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1973 11 20 CC Minutes5530 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 20, 1973 The City Council of the City of Baytown met.in regular session, Tuesday, November 20, 1973, at 6:30 p.m., in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Fred Bednarski,Jr. Charles Pool Mary Wilbanks Henry Dittman Allen Cannon Councilman Councilman Councilman Councilwoman Councilman Councilman Tom Gentry Mayor FritzlLanham City Manager Neel Richardson City Attorney Edna Oliver City Clerk Absent: Howard Northcutt Asst. City Manager Mayor Gentry called the • meeting to order and the invocation was offered by Councilman Allen Cannon. Approve Minutes Mayor Gentry called for consideration of the minutes of the council meeting held November 8, 1973. Counclman Pool moved to approve the minutes as written; Councilman Dittman seconded the motion: Ayes: Council-members Lander, Bednarski, Pool, Wilbanks,Dittman and Cannon Mayor Gentry Nays: None Pe ti Lions Mr. Don Cooke, representing his neighbors and residents along Jones Road, presented the following petition: "Several months ago, construction was begun on the Baytown Marina which at that time did not directly effect us. Since that time however, the owner has begun construction of wet storage facilities and is operating 6 to 10 of the large 12 -yard water level dump trucks back and forth on this short shell roadway. These trucks begin around 6 a.m., and continue through out the day. creating a safety hazard to the families living along this roadway and especially the young children by the speed these trucks drive and the tremendous amount of dust they stir up. This dust blocks the vision of the trucks and cars traversing the roadway at the same time, and causes us a great deal of inconvenience when it settles in and on our yards, homes and automobiles. We wish to urge the Council to act on this matter in some expedient manner hopefully by paving this roadway with asphalt some- time in the near future and immediately spreading some dust deterrant such as calcium chloride, etc, to give us some much needed relief." Mr. Lanham suggested the quickest relief to this situation would be to have oil sprayed on Jones Road. Councilman Cannon moved to accept the petition. Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None City Manager's Report The fire department pumper truck purchased approximately one year ago is now being delivered to Baytown. Mr. Lanham briefed council on the steps being taken by city hall and the civic center to conserve energy. All city vehicles, including police cars, will operate only within the city limits except when on official business. The gasoline allocation for the city for the month of December is anticipated to be reduced by approximately 15 %. e 5531 November 20, 1973 Notice has been received from the Governor's office that the request for erownwood to be declared a disaster area for purposes of SEA loans has been denied. A survey was made in the area, and the determination made that insurance payments the residents received have taken care of most of their needs. AT the last council meeting, Councilman Cannon asked about the status of the possibility of connecting Commerce to Main, north and south. In November of 1971, a study of traffic problems in this area was made by Mr. John Hudson, Traffic Engineers, in which he indicated that the expenditure for this purpose would not be warranted, based on the traffic volume. Mr. Lanham suggested Council be given copies of the study, afterwhich a decision to either proceed, or drop the project, could be made. Councilman Dittman asked about the paving of East and West Gulf at the last council meeting. The intersections on West Gulf, at First, Second and Third Streets, were rebuilt in 1964. West Gulf, between Whiting and Main, was rebuilt in 1968, and is still in good condition. East, Gulf, between First St. and Highway 146 is included in the streets for the 1974 Street Improvement 8ogram. Regarding the suggestion for paper pickup in the city, information has been secured from Ft. Worth and Deer Park as part of the paper reclamation study; however, the administration has been unable to receive any communication from the company in Houston that buys paper. A report on the study will be forthcoming. Council concurred to cancel the second council meeting in December as it falls between Christmas and New Years; this has been customary for several years. Capital Improvements - East West Thoroughfare - progress has been slow during the last ten days because the contractor had difficulty with some of the equipment. The roadway from Seventh to Highway 146 has been limed and compaction is underway; this should be ready for base material next week. Sports complex - Swimming pool is complete with all facilities installed, other facilities are essentially complete, and considerable clean-up remains. N. C. Foote Park - Work is underway to prepare the pool for plastering; progress has been satisfactory. Sanitary Sewer Contracts - contract #1 - West Main Plant- 97% complete. Contract #2 - Lift Station - 735U complete. There is a delay in delivery of equipment for three of these stations. Contract'k3- Central District Mains - 90% complete. Contract #4 - Middle Goose Creek Interceptor - 50% complete. Installation of the 36 -inch line in back of San Jacinto Hospital has been completed. Tunnel construction under Decker Drive is now underway. Contract #5 - Upper Goose Creek Interceptor - 35% complete. Contract #6 - Lines in various parts of the city - 22% complete. East District Infiltration /Inflow Analysis should be completed by mid- December. Councilman Dittman referred to the ordinance recently adopted requiring that ti'ee limbs be cut into three -foot lengths and tied in a bundle. Mr. Dittman stated that he has received numerous phone calls from senior citizens who feel this places an undue burden upon them. For this reason, Councilman Dittman moved to rescind the portion of the ordinance that requires limbs to be bundled; Mayor Gentry declared the motion dead for lack of a second. Waterlines have been made, and to newly annexed area - bacteriological samples Installation is complete, pressure tests were taken today. Sports complex - Swimming pool is complete with all facilities installed, other facilities are essentially complete, and considerable clean-up remains. N. C. Foote Park - Work is underway to prepare the pool for plastering; progress has been satisfactory. Sanitary Sewer Contracts - contract #1 - West Main Plant- 97% complete. Contract #2 - Lift Station - 735U complete. There is a delay in delivery of equipment for three of these stations. Contract'k3- Central District Mains - 90% complete. Contract #4 - Middle Goose Creek Interceptor - 50% complete. Installation of the 36 -inch line in back of San Jacinto Hospital has been completed. Tunnel construction under Decker Drive is now underway. Contract #5 - Upper Goose Creek Interceptor - 35% complete. Contract #6 - Lines in various parts of the city - 22% complete. East District Infiltration /Inflow Analysis should be completed by mid- December. Councilman Dittman referred to the ordinance recently adopted requiring that ti'ee limbs be cut into three -foot lengths and tied in a bundle. Mr. Dittman stated that he has received numerous phone calls from senior citizens who feel this places an undue burden upon them. For this reason, Councilman Dittman moved to rescind the portion of the ordinance that requires limbs to be bundled; Mayor Gentry declared the motion dead for lack of a second. 5532 1974 Street Improvement Program November 20, 1973 Mr. Lanham presented the list of street s for the proposed 1974 Street Improvement Program. The program is Proposed to be divided into three contracts, one contract to be paid with budgeted funds, and two contracts to be paid with revenue sharing funds. A total of $513,948 is available for the rebuilding of streets. REVENUE SHARING FUNDS Contract N1 Airhart Drive East Gulf Street East Texas Avenue Fifth Street Rackberry Kentucky Rolland estimate: $189,800 Contract 1)2 Ferry Road John A Street Kilgore Road Laredo Miriam N. Sixth St Peggy Riggs Roseland Park Drive Thibodeaux estimate: $190,500 BUDGETED FUNDS Contract N3 Baylor Street Ferguson Street Middleton Road Morris Street Park Street estimate: $132,700 (Lynchburg Rd to Decker Dr) (South First to Riway 146) (Tri City Beach to Roseland Dr) (East Texas to Wright) (Burnett Dr to Meador) (Florida to Britton) (Polly to Murrill) (Pond Gully to Hiway 146, Hiway 146 to Massey Tompkins) (Park to Abbott) (James to north line of apt. site) (West Texas to Chesapeake) ('Morris to Pruett 8 Oak to Lee Dr) (Alford to Ward Rd) 'Qiwy 146 to west end) (Oak St to Lee Drive) (Roseland Park) (West Main to Travis) (Park to Morrell) (North Main to the last house) (Decker Drive to the last house) (Riggs to West Main) (Pruett to N. Main) Council reviewed the list of streets and their location. The question was raised if an expenditure of $1700 could be justified for Ferguson Street since there are only two residences there. Also questioned was Roseland Drive, for which an estimated $36,000 will be spent for rebuilding and raising the street which goes through Roseland Park. Mr. Lanham explained that a portion of the road will be raised, some drainage work and that the detailed estimate could be less than $36,000; council could delete this street at the time detailed plans are presented. Councilman Dittman moved to adopt the list of streets as presented; Council- woman Wilbanks seconded the motion. Councilman Lander moved to amend the motion and delete Ferguson Street from the list; Councilman Pool seconded the motion. Councilman Cannon moved to amend the amended motion by deleting Roseland Drive; This motion died for lack of a second. The vote on the motion as amended by Councilman Lander and Pool follows: Ayes: Councilmen Lander, Pool and Cannon Nays: Council members Bednarski, Wilbanks, Dittman Mayor Gentry The vote on the original motion follows: Ayes: Council members Lander, Pool, Wilbanks and Dittman Nays: Councilmen Bednarski and Cannon Mayor Gentry November 20, 1973 Authorize Drainage Improvements - Goose Creek Drive Goose Creek Drive, in Country Club Oaks, has experienced flooding conditions during the past several heavy rains. The original recommendation was to contract the drainage improvements for an estimated $50,000. However, after further study, the administration recommends that city forces rebuild the existing inlets, construct drainage swales along the north side of Baker and clean the existing ditch along the north side of Baker. A private contractor would construct a relief storm sewer in the area flooding on Goose Creek Drive directly to Goose Creek Stream, increase hydraulic capacity of the drainage ditch that is parallel and north of Baker Road, and clean the ditch and add additional culvert under Coachman Drive; estimated cost of this work is $30,000, however, easements will have to be obtained from the school and property owners before this work can begin. Since the county is planning some drainage work along Baker Road, this could be coordinated. Mr. Lanham recommended authorization to proceed with the work to be done by city forces, to proceed with securing right of way for the relief storm sewer, and coordinate the city's planning with the county. Detailed plans for the work to be contracted will be presented at a later date. Councilman Bednarski moved to accept the recommendation; Councilman Dittman seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Award Bid- Sale of City owned House Two bids were received for the purchase of a house owned by the city at the corner of Massey Tompkins and Chaparral Drive. Fire Station #6 will be built on this site. Tobe Prescott, Jr.: $1,560 Norman R. Adams: $1,500 Mr. Lanham recommended accepting the high bid of Mr. Prescott. Councilman Cannon moved to accept the recommendation; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1503 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF TOBE S. PRESCOTT, JR., FOR THE PURCHASE OF BY TOBE S. PRESCOTT, JR., OF A SIX ROOM HOUSE AND TWO CAR GARAGE OWNED BY THE CITY OF BAYTOWN FOR THE SUM OF ONE THOUSAND FIVE HUNDRED SIXTY AND N01100 ($1,560.00) DOLLARS. Award Bid - Roseland Park Bulkhead 5533 Three bids were received for the construction of a bulkhead at Roseland Park, to be financed with Revenue Sharing Funds, of which approximately $42,000 was allocated. Marine Construction Company: $36,738 Piling, Inc: $37,539 G. G. Ross, Inc. $81,750 The estimate for this project was $31,000; however, Mr. Jim Hutchison, consulting engineer, explained that negotiations with the contractor could reduce the low bid of Marine Construction by $2,000. Mr. Lanham recommended accepting the low bid of Marine Construction Company. Councilman Dittman moved to accept the recommendation; Councilmen Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, and Dittman Mayor Gentry Nays: Councilman Cannon ORDINANCE NO. 1504 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF MARINE CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE ROSELAND PARK BULKHEAD AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY OF THE SUM OF THIRTY SIX THOUSAND SEVEN HUNDRED THIRTY EIGHT AND no /100 ($36,738.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. 5534 November 20, 1973 Consider bid for Development of Pelly Park Only one bid was received for the development of Pelly Park; Mr. Lanham recommended the bid be opened and council offered no objection. CHATHAM 6 HOLZAEPFEL: $24,370 The estimate for this project was $18,200. This bid will be studied and a recommendation made at a future council meeting. Award Bid - Playground Equipment for Central Heights Park and Pelly Park Five bids were received for playground equipment for Central Heights and Pelly Parks. Mr. Lanham recommended accepting the low bid in each piece of equipment, with the exception of several items in which the low bid did not meet the quality or design specified. The total cost of equipment for Pelly Park is $6,819.25; the estimate was $7,316.50. Equipment for Central Heights Park will cost $4,563.30; the estimate was $4,945.00. 1970 Bond funds will be used to purchase the equipment. Councilman Lander moved to accept the recommendation; Councilwoman Wilbanks seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1505 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AWARDING BIDS ON FORTY -FIVE ITEMS OF PLAYGROUND EQUIPMENT AS FOLLOWS: EIGHTEEN ITEMS FROM GAME. -TIME FOR A SUM OF THREE THOUSAND FIVE HUNDRED NINETY -FIVE AND 251100 ($3,595.25) DOLLARS; TWELVE ITEMS FROM STURDISTERL COMPANY FOR A SUM OF TWO HUNDRED THIRTY -TWO AND 50 1100 ($232.50) DOLLARS; NINE ITEMS FROM MIRACLE RECREATION EQUIPMENT COMPANY FOR A SUM OF TWO THOUSAND SEVEN HUNDRED NINETY -TWO AND NO /100 ($2,792.00) DOLLARS, SIX ITEMS FROM PAUL E. ALLEN COMPANY, INC., FOR A SUM OF ONE HUNDRED NINETY -NINE AND 50 1100 ($199.50) DOLLARS; AND AUTHORIZING THE TOTAL PAYMENT OF THE SUM OF SIX THOUSAND EIGHT HUNDRED NINETEEN AND 251100 ($6,819.25) DOLLARS TO RSSPECTSVE SUCCESSFUL BIDDERS WITH REGARD TO SUCH ACCEPTANCE. Award Bid - Janitorial Service Four bids were received for janitorial services for the Community Building and City Nall. In order to budget this item accurately, bids were received for 8k, months of service so the contract will expire in July. Monthly Cost Total Cost METROPOLITAN MAINTENANCE $1,290.00 $10,965.00 RAYTOWN BUILDING MAINTENANCE $1,850.00 $15,725.00 BAYSHORE BUILDING MAINTENANCE $1,995.00 $16,957.60 OXFORD BUILDING SERVICE $3,198.80 $27,189.80 Mr. Lanham recommended the low bid of Metropolitan Maintenance be accepted. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion. Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1506 AN ORDINANCE OF TEE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF METROPOLITAN MAINTENANCE FOR THE JANITORIAL SERVICE FOR THE CITY HALL AND COMMUNITY CENTER FOR EIGHT AND ONE -HALF MONTHS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE:'THOUSAND TWO HUNDRED NINETY AND N01100 ($1,290.00) DOLLARS PER MONTH WITH REGARD TO SUCH ACCEPTANCE. November 20, 1973 Harris County Organized Crime Control Unit Proposed Ordinance No. 31120 -6 will authorize an agreement with Harris County regarding the Crime Control Unit. In past years, Criminal Justice Funds for the support of the Harris County Crime Control Unit have come to the City of Baytown for purposes of accounting. This year, the Harris County Sheriff's office will disperse the funes. The purpose of the agreement is to obtain reimbursement for the expenses incurred from Baytown's participation in the Unit. Mr. Lanham recommended approval of the ordinance. Councilman Dittman moved to accept the recommendation; Councilman Cannon seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1507 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK OF THE CITY OF BAYTOWN TO EXECUTE AND ATTEST TO A CONTRACT WITH HARRIS COUNTY TO PARTICIPATE IN THE HARRIS COUNTY ORGANIZED CRIME CONTROL UNIT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Authorize Final Payment for Work to Fire Department Facilities 5535 Davis s Burge Architects has informed the administration thatall work has been satisfactorily completed on theFire Administration Building and Fire Station #5. Final payment in the amount of $2,129 is recommended by approval of Ordinance No. 31120 -7. Councilman Dittman moved to authorize final payment; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1508 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING THE REMODELING OF THE FIRE ADMINISTRATION BUILDING AND FIRE STATION NO. 5 BY CHATHAM AND HOLZAEPFEL; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ARCHITECT'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID CHATHAM AND NOLZAEPFEL; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Authorize Infiltration /Inflow Analysis of the West Sewer District One of the requirements for receiving federal funding to waste treatment systems is an infiltration /inflow analysis. This study is used to determine whether it is more feasible to build a treatment plant large enough to treat the excess infiltration, or whether the existing collection system should be rehabilitated.. , Langford Engineering has proposed to do this study for an estimated cost of $20,000 and this will be funded from the 1970 Capital Improvement Program. If Baytown's application is granted, the city will be reimbursed 75% of the project cost. Mr. Lanham recommended the study be authorized. Councilman Pool moved to accept the recommendation, Councilman Dittman seconded the motion: Ayes; Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Authorize Contract with Baytown Ambulance to Provide Transportation fox the Elderly At the last council meeting, Mrs. Edna Gray, chairman, presented the recommendation from the Committee for theElderly, and Mr. Richardson was authorized to proceed with a contractoral agreement between the City and Mr. Jess Mevarre - Baytown Ambulance, Inc. Mr. Richardson explained the proposed contract calls for payment by the city of approximately $865 per month for Mr. Nevarre to provide the service of transportation for the elderly citizens of Baytown, to the physician, grocery store or pharmacy. The $865 per month will include drivers ($345.00) car rental ($143.17) liability insurance ($30.00) and gas, oil, and tires ($200.00) and an administrative expense of $150.00 5536 November 20, 1973 per month. This is an increase over what was discussed at the last council meeting, however, the city will reimburse -Mr. Navarre based on paid invoices for these items, with the exception of the administrative expense and car rental. Proposed Ordinance No. 31120 -8 will authorize execution of the contract as outlined by Mr. Richardson. Councilman Bednarski moved to adopt the ordinance; Councilman Cannon seconded the motion. Ayes: Council members Lander, Bednarski, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1509 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY ATTORNEY TO PREPARE AND TEE CITY MANAGER TO EXECUTE A CONTRACT FOR A TERM OF ONE YEAR WITH BAYTOWN AMBULANCE COMPANY, INC., FOR TRANSPORTATION OF THE ELDERLY FOR LIMITED SPECIFIED PURPOSES, PURSUANT TO RULES AND REGULATIONS PROMULGATED BY THE MAYOR'S COMMITTEE ON THE ELDERLY, AS APPROVED BY THE CITY MANAGER AND FILED WITH THE CITY CLERK, FOR A SUM NOT TO EXCEED TWELVE THOUSAND AND NO /100 ($12,000.00) AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Authorize Detailed Plans and Specifications - New Fire Station The fire station to be constructed on Massey Tompkins Road has been estimated by Davis & Burge Architects to cost $45,000. Bond funds are available from the 1965 issue ($24,593) and from the 1970 issue($20,507), making a total available of $45,100. The proposed building will be pre - engineered metal, and Mr. Lanham recommended detailed plans and specifications be prepared for council approval. Councilman Lander moved to accept the recommendation; Councilman Bednarski seconded the motion: Ayes: Council members Lander, Bednarski, Pool, wilbanks, Dittman and Cannon Mayor Gentry Nays: None Unfinished Business Questionnaires have been sent to other cities regarding the pay scales for police & firemen. Responses have begun coming in, and a presentation of the results should be made at tte:December 13, meeting. Mayor Gentry adjourned the;eeting to a work session regarding data processing, afterwhich an executive session will be held. APPROVED: Tom Gentry Mayor ATTL �} Edna Oliver, City Clerk Clle~'rTk,_Y' I