1975 12 23 CC Minutes, Special5995
MINUTES OF THE SPECIAL SESSION
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
December 23, 1975
The City Council of the City of Baytown, Texas, met in special session,
Tuesday, December 23, 1975, at 7:00 A. M. in the Council Chamber of the
Baytown City Hall. The following members were in attendance:
own Jody Lander
Charles Pool
Mary E. Wilbanks
Emmett 0. Hutto
Tom Walmsley
Tom Gentry
Fritz Lanham
Neel Richardson
Jo Ann Bryant
Dan Savage
Absent: Fred Bednarski, Jr.
Councilman
Councilman
Councilwoman
Councilman
Councilman
Mayor
City Manager
City Attorney
Deputy City Clerk
Assistant City Manager
Councilman
The special meeting was called to order by Mayor Gentry.
Call Public Hearing on Improvements to Decker Drive
There will be a hearing of benefits for the assessment of the cost of
curb and gutter to the property owners abutting Decker Drive from 80.45 feet
southeast of the center line of Garth Road to the south right of way of
Defee. The hearing will be held on Thursday, February 12, 1976, at 7:00 p.m.
Councilman Pool moved to adopt the ordinance calling the public hearing;
71 Councilman Hutto seconded the motion. The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Mayor Gentry
Nays: None
ORDINANCE NO. 1930
AN ORDINANCE OF THE CITY COUNCIL OF BAYTOWN, TEXAS,
RATIFYING AND CONFIRMING ACTION HERETOFORE TAKEN IN
THE MATTER OF THE PERMANENT IMPROVEMENT OF DECKER
DRIVE, WITHIN THE LIMITS HEREINBELOW SET OUT; APPROVING
AND ADOPTING THE WRITTEN STATEMENT OF THE CITY ENGINEERS
SHOWING THE ESTIMATED COSTS OF IMPROVEMENTS ON SAID
STREET, INCLUDING ESTIMATES OF THE AMOUNTS PER FRONT
FOOT PROPOSED TO BE ASSESSED AGAINST THE PROPERTY
ABUTTING UPON SAID STREET TO BE IMPROVED AND THE OWNERS
THEREOF, AND OF OTHER COSTS AND MATTERS RELATING THERETO,
ORDERING THAT A HEARING BE HELD AND GIVEN TO ALL OWING
OR CLAIMING INTERESTS IN PROPERTY ABUTTING SUCH PROPOSED
IMPROVEMENTS AND AS TO OTHER MATTERS RELATING THERETO,
SETTING AND FIXING THE TIME AND PLACE OF SAID HEARING
AND DIRECTING THAT NOTICE THEREOF BE GIVEN; AND PROVIDING
FOR THE EFFECTIVE DATE HEREOF.
Award Bid - Robin Road Drainage Improvements
Thirteen bids were received on December 16 for the construction of the
Robin Road drainage improvements.
Floyd Busbee Construction Co. $ 175,910.00
Star Concrete Construction, Inc. $ 212,007.50
B &T Enterprises $ 217,302.50
Tidal Construction, Inc. $ 220,175.00
4.. •
Minutes of the Special Meeting - December 23, 1975
Sabine Consolidated, Inc.
McKey Construction & Equipment
Rentals, Inc.
McAnd Utility Service, Inc.
Marathon Paving & Utility
Constructors, Inc.
BRH Company, Inc., and C. M. Garver
R. B. Little, Inc.
S & C Construction Co., Inc.
R. T. Bishop Construction Company, Inc. &
R. T. Bishop, A Joint Venture
Rogers Underground Utilities, Inc.
*Figure Corrected by Engineer
$ 226,684.80
$ 233,491.75*
$ 258,952.50
$ 261,275.00
$ 261,300.00
$ 273,539.25
$ 281,390.00
$ 290,271.80
$ 347,125.00
The low bid was that of Floyd Busbee Construction Company, Inc. for
$175,910.00 which was approximately $9,000.00 under the engineers' original
estimate. Mr. Jim Hutchison of Busch - Hutchison & Associates, Inc., Consulting
Engineers, recommended approval; Mr. Lanham concurred.
Councilwoman Wilbanks moved to adopt the ordinance; Councilman Hutto
seconded the motion. The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Mayor Gentry
Nays: None
ORDINANCE NO. 1931
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ACCEPTING THE BID OF FLOYD BUSBEE CONSTRUCTION
COMPANY FOR THE CONSTRUCTION OF ROBIN ROAD DRAINAGE
IMPROVEMENTS AND AUTHORIZING THE CONTRACTING OF IN-
DEBTEDNESS BY THE CITY FOR THE SUM OF ONE HUNDRED
SEVENTY -FIVE THOUSAND NINE HUNDRED TEN AND NO /100
($175,910.00) DOLLARS WITH REGARD TO SUCH AGREEMENT.
Award Bid - Group Insurance for City Employees
Four bids were received on December 22, 1975, for group insurance.
PLAN 1 -
BASIC PLAN
Mass.
Republic
American
$ 21.98
Child & Employee
NO
Mutual
National
National
Blue Cross
Employee
Only
$ 15.92
$ 21.25
$ 22.82
$ 21.98
Child & Employee
32.36
39.85
42.80
41.46
Spouse &
Employee
39.74
48.29
51.87
61.73
Family &
Employee
49.74
66.89
71.85
76.52
PLAN 2 - BASIC PLAN - Without Maternit
Employee Only
$ 21.98
Child & Employee
NO
BID
NO BID
NO BID
41.46
Spouse & Employee
59.07
Family & Employee
72.15
PLAN 3 - BASIC PLAN,
Plus
Employee Only
$
16.22
$ 23.38
$ 23.19
$ 22.64
Child & Employee
32.66
43.84
45.23
43.06
Spouse & Employee
40.66
53.12
57.23
63.20
Family & Employee
50.66
73.58
78.55
78.91
PLAN 4 - BASIC PLAN,
Plus
- Without
Maternity
Employee Only
$
16.08
$ 22.64
Child & Employee
32.52
NO BID
NO BID
43.06
Spouse & Employee
39.05
60.54
Family & Employee
49.05
74.54
5997
Minutes of the Special Session - December 23, 1975
PLAN 5 - COMPREHENSIVE MAJOR MEDICAL
A committee consisting of Dan Savage, J. B. LeFevre, Jon Pfennig and
Bryan James was formed to consider the group insurance bids. Massachusetts
Mutual's bid is only 1% higher than our current rates; however, on the bid
for accidental death and dismemberment insurance Massachusetts Mutual excluded
the Police and Fire Department employees while on duty. This does not meet
the specification supplied by the City. Blue Cross' bid on the Comprehensive
Major Medical is financially the best plan they submitted, but it does not meet
the exact specifications and it is $12,000.00 over and above the amount budgeted
for the remainder of the fiscal year. The third alternative considered was the
bid of Republic National. Under Plan I their bid was the lowest cost plan
submitted that met the specifications exactly. The cost for this plan was
$17,000.00 over the amount budgeted for the remainder of the fiscal year.
Because the bids did not meet specifications or because of the financial cost,
the Administration recommended to reject all bids and go out for bids again
next month in order to try to have a new carrier by February 1. In order to
do this, it is necessary that the City accept the new rates of American National,
the present carrier, for the month of January, 1976. This would cost the City
approximately $2,000 to $2,500 for January and the employees' cost increase
would be increased 45% for that one month. Mayor Gentry suggested that the
City pay both the employees' share and the City's share of the insurance for
January; however, Council did not feel that this would be feasible.
Councilman Lander moved to reject all bids, to advertise for new bids,
and to authorize the additional cost for the City's share of the medical
insurance for the month of January. Councilman Pool seconded the motion.
The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Nays: Mayor Gentry
Changing the Name of Thunderbird Drive to Quail Hollow Drive
The renaming of Thunderbird Drive was considered at the last Council
meeting and was delayed in order to give the change some publicity so that
people might make their wishes known. Mr. Lanham received only one call
regarding this matter from Mrs. Hines, President of the Country Club Civic
Association, who stated that she had been under the impression that she would
have more time to complete a telephone survey of the members of the Civic
Mass. Republic American
Mutual National National
Blue Cross
Employee Only
$ 23.85
(21.52) $
18.81
Child & Employee
NO BID NO
BID 42.38
(39.32)
34.10
Spouse & Employee
63.42
(68.14)
59.41
Family & Employee
82.45
(83.54)
73.23
PLAN 6 - COMPREHENSIVE MAJOR MEDICAL -
Without Maternity
Employee Only
$ 16.58
(21.52) $
18.81
Child & Employee
33.75 NO
BID NO BID
(39.32)
34.10
Spouse & Employee
49.65
(60.11)
52.37
Family & Employee
50.86
(70.14)
61.49
TERM LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT
Accidental Death
Term Life
& Dismemberment
Mass. Mutual
$.56 per $1000
$.07* (non - occupational
for Police & Fire)
Republic National
$.33 per $1000
$.08
American National
$.56 per $1000
$.08
Blue Cross
$.56 per $1000
$.08
A committee consisting of Dan Savage, J. B. LeFevre, Jon Pfennig and
Bryan James was formed to consider the group insurance bids. Massachusetts
Mutual's bid is only 1% higher than our current rates; however, on the bid
for accidental death and dismemberment insurance Massachusetts Mutual excluded
the Police and Fire Department employees while on duty. This does not meet
the specification supplied by the City. Blue Cross' bid on the Comprehensive
Major Medical is financially the best plan they submitted, but it does not meet
the exact specifications and it is $12,000.00 over and above the amount budgeted
for the remainder of the fiscal year. The third alternative considered was the
bid of Republic National. Under Plan I their bid was the lowest cost plan
submitted that met the specifications exactly. The cost for this plan was
$17,000.00 over the amount budgeted for the remainder of the fiscal year.
Because the bids did not meet specifications or because of the financial cost,
the Administration recommended to reject all bids and go out for bids again
next month in order to try to have a new carrier by February 1. In order to
do this, it is necessary that the City accept the new rates of American National,
the present carrier, for the month of January, 1976. This would cost the City
approximately $2,000 to $2,500 for January and the employees' cost increase
would be increased 45% for that one month. Mayor Gentry suggested that the
City pay both the employees' share and the City's share of the insurance for
January; however, Council did not feel that this would be feasible.
Councilman Lander moved to reject all bids, to advertise for new bids,
and to authorize the additional cost for the City's share of the medical
insurance for the month of January. Councilman Pool seconded the motion.
The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Nays: Mayor Gentry
Changing the Name of Thunderbird Drive to Quail Hollow Drive
The renaming of Thunderbird Drive was considered at the last Council
meeting and was delayed in order to give the change some publicity so that
people might make their wishes known. Mr. Lanham received only one call
regarding this matter from Mrs. Hines, President of the Country Club Civic
Association, who stated that she had been under the impression that she would
have more time to complete a telephone survey of the members of the Civic
5998
Minutes of the Special Session - December 23, 1975
Association; therefore, the survey was not complete and would not be until
after Christmas.
In view of the fact that this organization will not have a regular
meeting until January, Councilman Hutto moved to delay action on this
matter until the January 8 meeting; Councilwoman Wilbanks seconded.
The vote follows:
Ayes: Council members Wilbanks and Hutto
Nays: Councilmen Lander and Walmsley
Mayor Gentry
Abstained: Councilman Pool
Since the above motion failed, Councilman Walmsley moved to adopt
Resolution 525; Councilman Lander seconded the motion. The vote follows:
Ayes: Councilman Lander, Pool and Walmsley
Mayor Gentry
Nays: Councilman Hutto
Abstained: Councilwoman Wilbanks
RESOLUTION NO. 525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, CHANGING THE NAME OF THUNDERBIRD DRIVE LOCATED IN
COUNTRY CLUB OAKS SUBDIVISION, SECTION III, TO QUAIL
HOLLOW DRIVE AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
Request from U. S. Steel Regarding Property Valuations
Mr. Lanham received a letter from U. S. Steel indicating that they wish
to protest the value placed on their property by the Equalization Board.
Under the provisions of the Industrial District Contract, the Equalization
Board is charged with the responsibility for arriving at these values. The
rendition statement on their property was not sent to U. S. Steel until after
October 1; therefore leaving no chance to issue protest prior to September 1.
Since U. S. Steel did not have the opportunity to protest this value before
September 1, they are asking that they be allowed to protest it at this time.
The contract provides that, if protest is issued before September 1, then
the Equalization Board may negotiate the values with the party. If protest
is issued after September 1, then the next step would be arbitration. After
this step, the matter would go to court. Since September 1, or the time for
negotiation, has passed Mr. Lanham recommended that the City proceed with
arbitration on this matter. In arbitration, the two parties can agree on
one arbitrator or if not they can each select one arbitrator and these two
arbitrators would select a third arbitrator.
Councilman Pool moved to give U. S. Steel the right to arbitrate and
authorize the City Administration to select an arbitrator. Councilman Hutto
seconded the motion. The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Mayor Gentry
Nays: None
Committee Reports
None
Unfinished Business
The Administration feels that it may be necessary to televise some
sanitary sewer lines on Cedar Bayou Road between Alexander Drive and
McKinney Road to determine if sliplining is necessary since there have
been cave -ins in this area. Also, there is a line near the traffic circle
5999
Minutes of the Special Session - December 23, 1975
that has had some problems and may require sliplining. Since these surfaces
will be resurfaced soon, the Administration feels that these lines should be
televised in order to check their condition so that sliplining can be
completed before resurfacing or rebuilding. The cost for televising is
approximately $1.00 to $1.25 per foot; the cost for sliplining is $15.00
per foot. Mr. Lanham requested approval to televise these lines and
report back to the Council at a later date. Council concurred.
Recess
Mayor Gentry recessed the open meeting into an executive session for
discussion of personnel matters.
Reconvene
When the meeting reconvened, Mr. Lanham recommended the appointment of
Lawrence Gill Patterson as Personnel Director effective January 15.
Councilman Hutto moved to appoint Mr. Patcerson as Personnel Director;
Councilman Lander seconded the motion. The vote follows:
Ayes: Council members Lander, Pool, Wilbanks, Hutto and Walmsley
Mayor Gentry
Nays: None
There being no further business to transact, Councilman Walmsley moved
to adjourn; Councilwoman Wilbanks seconded the motion. The vote was
unanimous to adjourn.
Eileen P. Hall
City Clerk
By X - L, /
J Ann Bryant, Deputy C y Clerk
r