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1975 02 04 CC Minutes, Special5757 (a) 11 1>v • � Y• 3Y LM I 1 1 N I • • i February 4, 1975 The City Council of the City of Baytown met in special session, Tuesday, February 4, 1975 at 5:00 p.m., in the Council Chamber of the Baytown City Ball with the following members in attendance: Charles Pool Henry Dittman Jody Lander Fred Bednarski, Jr. Ittm Walmsley Mary E. W+lhanks 1tm Gentry Fritz Lanham Neel Richardson Howard Northcutt Edna Olives councilmen Councilman Councilman Councilman Councilman Councilwoman mayor City Manager City Attorney Assistant City Manager City Clerk Mayor Gentry called the meeting to order and the following items of business were considered. Agreement with Harris County for Funds ihder Title VI, C.E.T.A. - Ordinance Mr. Lanham reported the favorable acceptance by the County of his request for funds under Title VI, C.E.T.A. and the City has been allocated $88,898.00. He has conferred with the supervisors of several departmnns and received requests as follows: Department Job Title Number Monthly Salary Public Works Maintenance Helper 5 $ 554.00 r Parks & Recreation Neighborhood Center Supv. 3 580.00 Landscape Caretaker 1 575.00 Finance Chief Accountant 1 833.00 Library Library Page 1 390.00 Junior Librarian Toch/Vrocessing 1 494.00 Junior Librarian Clerical /Circulation 1 494.00 Total number requested is thirteen (13) with a total expenditure for eleven (11) myths including social security and workmen's compensation is estimated at $87,825.00. Since the preparation of the agenda, however, Mr. Lanham stated that he had received a request from Mrs. Rowe of the Baytown Housing Authority for two additional people. He stated that those hired in the Public Works department would be used mostly for street maintenance, including all phases. In the Finance division, it is possible the position cannot be filled due to the requirenents of the law. The present budget of the City provides for a Chief Accountant but the position was vacated after the budget was prepared and no one has been hired to fill the position but some of the moneys provided in the budget are presently being used to cover part of the salary of a person whose work is satisfactory but does not have the training and background to qualify as a Chief Accountant. Mr. Lanham stated it was his understanding that the City could get an amendment to the agreenent and establish another classification if the position cannot be filled. This would require the filing of a modification Plan. Mr. Pool proposed to amend the requests to increase the number in Public ' Works to seven (7), reduce Parks & Recreation by two (2) in the Neighborhood Center Supervisory allocation and the remaining r ,+asts to remain as presented. His reason for the reduction being that he felt the city would have to continue with this type program after the Federal funds are expended thus increasing the overall budget of the City. Councilwoman Wilbanks opposed the reduction because she felt this was an opportunity for the Council to learn how many extra hours are actually needed with a very small sum of money to serve a concentrated part of Baytown's citizenry. After same further discussion, Councilman Pool moved to amend the request to increase the Public Works additional 7 /Z) / to), Minutes of the Special Meeting February 4, 1975 employees to seven (7); to reduce Parks & Recreation Neighborhood Center Supervisor to one (1), and the other job titles approved as submitted, with the adoption of an ordinance setting forth the acme c3ment. Councilman Dittman seconded the motion. The vote follows: Ayes: Councilman Pool, Dittman, Walmsley, Lander Mayor Gentry Nays: Councilman Bednarksi and Councilwoman Wilbanks The caption of the ordinance follows: ORDINANCE NO. 1739 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AURfORIZING AND DIRB=G THE MAYOR AND /OR THE CITY MANAGER OF THE CITY OF BAYTIOM TO EXECU`IE A CONTRACT WITH HARRIS COUNTY FOR FUNDS UNDER TITIR VI OE' THE COMPREHENSIVE EMPLOYMENT AND TRAINING ACT (EMERGENCY JOBS AND UNEMPIAYMENT ASSISTANCE ACT) AND PROVIDING FOR THE EFFEC'T'IVE DATE HEREOF. ORDINANCE - Authorizing Emergency Sliplining Repair of Sewer Lines Mr. Lanham reported emergency bids were sought for sliplini.ng sewer lines on Woodlawn, from East Fayle to Dwinnell; in alley between Clayton and Raintree, fresn Ivie Lee to Ward Road; and (3) Memorial Drive, from Decker 500 feet east. Naylor Pipe Cleaning Company was the only bid received in the amount of $3.88 per foot and the total estimated cost of repairs including labor, materials and equipment is $4,160. It was his recommendation that the ordinance declaring the emergency and awarding the contract be adopted and expenditure be charged to the 1970 Bond Fund as this was an improvement to the city's system. He also stated that the Administration has begun to gather figures on the cost of buying equipment so that the City can do this slip lining work without going through this process. This type study will be completed in time for the Council to give it consideration during the annual budget study. Following discussion, Councilman Dittman moved to accept the reeamendation of the City Manager and the ordinance be adopted. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Pool, Dittman, Bednarski, Lander, Walmsley and Councilwoman Wilbanks Mayor Gentry Nays: None The caption of the ordinance follows: ORDINANCE NO. 1740 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY CF BAYMM, TEXAS, DARING THAT AN EMM4CY SITUATION EXISTS; AUTHORIZING THE MAYOR AND CITY C=K TO EXECUTE AND ATTEST TO A CONTRACT WITH NAYLOR PIPE CLEANING COMPANY FOR THE EMERGENCY REPAIR OF SANITARY SEWER LINES ON AN ESTIMTED FOOTAGE BASIS AND AUTHORIZING THE CONTRACTING OF BY THE CITY FOR SAID EMM4CY REPAIR WITH THE CCMPE M7TON TO BE PAID TO BE BASED UPON THE AMOUNT OF SLIPLINING REQUIRED AND PROVIDING FOR THE EFFECTIVE DATE MM- OF. Report - Removal of West Baytown Sewage Treatment Plant Mr. Lanham reported on the costs involved in the removal of the West Baytown Sewage Treatment Plant by city forces as per agreement with Exxon Company. The estimate totaled between $39,000.00 to $40,000.00. Exxon is in the process of building a levee on Black Duck Bay and the contractor, working for Exxon will remove the old plant for $38,500.00, and the city would prefer that it be removed in this manner. Since the City is obligated by contract, the Council instructed the City Manager to inform Exxon that, conditioned upon Exxon agreeing that liquidated damages will be limited to $38,500.00, the City of Baytown will not be able to immediately perform its obligation to remove all these improvements and restore it to its condition at the date of the referred to lease. This would in effect, be in breach of the City's lease and upon the Company's release, the City could enter into an agreement with Eamon Company to remove the plant. 5757 (c) Minutes of the Special Meeting February 4, 1975 Councilman Lander - Report Informal Hearing Board Groundwater Control District Councilman Lander, representing the City Council at the informal hearing in Austin on the groundwater control district, stated that same type of legis- lation was favored as no one spoke in opposition to the bill, which was the third draft of the original proposal. At the end of the hearing a motion was made that the legislation be submitted to the Legislature on February 5. Frcm this point it will be referred to another committee for further study and writing the final draft which will be considered at another legislative hearing. He stated that Attorney General John Hill supported the bill and has shown much concern and great interest in seeing the bill is properly written. However, in the bill presented at the hearing, Baytown had no representative on the Board. Heretofore, the bill which had been considered included a representative frcm Baytown on the Board and the Mayor and Council were greatly concerned about Baytown being cmitted in this draft. Subsidence is a major problem in this area and they were of the opinion that it was imperative for Baytown to have this representation. Following some discussion, the City Manager was instructed to contact Representative Joe Allen and stress that he use his influence in amending the bill to give Baytown proper representation prior to its presentation to the Legislature. Adjourn There being no further business to cane before the Council, the motion was made by Councilman Bednarski, seconded by Councilman Dittman, to adjourn. The Mayor declared the meeting adjourned. Edna Oliver, Cify Clerk