1976 04 22 CC Minutes6079 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 22, 1976 The City Council of the City of Baytown, Texas, met in regular session Thursday, April 22, 1976, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jack Kimmons Charles Pool *Mary E. Wilbanks Emmett Hutto Allen Cannon Jody Lander Fritz Lanham Neel Richardson Eileen P. Hall Dan Savage Absent: Tom Gentry Councilman Councilman Councilwoman Councilman Councilman Mayor Pro Tem City Manager City Attorney City Clerk Assistant City Manager Mayor Mayor Pro Tem Lander called the meeting to order and the invocation was offered by Councilman Cannon. Approve Minutes Councilman Pool moved approval of the minutes of the regular meeting of April B, 1976, and the special meeting of April 12, 1976, and ratification of actions taken at said meetings; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Hutto and Cannon Mayor Pro Tem Lander Nays: None Petitions None presented. City Manager's Report Desnagging of Goose Creek Stream - The contract for the desnagging will be awarded between May 1 and May 15. Flood Control Ditch in Lakewood South of Tanglewood - The County is making every effort to expedite plans for the improvement of the ditch; however, an agreement must be reached on the manner in which pipelines in the area are to be relocated before the contract can be awarded. Streets in the Vicinity of Spur 201 - The engineer on the job for the high- way department has told the contractor that any damaged streets must be repaired. One street improved under the 1971 Street Improvement Program has minor base damage and, of course, where Spur 201 crosses Dorris there has been extensive damage. *Mrs. Wilbanks present. Community Development Funds - Mr. Boone Coy, Community Development Director for the County, has advised the Administration that the Commissioner's Court, the Houston Galveston Area Council, and the Office of the Governor have approved the application which includes Baytown and a copy has been forwarded to the Department of Housing and Urban Development in Dallas. Mr. Coy hopes to have the decision of the Department of Housing and Urban Development by July 1. 6080 Minutes of the Regular Meeting - April 22, 1976 Community Building - The acoustical work on the Community Building is progressing and the contractor should have the job completed by the end of April. Sanitary Sewer Improvements - Work at the East District Treatment Plant is progressing satisfactorily. The contractor is continuing to pour concrete and backfill around the treatment unit. The thirty (30 ") inch effluent line has been completed and work has begun on the modification of the existing lift station. The EPA has given verbal approval on the change order to provide additional drying beds and chlorination, but written confirmation has not been received. West District Systematic Sewer System Evaluation Survey - The field work has been completed, the report writing is underway, and the report should be completed by the first week in June. Thomas Circle - The project is seventy -five (75 %) per cent complete; the entire job should be completed within two weeks. Graywood Storm Sewer - All the seventy -two (72 ") inch pipe has been installed; the sixty (60 ") inch pipe has been placed in the open ditch along Park, north of the K -Mart parking lot; and the contractor has begun the forty -eight (48 ") inch line along Memorial Drive. The first twenty -five (25') feet of the box culvert between the San Jacinto Methodist Hospital parking lot and the Graystone Building has been constructed. West Texas Avenue Bridge - The last concrete work was scheduled for completion today, leaving the rails, fence and cleanup to be completed. West Texas Avenue Paving - The contractor has been working on the south side of the street and has poured a twenty -four (24') foot wide section from Airhart to within eighty (80') feet of the bridge with the exception of Spur 201 which the highway department is attempting to expedite so that Texas Avenue can be opened all the way. Traffic has been re- routed onto a portion of the completed roadway and the remainder will be in use within a week. On the north side of the street, the contractor is preparing the subgrade and will begin making pours. Only about one week has been lost on this project due to rain. Bayway Waterline - This line is completed except for the repairs of leaks that showed up during testing. Robin Road Storm Sewer - All work on this project should be completed by next week and the Administration should be ready with a recommendation for final payment at the next regular Council meeting. Bicentennial Park - The project is about eighty -five (85 %) per cent complete. Progress has been very satisfactory. Canvass Run -Off Election - The date required by Charter to canvass the official returns of the Municipal Run -Off Election on Tuesday, April 27, 1976, is Wednesday, May 5. Therefore, the Council set the time of this Special Meeting for 6:00 p.m. on that date to canvass the returns and swear in the new council member. Ordinance - First Reading on Proposed Annexation of Quail Hollow, Section III At the Council meeting on April 8, a public hearing was held on this proposed annexation with no objections to the annexation being posed. There- fore, the Administration recommended the adoption of the ordinance on first reading. Councilman Kimmons moved to accept the recommendation; Councilman Pool seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None M Minutes of the Regular Meeting - April 22, 1976 Councilman Cannon suggested that in the future, rather than take annexation in a piece -meal fashion, the developer should be quizzed as to his intentions so that all the property to be included within the boundaries of the City could be annexed at one time. In response to a question from Councilman Cannon regarding the proposed annexation affecting uniform boundary limits, Mr. Lanham said the only area that needs to be annexed in order to square the boundary limits is the small area on Raccoon Drive. ORDINANCE NO. 1989 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Ordinance - Calling Public Hearing on Annexation of Ten Acres at 800 West Baker Road Council acted on this at its last regular meeting, however due to an error in the legal description, it is necessary that the annexation procedure be re- instituted. The Administration recommended approval of the ordinance calling the public hearing on this proposed annexation for Thursday, May 13, 1976, at 7:00 p.m. Councilman Pool moved to accept the recommendation of the Administration; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander r Nays: None ORDINANCE NO. 1990 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BAYTOWN, TEXAS; REPEALING ORDINANCE NO. 1982, AND CANCELING, ANNULLING AND SETTING ASIDE THE HEARING CALLED BY SAID ORDINANCE; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Award Bid - Traffic Signal Equipment On Wednesday, April 15, 1976, bids were received from three (3) companies for traffic signal equipment for signals at the intersection of North Main at Rollingbrook and Massey Tompkins and at Albert Thomas Circle. The tabulation follows: Section I: North Main at Rollingbrook and Massey Tompkins JEM ENGINEERING & SIGNAL ENGINEERING CO. EAGLE SIGNAL MFG. INC. DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price Controller $2,557.00 $ 2,557.00 No Bid No Bid 35' Pole 1,750.00 3,500.00 No Bid $1,058.00 $ 2,116.80 30' Pole 1,542.00 1,542.00 No Bid 932.00 932.80 25' Pole 1,247.00 1,247.00 No Bid 753.60 753.60 Signals 132.00 264.00 $ 225.00 $ 450.00 No Bid Signals 130.00 1,040.00 220.00 1,760.00 No Bid Signals 143.00 286.00 117.50 235.00 No Bid Sign lites 69.60 278.00 No Bid No Bid Loop Amplifier 83.20 332.80 No Bid No Bid TOTAL BID 11,047.20 2,445.00 3,803.20 Companies Submitting No Bids: Crouse -Hinds Co. Econolite .1.F, Minutes of the Regular Meeting - April 22, 1976 Section II: Albert Thomas Traffic Circle Companies Submitting No Bids: Crouse -Hinds Co. Econolite Of the three (3) bids, Signal Engineering Company was the only company that bid on both sections in entirety. The Administration felt that since the delivery date on the materials would be several weeks away, if the bids were let at this time for labor, the contractor would necessarily inflate his quotes; therefore, bids for labor will be taken at least thirty (30) days prior to commencement of the work. The Administration recommended acceptance of the bid of Signal Engineering Company. Councilman Cannon moved adoption of the ordinance awarding the bid to Signal Engineerina Comoanv: Councilman Hutto seconded the motion. The materials will be financed through budgeted funds from the 1975 -76 Budget; the labor will be financed through budgeted funds from the 1974 -75 Budget. After the last Council meeting, the Administration made an attempt to learn why only one bid was submitted for the purchase of uniforms for the fire department. One company was negligent in submitting a bid, but asked to be included on the list of bidders for future bid proposals, and one company felt the specifications were restrictive; however, the specifications did say, "approved equal," so he could have bid but chose not to bid. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None ORDINANCE NO. 1991 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY FOR THE PURCHASE OF TRAFFIC SIGNALS, SECTIONS NOS. I AND II OF THE CITY OF BAYTOWN BID NO. 764 -32 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Award Bid - Televising Sanitary_ Sewer Lines On Monday, April 19, 1976, four (4) bids were received for cleaning and televising 4,000 linear feet of sanitary sewer lines at the following locations: Harold- Grantham Street areas, Lloyd Lane, Highway 146 between Cedar Bayou and Windy Lane, Scenic Drive, the easement between Loop 201 and Grantham, and Dailey Street. The tabulation follows: The Groce Company, Inc. $ 2,680.00 Shur -Flo Company $ 3,400.00 Rehab Specialists, Inc. $ 3,680.00 Channel Construction Co., Inc. $ 5,200.00 JEM ENGINEERING & SIGNAL ENGINEERING CO. EAGLE SIGNAL MFG. CO. DESCRIPTION Unit Price Total Price Unit Price Total Price Unit Price Total Price Controller $2,475.00 $ 2,475.00 No Bid No Bid 20' Pole 998.20 998.00 No Bid $ 603.00 $ 603.20 25' Pole 1,247.00 1,247.00 No Bid 753.60 753.60 35' Pole 1,750.00 1,750.00 No Bid 1,058.40 1,058.40 15'/30' Pole 2,142.00 2,142.00 No Bid 1,283.80 1,283.80 Signals 132.00 396.00 $ 225.00 $ 675.00 No Bid Signals 130.00 1,040.00 220.00 1,760.00 No Bid Sign lites 69.60 208.80 No Bid No Bid Loop Amplifier 83.20 166.40 No Bid No Bid TOTAL BID $10,423.40 2,435.00 3,699.00 Companies Submitting No Bids: Crouse -Hinds Co. Econolite Of the three (3) bids, Signal Engineering Company was the only company that bid on both sections in entirety. The Administration felt that since the delivery date on the materials would be several weeks away, if the bids were let at this time for labor, the contractor would necessarily inflate his quotes; therefore, bids for labor will be taken at least thirty (30) days prior to commencement of the work. The Administration recommended acceptance of the bid of Signal Engineering Company. Councilman Cannon moved adoption of the ordinance awarding the bid to Signal Engineerina Comoanv: Councilman Hutto seconded the motion. The materials will be financed through budgeted funds from the 1975 -76 Budget; the labor will be financed through budgeted funds from the 1974 -75 Budget. After the last Council meeting, the Administration made an attempt to learn why only one bid was submitted for the purchase of uniforms for the fire department. One company was negligent in submitting a bid, but asked to be included on the list of bidders for future bid proposals, and one company felt the specifications were restrictive; however, the specifications did say, "approved equal," so he could have bid but chose not to bid. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None ORDINANCE NO. 1991 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF SIGNAL ENGINEERING COMPANY FOR THE PURCHASE OF TRAFFIC SIGNALS, SECTIONS NOS. I AND II OF THE CITY OF BAYTOWN BID NO. 764 -32 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Award Bid - Televising Sanitary_ Sewer Lines On Monday, April 19, 1976, four (4) bids were received for cleaning and televising 4,000 linear feet of sanitary sewer lines at the following locations: Harold- Grantham Street areas, Lloyd Lane, Highway 146 between Cedar Bayou and Windy Lane, Scenic Drive, the easement between Loop 201 and Grantham, and Dailey Street. The tabulation follows: The Groce Company, Inc. $ 2,680.00 Shur -Flo Company $ 3,400.00 Rehab Specialists, Inc. $ 3,680.00 Channel Construction Co., Inc. $ 5,200.00 M. VL. l Minutes of the Regular Meeting - April 22, 1976 Of the bids received, the Groce Company, Inc. was low bidder. The Administration recommended approval of the ordinance accepting the bid of The Groce Company. Councilman Kimmons moved to accept the recommendation; Councilman Pool seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None ORDINANCE NO. 1992 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF THE GROCE COMPANY, INC. FOR THE CLEANING AND TELEVISING OF SANITARY SEWER LINES ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL LINEAR FEET CLEANED AND TELEVISED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Award Bid - Dual Trace Portable Oscilloscope On Monday, April 19, 1976, two (2) bids were received on a dual trace portable oscilloscope for radio equipment maintenance. The tabulation follows: Tektronix, Inc. $ 21900.00 Hewlett - Packard Co. $ 4,761.93 This piece of equipment will be utilized in the radio shop to diagnose problems with the radios. Thirteen Thousand ($13,000) Dollars was included in the budget in anticipation of contracting through the Houston - Galveston Area Council for the repair of the radios which had been purchased with Criminal Justice Funds. However, when the Houston - Galveston Area Council took bids, the City's share would be $19,000- $20,000. Besides the cost, the City would have to take the equipment to be repaired into Houston. Therefore, at that time, it was decided that the City would use the budgeted funds to equip its radio shop and pay for extra help in order to stay within the budgeted funds. The Administration recommended acceptance of the bid of Tektronix, Inc. for a total of Three Thousand Two Hundred Ninety -Three and 01 /100 ($3,293.01) Dollars, which includes the option and freight. Councilman Pool moved to adopt the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None ORDINANCE NO. 1933 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF TEKTRONIX, INC. FOR THE PURCHASE OF ONE DUAL TRACE PORTABLE OSCILLOSCOPE INCLUDING THE OPTIONAL DIGITAL MULTIMETER WITH TEMPERATURE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND TWO HUNDRED NINETY -THREE AND O1 /100 ($3,293.01) DOLLARS. Resolution No. 533 - Confirming the Declaration of the Existence of an Emergency on Saturday Morning, April 17, 1976 On Saturday morning, April 17, 1976, Fletcher Hickerson, the Civil Defense Director, with the approval of Acting City Manager, Neel Richardson, declared the existence of an emergency because of high tides and the danger of severe flooding. Ordinance No. 228 authorizes this action; subject to confirmation by City Council. The Administration recommended approval of Resolution No. 533. 6084 Minutes of the Regular Meeting - April 22, 1976 Councilman Kimmons moved to accept the recommendation; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None RESOLUTION NO. 533 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CONFIRMING THE DECLARATION BY THE CIVIL DEFENSE DIRECTOR WITH THE APPROVAL OF THE ACTING CITY MANAGER OF THE EXISTENCE OF AN EMERGENCY ON THE 17TH DAY OF APRIL, 1976. Call Public Hearing on the Request of Houston Lighting & Power Company for the Revision of the Ordinance Regulating Electric Service Houston Lighting & Power Company and the City of Houston agreed to a negotiated settlement which was approved by the Houston City Council on April 13. The agreement provides for a reduction in the temporary rates in effect in the City of Houston since December, 1975, and for a fuel cost adjust- ment and cost of service adjustment clauses. The Charter of the City of Baytown provides that the City Council has the full power, after notice and hearing, to regulate by ordinance the rates and service of every public utility operating in the City. Because of this Charter provision, the Administration recommended that the Council consider calling a hearing at its next regular meeting. Councilman Hutto moved that a public hearing on the request of Houston Lighting & Power Company be held at 7:00 p.m., Thursday, May 13; Councilman Pool seconded the motion, which was later amended to include a work session on the matter at 5:00 p.m. on May 5, prior to the Special Council Meeting. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None Authorize Advertisinq for Bids for 1976 Street Improvement Program Several weeks ago Council approved the reconstruction of streets in the 1976 Street Improvement Program at an estimated cost of Four Hundred Eight Thousand ($408,000) Dollars; the revised estimate of costs is Three Hundred Eighty -One Thousand ($381,000) Dollars. The existing surface will be removed and additional material will be added to provide an average base of 6 ". Lime stabilization will extend to a depth of 8" and a 12" asphalt topping will be applied. On the streets that have drainage problems city forces will be used since it will take only a week to complete this task, and the costs would be excessive for a contractor to bring in equipment for such a short span. Most of the streets to be reconstructed are short; Gaillard is the longest containing 2,300 feet. The entire 1976 Street Improvement Program consists of 3.2 miles. The Council set aside Three Hundred Thousand ($300,000) Dollars in the budget, plus approximately One Hundred Thousand ($100,000) Dollars in Revenue Sharing Funds are available so that a total of Four Hundred Thousand ($400,000) Dollars is available for this project. Council questioned what criteria was used in determining which streets are to be repaired. Mr. Lanham explained that in previous years priority had been given to thoroughfares and collector streets, but that most of these streets had been paved; therefore, residential streets are now being considered. When considering the streets to be improved the traffic on the street, as well as the condition of the street is scrutinized closely. In the discussion, Council suggested that the contractor be requested to scrape the streets thoroughly to avoid growth that would cause the asphalt to crumble in later years. The Administration recommended approval of the plans and specifications and authorization to advertise for bids to be received May 20. Minutes of the Regular Meeting - April 22, 1976 Councilman Pool moved to accept the recommendation; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None Authorize Advertising for Bids for the Jailhouse Ditch and Hunnicutt Ditch Drainage Projects There are two jobs now underway; one, the Robin Road Storm Sewer is nearing completion. The budgeted estimate on this project was One Hundred Five Thousand ($105,000) Dollars. The construction costs, plus engineering and inspection fees brought the total to One Hundred Eight -Four Thousand ($184,000) Dollars for an overrun of Seventy -Nine Thousand ($79,000) Dollars. The second project, the Graywood Area Storm Sewer, was estimated to be Three Hundred Twenty -Five Thousand ($325,000) Dollars. The construction costs, plus engineering and inspection fees brought the total to Two Hundred Fifteen Thousand ($215,000) Dollars for an underrun of One Hundred Ten Thousand ($110,000) Dollars. On the two projects being considered, the budgeted amount for the Jailhouse Ditch was Four Hundred Twenty Thousand ($420,000) Dollars; however, the estimate for this job including construction and engineering fees is Three Hundred Ninety -Seven Thousand ($397,000) Dollars. On the Hunnicutt Ditch the budgeted amount is Two Hundred Ninety Thousand ($290,000) Dollars. There is a total overrun of budgeted funds in the amount of Two Hundred Thousand ($200,000) Dollars; however, bond funds were voted to be used for these projects. The Administration has gone over the plans with the engineers and all possible deletions have been made; therefore, the Administration recommended that the plans and specifications be approved and authorization be given to advertise for bids. Mr. Johnnie Busch, Consulting Engineer, reviewed the plans with Council. The major cause for flooding along North Main is the overloaded condition of the Martin Street Ditch System which outfalls at the Graystone Building. The Martin Street Ditch System has been overloaded in excess of one hundred (100 %) per cent which means that rainwater from this system which should go into the North Pruett Storm Sewer is jumping those inlets and collecting on North Main, which in turn causes flooding on South Main in front of the old Police Adminis- tration Building. Part of the program is to relieve the Martin Ditch Storm Sewer by connecting it to the Hunnicutt Ditch Storm Sewer which will relieve a great deal of the burden from Main Street. The Jailhouse Ditch will inter- cept the existing North Main Street water and provide more capacity to remove the water from North Main Street. The Martin Street Storm Sewer will be inter- cepted on North First at Adoue, Lobit and Fayle Streets. The Main Sewer along Hunnicutt will proceed easterly and cross under Highway 146 to relieve the over- loaded Highway 146 Storm Sewer, then it will proceed to Tenth Street northerly to intercept another overloaded sewer at Tenth and Fayle and continue easterly to Danubina where it will turn southerly and discharge into Hull Gully. The Alexander -Ward Drainage Improvement will also alleviate drainage in this area. Also, with regard to the Hunnicutt Storm Sewer, laterals will be extended north of Hunnicutt to provide better drainage for this residential area. Earlier the outfall of the Martin Street Ditch by the Graystone Building was mentioned so Mr. Busch went on to discuss this system. At this time there is a contract for the improvement of this outfall. There is a sixty (60 ") inch pipe which runs easterly between Lobit and Fleetwood which crosses Pruett by the Lamar School and runs over to Commerce down to Lobit where it crosses the railroad at Lobit and runs down North First to Texas Avenue. Over the years laterals have been added and extended so that the system is, as mentioned earlier, terribly over- loaded which causes the flooding on Main. The plans in the Bernard - Johnson Study call for the Jailhouse Ditch Storm Sewer to be parallel in the existing twenty -five (25') foot easement, however there is not enough space in this easement to place another storm sewer; there- fore, the location of East Republic Street was selected. The project begins at South Main Street by intersecting the existing storm sewer, proceeds along South Main and crosses under the Missouri Pacific Railroad; then proceeds easterly to Fourth Street where there is another system of laterals which drain north to intercept the surface drainage which drains north toward North Main Street and 6086 Minutes of the Regular Meeting - April 22, 1976 to the Martin Ditch. The purpose of this system of laterals is to intercept a large portion of the water before it gets to the plain Street area. The storm sewer then proceeds easterly getting larger as it moves toward the highway and outfalls into a Harris County Flood Control Ditch adjacent to the Holiday Inn and flows to Tri -City Beach Road. The County is in the process of improving the flood control ditch so that it will handle the increased flow. Councilman Pool moved to adopt the plans and specifications as submitted and to authorize the Consulting Engineers to advertise for bids; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None Adopt Revised Version of Civil Defense for the City of Baytown The plan that the City has been operating under was prepared in June, 1966, when the emphasis was placed on nuclear attack rather than natural disasters. Since that time, it has become evident that in this area provi- sions for natural disasters must be made; therefore, this emphasizes the procedures to follow in the event of natural disasters, and also, includes changes provided by the passage of the Texas Disaster Act of 1975 and the Governor's Executive Order. By adopting this plan, the City will not be assuming any responsibility that it did not have previously, nor will it require additional personnel or funding. Councilman Kimmons moved to adopt the revised version of the Civil Defense Plan for the City of Baytown; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None Committee Reports Councilman Lander reported that the Ambulance Committee had checked into the alternatives for backup ambulance service. If Mr. Navarre were to provide this service, he would have to incur the expense of a vehicle, plus the hire of personnel to man this vehicle, which he estimates would cost the City of Baytown an additional $2,000 - $3,000 a month. Another possibility would be for the Emergency Corps to handle backup ambulance service, except the Corps would only be available in the late evening and night since most of its members work during the day. Most of the ambulance runs out of town are during the day. The Committee concluded that the backup ambulance service should be continued as in the past with the Police Department providing the service so there will be someone on call continuously. The Committee recommended that the backup ambulance service be continued and that the wrecked vehicle be repaired. Councilman Pool moved to approve the ordinance authorizing the emergency repair of the police ambulance; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None ORDINANCE NO. 1994 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS; ACCEPTING THE BID OF BERNIE'S PAINT AND BODY SHOP FOR THE EMERGENCY REPAIR OF THE POLICE AMBULANCE; AUTHORIZING THE PAYMENT OF THE SUM OF TWO THOUSAND FOUR HUNDRED SIXTY - SEVEN AND 23/100 ($2,467.23) DOLLARS WITH REGARD TO SUCH ACCEPTANCE, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. r r h Minutes of the Regular Meeting - April 22, 1976 Unfinished Business Mr. Larry Cryer, representing Rod Gorman, Candidate for State Representative, presented a letter with regard to the public hearing requested by Houston Lighting and Power Company to each Council member. Mayor Pro Tem Lander informed Mr. Cryer that the hearing had been set for May 13 at 7:00 p.m. Recess and Reconvene Mayor Pro Tem Lander recessed the open meeting into an executive session to discuss pending legal and personnel matters. When the open meeting was reconvened, Mr. Lanham recommended that Robert B. Jones and Company, Real Estate Consultants and Appraisers, be retained to appraise the U. S. Steel property. The fee for the preliminary analysis will be Three Thousand Five Hundred ($3,500) Dollars and Seven Thousand Five Hundred ($7,500) Dollars for a full appraisal, with the fee for the preliminary analysis being credited against the total fee. Councilman Cannon moved to accept the seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Mayor Pro Tem Lander Nays: None recommendation; Councilman Kimmons Wilbanks, Hutto and Cannon Mayor Pro Tem Lander appointed a committee of two councilmen to recommend to the Council an auditing firm for next year. The two Councilmen are Allen Cannon, Chairman, and Jack Kimmons. Adjourn There being no further business to transact, Councilman Hutto moved to adjourn; Councilman Kimmons seconded the motion. The vote follows: Ayes: Council members Kimmons, Pool, Wilbanks, Hutto and Cannon Mayor Pro Tem Lander Nays: None - 6-' - Eileen P. Hall, City Clerk