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1976 02 10 CC Minutes, Special6021 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWM February 10, 1976 The City Council of the City of Baytown, Texas, met in special session, Tuesday, February 10, 1976, at 7:00 a.m. in the Conference Room of the Baytown City Hall. The following members were in attendance: Jody Lander Councilman Charles Pool Councilman Mary E. Wilbanks Councilwoman Emmett 0. Hutto Councilman Tom Walmsley Councilman Tom Gentry Mayor Fritz Lanham City Manager Neel Richardson City Attorney Eileen P. Hall City Clerk Dan Savage Assistant City Manager Absent: Fred Bednarski, Jr. Councilman Mayor Gentry called the meeting to order. Proposed Responses of Consulting Engineers With Regard to Enforcement Hearing Mr. Lanham referred to a letter dated February 4, 1976 from the Texas Water Quality Board which contained the recommendations that would be proposed at the enforcement public hearing on February 12, and asked Ivan Langford, Consulting Engineer to the City of Baytown, to explain Baytown's proposed responses to each item listed. Mr. Langford discussed the proposed responses to recommendations of the Texas Water Quality Board regarding the East District Sewage Treatment Plant and the Lakewood Sewage Treatment Plant as follows: Recommendation No. 1 "By no later than June 1, 1977, the City of Baytown shall construct and have operational the necessary sewage treatment and sludge removal facilities at the East District Sewage Treatment Plant, and shall have attained and maintain compliance with Permit No. 10395 -07." Construction is now in progress with completion scheduled for November, 1976. This enlargement will allow the City of Baytown to treat up to 10,000,000 gallons per day, thereby putting the city in compliance. Recommendation No. 2 "By no later than April 30, 1976, the City of Baytown shall have in operation an interim sludge disposal system which will allow the City to operate the plant in accordance with accepted plant operating practices." Under the current construction contract, the contractor has rehabilitated four existing sludge drying beds and has built four additional sludge drying beds. The eight beds are available for service and are being utilized by the City. Eight additional beds should be constructed to provide the plant with adequate sludge disposal. In order to facilitate the construction of eight additional drying beds, the Consulting Engineers proposed to add this item in the form of a change order to the present contract with Katy Engineering Company. Allowing eight weeks for preparation of plans and obtaining necessary approval from the City Council, the Texas Water Quality Board, and the Environmental Protection Agency, and another nine weeks for construction, the additional eight sludge drying beds could be in operation by June 15, 1976. A representative of the Texas Water Quality Board has indicated that 6022 Minutes of the Special Meeting - February 10, 1976 the June 15, 1976 date would be acceptable. However, not only must this change order must be approved by the Texas Water Quality Board but the EPA must give its approval in order for the City to receive 75% of the costs. Recommendation No. 5 "The City of Baytown shall provide chlorination equipment which shall be capable of maintaining 5.0 mg /l chlorine residual when- ever the storm water pump or gravity overflow is operating." The existing storm water pump is inoperative and is scheduled to be replaced upon delivery as part of the present enlargement the latter part of this month. In the interim, chlorination equipment actuated by level controls should be installed to chlorinate any and all by -pass. The chlorination which will be required to accomplish this can be provided by change order to the existing construction contract. The EPA may not approve the proposed chlorination facilities which shall be presented as providing back -up component reliability because the EPA may consider that this facility is not necessary as far as EPA participation is concerned. If the EPA rejects this proposal, then the City of Baytown will have to fund this portion of the modification at an estimated cost of $8,000- $10,000; however, the chlorinator can be used elsewhere after the gravity by -pass is plugged. Recommendation No. 2 "By no later than December 31, 1978, the City of Baytown shall have constructed the necessary sewage treatment facilities at the Lakewood Sewage Treatment Plant to attain and maintain compliance with Permit No. 10395 -05." If federal funding system continues to move along on the present schedule, there should be no problem to comply. The first phase of Step 1, the infiltration /inflow analysis has been completed and the final phases of the Step 1 grant will be completed by November 30, 1976. With no major time delays and if funding is available, Step 2 of the grant program (the preparation of plans and specifications) and then Step 3 (construction) will commence and thereby satisfy Recommendation No. 2. Recommendation No. 4 "Baytown shall conduct and submit to the Executive Director of the Texas Water Quality Board, within 90 days, a study of the Lakewood Sewage Treatment Plant to ascertain the magnitude of daily flow to the sewage treatment plant during normal or average tidal stage. Along with the results of the study, a plan and time schedule to accomplish the following shall also be submitted: A) Plan to determine major sources of infiltration /inflow. B) Correct those areas of infiltration /inflow that will significantly reduce the daily flow to the sewage treatment plant. C) Disconnect those service laterals and /or sewers which are out of service but which are inundated during high tide from the sewage collection system. D) Identify all points that unpermitted discharges occur. E) Provide chlorination equipment and maintain an instan- taneous chlorine residual of 10.0 mg /1 at the points of unauthorized discharges." The information is available to satisfy Item A based on previous work. The consulting engineers feel that 90 days is ample time to develop a plan of action as far as Items B, C, D, and E are concerned. Smoke testing will show the areas discussed in Items B and C. On Item E, the engineers recommended that before providing chlorination equipment at this point to find out if the discharge points can be closed off. 6023 Minutes of the Special Meeting - February 10, 1976 Recommendation No. 6 "Baytown shall provide chlorination equipment at the Lakewood Sewage Treatment Plant such that an instantaneous C12 residual of 5.0 mg 11 will be maintained at the manhole downstream of the point of chlorination." The engineers recommended asking the Texas Water Development Board to allow the City 90 days to reduce the inflow and attempt to check chlorination in the plant; however, in all probability a chlorine contact chamber will have to be constructed to accomodate the plant flow and to maintain the required chlorine residual of 5 mg /1. The Consulting Engineers assured the Council that every effort would be made to advise the Texas Water Quality Board of how the City of Baytown, on its own, has expended millions of dollars, partly city funds and partly federal funds, to improve the sanitary sewer systems in Baytown. Mr. Lanham requested that Council authorize the Administration and the Consulting Engineers to proceed on the basis of what the engineers had proposed as responses to the Texas Water Quality Board's recommendations. Mr. Lanham explained that the enforcement public hearing would be held in Houston on February 12 and the results of that hearing would go to Austin so that the Texas Water Quality Board can make the ultimate decision. Councilman Lander moved to proceed on the basis of what the Consulting Engineers had proposed; Councilman Hutto seconded the motion. The vote follows: Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley Mayor Gentry Nays: None Mr. Lanham requested guidance from Council as to which group should hold the two public meetings on the recommended projects to be funded under the Community Development Funds. Council concurred that the Planning Department of the City of Baytown should hold these meetings. There being no further business to transact, Councilman Pool moved to adjourn; Councilman Walmsley seconded the motion. The vote was unanimous to adjourn. ��� Eileen P. Hall, City Clerk r