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1975 11 13 CC Minutes5950 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 13, 1975 The City Council of the City of Baytown, Texas, met in regular session, Thursday, November 13, 1975, at 6:30 P. M. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Councilman Fred Bednarski, Jr. Councilman Mary E. Wilbanks Councilwoman Tom Walmsley Councilman Tom Gentry Mayor Fritz Lanham City Manager Neel Richardson City Attorney Eileen P. Hall City Clerk Dan Savage Assistant City Manager Absent: Charles Pool Councilman Emmett 0. Hutto Councilman Mayor Gentry called the meeting to order and the invocation was offered by Reverend Randolph R. Cooper, Pastor of Trinity Episcopal Church. Approve Minutes Councilman Bednarski moved approval of the minutes of the council meeting held October 23, 1975, and ratification of the actions taken at that meeting; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Petitions There were no petitions presented to council. City Manager's Report A traffic and pedestrian count was made on October 31, November 4 and November 7 during the 45 minute period from 5:15 p.m. to 6:00 p.m. at the intersection of North Gaillard Street at West Defee Avenue. The count indicated that as many as 410 automobiles travel Defee during this period, with as many as 50 automobiles either attempting to cross Defee or make left hand turns onto Defee. Due to the excessive traffic flow during this period, Council felt that the signal at this intersection should not be set for flashing at that particular time. Councilwoman Wilbanks moved that the signal at the intersection of North Gaillard Street at West Defee be set to operate from 8:00 a.m. to 6:00 p.m., with flashing to begin at 6:00 p.m. Councilman Walmsley seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None The Administration has received a letter from Mr. Boone Coy who works for Judge Lindsay asking if the City of Baytown would be interested in joining the County through an Inter - Governmental Agreement to seek a HUD Community Block Grant. Harris County is an entitlement community and Baytown, heretofore, has been unsuccessful in obtaining funding. Therefore, Mr. Lanham requested Council approval to pursue the possibility of obtaining funding in this manner. Council posed no objections. Underwood, Neuhaus & Company, City of Baytown Bond Counsel, and the attorneys who represent Underwood, Neuhaus failed to advertise the notice of 5951 Minutes of the Regular Meeting - November 13, 1975 the bond sale scheduled for November 20 due to the unusual requirement of the Charter of the City of Baytown which requires ten (10) days notice. Council concurred to reschedule the bond sale for November 25 at 6:30 p.m. West Texas Avenue Project - The bridge contractor has pulled off this project and is currently working on the Rollingbrook Bridges while the dirt contractor has moved in and is finishing his work and installing the storm sewers. The repair of the slope failure has been completed and the roadway has been brought back to the desired elevation. The dirt contractor has about 4 more weeks of work; the bridge contractor can move back and start in about two weeks. Post Oak Improvement - All of the concrete has been poured and the curb will be installed next week. Rollingbrook Bridge Project - The piling will be in place by the end of this week and the piling cap form work will begin next week. Phase II, 1975 Street Improvement - Deanne, Edison, Pearl, Timberlane, High Street, West Pearl Street, Olive, South Pruett and Craig have been resurfaced. The contractor is in the process of resurfacing all the remain- ing streets, except Decker Drive. Work has begun on Elm, West Gulf and Wildrose. Sanitary Sewer Projects - With regard to sanitary sewer projects being constructed with bond funds, the contractor has started construction of the drying beds for the East District Sanitary Sewer and has excavated for the plant. The cleaning and televising of the lines for the West Main Sanitary Sewer is underway. Bond proceeds have been received from the September 25 sale and the architects and engineers have been paid some of the funds due them. Representative of Page- Dittman Motors This item was passed. Mayor Gentry asked all persons desiring to speak during the hearing scheduled for 7:00 p.m. to register on the form provided outside the Council Chamber. Award Bid - Hydraulic Sewer Rodder Machine Bids were received Friday, October 17, 1975, for the purchase of one hydraulic sewer rodder machine. Conco, Inc., O'Brien Division $ 4,582.00 Rockwell International M & U Division $ 8,669.70 Naylor Supply Company $ 6,882.75 Due to the fact that Rockwell International was the only bidder to meet specifications, Mr. Lanham recommended awarding the bid to Rockwell Inter- national for the amount of $8,669.70. Councilman Bednarski moved to award the bid as recommended; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks, and Walmsley Mayor Gentry Nays: None 5952 Minutes of the Regular Meeting - November 13, 1975 ORDINANCE NO. 1903 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF ROCKWELL INTERNATIONAL MUNICIPAL AND UTILITY DIVISION, FOR THE PURCHASE OF ONE HYDRAULIC SEWER RODDING MACHINE, CITY OF BAYTOWN BID NO. 7510 -5 AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF EIGHT THOUSAND SIX I HUNDRED SIXTY -NINE AND 70/100 ($8,669.70) DOLLARS. Award Bid - Miscellaneous Truck Bodies Bids were received Thursday, October 30, 1975, for the purchase of miscellaneous truck bodies. BIDDER: GARWOOD- HOUSTON TRUCK E. HOBBS TRAILERS QUANTITY SECTION ITEM DESCRIPTION Unit Cost Total Cost Unit Cost Total Cost 2 I. 5 yd. Dump Bodies $1,678.00 $ 3,356.00 $2,050.00 $ 4,100.00 1 II. I. Flat Dump Body $ 3,270.00 $ 3,100.00 1 II. Flat Dump Body 1,890.00 2,450.00 1 III. Flat Dump Body 1,600.00 1,910.00 6,760.00 7,460.00 1 III. Aerial Basket No Bid No Bid 1 IV. I. Low S. Body $ 975.00 No Bid 1 II. Std. Utility Body 1,238.00 2,213.00 BIDDER: (Continued) FRUEHAUF DIVISION FONTAINE TRUCK EQUIP. UAQ NTITY SECTION ITEM DESCRIPTION Unit Cost Total Cost Unit Cost Total Cost 2 I. 5 yd. Dump Bodies $1,985.00 $ 3,970.00 $2,180.00 $ 4,360.00 1 II. I. Flat Dump Body $ 2,726.00 No Bid 1 II. Flat Dump Body 1,788.00 1 III. Flat Dump Body 1,399.00 5,913.00 1 III. Aerial Basket No Bid No Bid 1 IV. I. Low S. Body $ 894.45 No Bid 1 II. Std. Utility Body 1,121.20 2,015.65 BIDDER: (Continued) CHILDS TRUCK EQUIP. KOENIG IRON WORKS, INC. QUANTITY SECTION ITEM DESCRIPTION Unit Cost Total Cost Unit Cost Total Cost 2 I. 5 yd. Dump Bodies $1,672.00 $ 3,344.00 $ No Bid 1 II. I. Flat Dump Body $ 2,399.00 No Bid 1 II. Flat Dump Body 1,399.00 1 III. Flat Dump Body 1 199.99 4,997.00 1 III. Aerial Basket No Bid $ 9,759.50 1 IV. I. Low S. Body No Bid $ 1,048.05 1 II. Std. Utility Body 1,351.50 2,399.55 5953 Minutes of the Regular Meeting - November 13, 1975 BIDDER: (Continued) QUANTITY SECTION ITEM 2 I. 1 l 1 1 1 1 nr,z QTDTTnN 5 yd. Dump Body II. I. Flat Dump Body II. Flat Dump Body III. Flat Dump Body III. Aerial Basket IV. I. Low S. Body II. Std. Utility Body TRUCK & PICKUP EQUIP. UTILITY EQUIP. CO. Unit Cost Total Cost Unit Cost Total Cost $2,234.90 $ 4,469.80 $ No Bid $ 2,085.00 No Bid 1,515.00 1,200.00 4,800.00 $ 7,810.00 $9,312.52 $ 915.00 No Bid 1,160.00 $ 2,075.00 Six bids were received for Section I of City of Baytown Bid No. 7510 -7, two 5 yard dump bodies. Childs Equipment Company submitted the low bid which met specifications for the amount of $3,344.00. Truck & Equipment submitted the low bid which met specifications for Item I of Section II, flat dump bodies, for the amount of $2,085.00. For Items II and III of Section II, Childs Truck Equipment Company submitted the low bid which met specifications for the amount of $1,399.00 and $1,199.00, respectively. Three bids were received for an aerial basket to be used in the maintenance of traffic signals. Utility Equipment Company submitted the low bid which met specifications for the amount of $9,312.52. In Section IV, four bids were received for low state body and standard utility body. Fruehauf Division submitted the low bid which met specifications for Items I and II for the amounts of $894.45 and $1,121.20, respectively. Mr. Lanham recommended that the bids be awarded to the low bidders that meet specifications. Councilman Lander moved to award the bids as recommended; Councilman Walmsley seconded the motion: The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1904 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN$ TEXAS, ACCEPTING BIDS FOR MISCELLANEOUS TRUCK BODIES, AS FOLLOWS: CHILDS TRUCK EQUIPMENT, INC. FOR SECTION I AND ITEMS II AND III OF SECTION II; TRUCK & PICKUP EQUIPMENT CORPORATION FOR ITEM I OF SECTION II; UTILITY EQUIPMENT COMPANY FOR SECTION III; AND FRUEHAUF DIVISION, FRUEHAUF CORPORATION FOR ITEMS I AND II OF SECTION IV OF CITY OF BAYTOWN BID NO. 7510 -7 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Award Bid - Miscellaneous Tractors Bids were received Thursday, October 30, 1975, for the purchase of miscellaneous tractors. 5954 Minutes of the Regular Meeting - November 13, 1975 BIDDER: HYCO EQUIP., INC. CASE POWER & EQUIP. QUANTITY SECTION DESCRIPTION Unit Cost Total Cost Unit Cost Total Cost 1 I. Loader /Backhoe $ $16,810.30 $ $21,421.85 2 II. Tractor /Mower 6,429.27 12,858.54 1 Mower 755.00 13,613.54 1 III. Tractor /S. Mower No Bid BIDDER: (Continued) JIM BALL INT'L. INC. UA(Q 4TITY SECTION DESCRIPTION Unit Cost Total Cost 1 I. Loader /Backhoe $ $13,982.50 2 II. Tractor /Mower 5,672.79 11,345.58 1 Mower 655.00 12,000.58 III. Tractor /S. Mower $13,812.43 BIDDER: (Continued) LANSDOWNE -MOODY CO. UANTITY SECTION DESCRIPTION Unit Cost Total Cost 1 I. Loader /Backhoe $ $18,971.00 2 II. Tractor /Mower 6,205.00 12,410.00 1 Mower 665.00 13,075.00 III. Tractor /S. Mower $13,669.00 6,472.80 12,945.60 800.00 13,745.60 No Bid PRECO MACH. SALES Unit Cost Total Cost $ $14,873.20 6,139.58 12,279.16 845.00 13,124.16 $14,391.24 Due to the fact that none of the bidders for Section I, loader backhoe, met specifications, the Administration recommends that specifications be rewritten to receive new bids. Under Section II, tractor mower, the bid of Jim Ball International was low for the amount of $12,000.58; Section III, tractor slope mower, the bid of Lansdowne -Moody Company for the amount of $13,669.00 was low. Mr. Lanham recommended awarding the contract to the low bidders in Sections II and III and rebidding Section I. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1905 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING BIDS FOR MISCELLANEOUS TRACTORS, AS FOLLOWS: JIM BALL INTERNATIONAL INC. FOR SECTION II AND LANSDOWNE- MOODY COMPANY INC. FOR SECTION III OF THE CITY OF BAYTOWN BID NO. 7510 -6 AND AUTHORIZING THE PAYMENT BY THE CITY OF BAYTOWN FOR EACH SECTION AS SET OUT BELOW. Award Bid - One -Ton Tandem Roller Bids were received on October 30, 1975, for one, one -ton tandem roller. R. B. Everett & Co. $ 2,095.00 Hi -Way Equipment Co. $ 2,688.00 Hyco Equipment Co. No Bid Galathwarte's No Bid 5955 Minutes of the Regular Meeting - November 13, 1975 Of the two bids received, R. B. Everett Company was low bidder for the amount of $2,095.00. Mr. Lanham recommended awarding the bid to the low bidder, R. B. Everett Company. Councilman Walmsley moved to accept the recommendation; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1906 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF R. B. EVERETT & COMPANY FOR THE PURCHASE OF ONE ONE TON TANDEM ROLLER, CITY OF BAYTOWN BID NO. 7510 -8 AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND NINETY -FIVE AND NO /100 ($2,095.00) DOLLARS. Hearin - Houston Lighting & Power Company - Request for Rate Increase Mayor Gentry asked all persons desiring to be heard during the hearing to stand to be duly sworn and he administrered the oath. Mr. R. Q. McWhirter, Manager of Houston Lighting & Power Company in Baytown, testified on behalf of the company. The primary objective of Houston Lighting & Power over the years has been to provide its customers with an adequate supply of electric power at the lowest possible cost. During the last two years, however, the company's ability to provide service of the quantity and quality required has become more and more limited due to increasing economic pressures for example - the dwindling availability of natural gas has forced the company to convert many generating units to multifuel capability which has been an expensive program costing almost $200,000,000. This new ability to burn fuel oil costs three times as much as the burning of natural gas. The need to construct plants with multifuel capabilities and capabilities of burning substances other than natural gas is brought about by the shortage of natural gas and the fact that it is being made available less and less. In August, 1973, the City Council of the City of Baytown granted HL &P a general increase in residential and small commercial rate schedules and during this period industrial rates have also been raised, nevertheless, the company's rate of return has dropped below the level to provide sound financing of the company's business. The deterioration of the company's return on investment has been caused primarily by general inflation, increase in state and local taxes, environ- mental protection costs, and similar items, but the primary factor has been the high cost of new construction. In the past three years, 1972 -75, generating capacity has been increased by more than 50 %, even greater demand must be met in the near future. The company is committed to spend 924.4 million dollars to finance necessary planned expansion during 1975 -77. An expanding concern must be able to maintain a healthy financial condition if it is to operate successfully and meet the needs of its customers. Thus, HL &P has been able to keep rates down because our securities have carried a top rating among electric utilities. However, the deteriorating financial condition of the company has caused a downgrading of HL &P securities from AAA to AA; therefore, if further downgrading is to be avoided financial relief in the form of a rate increase must be obtained. Of the 924.4 million dollars for expansion, 60 -65% must be obtained through the sale of company securities. The company must be able to offer securities of a high enough quality to compete successfully for the investor's dollar and without rate relief the company cannot do this. 5956 Minutes of the Regular Meeting - November 13, 1975 On February 12 of this year HL &P filed for a rate increase with the City of Houston. In July and August hearings were held on the application. On September 23 the Houston City Council denied the company any rate relief. On September 24, HL &P instituted proceedings seeking to enjoin the City of Houston's rate ordinance. HL &P was granted a temporary injunction. After the issuance of the writ of temporary injunction, HL &P placed into effect in the City of Houston rates identical to the ones submitted to the City Council of the City of Baytown for approval. The City of Houston appealed the ruling and the Texas Court of Civil Appeals has sent the temporary injunction order back to the District Court. The District Court has been instructed to hear any evidence which the City of Houston wishes to submit, but the temporary injunction is still in effect. The Houston rate increase is subject to refund with interest if the new rates exceed the level the Court finds to be just and reasonable. It has been HL &P's policy in the past to furnish services to customers located in other municipalities at the same rates as those prevailing in the City of Houston. The litigation concerning the Houston rates continued and it may be some time before what the Houston rates will be is determined. During this interim period, HL &P is requesting to be permitted to place this rate schedule into effect in Baytown until a final decision is made on the Houston rates. In the event, rates are lower in Houston, the company commits itself to make similar changes in Baytown and refunds at 6% per annum to the residential and small commercial customers in Baytown. Two possible ways of placing the new rates into effect are: 1. Repeal the present rate ordinance and permit HL &P to file with the City of Baytown those rates which are in effect in the City of Houston; any new rates made effective in Houston could then be made effective in Baytown and confirmed by ordinance. }� 2. Adopt a new maximum rate ordinance making effective in Baytown I the same rates now in effect in the City of Houston. In the event this course is followed, HL &P will file with the City of Baytown its commitment that in the event lower rates are made available in the City of Houston, these rates will be offered in Baytown. Even with the proposed rate increase, rates in the City of Baytown would continue to be the lowest in the State of Texas and among the lowest in the nation. This completed Mr. McWhirter's presentation. Mayor Gentry made one inquiry as to the approximate percentage of increase. The approximate percentage of increase is 15.4% for both residen- tial and small commercial. Mr. Luther T. Lea of 1906 Washington was duly sworn, and made the following comments: Electric service in Baytown is good; the citizens of Baytown seldom are without service and when there is a problem the situation is remedied quickly. Since wages have increased considerably over the years, it is reasonable that electric rates should increase so that the company can operate in the same efficient manner as in the past. Electric service in Baytown is a bargain. Mr. Robert Blair of 2304 Shirley presented a petition to the City Council opposing the proposed rate hike containing 2,379 signatures. The petition requested that the rate increase request be denied for a period of 18 months, upon which time it should be presented for reconsideration to the City Council. Mr. Blair indicated that he had expended much time and energy in an effort to determine exactly what was presented during the rate hearings before the Houston City Council and he would like answers to the following questions: 1. How much money does HL &P expend toward advertising and why? 2. How much does HL &P pay in dividends and why? 5957 Minutes of the Regular Meeting - November 13, 1975 He suggested that an efficiency expert could be retained by HL &P to point out ways to save the company money so that a rate increase would not be necessary. Although the company is asking for a rate increase of 15.4 %, according to the records of the Houston rate hearing, this percentage could go as high as 17.3 %. Also, the testimony was that within the next two years, the company anticipates an 11% increase in the fuel adjustment costs which would be a 26% or 30% increase in rates. Mr. Blair pointed out that 21,752,000 stockholders of HL &P received $1.50 a share last year and each year the company has shown an annual increaseon dividends; therefore, he felt that this was another area where HL &P could cut back by paying less in dividends. In response to Mr. Blair's questions and comments, Mr. McWhirter stated that HL &P had hired an efficiency expert. In fact, recently an operational analysis program had been instituted with a management consultant firm currently studying every aspect of the operational area of HL &P to try to improve efficiency in all areas. One evidence of the efficiency which HL &P has practiced through the years in the fact that HL &P's rates are lowest in the nation, except for the plants having the ability to generate electricity with hydropower. Also, according to a recent study published HL &P is now ranked 6th in the utilization of heat from an efficiency standpoint, whereas two years ago HL &P ranked 34th and one year ago 16th. As far as the question concerning advertising, the advertising that HL &P does is not in any way promotional in nature, as a matter of fact there are three types of advertising carried on by HL &P. 1. Energy Conservation - Under the curtailment order of the Texas Railroad Commission and in order to maintain priorities for natural gas, an on -going energy conservation program must be maintained. 2. Conservation of energy by informed customers. 3. Communication with customers which cost approximately $.10 per month per customer. It is correct that $1.50 per share was paid to stockholders last year. The company must have means of paying the raising construction costs. There are two ways to accomplish this (1) debt financing (sale of bonds) and (2) equity financing (sale of stocks). In order to attract investors, it is indeed necessary to pay dividends. As far as the cost of fuel is concerned, due to a recent ruling by the Texas Railroad Commission, HL &P is no longer on the high priority list and in times of natural gas curtailment, HL &P will have to use fuel oil which costs three times as much as natural gas. Mr. McWhirter pointed out that the rate of inflation in 1974 was 9.4% and in 1975 11.7 %, which HL &P was asking for an increase of 15.4 %, which certainly indicates that HL &P is meeting its obligation when its rate of return will be less than the rate of inflation. HL &P is very customer oriented, for instance advertising is geared to the customers needs and recently credit policies have been liberalized con- siderably. However, the customer does have the responsibility of regulating his use of electricity in accordance with his ability to pay. In order to maintain good service and to continue to grow HL &P must maintain good credit ratings and the lowering of HL &P's bond rating would cost approximately one million dollars. Mr. Blair was recognized and spoke to Mr. McWhirter's response by suggesting that HL &P wait on the results of the efficiency study before requesting a rate increase. He agreed that a certain amount of advertising was required, however, he felt that HL &P could cut back on advertising. Also, he pointed out that as the cost for fuel increases, HL &P simply passes this cost onto the consumer. Mr. Richardson, City Attorney, explained that there is, in fact, a fuel adjustment clause, as well as a tax adjustment clause in the present ordinance which allows HL &P 100% pass through. This cost is based on the cost of fuel to HL &P's supplier. 5958 Minutes of the Regular Meeting - November 13, 1975 At this point, Mayor Gentry explained that for many years HL &P has charged a uniform rate for the thirteen - county area it services based on rates charged in the City of Houston. Since the City of Houston is in litigation at this time, the outcome of the situation in Houston will have a direct bearing on what the rates will be in Baytown. At this time Council may take the same position that the City of Houston did and grant no increase at all, grant the increase requested; grant an increase between no increase and the 15.4 %; or take the testimony under advisement and make a decision at a later date. Councilman Lander proposed that the Council take the testimony under advisement and schedule a work session. Mayor Gentry asked if any member of Council was opposed to setting a work session regarding this request to consider the various alternatives as far as granting or not granting rate relief; what amount of rate relief could be granted, and then to consider what events might take place if any of the above actions are taken. Council concurred to set a work session to review the request of HL &P for a rate increase on Friday, November 21 at 7:00 a.m. Mayor Gentry declared the hearing closed. Award Bid - 10,000 Gallon Underground Gasoline Tank Bids were received Thursday, November 6, 1975, for the purchase of a 10,000 gallon underground gasoline tank. Funds have been budgeted for this item. Armco Steel $ 2,457.00 Modern Welding Company $ 2,485.00 W. Holley's, Inc. $ 2,485.00 Bratten Equipment $ 2,525.77 r Hometown Oil $ 2,860.00 IPec, Inc. $ 2,900.00 Six bids were received, with Armco Steel being low bidder for the amount of $2,457.00. Mr. Lanham recommended awarding the bid to the low bidder. Councilman Bednarski moved to award the bid as recommended; Councilwoman Wilbanks seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1907 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF ARMCO STEEL CORPORATION FOR THE PURCHASE OF ONE 10,000 GALLON UNDERGROUND GASOLINE TANK, CITY OF BAYTOWN BID NO. 7511 -11 AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND FOUR HUNDRED FIFTY -SEVEN AND NO /100 ($2,457.00) DOLLARS. Award Bid - Gasoline Pump Readout System Bids were received on Thursday, November 6, 1975, for the purchase of a gasoline pump readout system. W. Holley's, Inc. $ 3,581.75 Pec, Inc. $ 3,915.00 This will be used in connection with the 10,000 gallon tank and will be a control and read -out system. Two bids were recieved and the low bid is that of W. Holley's, Inc., for the amount of $3,581.75. Mr. Lanham recommended awarding the bid to the low bidder. 5959 Minutes of the Regular Meeting - November 13, 1975 Councilman Walmsley moved to award the bid as recommended; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1908 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF W. HOLLEY -S, INC. FOR THE PURCHASE OF ONE GASOLINE PUMP READ -OUT SYSTEM, CITY OF BAYTOWN BID NO. 7511 -10 AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND FIVE HUNDRED EIGHTY - ONE AND 75/100 ($3,581.75) DOLLARS. Four -Way Stop - Intersection at South Main Street and Gulf Avenue Proposed Ordinance No. 51113 -7 establishes a four -way stop intersection at South Main Street and Gulf Avenue. The Council Traffic Committee considered this intersection at their last meeting and recommended that a four -way stop be established. Mr. Lanham recommended approval. Councilman Walmsley moved to adopt the ordinance; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1909 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE POSTING OF STOP SIGNS AT CERTAIN INTERSECTIONS IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," SECTION 18 -117, STOP. INTERSECTIONS, PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Plans and Specifications - Decker Drive /Market Street and Texas Avenue Intersection Council has approved the redesign of this intersection; however, prepara- tion of plans and specifications has not been authorized. The Engineering Department of the City of Baytown has developed cost estimates of approximately $142,000. Council has appropriated $366,000 in Revenue Sharing Funds for street improvement, with only one project being constructed under this appropriation, Rollingbrook Bridges. Mr. Lanham recommended that this project be paid for with Revenue Sharing Funds and that Busch, Hutchison & Associates be authorized to prepare plans and specifications. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Signalization Intersection - Decker Drive /Market Street and Texas Avenue Proposed Ordinance No. 51113 -8 provides for the signalization of the Decker Drive /Market Street and Texas Avenue Intersection. Mr. Lanham recommended approval. Councilman Walmsley moved to adopt the ordinance; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None 5960 Minutes of the Regular Meeting - November 13, 1975 ORDINANCE NO. 1910 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF DECKER DRIVE /MARKET STREET AND TEXAS AVENUE; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS, AND PROVIDING FOR THE PUBLI- CATION AND EFFECTIVE DATE HEREOF. No Parking Zone - Rollingbrook Drive Proposed Ordinance No. 51113 -9 designates a no parking zone on Rolling - brook Drive from North Main Street to Garth Road, prohibiting parking in this area at all times. Mr. Lanham recommended approval. Councilwoman Wilbanks moved to adopt the ordinance; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1911 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," BY THE AMENDMENT OF SECTION 18- 122.2, DESIGNATING A NO- PARKING ZONE ON ROLLINGBROOK DRIVE FROM NORTH MAIN STREET TO GARTH ROAD; PROVIDING FOR A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Contract - Baytown Housing Authority - Operation of Community Centers Proposed Ordinance No. 51113 -10 provides for the renewal of a contract between the City of Baytown and the Baytown Housing Authority, with regard to providing City of Baytown Parks and Recreation Department personnel for the organization, supervision, and administration of community activities programs at Edison Court, De Zavala Court, and Lincoln -Sam Houston Court Community Centers. For the past two years this program has been underway. Mr. Lanham recommended renewal of the contract under the same terms as the last contract. Councilman Lander moved to adopt the ordinance. Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1912 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT BETWEEN THE HOUSING AUTHORITY OF THE CITY OF BAYTOWN AND THE CITY OF BAYTOWN, TEXAS, WITH REGARD TO PROVIDING CITY OF BAYTOWN PARKS & RECREATION DEPARTMENT PERSONNEL FOR THE ORGANIZATION, SUPERVISION, AND ADMINISTRATION OF COMMUNITY ACTIVITIES PROGRAMS AT EDISON COURT, DEZAVALA COURT, AND LINCOLN -SAM HOUSTON COURT COMMUNITY CENTERS AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Reaffirm Cooperation Agreement Between City of Baytown and the Baytown Housi.ng Authority This Cooperation Agreement was approved in January, 1969, authorizing the Baytown Housing Authority to enter into agreement with the Federal 5961 Minutes of the Regular Meeting - November 13, 1975 Government for loans and annual contributions concerning one or more projects covering approximately 250 units of low -rent housing. The Baytown Housing Authority is pursuing additional housing and HUD has asked that this agreement be reaffirmed. Mr. Lanham recommended that Council reaffirm the Cooperation Agreement of January, 1969, between the City of Baytown and the Baytown Housing Authority. Councilman Bednarski moved to reaffirm the agreement as recommended; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Bayway Drive Water Line - Plans, Specifications, Cost Estimate - Advertising for Bids Jim Hutchison with the firm of Busch, Hutchison & Associates, Consulting Engineers, discussed the plans and specifications for the Bayway Water Main, Phases I and II. After reviewing the design of the project and consulting with the City Administration, the preliminary estimate was found to be low approximately $100,000. Half of this increase is due to the decision to abandon most of the old lines and from twelve additional fire hydrants; the other half is from refinements of the project. Phase I of the project from Bayway to Arbor, which is less than half the total project, will cost $343,000 due to the complexity of the installation. Phase II of the project from Arbor to Wisconsin Street, will cost $285,200 because it is normal installation. The total estimate is $628,000 which is less than the amount originally allotted for the project. Mr. Hutchison said that if Council approved the plans and specifications, notice would be published to receive bids on December 2. Councilman Bednarski moved to authorize the plans and specifications and also the advertising for bids as described by Mr. Hutchison; Councilman Walmsley seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Texas Highway Department Plans - Bayway Drive Project The project limits are from Spur 330, South to 0.2 miles north of Crow Road. The project consists of widening the existing city street to a four - land section. The existing pavement will be overlaid with three inches of asphalt concrete. The widened portion will consist of 14" of cement stabilized base on 6" of lime treated subgrade with three inches of asphaltic concrete surfacing. Channelization will be provided on the new street at Burnett Street and Baker Road with a protected left -turn lane. The estimated cost is $1,409,295 and the City of Baytown's share is estimated to be $63,055. Mr. Lanham stated that the City of Baytown's staff had studied the plans and recommended approval. Council's approval should authorize the Mayor and City Manager to sign the plans. Councilman Lander moved to approve the Texas Highway Department's plans and to authorize the Mayor and City Manager to sign said plans; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Advertise for Bids - Sanitary Landfill Services The present landfill site will be filled by April 1 and the permit to operate expires at that time. The Administration would like authorization to advertise for bids from private landfill operators to take care of garbage and refuse collected by the City of Baytown. The proposed specifications 5962 Minutes of the Regular Meeting - November 13, 1975 will designate (1) that bids be for one, two, and three -year basis, (2) that all refuse and garbage generated in the City of Baytown be accepted by the operator, which would include that picked up by private haulers, and (3) that the private contractor abide by all applicable federal, state or local laws and regulations. Mr. Lanham recommended that the Administration be authorized to go out for bids. Councilwoman Wilbanks Lander seconded the motion. Ayes: Council members Mayor Gentry Nays: None moved to accept the recommendation; Councilman The vote follows: Lander, Bednarski, Wilbanks and Walmsley Advertise for Bids - Water and Sewer Connections Due to annexation north of the City and the increased building activity, there is currently a backlog of 125 water and sewer service connections. With the current equipment and personnel, the city is not gaining on the problem; however, this should be a temporary problem which could be solved by contracting with a private concern. This would cost approximately $3,000 more than if city forces were utilized. Mr. Lanham recommended advertising for bids for water and sewer service connections. Councilman Walmsley moved to recommend approval; Councilman Lander seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Replacement of Water Line - Baker Road Baker Road reconstruction will require that the water line there be replaced. The County has received bids on the replacement of the water line based on a 10" water line. The City of Baytown feels that the line should be replaced by a 16" line. The original bid based on the 10" line was $142,000 and the revised bid based on a 16" line is $192,000. This would replace the line from Garth Road to the water tower on Baker Road. There is remaining in the 1970 Water Bond Fund $199,000; therefore, Mr. Lanham recommended entering into an agreement with the county to have contractor replace the 10" line on Baker with a 16" line, with the City of Baytown agreeing to reimburse the County. Councilman Lander moved to enter into an Inter -Local Agreement with Harris County to reimburse the County for the replacement of the 10" water line on Baker Road with a 16" water line. Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Recess Council recessed into an Executive Session to discuss pending litigation and personnel matters. Reconvene When the open meeting reconvened, Mr. Richardson, City Attorney, recommended that the Legal Department be authorized to prosecute the appeal of the Alfred vs. City of Baytown case. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None 5963 Minutes of the Regular Meeting - November 13, 1975 Mayor Gentry asked for Council concurrence on the establishment of a Committee on Transportation to look into the needs of transportation for senior citizens. Members proposed are: C. E. Stolhandske J. C. Cates Mrs. Bonnie Martin Harry Massey Henry Connor Gaston Williams Mrs. Winnie Brown Allen Rice Councilman Bednarski moved to confirm the appointment of this committee; Councilman Walmsley seconded the motion. The vote follows: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None There being no further business to transact, Councilman Bednarski moved to adjourn; Councilman Walmsley seconded the motion. The vote was unanimous to adjourn. e� -u'- EILEEN P. HALL, City Clerk 7