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1976 04 08 CC Minutes6070 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN April 8, 1976 The City Council of the City of Baytown, Texas, met in regular session Thursday, April 8, 1976, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Councilman Charles Pool Councilman Mary E. Wilbanks Councilwoman Emmett Hutto Councilman Tom Walmsley Councilman Tom Gentry Mayor Fritz Lanham City Manager Neel Richardson City Attorney Eileen P. Hall City Clerk Dan Savage Assistant City Manager Absent: Fred Bednarski Councilman Mayor Gentry called the meeting to order and the invocation was offered by the Reverend Robert K. Schomp, Pastor of the First Christian Church. Approve Minutes Councilman Pool moved approval of the minutes of the regular meeting of March 25, 1976, and ratification of actions taken at said meeting; Councilman Walmsley seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None Petitions None presented. City Manager's Report At the last Council meeting, Council requested that the Administration contact the Texas State Department of Highways and Transportation with regard to the completion of construction on Highway 146. Mr. Poorman, District Engineer, has replied that the matter has been discussed with Mr. Ranft, resident engineer in charge of the project, to insure that maximum effort is being made to complete the project at the earliest possible time. Presently, the south two lanes are open to traffic and the north two lanes should be completed during the first part of next month which will then provide a divided facility for the traveling public. This will then permit the work at Alexander Drive to be completed within approximately two weeks. Canvass Election Returns - The date required by law to canvass the official returns of the Municipal Election held on Saturday, April 3, 1976, is Monday, April 12. Therefore, the Council set the time of this Special Meeting for 5:00 p.m. on that date to canvass the returns and swear in the new Council members. Sanitary Sewer System Improvements - The work is progressing satisfactorily on the East District Sewage Treatment Plant. The contractor is continuing to pour concrete and back -fill around the treatment unit. Concrete is being poured for the blower building and the electrical work has begun. The tele- vising work for the West District Systematic Sewer System Evaluation Survey is ninety -nine (99 %) per cent complete. FOR 6071 Minutes of the Regular Meeting - April 8, 1976 Sliplining Projects - Of the four locations, the work has been completed along Decker Drive and Cedar Bayou Road; the pipe is in place along the rail- road ditch in the vicinity of Bob Smith Road; also the pipe is in place in the Pamela -Glen Arbor Easement and at that location half of the taps have been made. Bayway Drive Waterline - The main line has been chlorinated and will be pressure tested next week. Bacteriological samples will be taken during the week of April 19 and the existing lines will be connected to the new main after the pressure testing has been completed. If there are no problems, this line should be placed in service the last week of April. Robin Road Storm Sewer - Except for minor cleanups, the Robin Road Storm Sewer Project is complete and will be finally inspected next week. Graywood Storm Sewer Project - The contractor on the Graywood Storm Sewer Project has begun work near the San Jacinto Methodist Hospital. Thomas Circle - The removal of existing concrete is about ninety (90 %) per cent complete, and approximately seventy -five (75 %) per cent of the area to be repaved has been lined. The first new concrete will be poured next week if the weather permits. West Texas Avenue - Traffic will be allowed Monday on the new pavement from Spur 201 right of way to within 400 feet of the bridge. On the same side of the street, the south side, the pavement will be completed to within 100 feet of the bridge to allow the bridge work to be completed. The con- tractor will then move to the east side of the bridge to complete the full roadway width from the bridge to the traffic circle. At the same time; the contractor will be working on the north lane on the west side of the roadway. The work on this project is progressing nicely. By allowing traffic from Spur 201 right of way to Laredo, the major problem of access will be alleviated. West Texas Avenue Bridge - The sidewalk on the north side of the bridge will be completed next week which will essentially complete the bridge. Bicentennial Park - The framing for the gazebo is almost complete and the framing for the theatre has begun. The last two concrete pads for the historical center are under construction and clearing for the sidewalks has been completed. Councilman Pool requested that the Administration instruct the contractor on Spur 201 to use designated truck routes in order to eliminate the destruc- tion of newly paved asphalt streets in this area. In response to an inquiry from Councilman Hutto concerning the drainage ditch on Holly, Mr. Lanham said that he would contact Mr. Smith with the Harris County Flood Control District to ask when the contract would be let on this project. In order for the improvements which the City of Baytown has made in this area to work properly, the County needs to complete the drainage work on Holly. Ordinance - Calling Public Hearing on Annexation of Ten Acres at 800 West r Baker Road ■ The property at 800 West Baker Road is located West of Ross Sterling ff High School and is just outside the City limits. This property belongs to St. John's Catholic Church. The church plans to construct a building at this site and has requested that the City annex this ten -acre tract. The Administration recommended approval of the ordinance calling a public hearing on this proposed annexation for 7:00 p.m., April 22. Councilman Lander moved to accept the recommendation; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None 6072 Minutes of the Regular Meeting - April 8, 1976 ORDINANCE NO. 1982 AN ORDINANCE SETTING A DATE, TIME AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Award Bid - Fire Department Uniforms On Wednesday, March 31, 1976, one (1) bid was received for the purchase of uniforms to be utilized by the Fire Department. Edelman's House of Uniforms submitted the low bid for the amount of One Thousand Eight Hundred Ninety -Five and No /100 ($1,895.00) Dollars. The Administration recommended that the bid be awarded to Edelman's, low bidder. Councilman Pool moved to adopt the ordinance; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1983 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF EDELMAN'S FOR THE PURCHASE OF ESTIMATED QUANTITIES OF UNIFORMS FOR THE FIRE DEPARTMENT OF THE CITY OF BAYTOWN ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Authorizing The Exchange Of Property Between San Jacinto Methodist Hospital And The City Of Baytown This proposed exchange of property between San Jacinto Methodist Hospital and the City of Baytown is the same as discussed by Council previously with two modifications: (1) The triangular tract of land located on West Sterling contains approximately 3,000 square feet rather than 900 square feet which means the City of Baytown would be relinquishing 11,692 square feet to San Jacinto Methodist Hospital in exchange for a total of 13,675 square feet. (2) The width of the strip of land to be taken from the lot adjacent to Texas Avenue needs to be reduced from 35 feet to 25 feet because the full 35 feet encompasses an apartment. As part of this exchange, the City also agrees to the relocation of Price Street at the hospital's expense. State statute provides that any conveyance, sale or trade shall never be made for less than the fair market value of the land or interest in land being conveyed, sold or traded. Mr. 0. M. Coe, Jr., Tax Assessor- Collector for the City, has made an appraisal of the lands and other valuable consideration to be exchanged and has determined that the fair market value of the lands and other valuable consideration to be acquired by the City of Baytown is not less than the fair marker value of the land to be conveyed to San Jacinto Methodist Hospital by the City of Baytown. The Administration recommended approval of the ordinance. Councilman Walmsley moved to accept the recommendation; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None 6073 Minutes of the Regular Meeting - April 8, 1976 ORDINANCE NO. 1984 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE EXCHANGE OF LAND OWNED BY THE CITY OF BAYTOWN FOR LAND OWNED BY SAN JACINTO METHODIST HOSPITAL; DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO INSTRUMENTS CONVEYING SAID LAND TO SAN JACINTO METHODIST HOSPITAL, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Appropriating Interest Income From Bond Funds To Pay Interest On 1975 General Obligation Bonds In order to pay the interest on the Two Million ($2,000,000) Dollars in General Obligation Bonds sold in September, 1975, and the Three Million ($3,000,000) Dollars in General Obligation Bonds sold in January, 1976. Two Hundred Fourteen Thousand Seven Hundred Thirty -Four ($214,734) Dollars received from placing those bonds on time deposits must be transferred from the unappropriated surplus of the General Obligation Interest and Sinking Fund. The estimate is that the City will receive Two Hundred Twenty -Seven Thousand Six Hundred Thirty -Four ($227,636) Dollars income over and above what was estimated at the time the budget was prepared. The requirements for the new bonds which total Five Million ($5,000,000) Dollars is Two Hundred Fourteen Thousand Seven Hundred Thirty -Four ($214,734) Dollars. This will leave approximately Thirteen Thousand ($13,000) Dollars in the Interest and Sinking Fund after meeting the interest requirements of the City for 1976. The Administration recommended approval of the ordinance. Councilman Pool moved to accept the recommendation; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1985 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE TWO HUNDRED FOURTEEN THOUSAND SEVEN HUNDRED THIRTY -FOUR AND NOPOO ($214,734.00) DOLLARS FROM THE UNAPPROPRIATED SURPLUS GENERAL OBLIGATION INTEREST AND SINKING FUND, ACCOUNT NO. 99, TO OTHER FUNDS, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Authorizing Lease of City Land to Peace Tabernacle United Pentecostal Church Revenend Marcus of the Peach Tabernacle Pentecostal Church has contacted the Administration concerning the possibility of the Church leasing a 17 x 190 foot strip of City property to the Church for parking. As long as the City has access, when necessary, to the water well and ground storage tank located adjacent to the Church, there is no reason the Church should not be given permission to pave this area for use as a parking lot. Mr. 0. M. Coe, Jr., Tax Assessor - Collector, has determined that the sum of Sixty ($60.00) Dollars per year would not be less than the fair market value for the lease of said property. The Administration recommended approval of the ordinance authorizing the lease of said property on a one -year basis for the amount of Sixty ($60.00) Dollars. Councilwoman Wilbanks moved to accept the recommendation; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None 6074 Minutes of the Regular Meeting - April 8, 1976 ORDINANCE NO. 1986 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE LEASE OF LAND OWNED BY THE CITY OF BAYTOWN, TEXAS, TO PEACE TABERNACLE UNITED PENTECOSTAL CHURCH; DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN INSTRUMENT LEASING SAID LAND TO PEACE TABERNACLE UNITED PENTECOSTAL CHURCH, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Public Hearing - Annexation of Quail Hollow, Section III The Mayor declared the public hearing on Quail Hollow, Section III to be in session. Sections I and II of Quail Hollow have been annexed to the City and the owner has requested that Section III be annexed. Section III will be platted into 231 lots for single family residences. Councilman Pool voiced concern over the open drainage ditch in the subdivision and was told that this was a County ditch which would be maintained by the County. Councilman Pool asked that the Administration and Planning Commission address themselves to this problem which is not covered in the subdivision ordinance. Mr. C. K. Schrock added that he too felt that the drainage ditch should be covered. Councilwoman Wilbanks moved that the hearing on Quail Hollow, Section III be closed; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None Bicentennial Park Additional donations in excess of Nine Thousand ($9,000) Dollars have been received for the Development of the Bicentennial Park. The Parks Board and the Bicentennial Finance Committee have both recommended that these funds be used to add approximately 710 feet of walkways to the park at an estimated cost of Seven Thousand Six Hundred Fifty -Six ($7,656) Dollars. One walkway will extend from the bridge east to Lee Drive and the other will extend from the outdoor theatre past the gazebo to Lee Drive. The Administration recommended that Council authorize the addition of the walkways to the contract. Councilman Pool moved to accept.the seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Mayor Gentry Nays: None Emergency Repair of Police Ambulance recommendation; Councilman Walmsley Wilbanks, Hutto and Walmsley The stand -by ambulance used by the police department when both ambulances used by Baytown Ambulance Service are on call was in an accident earlier in the week. The Administration asked for guidance as to what action to take regarding this vehicle. The Administration had received emergency bids with the low bid being for the amount of Two Thousand Four Hundred Sixty -Seven and 23/100 ($2,467.23) Dollars which is less than the cost of a used vehicle. A new vehicle would cost in excess of Five Thousand Six Hundred ($5,600) Dollars. The Council felt that more information should be obtained as to the need of a backup unit and the alternatives if a backup unit is, in fact, needed. Therefore, Councilman Pool moved that this matter be referred to the Ambulance Committee to study with the Administration and come back to Council with a recommendation; Councilman Walmsley seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None 6075 Minutes of the Regular Meeting - April 8, 1976 Committee Reports None. C. K. Schrock Mr. C. K. Schrock appeared with questions concerning the rules and regulations regarding ambulance service and was referred to Mr. Jesse Navarre since Mr. Navarre is the owner and operator of Baytown Ambulance Service and would be knowledgeable in this regard. Mr. Schrock also indicated that he felt the City should clean curbs and gutters in residential areas, and that the taxpayers' dollars would best be spent toward computerization wherever possible in the operation of the City. Unfinished Business Councilman Hutto commented that by making the area around the Post Office a fifteen - minute parking area congestion in this area had been alleviated. Adjourn There being no further business to transact, Councilman Lander moved to adjourn, Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry �. Nays: None Eileen P. Hall, Ci y Clerk