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1975 10 09 CC Minutes5926 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 9, 1975 The City Council of the City of Baytown Met in regular session, Thursday, October 9, 1975, at 6:30 P. M. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander *Fred Bednarski, Mary E. Wilbanks Tom Walmsley Tom Gentry Fritz Lanham Neel Richardson Eileen P. Hall Dan Savage Absent: Charles Pool Emmett 0. Hutto Councilman Jr. Councilman Councilwoman Councilman Mayor City Manager City Attorney City Clerk Assistant City Manager Councilman Councilman Mayor Gentry called the meeting to order and the invocation was offered by Councilman Tom Walmsley. Approve Minutes The first item of business was consideration of the minutes of the special meeting September 22, 1975, and the regular meeting September 25, 1975. Councilman Lander moved to approve the minutes as printed, and to ratify the actions taken at those meetings; Councilwoman Wilbanks seconded the motion. f Ayes : Council members Lander, Walmsley, Wilbanks Mayor Gentry Nays: None Petitions There were no petitions presented at this meeting. City Manager's Report Several meetings ago, a petition was presented to council by the residents of the Craigmont area asking that drainage improvements be made in that area, specifically, the ditch north of the Craigmont area. The Flood Control District has begun work on this ditch, and the city will clean the storm sewers that flow into this ditch when the county has finished their work. The Corps of Engineers released yesterday the Notice of Issuance of the Study Report to Investigate Flooding Problems in the Area of Baytown, Texas, adjoining Crystal, Burnet and Scott Bays. The Division Engineer in Dallas has submitted the report to Washington and has recommended approval. Interested individuals and organizations have until November 7 to submit written communications to the Board of Engineers for Rivers and Harbors. Mr. Lanham suggested council consider a resolution at the next meeting indicating continued support for this, and pointing out some of the things that have happened since the report was prepared, e.g., with the establishment of the Harris - Galveston Coastal Subsidence District there should not be another situation as the Brownwood area develop in the future. Council concurred with this suggestion. Regarding the street rebuilding program, budgeted funds, Brown & Root has surfaced South Pruett, West Humble and High Street. Base work is underway on Pearl, Deanne, and Olive Streets. The Garth Road project is substantially complete, with a few minor corrections to be made. byl/ October 9, 1975 The storm sewer on Post Oak Drive is in place; excavation is 75% complete. The contractor will begin liming the bas next week. Regarding West Texas Avenue improvements, the fill work on the east side of the bridge is nearing completion, and the fill work on the west side should begin next week. The contractor has driven three of the five rows of piling. The TML convention will be held in Houston, October 26 -28. Mr. Lanham was aksed to inquire what the exepcted completion date is on the Decker Drive portion of Spur 330. The second council meetingdate in November falls on Thanksgiving Day For this reason, Council concurred to meet on Tuesday, November 25. ( *Councilman Bednarski present) Hearing on Benefits - West Texas Avenue Proposed Ordinance No. 51009 -3 schedules a hearing on benefits for the improvements to West Texas Avenue for,7:00 P. M. on Tuesday, November 25, 1975. Mr. Lanham recommended approval of the ordinance. Councilwoman Wilbanks moved to adopt -the ordinance; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wiblansk and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1884 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWH,TEXAS RATIFYING AND CONFIRMING ACTION HERETOFORE TAKEN IN THE MATTER OF THE PERMANENT IMPROVEMENT OF WEST TEXAS AVENUE WITHIN THE LIMITS HEREINBELOW SET OUT; APPROVING AND ADOPTING THE WRITTEN STATEMENT OF THE CITY'S CONSULTING ENGINEERS SHOWING THE ESTIMATED COSTS OF IMPROVEMENTS ON SAID STREET, INCLUDING ESTIMATES OF THE AMOUNTS PER FRONT FOOT PROPOSED TO BE ASSESSED AGAINST THE PROPERTY ABUTTING UPON SAID STREET TO BE IMPROVED AN) THE OWNERS THEREOF, AND OF OTHER COSTS AND MATTERS RELATING THERETO, ORDERING THAT A HEARING BE HELD AND GIVEN TO ALL OWNING OR CLAIMING INTERESTS IN PROPERTY ABUTTING SUCH PROPOSED IMPROVEMENTS AND AS TO OTHER MATTERS RELATING THERETO, SETTING AND FIXING THE TIME AND PLACE OF SAID HEARING AND DIRECTING THAT NOTICE THEREOF BE GIVEN; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Authorize Contract with Baytown Ambulance, Inc. i Proposed Ordinance No. 51009 -4 authorizes a contract for ambulance service with Baytown Ambulance, Inc., for a three -year period. The present contract, which expires April 30, 1976, is a two -year contract with a 24 -month renewal option. However, Mr. Jess Navarre plans to make several capital expenditures on the service, and feels that in order to secure the necessary financing, a longer contract is needed. The new three -year contract also provides for an additional 24 -month renewal option. Mr. Lanham acknowledged Mr. Navarre for the excellent service he has provie_" for the community, and recommended adoption of the ordinance. ; Councilman Lander moved to adopt the ordinance; Councilman Bednarski seconde_ the motion: Ayes: Council members Lander, Bednarski, Wilbanks, and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1885 AN ORDINANCE OF THECITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY MANAGER AND THE CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A MODIFICATION AGREEMENT BETWEEN BAYTOWN AMBULANCE COMPANY, INC., AND THE CITY OF BAYTOWN WITH REGARD TO A CONTRACT ENTERED INTO ON FEBRUARY 28, 1973, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 5928 October 9, 1975 Bookmobile Program - Authorize Contract with Harris County Proposed Ordinance No. 51009 -5 authorizes a contract between Harris County and the City of Baytown for the operation of the joint Bookmobile Program. The second year of the program was begun about six months ago; a new contract is required for the city to be reimbursed the sum of $16,337. This program provides library service to citizens of Baytown and unincorporated areas of Harris County, and is directed at, but not limited to, the aged and economically deprived. Mr. Lanham recommended approval of the ordinance. Councilman Bednarski , moved to accept the recommendation; Councilwoman Wilbanks seconded the motion: j Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1886 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH HARRIS COUNTY WITH REGARD TO PROVIDING EXPANDED BOOKMOBILE PROGRAMS WITHIN BAYTOWN AND IN UNINCORPORATED AREAS IN THE COUNTY AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Final Payment - Phase II of 1974 Street Improvement Program Proposed Ordinance No. 51009 -6 authorizes final payment to Brown & Root for Phase II of the 1974 Street Improvement Program. The original contract amount was $194,682.10. Two additions were made to the contract, bringing the total contract amount for Phase II to $346,136.10. With a final payment of $19,118.43, the total amount paid to Brown & Root will be $334,341.09, which reflects an underrun of $11,795.28. Mr. Lanham recommended approval of the ordinance. r Councilman Lander moved to adopt the ordinance; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1887 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING CONSTRUCTING OF THE 1974 STREET IMPROVEMENT PROGRAM, PHASE II, BY BROWN & ROOT, INC.; FINDING THAT THE IMPROVE- MENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID BROWN & ROOT, INC., AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Traffic Control - Changing a Stop Intersection Proposed Ordinance No. 51009 -7 authorizes changing a STOP intersection at Williams and North Jones Streets. Presently, the Williams Street traffic is stopped at Jones Street; however, Williams is a collector street and North Jones is a residential street. Because there is more traffic on Williams, the Council's Traffic Committee has recommended this intersection be changed so that traffic will be stopped on North Jones, and Mr. Lanham recommended approval of the ordinance. Councilwoman Wilbanks moved to adopt the ordinance; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None 5929 October 9, 1975 ORDINANCE NO. 1888 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE POSTING OF A STOP SIGN ON NORTH JONES STREET AT WILLIAM AVENUE AND THE REMOVAL OF THE STOP SIGN ON WILLIAM AVENUE AT NORTH JONES STREET IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 18, "MOTOR VEHICLES AND TRAFFIC," SECTION 18 -117, STOP INTERSECTIONS OF THE CODE OF ORDINANCES; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Traffic Control - Deleting I nt e rsections and Establishing Stop Intersections` Proposed Ordinance No. 51009 -8 deletes YIELD intersections and establishes STOP intersections at three locations: Scenic Drive at Garth Road Harold Lane at Garth Road Lloyd Lane at Garth Road The Council's Traffic Committee has recommended that these intersections be changed to STOP intersections because of the approaching completion of Garth Road, and Mr. Lanham recommended approval of the ordinance. Councilwoman Wilbanks moved to adopt the ordinance; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1889 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE REMOVAL OF YIELD SIGNS AT CERTAIN INTERSECTIONS AND THE POSTING OF STOP SIGNS AT SAID INTERSECTION; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS FOR THE VIOLATION THEREOF: AND PROVIDING FOR THE PUBLICATION s AND EFFECTIVE DATE HEREOF. Traffic Control - Establishing a Signalized Intersection Proposed Ordinance No. 51009 -9 establishes a signalized intersection at Massey - Tompkins and Rollingbrook Drive with North Main Street. There is presently Twenty Thousand ($20,000) Dollars th the budget for this type work and most of this amount will be required for this intersection. The Council's Traffic Committee has re- commended that this intersection be signalized, and Mr. Lanham recommended approval of the ordinance. Councilman Bednarski moved to adopt the ordinance; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1890 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, PROVIDING FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE INTER- SECTION OF MASSEY TOMPKINS ROAD AND ROLLINGBROOK DRIVE WITH NORTH MAIN STREET; PRESCRIBING A MAXIMUM PENALTY OF TWO HUNDRED AND NO /100 ($200.00) DOLLARS, AND PROVIDING FOR THE PUBLICATION AND y EFFECTIVE DATE HEREOF. 5930 October 9, 1975 The bids will be reviewed and the administration will make a recommendation at the next Council meeting. Public Hearing - Annexation of Quail Hollow, Section II Reconvened Mayor Gentry reconvened the public hearing on the proposed annexation of Quail Hollow, Section II. There was no one in the audience desiring to speak to the annexation. Council offered questions pertaining to sewer capacity and drainage for this development. Mr. Lanham explained that the extension of the Central Sewer System will provide adequate capacity for the area. Regarding drainage, although a study was made and a copy forwarded to Harris County Flood Control, improvements have not begun; however, some of the funds included in the recent county bond election were earmarked for the Goose Creek Water Shed, and the ad- ministration could indicate Council's concern that improvements be implemented while the development of Quail Hollow is in the early stages. i There being no further discussion, Mayor Gentry declared the hearing closed. Agenda Item Nos. 6 and 7 - Awarding Bid for Fire Equipment These two items will be considered at a future meeting. Public Hearing - Annexation of Quail Hollow, Section II At 7:00 p.m., Mayor Gentry declared the public hearing on the proposed annexation of Quail Hollow, Section II to be in session. Then, Mayor Gentry recessed the public hearing so that the bids for the purchase of fire equipment could be opened according to published notice and notice to bidders. Open Bids - Two Fully Equipped Fire Trucks Mr. Lanham aerial truck as opened the bids for the purchase of follows: a 1,000 GPM Pumper and a 100 foot _ 1,000 GPM Pumper Bidder Mfr. Make & Model Amount Assembly *Op. #1 * *Op. #2 Claude Wright & American LaFrance $74,248 480 cal. das. + $1,635 + $990 Associates Century Series Ward LaFrance Ward LaFrance $70,600 365 cal. das. No Bid + $592 Corporation Ambassador 1000 -DD -5 Mack Trucks, Inc. CF611F(10) $78,980 18 months No Bid $1400 in- cluded in bid price Arlington Equipment FMC /Bean VOL1000S.S. $68,971 530 cal. das. + $1,950 + $650 Company 100 Foot Aerial Truck Oshkosh Truck A- 1834 -3CI $129,088 270 cal. das. + $2,700 + $1,700 Corporation Claude Wright & American LaFrance $109,763 550 -600 + $2,250 + $ 949 Associates cal. das. _ Ward LaFrance Ward LaFrance $113,468 540 cal. das. No Bid + $ 850 Corporation Ambassador DD /FS /105 Fire Protection Peter Pirsch & Sons $111,503 540 cal. das. No Bid included Service Company of in bid quote Dallas The bids will be reviewed and the administration will make a recommendation at the next Council meeting. Public Hearing - Annexation of Quail Hollow, Section II Reconvened Mayor Gentry reconvened the public hearing on the proposed annexation of Quail Hollow, Section II. There was no one in the audience desiring to speak to the annexation. Council offered questions pertaining to sewer capacity and drainage for this development. Mr. Lanham explained that the extension of the Central Sewer System will provide adequate capacity for the area. Regarding drainage, although a study was made and a copy forwarded to Harris County Flood Control, improvements have not begun; however, some of the funds included in the recent county bond election were earmarked for the Goose Creek Water Shed, and the ad- ministration could indicate Council's concern that improvements be implemented while the development of Quail Hollow is in the early stages. i There being no further discussion, Mayor Gentry declared the hearing closed. Agenda Item Nos. 6 and 7 - Awarding Bid for Fire Equipment These two items will be considered at a future meeting. 5931 October 9, 1975 Award Bid - Traffic Sign Metal Proposed Ordinance No. 51009 -10 awards the bid for an annual supply of traffic sign blanks and posts. Eight bids were received for the purchase of traffic sign blanks and posts as follows: Vulcan Signs $2,808.35 Traffic Supplies $2,871.20 Hall Signs $2,829.50 Sidal Aluminum $3,551.30 Cataphote Sign $4,232.80 Dave Smite & Co. $4,762.30 Sargent - Sowell $2,846.25 ABC Manufacturing $6,296.50 The low bid is that of Vulcan Signs, and Mr. Lanham recommended approval. Councilman Bednarski moved that the ordinance be adopted awarding the bid as recommended; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None ORDINANCE NO. 1891 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VULCAN SIGNS AND STAMPING COMPANY FOR SECTION NOS. ONE THROUGH EIGHTEEN OF CITY OF BAYTOWN BID NO. 759 -50 FOR THE PURCHASE OF ESTIMATED QUANTITIES OF SIGN BLANKS AND POSTS ON A UNIT PRICE BASIS, WITH THE COMPENSATION TO BE PAID TO BE BASED UPON THE ACTUAL QUANTITIES SUPPLIED AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Halloween - Greet and Treat Proposed Resolution No. 523 encourages local clubs and organizations to sponsor "Greet and Treat" parties as a means of celebrating Halloween. Several cities in this area have passed similar resolutions encouraging church, school, neighborhood and other organizations to have parties or similar activities other than children going door to door on Halloween night. The Parks & Recreation Department will sponsor such a party at the Civic Center. Mr. Lanham recommended approval of the resolution. Councilman Bednarski moved to adopt the resolution; Councilman Walmsley seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None RESOLUTION NO. 523 A RESOLUTION OF-THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING FRIDAY, OCTOBER 31, 1975, AS "GREET AND TREAT" DAY IN THE CITY OF BAYTOWN, TEXAS. Industrial District Guidelines As directed at the Council meeting on September 25, Mr. Lanham did prepare general guidelines for requesting an exemption under Section 5, Resolution No. 514. The nine guidelines presented for Council consideration are: 1. Is this a new plant or an expansion to an existing plant? 7 2. Brief description of the project. Describe briefly how the project qualifies for exemption. 3. Estimated cost. 4. Projected date for beginning construction. 5. Estimated date of completion. 6. Describe site work that will be required for construction. 7. Provide information on the size of the project in terms of capacity, square footage, acres, and other information which the applicant feels would be helpful to the City Council in considering the request for exemption. 8. If this is an expansion, indicate the percentage increase in plant value. 9. If this is an expansion, what is the anticipated increase in production capacity? 5932 October 9, 1975 Council offered no additions or deletions. Councilman Lander moved that the nine items be.included as the information prerequisite for application for exemption under Section 5, Resolution No. 514; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Preliminary Engineering Report - "Jail House" Ditch and East Hunnicutt Drainage Improvements i Mr. Jim Hutchison appeared to present the preliminary engineering reports on the Jail House Ditch and the East Hunnicutt Ditch drainage improvements. The City's recent bond sale included $1,090,000 for drainage improvements. The four projects receiving the highest priority were the Robin Road ditch, Jail House ditch, Hunnicutt ditch, and the Glen Meadow area. The engineering report on the Robin Road ditch improvements was presented at the council meeting on September 22. The Martin ditch is a 60" storm sewer that runs between Fleetwood Drive and Lobit, from the railroad tracks to Decker Drive. This is in an easement, not a street, and outfalls behind San Jacinto Hospital into Goose Creek. The Jail House ditch is also in an easement, not a street, to the south running from North Main to the east, intersecting Alexander Drive near the Holiday Inn, outfalling into an open ditch across Highway 146. The Martin ditch storm sewer is overloaded to the point that on the east end the collection points quit functioning during heavy rains, backing up onto North Main Street and eventually entering the Jail House ditch drainage area, causing it to overload. This drainage exceeds the capacity, causing flooding. To relieve this situation, two new storm sewers are proposed. One storm sewer would parallel the Jail House ditch on Republic Street, with laterals extending up to the north to collect water in the Defee and Sterling area. The laterals would also be tied into some of the Martin ditch storm collection system. The other major storm sewer will be on East Hunnicutt, running along Hunnicutt from First Street across Highway 146 to Danubina, and then south to outfall into Hull Gulley. This should relieve localized flooding around First and Second Avenue, between Lobit and Fayle. The estimated cost for the Jail House ditch is $305,100, including engineering fees The Hunnicutt ditch is estimated to cost $352,400, including engineering fees. This comes to a total of $657,500. The appropriated amount was $710,000. A surplus of $132,500 will remain. Mr. Hutchison pointed out, however, that detailed topographical surveys have not been done; but even with a ten percent increase in the cost, there should still be a surplus of $67,000. Mr. Lanham recommended authorizing detailed plans and specifications for these two projects and the Robin Road project. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion. Council will determine if these improvements will be bid as one project or separate projects at the time specifications are presented. Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None Alter Travel Policy by Increasing Mileage Rate In 1969, Council set the travel mileage rate at ten cents per mile. In view of the substantial increase in the cost of gasoline, insurance, and auto repair, Mr. Lanham recommended this be increased to fifteen cents per mile. This was discussed and approved by council during the budget work sessions. Councilman Walmsley moved to accept the recommendation; Councilwoman Wilbanks seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Mayor Gentry Nays: None October 9, 1975 Committee Reports 5933 Councilman Bednarski reported the following requests were considered and denied by the Council's Traffic Committee at its meeting on October 1, 1975. Requests for STOP intersections on: McArthur at Bayshore Richardson at Lacy /Ivie Lee Mockingbird at Eaves 4+ 1 Request to remove one parking space at the Post Office on _ West Defee. Request to raise speed limit on Garth Road north of Scenic Drive Councilman Walmsley requested the administration prepare a comparison of the number of auto accidents before and after the traffic signal was removed at the intersection of Gulf Street and South Main. Mayor Gentry recessed the meeting to an executive session regarding pending litigation. When the open meeting reconvened, Councilman Walmsley moved to adjourn; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks and Walmsley Nays: None? Mayor Gentry ��J ETCC€ P. ALL, ity erg k