1974 06 26 CC Minutes5648
MINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
June 26, 1974
The City Council of the City of Baytown met in regular session, Wednesday,
June 27, 1974 at 6 :30 P. M., in the Council Chamber of the Baytown City Hall. The
following members were in attendance:
Jody Lander
Fred Bednarski,Jr
71� Charles Pool
Henry Dittman
Mary E. Wilbanks
Allen Cannon
Tom Gentry
Fritz Lanham
Neel Richardson
Edna Oliver
Howard Northcutt
Councilman
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
City Attorney
Ci ty Clerk
Assistant City Manager
Mayor Gentry called the meeting to order, and the invocation was offered by
Reverend Don King, Pastor of St. Paul's Methodist Church.
Approve Minutes
Councilman Dittman moved approval of the minutes of the meeting of June 13, and
ratification of actions taken at that meeting; Councilman Pool seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Dittman, Wilbanks & Cannon
Mayor Gentry
Nays: None
Community Service Award
Mayor Gentry presented to Mr. R. L. Parker the Baytown Community Service
Award for his many years of service and assistance, specifically, to families of
military personnel, young - people in trouble, and in locating soldier sons of
Baytonians.
Congratulations were extended to Mr. Parker.
City Manager's Report
A copy has been received of the preliminary report for paving West Texas Avenue,
from Thomas Circle to Airhart Drive. The total estimate, based on replacing the
bridge, elevating the roadway and bridge to sixteen feet, is $685.000. There are
funds for street improvement, not obligated, in the amount cfOne & One-half Million
Dollars. However, several years ago when the city requested the state to improve
Bayway Drive, a portion of these funds were committed. There is a possibility that
Bayway will be improved by the State Highway Department with local participation.
If Baytown's commitment remains One Million Dollars, we will not have sufficient funds
for West Texas improvement. Mr. Lanham recommended waiting until we hear from the
Highway Department before considering West Texas AVenue.
Budget conferences with department heads are in progress. The recommended
budget should be presented to council around mid -July.
Progress on the drainage projects has been good. Work is underway in the
area of Pin Oak and Post Oak, Cedar Bayou - Lynchburg Road near Highway 146, and
Morning Drive. The crews should be able to meet the schedule that was given council.
The contractor has completed most of the work on the new Public Works building;
however, some work remains that cannot be completed until the present office is vacated.
For this reason, the employees will move into the new building this week.
5649
,.I +
Sevoral things are delaying the road construction on Garth Road, most of this
having to do with utility relocation. The contractor has moved in some equipment
to begin work on the road.
Mr. Lanham has requested to emphasize to the contractor the importance of
trying to keep the cuts in the road as smooth as possible.
In Glen Arbor, all the waterlines, except Kelly Lane from State to
Columbia Streets, have been tested.
Storm sewer and sanitary sewer lines in the area of Goose Creek Drive
has been completed.
Final completion of the West Main Plant is being held up by delay in
getting delivery of one part; however, the plant is in operation. The
contractor for the lift stations is awaiting additional progress by the
interceptor contractor. Bayshore Constructors has completed 93% of contract #3.
The Upper Goose Creek Interceptor'is 91% complete; progress has been good.
Contract #7 is 30% complete.
The question was raised to whether or not the railroad companies are
required to cut and maintain their rights -of -way. Mr. Lanham explained that
the railroads do have this responsibility, and requested that all complaints
received by councilmen be given to the administration. They will then be repotted
to the proper railroad officials.
Mr. LeFevre gave a brief report on the progress with the Honeywell computer.
They payroll has been done on the computer since April. Work is presently
underway on water billing. Although there are some problems to work out, progress
has been very good.
Mr. Lanham was requested to ask the Highway Departent to work out a
solution to the flooding of the Loop 201 underpass at Highway 146.
Chamber of Commerce Flood Protection Committee
Mr. Jo A. Graves, president of the Chamber of Commerce, appeared to acquaint
council with the purpose of the newly formed, Chamber of Commerce Flood Protection
Committee, and to seek council's support and active involvement in the activities
of this committee. Since land subsidence is the'biggest. problem facing Baytown
today, all efforts to stop subsidence must continue. The subsidence that has
occurred - will continue to occur for some time, and this has increased the
jeopardy that Baytown must face from tidal flooding. The Chamber of Commerce
has formed a committee that is dedicating itself to trying to get actioh underway
that will lead to the building of whatever physical facilities are required to
protect us from tidal flooding. The committee hopes to make citizens aware of the
imminence of subsidence and flooding, and to secure congressional authorization to
for the Corps of Engineers to study and determine the physical facilities
required -to protect Baytown. During Mr. Graves' presentation, slides were shown
to emphasize the effect subsidence has had on Baytown.
Councilman Pool moved to instruct the city attorney to prepare a resolution
endorsing and pledging the city's full support and cooperation with the new
committee, and to help it develop a definitive plan; Councilman Dittman seconded
the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon
Mayor Gentry
Mays: none
Hear Request of League of Women Voters
Mrs. Joseph Barolak, president of the League of Women Voters, appeared to
request that the Baytown City Council sponsor an annual "State of the City"
meeting. At this meeting, citizens would be allowed io ask questions of department
heads, and reports would be given regarding progress made on various projects.
Mayor Gentry requested the administration look into the request, the format,
and how to best present the information to the public, if it is determined that
such a meeting is needed.
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June 26, 1974
Drainage - Holloway Addition
Mr. Jerry Moses, a resident of Holloway Addition, appeared to request council
for help in changing the priority for drainage work in the Holloway Addition.
Mr. Moses stated that neglect on the part of the railroad over the past years has
resulted in water not draining down the railroad's ditch.
Mr. Lanham explained that the ditches in the Holloway Addition are N8 on the
priority list; the gradeall will be used inside the addition. According to the list,
this work will not begin until mid- December. The crawler will be used for the
railroad ditches, and this will not begin until October. The railroad companies are
not obligated to provide drainage ditches, and this is the reason the city will be
doing the work on their right of way. Since there are other situations and areas where
the drainage and flooding- is worse and more frequent, than Holloway Addition, Mr. Lanhai
recommended that council not change the priority list.
Council concurred with the recommendation by taking no action to change the list.
Request for Water & Sewer Service - Outside City Limits
Mr. C. A. Wright appeared to request water & sewer service outside the city limits
Annexation proceedings were recently dropped at Mr. Wright's request, because he did
not want to the annexed into the City in order to receive water & sewer. Mr. Wright
is surrounded by the City's limits on three sides of his property. Since the
surrounding properties pay taxes, Mr. Lanham recommended that the request for city
water and sewer be denied unless Mr. Wright agrees to the annexation.
Mr. Wright, in explaining his request, stated that he owns approximately five
acres; however, all of it is not being used, and he did not feel he should have to
pay city taxes on it.
Council took no action to extend service to Mr. Wright without being annexed.
The administration was requested to furnish information on other exceptions that have
been made, as there are situations where people outside the city limits have been
allowed to have city water& sewer without being annexed.
Mayor Gentry directed the canvassing of the referendum election held
June 18, 1974, to begin. The election was for the purpose of determining whether or
not the salaries of firemen & policemen would be increased, as was discussed at the
meting of March 14.
The canvass proved all tabulations to be in order.
FOR: 1,163
AGAINST: 581
TOTAL VOTE: 1,743
Councilman Lander moved to adopt Resolution No. 473, accepting the canvass;
Councilman Dittman seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon
Mayor Gentry
Nays: None
RESOLUTION NO.473
A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD WITHIN
THE CITY OF BAYTOWN ON THE 18TH DAY OF JUNE, 1974, FOR THE PURPOSE OF
DETERMINING WHETHER TO INCREASE THE MINIMUM SALARY FOR FIREMEN AND POLICEMEN;
FINDING THAT SAID NOTICE OF SAID ELECTION WAS DULYAND -PROPERLY GIVEN; AND
THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE
PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
Canvass
Election
- June
18,
1974
l
Mayor Gentry directed the canvassing of the referendum election held
June 18, 1974, to begin. The election was for the purpose of determining whether or
not the salaries of firemen & policemen would be increased, as was discussed at the
meting of March 14.
The canvass proved all tabulations to be in order.
FOR: 1,163
AGAINST: 581
TOTAL VOTE: 1,743
Councilman Lander moved to adopt Resolution No. 473, accepting the canvass;
Councilman Dittman seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon
Mayor Gentry
Nays: None
RESOLUTION NO.473
A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD WITHIN
THE CITY OF BAYTOWN ON THE 18TH DAY OF JUNE, 1974, FOR THE PURPOSE OF
DETERMINING WHETHER TO INCREASE THE MINIMUM SALARY FOR FIREMEN AND POLICEMEN;
FINDING THAT SAID NOTICE OF SAID ELECTION WAS DULYAND -PROPERLY GIVEN; AND
THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE
PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
5651 June 26, 1974
City Participation - Spur 330 Extension
The City has agreed to pay for the construction of storm sewer and curb &
gutter for Spur 330 extension. Mr. Poorman, District Engineer for the Highway
Departmnet has advised that there are two methods in which the city may fulfill its
obligation. One is by accepting and agreeing to pay a lump sum participation,
based on estimated cost of $90,140. The other method is to agree to pay the
bid price of the items (this could result in an increase in cost to the city should
the prices exceed the estimate). Mr. Lanham recommended that the city agree to
pay the fixed lump sum of $90,140.
Councilman Pool moved to authorize the administration to notify Mr. Poorman
that the city will agree to the fixed lump sum; Councilwoman Wilbanks seconded the
motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon
Mayor Gentry
Nays: None
*Councilman Dittman leave
Authorize Plans -Multi-purpose Sports Field at Pelly Park
Several meetings ago, representatives of the Cnetral Little League appeared
and requested that a ballfield be jointly constructed on Pelly Park, with the city
providing $25,000 for the project. Rather than constructing a ballfield limited
to little league, the administration has recommended that a multi- purpose field be
constructed, operated and controlled by the City, and that Revenue Sharing Funds be
used. As for parking in this area, Mr. Pillow has advised that a lease agreement
is being drawn for the land adjacent to the park. The little league is prepared to
develop, maintain one & one -half acres for parking; the lease will be for twenty -
five years. Approximately twenty -five cars can be parked on the east side of
Main Street; however, usually fifty is the maximum number of cars that are parked
for little league games. In case there are legal problems that.- cannot be worked
out with the Central Little League regarding the field, it willstill be used by
other groups for a sports field.
Councilman Lander moved authorization for preparation of plans and
specifications for a multi - purpose sports field; Councilman Bednarski seconded the
motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
Nays: None
Final Payment - Sanitary Sewer Contract No. 6
Proposed Ordinance No. 40626 -1 will authorize final payment to I.O. I.
Systems for Contract #6 of the Sanitary Sewer Improvements. This contract included
a lift station 7 force main in Bay Villa, and lines located at Baytown Jr. High
School, Post Office, Exxon Credit Union, James Bowie Drive, Knowlton and Market
Street to West Texas Avneue.
Theoriginal contract was $297,186; one change order adding $6,635.81, and
an underrun of $12,964.10 brought the total contract to $290,847.71. Final payment
is $29,085.77. Exxon has agreed to pay tapping charges and connection fees for the
school, Post office and credit union, amountint to approximately $5500.
Councilman Bednarski moved to adopt the ordinance; Councilman Lander seconded
the motion:
Ayes: Council members Lander, Bednarski, Wilbanks, Pool, and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 1620
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING
AND ACCEPTING CONSTRUCTION OF SANITARY SEWERAGE SOLLECTION SYSTEM
EXTENSIONS - 1973, JOB NO. 44A, CONTRACT NO. 6, BY I.O.I. SYSTEMS, INC.;
FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE
CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE;
AUTHORIZING THE FINAL PAYMENT TO THE SAID I.O.I. SYSTEMS, INC.; AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
June 26, 1974
Establish Procedure for Street Dedication
5652
Proposed Oridnance No. 40626 -2 will adopt a policy for acceptance of street
dedications. This will establish procedure for those streets outside subdivisions,
and give the city some control over the type streets that are dedicated to it. The
changes have been made in the ordinance. Item C. provides that if the Planning Commission
feels the existing Thoroughfare Plan should be modified, it may submit the recommendation
to Council. Item D provides that council may approve or disapprove any modification to
the Thoroughfare Plan.
Councilman Cannon moved to adopt the ordinance; CouncilmanBednarski seconded
the motion:
C Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 1621.
AN ORDINANCE OF THE CITY COUNCIL OFFTHE CITY OF BAYTOWN, TEXAS, AMENDING
THE CODE OF ORDINANCES BY THE AMENDMENT OF CHAPTER 26, "STREETS AND
SIDEWALKS," BY THE ADDITION OF ARTICLE III, "DEDICATION AND ACCEPTANCE
OF PUBLIC STREETS "; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING
A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Consider Extension of Glenbrook Drive
Mr. Connie Magouirk has requested approval of the Planning Commission to extend
Glenbrook Drive to Garth Road. Glenbrook is a 29 -foot street with Allenbrook Subdivision.
In reviewing the request, the Planning Commission feels the extension should be widened
to 39 -feet in anticipation -cf commercial development in that area, and that the City pay
the difference.
However, Mr. Richardson has advised that the City cannot re -pay a contractor
to do the work; the city would have to take bids. A lengthy discussion followed on
whether or not a 39 -foot street would eventually be necessary. There is presently a
50 -foot right of way on Glenbrook; a 60 -foot right of way would be required for a
39 -foot street.
Councilman Pool moved to approve the 29 -foot road and ask the developer for
60 -feet of right of way, situated to allow for additional expansion if needed in the future;
Councilman Lander seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
Nays: None
Award Bid - Janitorial Service
Five bids were received for janitorial service for 11 months for the city hall
and community center:
METROPOLITAN MAINTENANCE:
•*BAYSHORE BUILDING MAINTENANCE:
BAYTOWN BUILDING MAINTENANCE:
ADVANCED BUILDING MAINTENANCE:
UNITED BUILDING SERVICES
Monthly Total 11 Months
$1,548.00 $17,028.00
1,795.00 19,745.00
1,877.00 20,647.00
2,315.53 25,470.83
2,507.00 27,577.00
-� Although Metropolitan Maintenance, who is presently providing this service for
the City is low bidder, their work has not been satisfactory, and Mr. Lanham recommended
awarding the bid to Bayshore Building Maintenance. Bagshore's bid is approximately $250
higher per month. Councilman Bednarski moved to accept the recommendation; Councilman
Lander seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 1622
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE
BID OF BAYSHORE BUILDING MAINTENANCE TO SUPPLY THE JANITORIAL SERVICE FOR THE
BAYTOWN CITY HALL AND COMMUNITY BUILDINGS AND AUTHORIZING THE PAYMENT BY THE
CITY OF THE SUM OF ONE THOUSAND SEVEN HUNDRED NINETY -FIVE AND NO /100 ($1,795.00)
DOLLARS MONTHLY WITH REGARD TO SUCH ACCEPTANCE.
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June 26, 1974
Award Bid - Fire Station #6
Bids were received June 25 for construction of Fire Station No. 6:
Base Bid
Alt. 1
Alt. 2
Alt 3
Alt 4
Basic Const Inc: $69,120
$6,690
$1,570
$ 975
$2,395
Brame Const Co: 57,866
7,134
1,964
890
2,854
Chatham /Holzaepfel: 49,824
5,923
825
400
1,247
Moore & Moore: 55,500 5,600 1,465 961 2,426
Paragon Const: 51,600 13,700 1,394 920 2,321
Alt 1: Add Paving
Alt 2: Add two steel overhead doors, north side building
Alt 3: Add two aluminum overhead doors, south side building
Alt 4: Add two aluminum overhead doors, north side building
Mr. Lanham recommended that the low bid of Chatham & Holzaepfel be awarded,
subtracting $250 for use of round air conditioning ductsin; lieu of square ducts, and
adding Alternates 3 and 4. This will bring the cost to $51,221. Remaining funds
in the 1965 and 1970 Capital Improvement Bond Funds amount of $44,440.68 for public
buildings; $6,780.32 may be taken from Council Contingencies to complete the required
amount.
Councilman Cannon moved to accept the recommendation; Councilman Bednarski
seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
nays: None
ORDINANCE NO. 1623
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
ACCEPTING THE BID OF CHATHAM AND HOLZAEPFEL OF - BAYTOWN FOR THE
CONSTRUCTION OF FIRE STATION NO. 6 AND AUTHORIZING THE CONTRACTING
OF INDEBTEDNESS BY THE CITY FOR THE SUM OF FIFTY -ONE THOUSAND TWO
HUNDRED TWENTY -ONE AND N01100 ($51,221.00) DOLLARS WITH REGARD TO
SUCH AGREEMENT.
Proposed Ordinance No. 40626 -6 will appropriate funds for the fire station
as recommended. Councilman Lander moved to adopt the ordinance; Councilman Bednarski
seconded the motion:
Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon
Mayor Gentry
Nays: None
ORDINANCE NO. 1624
AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN
TO APPROPRIATE FIFTY -ONE THOUSAND TWO HUNDRED TWENTY -ONE AND N01100
($51,221.00) DOLLARS FROM 1965 CAPITAL IMPROVEMENTS, PUBLIC BUILDINGS,
1970 CAPITAL IMPROVEMENTS, FIRE STATION; AND COUNCIL CONTINGENCIES,
ACCOUNT NO. 101 -12 FOR THE CONST UCTION OF FIRE STATION NO. 6, AND
PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Adjourn
With no further business to transact, the meeting was adjourned.
e4"4-; 43 APPROVED: /s/ Tom Gentry
� TOM GENTRY, Mayor
ATTEST
EDNA OLIVER, City Clerk