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1974 06 26 CC Minutes5648 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 26, 1974 The City Council of the City of Baytown met in regular session, Wednesday, June 27, 1974 at 6 :30 P. M., in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Fred Bednarski,Jr 71� Charles Pool Henry Dittman Mary E. Wilbanks Allen Cannon Tom Gentry Fritz Lanham Neel Richardson Edna Oliver Howard Northcutt Councilman Councilman Councilman Councilman Councilman Councilman Mayor City Manager City Attorney Ci ty Clerk Assistant City Manager Mayor Gentry called the meeting to order, and the invocation was offered by Reverend Don King, Pastor of St. Paul's Methodist Church. Approve Minutes Councilman Dittman moved approval of the minutes of the meeting of June 13, and ratification of actions taken at that meeting; Councilman Pool seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Dittman, Wilbanks & Cannon Mayor Gentry Nays: None Community Service Award Mayor Gentry presented to Mr. R. L. Parker the Baytown Community Service Award for his many years of service and assistance, specifically, to families of military personnel, young - people in trouble, and in locating soldier sons of Baytonians. Congratulations were extended to Mr. Parker. City Manager's Report A copy has been received of the preliminary report for paving West Texas Avenue, from Thomas Circle to Airhart Drive. The total estimate, based on replacing the bridge, elevating the roadway and bridge to sixteen feet, is $685.000. There are funds for street improvement, not obligated, in the amount cfOne & One-half Million Dollars. However, several years ago when the city requested the state to improve Bayway Drive, a portion of these funds were committed. There is a possibility that Bayway will be improved by the State Highway Department with local participation. If Baytown's commitment remains One Million Dollars, we will not have sufficient funds for West Texas improvement. Mr. Lanham recommended waiting until we hear from the Highway Department before considering West Texas AVenue. Budget conferences with department heads are in progress. The recommended budget should be presented to council around mid -July. Progress on the drainage projects has been good. Work is underway in the area of Pin Oak and Post Oak, Cedar Bayou - Lynchburg Road near Highway 146, and Morning Drive. The crews should be able to meet the schedule that was given council. The contractor has completed most of the work on the new Public Works building; however, some work remains that cannot be completed until the present office is vacated. For this reason, the employees will move into the new building this week. 5649 ,.I + Sevoral things are delaying the road construction on Garth Road, most of this having to do with utility relocation. The contractor has moved in some equipment to begin work on the road. Mr. Lanham has requested to emphasize to the contractor the importance of trying to keep the cuts in the road as smooth as possible. In Glen Arbor, all the waterlines, except Kelly Lane from State to Columbia Streets, have been tested. Storm sewer and sanitary sewer lines in the area of Goose Creek Drive has been completed. Final completion of the West Main Plant is being held up by delay in getting delivery of one part; however, the plant is in operation. The contractor for the lift stations is awaiting additional progress by the interceptor contractor. Bayshore Constructors has completed 93% of contract #3. The Upper Goose Creek Interceptor'is 91% complete; progress has been good. Contract #7 is 30% complete. The question was raised to whether or not the railroad companies are required to cut and maintain their rights -of -way. Mr. Lanham explained that the railroads do have this responsibility, and requested that all complaints received by councilmen be given to the administration. They will then be repotted to the proper railroad officials. Mr. LeFevre gave a brief report on the progress with the Honeywell computer. They payroll has been done on the computer since April. Work is presently underway on water billing. Although there are some problems to work out, progress has been very good. Mr. Lanham was requested to ask the Highway Departent to work out a solution to the flooding of the Loop 201 underpass at Highway 146. Chamber of Commerce Flood Protection Committee Mr. Jo A. Graves, president of the Chamber of Commerce, appeared to acquaint council with the purpose of the newly formed, Chamber of Commerce Flood Protection Committee, and to seek council's support and active involvement in the activities of this committee. Since land subsidence is the'biggest. problem facing Baytown today, all efforts to stop subsidence must continue. The subsidence that has occurred - will continue to occur for some time, and this has increased the jeopardy that Baytown must face from tidal flooding. The Chamber of Commerce has formed a committee that is dedicating itself to trying to get actioh underway that will lead to the building of whatever physical facilities are required to protect us from tidal flooding. The committee hopes to make citizens aware of the imminence of subsidence and flooding, and to secure congressional authorization to for the Corps of Engineers to study and determine the physical facilities required -to protect Baytown. During Mr. Graves' presentation, slides were shown to emphasize the effect subsidence has had on Baytown. Councilman Pool moved to instruct the city attorney to prepare a resolution endorsing and pledging the city's full support and cooperation with the new committee, and to help it develop a definitive plan; Councilman Dittman seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Mays: none Hear Request of League of Women Voters Mrs. Joseph Barolak, president of the League of Women Voters, appeared to request that the Baytown City Council sponsor an annual "State of the City" meeting. At this meeting, citizens would be allowed io ask questions of department heads, and reports would be given regarding progress made on various projects. Mayor Gentry requested the administration look into the request, the format, and how to best present the information to the public, if it is determined that such a meeting is needed. ' 5650 June 26, 1974 Drainage - Holloway Addition Mr. Jerry Moses, a resident of Holloway Addition, appeared to request council for help in changing the priority for drainage work in the Holloway Addition. Mr. Moses stated that neglect on the part of the railroad over the past years has resulted in water not draining down the railroad's ditch. Mr. Lanham explained that the ditches in the Holloway Addition are N8 on the priority list; the gradeall will be used inside the addition. According to the list, this work will not begin until mid- December. The crawler will be used for the railroad ditches, and this will not begin until October. The railroad companies are not obligated to provide drainage ditches, and this is the reason the city will be doing the work on their right of way. Since there are other situations and areas where the drainage and flooding- is worse and more frequent, than Holloway Addition, Mr. Lanhai recommended that council not change the priority list. Council concurred with the recommendation by taking no action to change the list. Request for Water & Sewer Service - Outside City Limits Mr. C. A. Wright appeared to request water & sewer service outside the city limits Annexation proceedings were recently dropped at Mr. Wright's request, because he did not want to the annexed into the City in order to receive water & sewer. Mr. Wright is surrounded by the City's limits on three sides of his property. Since the surrounding properties pay taxes, Mr. Lanham recommended that the request for city water and sewer be denied unless Mr. Wright agrees to the annexation. Mr. Wright, in explaining his request, stated that he owns approximately five acres; however, all of it is not being used, and he did not feel he should have to pay city taxes on it. Council took no action to extend service to Mr. Wright without being annexed. The administration was requested to furnish information on other exceptions that have been made, as there are situations where people outside the city limits have been allowed to have city water& sewer without being annexed. Mayor Gentry directed the canvassing of the referendum election held June 18, 1974, to begin. The election was for the purpose of determining whether or not the salaries of firemen & policemen would be increased, as was discussed at the meting of March 14. The canvass proved all tabulations to be in order. FOR: 1,163 AGAINST: 581 TOTAL VOTE: 1,743 Councilman Lander moved to adopt Resolution No. 473, accepting the canvass; Councilman Dittman seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None RESOLUTION NO.473 A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 18TH DAY OF JUNE, 1974, FOR THE PURPOSE OF DETERMINING WHETHER TO INCREASE THE MINIMUM SALARY FOR FIREMEN AND POLICEMEN; FINDING THAT SAID NOTICE OF SAID ELECTION WAS DULYAND -PROPERLY GIVEN; AND THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Canvass Election - June 18, 1974 l Mayor Gentry directed the canvassing of the referendum election held June 18, 1974, to begin. The election was for the purpose of determining whether or not the salaries of firemen & policemen would be increased, as was discussed at the meting of March 14. The canvass proved all tabulations to be in order. FOR: 1,163 AGAINST: 581 TOTAL VOTE: 1,743 Councilman Lander moved to adopt Resolution No. 473, accepting the canvass; Councilman Dittman seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None RESOLUTION NO.473 A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 18TH DAY OF JUNE, 1974, FOR THE PURPOSE OF DETERMINING WHETHER TO INCREASE THE MINIMUM SALARY FOR FIREMEN AND POLICEMEN; FINDING THAT SAID NOTICE OF SAID ELECTION WAS DULYAND -PROPERLY GIVEN; AND THAT SAID ELECTION WAS PROPERLY HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. 5651 June 26, 1974 City Participation - Spur 330 Extension The City has agreed to pay for the construction of storm sewer and curb & gutter for Spur 330 extension. Mr. Poorman, District Engineer for the Highway Departmnet has advised that there are two methods in which the city may fulfill its obligation. One is by accepting and agreeing to pay a lump sum participation, based on estimated cost of $90,140. The other method is to agree to pay the bid price of the items (this could result in an increase in cost to the city should the prices exceed the estimate). Mr. Lanham recommended that the city agree to pay the fixed lump sum of $90,140. Councilman Pool moved to authorize the administration to notify Mr. Poorman that the city will agree to the fixed lump sum; Councilwoman Wilbanks seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None *Councilman Dittman leave Authorize Plans -Multi-purpose Sports Field at Pelly Park Several meetings ago, representatives of the Cnetral Little League appeared and requested that a ballfield be jointly constructed on Pelly Park, with the city providing $25,000 for the project. Rather than constructing a ballfield limited to little league, the administration has recommended that a multi- purpose field be constructed, operated and controlled by the City, and that Revenue Sharing Funds be used. As for parking in this area, Mr. Pillow has advised that a lease agreement is being drawn for the land adjacent to the park. The little league is prepared to develop, maintain one & one -half acres for parking; the lease will be for twenty - five years. Approximately twenty -five cars can be parked on the east side of Main Street; however, usually fifty is the maximum number of cars that are parked for little league games. In case there are legal problems that.- cannot be worked out with the Central Little League regarding the field, it willstill be used by other groups for a sports field. Councilman Lander moved authorization for preparation of plans and specifications for a multi - purpose sports field; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry Nays: None Final Payment - Sanitary Sewer Contract No. 6 Proposed Ordinance No. 40626 -1 will authorize final payment to I.O. I. Systems for Contract #6 of the Sanitary Sewer Improvements. This contract included a lift station 7 force main in Bay Villa, and lines located at Baytown Jr. High School, Post Office, Exxon Credit Union, James Bowie Drive, Knowlton and Market Street to West Texas Avneue. Theoriginal contract was $297,186; one change order adding $6,635.81, and an underrun of $12,964.10 brought the total contract to $290,847.71. Final payment is $29,085.77. Exxon has agreed to pay tapping charges and connection fees for the school, Post office and credit union, amountint to approximately $5500. Councilman Bednarski moved to adopt the ordinance; Councilman Lander seconded the motion: Ayes: Council members Lander, Bednarski, Wilbanks, Pool, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1620 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING CONSTRUCTION OF SANITARY SEWERAGE SOLLECTION SYSTEM EXTENSIONS - 1973, JOB NO. 44A, CONTRACT NO. 6, BY I.O.I. SYSTEMS, INC.; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS' CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID I.O.I. SYSTEMS, INC.; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. June 26, 1974 Establish Procedure for Street Dedication 5652 Proposed Oridnance No. 40626 -2 will adopt a policy for acceptance of street dedications. This will establish procedure for those streets outside subdivisions, and give the city some control over the type streets that are dedicated to it. The changes have been made in the ordinance. Item C. provides that if the Planning Commission feels the existing Thoroughfare Plan should be modified, it may submit the recommendation to Council. Item D provides that council may approve or disapprove any modification to the Thoroughfare Plan. Councilman Cannon moved to adopt the ordinance; CouncilmanBednarski seconded the motion: C Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1621. AN ORDINANCE OF THE CITY COUNCIL OFFTHE CITY OF BAYTOWN, TEXAS, AMENDING THE CODE OF ORDINANCES BY THE AMENDMENT OF CHAPTER 26, "STREETS AND SIDEWALKS," BY THE ADDITION OF ARTICLE III, "DEDICATION AND ACCEPTANCE OF PUBLIC STREETS "; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Extension of Glenbrook Drive Mr. Connie Magouirk has requested approval of the Planning Commission to extend Glenbrook Drive to Garth Road. Glenbrook is a 29 -foot street with Allenbrook Subdivision. In reviewing the request, the Planning Commission feels the extension should be widened to 39 -feet in anticipation -cf commercial development in that area, and that the City pay the difference. However, Mr. Richardson has advised that the City cannot re -pay a contractor to do the work; the city would have to take bids. A lengthy discussion followed on whether or not a 39 -foot street would eventually be necessary. There is presently a 50 -foot right of way on Glenbrook; a 60 -foot right of way would be required for a 39 -foot street. Councilman Pool moved to approve the 29 -foot road and ask the developer for 60 -feet of right of way, situated to allow for additional expansion if needed in the future; Councilman Lander seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry Nays: None Award Bid - Janitorial Service Five bids were received for janitorial service for 11 months for the city hall and community center: METROPOLITAN MAINTENANCE: •*BAYSHORE BUILDING MAINTENANCE: BAYTOWN BUILDING MAINTENANCE: ADVANCED BUILDING MAINTENANCE: UNITED BUILDING SERVICES Monthly Total 11 Months $1,548.00 $17,028.00 1,795.00 19,745.00 1,877.00 20,647.00 2,315.53 25,470.83 2,507.00 27,577.00 -� Although Metropolitan Maintenance, who is presently providing this service for the City is low bidder, their work has not been satisfactory, and Mr. Lanham recommended awarding the bid to Bayshore Building Maintenance. Bagshore's bid is approximately $250 higher per month. Councilman Bednarski moved to accept the recommendation; Councilman Lander seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1622 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BAYSHORE BUILDING MAINTENANCE TO SUPPLY THE JANITORIAL SERVICE FOR THE BAYTOWN CITY HALL AND COMMUNITY BUILDINGS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND SEVEN HUNDRED NINETY -FIVE AND NO /100 ($1,795.00) DOLLARS MONTHLY WITH REGARD TO SUCH ACCEPTANCE. 5653 June 26, 1974 Award Bid - Fire Station #6 Bids were received June 25 for construction of Fire Station No. 6: Base Bid Alt. 1 Alt. 2 Alt 3 Alt 4 Basic Const Inc: $69,120 $6,690 $1,570 $ 975 $2,395 Brame Const Co: 57,866 7,134 1,964 890 2,854 Chatham /Holzaepfel: 49,824 5,923 825 400 1,247 Moore & Moore: 55,500 5,600 1,465 961 2,426 Paragon Const: 51,600 13,700 1,394 920 2,321 Alt 1: Add Paving Alt 2: Add two steel overhead doors, north side building Alt 3: Add two aluminum overhead doors, south side building Alt 4: Add two aluminum overhead doors, north side building Mr. Lanham recommended that the low bid of Chatham & Holzaepfel be awarded, subtracting $250 for use of round air conditioning ductsin; lieu of square ducts, and adding Alternates 3 and 4. This will bring the cost to $51,221. Remaining funds in the 1965 and 1970 Capital Improvement Bond Funds amount of $44,440.68 for public buildings; $6,780.32 may be taken from Council Contingencies to complete the required amount. Councilman Cannon moved to accept the recommendation; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry nays: None ORDINANCE NO. 1623 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF CHATHAM AND HOLZAEPFEL OF - BAYTOWN FOR THE CONSTRUCTION OF FIRE STATION NO. 6 AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF FIFTY -ONE THOUSAND TWO HUNDRED TWENTY -ONE AND N01100 ($51,221.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Proposed Ordinance No. 40626 -6 will appropriate funds for the fire station as recommended. Councilman Lander moved to adopt the ordinance; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1624 AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE FIFTY -ONE THOUSAND TWO HUNDRED TWENTY -ONE AND N01100 ($51,221.00) DOLLARS FROM 1965 CAPITAL IMPROVEMENTS, PUBLIC BUILDINGS, 1970 CAPITAL IMPROVEMENTS, FIRE STATION; AND COUNCIL CONTINGENCIES, ACCOUNT NO. 101 -12 FOR THE CONST UCTION OF FIRE STATION NO. 6, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Adjourn With no further business to transact, the meeting was adjourned. e4"4-; 43 APPROVED: /s/ Tom Gentry � TOM GENTRY, Mayor ATTEST EDNA OLIVER, City Clerk