DEPARTMENT FOR THE PURPOSE OF PARTICIPATING IN THE LAND AND WATER CONSERVATION FUND ACT OF 1965; CERTIFYING THAT THE CITY OF BAYTOWN IS ELIGIBLE TO RECEIVE ASSISTANCE UNDER SUCH PROGRAM; SPECIFICALLY DESIGNATING THREE TRACTS OF LAND FOR PURPOSES OF APPLICATION UNDER THE PROGRAM; AND PRO- VIDING FOR THE EFFECTIVE DATE HEREOF. Adj ourn There being no further business to transact, Councilman Kimmons moved to adjourn; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Kimmons, Kloesel, Wilbanks, Hutto and Cannon Mayor Gentry Nays: None ileen P. Hall, City Clerk