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1973 07 26 CC Minutes5468 ` MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 26, 1973 The City Council of the City of Baytown met in regular session, Thursday, July 26, 1973, at 6:30 p.m. in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Charles Pool Mary E. Wilbanks Henry Dittman Allen Cannon Tom Gentry Fritz Lanham Neel Richardson Edna Oliver Absent: Fred Bednarski,Jr. Howard Northcutt Councilman Councilman Councilwoman Councilman Councilman Mayor City Manager City Attorney City Clerk Councilman Administrative Ass't. Mayor Gentry called the meeting to order and the invocation was offered by Reverend Robert J. Brooks, Pastor of the All Saints Episcopal Church. Approve Minutes - July 12 and 17 Mayor Gentry called for consideration of the minutes of the meetings held July 12 and 17, 1973. Councilman Dittman moved to approve theminutes as printed; Councilman Pool seconded the motion: Ayes: Council members: Lander Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None City Manager's Report - President Nixon has declared a ten - county area, including Harris County, as a distster area resulting from the recent flooding. Citizens are eligible for assistance from the federal government, and municipal governments are eligible also. Two teams from the dederal and state governments were in Baytown this week making surveys; the survey includes damage to the water & sewer system. Other teams will survey the amount of debris clearance, and damage to streets and bridges. There is a chance the City will be able to recover some expenditures.. Training sessions will begin in Augst for city employees and consulting engineers in regard to the new rules for making application to the EPA for grants. The sessions will be conducted by the EPA and Water Quality Board. The Revenue Sharing allocation for the next twelve months, from July to July, will be $511,000.00. The plans and specifications for construction of the new public works building will be presented to Councilmat the next meeting. Trash collections are still behind; a survey indicates that collections are up 15 -20% over the collections this time last year. The new water well on Decker Drive has been out of service; but should be back in service by tomorrow. The drainage work being done by city forces is moving ahead at a good rate. Work has been completed on Massey Tompkins near the railroad which will aid Holloway Addition. Work is continuing on Massey Tompkins near Stephen F. Austin school. A pipe is being installed on Ward Road near Kilgore Road to help relieve flooding in that area. The administration is working with the flood control district to find a solution to problems occurring in the Woodlawn Street area, regarding flooding. The flood control district is considering the construction of a bridge where Dwinnell crosses the flood control ditch. July 26, 1973 A report will be made at the next council meeting regarding the cost estimates and plans for alleviating the inundation of grounds at the St. James House after rain. This will be a rather extensive project. 5469 Phase I of the 1973 Street Improvement Program - Those streets essentially complete are Cypress, Crosby -Cedar Bayou, Elvinta, East Pearce, Lobit, Massey Tompkins, East Texas and Bayou Drive; a portion of Morrell has been completed. Several streets were added to Contract I; those with the base work in progreas are Dale, Ft. Worth, Jefferson, Madison, Monroe, and North Second. The administration was requested to seek a projected completion date from the contractor. Capital Improvements - Bond funds East West Thoroughfare - the contractor is completing storm sewer work this week; street repairs will begin next week. Altitude Valves - one valve remains to be installed. Water lines to the newly annexed area (Dent) - the contractor has begun work on the Sterling High School property. Parks - Westwood, Duke Hill, and Tejas are essentially complete; cleanup remains. Sports Complex - work is 60% complete. N. C. Foote Park swimming pool - the contractor is still having some problem with - ground water. Sanitary Sewer Improvements - Contract N1 - pumps and pipes are in place; clarifier structure is complete; Contract H2 - total contract is 37% complete. Contract q3 - total contract is 70% complete. Contract k4 - the tunnel under Park Street is complete, and contractor is in process of tunnelling Garth Road. Contract R5 - installation of this line through the golf course in Country Club is complete. - Councilman Cannon requested the Administration to contact the Alcoholic Beverage Commission regarding incidents where alooholic beverages have been sold to intoxicated persons at drive -ins in Baytown. Drainage Problem - Milbu Dale Mr. T. R. Whitten appeared regarding the drainage system on Danubina Street, north to the flood control ditch, and down to East Fayle. This area floods after a 4 -5 inch rain, and Mr. Whitten requested the city's engineering department to study the situation and find a way to correct it. Mr. Whitten suggested one possibility would be to lower Danubina Street. Mr. Lanham explained that while the engineering department is surveying the problem, the grates on the inlets to the drainage pipe will be changed, which will give some immediate relief. Report on Study regarding Telephone service between Baytown and Huffman Mr. Al Chappel, General Manager of General telephone Company in Baytown appeared to present his findings on the amount of telephone traffic between Baytown and Huffman, and what the cost would be to provide toll -free service between the two towns. Mr. Chappel began be explaining the study included Highlands, and did not include Shiloh. In Baytown, 150 telephone customers (1.12 %) call Huffman per month; of these customers, 17- or ll %- make five or more calls per month. In Huffman, 220, or (15.4 %)of Huffman's telephone customers call Baytown per month; of these customers, 31 or(14 %)make five or more calls per month. Since the percentage of calls would increase if toll -free service is provided, a stimulation factor of five times the volume of calls was used to determine the cirucut requirements. Based on the requirements, an annual revenue of $24,513.00 will be needed to support the additional investment; this equates to an additional 350 per month on business rates, 150 per month on residential one -party rates, and 100 per month on residential two-party rates. The service can be established in approximately eighteen months. These rates will not apply until the service is established, and will be additional to the existing rates at that time; the increase will apply only to the Baytown telephone customers. Mr. Chappel stated his company is ready to take whatever course of action the council chooses. Mrs. W. E. Bailess and Mrs. Bobby Michalsky, residents of the Huffman zone, urged Council to give much consideration to their request for toll -free calling to Baytown. 5470 July 26, 1973 Baytown Municipal Police Association Police Officer C. E. Shaeffer, representing the Baytown Municipal Police Association appeared in regard to policemen's compensation. Officer Shaeffer presented a written report, of which the following points were made. a. It is almost impossible for a police officer to support his family on a policeman's salary alone due to the rapid increase in the cost of living. A 5% raise wi111 not compensate this increase. b. The Police Department is losing experienced officers to industry where the starting salary is-200 - $200 higher. Officer Shaeffer presented a list of 21 men who have resigned from the Baytown Police Department since March of 1969, of these 21 men, 17 resigned for industry jobs. Mr. SHaeffer felt this presents a serious threat to Baytown. c. The Baytown Police Department has more than doubled the number of cases cleared by arrest since 1971. d. Surrounding cities are presently being requested to grant salary increases for policemen; Texas City voters recently approved a $100 across the board increase for patrolmen. Since the education requirements are more than equal to those of local industry, since the FBI has indicated that the Baytown Police Depaltrrent is functioning in an above average capacity, since the average policeman has forty -five hours of college education, since the cost of living is so rapidly increasing, and since the police departments in this area are revising their pay scales, Officer Shaeffer requested the City Council grant a $100 per month raise to all civil service employees of the Baytown Police Department, effective at the beginning of the new fiscal year. Mr. Shaeffer requested an answer to the police association's request by the next council meeting. Baytown Beautification Association Mr. Bill Massey, appeared to explain to Council a new project that will begin August 1, sponsored by the Baytown Beautification Association. Mr. Massey stated that if all the ordinances of the city of Baytown were complied, with and enforced, that Baytown would be a cleaner and more beautiful place in which to live. In order to achieve this goal, the Association has devised a reporting system, in which all citizens are invited to report eyesores and littering which violate city ordinances. A form will be provided for citiznes wishing to report a violation, and the form is pre- addressed to the association, postage -paid. The association will then notify the violator of the city ordinance, and if voluntary compliance is not made, the violation will be reported to the proper city official. Mayor Gentry commended the Baytown Beautification Association for their efforts to beautify Baytown. Proposed Ordinance No. 30726 -1, Call Public Hearing - Annex Chaparral Village, Section 3. Proposed Ordinance No. 30726 -1 will call a public hearing for the annexation of Chaparral Village, Section 3. The developers of this subdivision have requested the city annex Section 3, although construction has not yet begun. Councilman Dittman moved to adopt the ordinance; Councilman Cannon seconded the motion. Discussion followed regarding the present water and sewer lines in this area, and if the lines will handle Section 3 of this subdivision. Mr. Lanham explained that preliminary approval has been given for construction of this section, and that the engineering department will determine if the lines are sufficient, This ordinance will only call the public hearing, afterwhich council could vote against annexation if it chooses. The public hearing will be held August 9 at 7:00 p.m. if council approves. Mr. Richardson reqd the caption of the ordinance and the vote was taken: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1442 AN ORDINANCE SETTING A DATE, TIM E AND PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. r r July 26, 1973 Award Bid - Renovate Old Police Building and Fire Station #5 One bid was received for renovation of the old police building and fire station N5. The tabulation follows: The estimate for this project was $18,355.00. Chatham & Holzaepfel 1. Base Bid (both sites) $20,118.00 2. Repaint interior surfaces 710.00 3. Stucco exterior, station #5 3,000.00 $23,828.00 Mr. Bitsy Davis recommended Council reduce the bid by the following deductions: 1. Delete finishes to apparatus room, station p5 2,000.00 2. Use 3116" prefinished plywood at station q5 instead of 114 ". 200.00 3. Reduce carpet allowance to $8.00 per square yard. 342.00 $ 2,542.00 5471 This will reduce the total bid price to $21,286.00. The 1970 bond program Provided $50,000 for enlargement of and necesssary improvement to fire department buildings and facilities. Proposed Ordinance No. 30726 -2 will award the bid as recommended. Mr. Richardson read the caption of the ordinance awarding the bid. Councilman Lander moved to adopt the ordinance; Councilman Pool seconded the motion. There was some discussion of the reocmmended deductions, aftezwhich Councilman Cannon made a substitute motion to leave the carpet allowance as originally stated in the bid specifications - $10.00 per square yard; however, motion died for lack of a second. Mayor Gentry then called for the vote. Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None ORDINANCE NO. 1443 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF CHATHAM AND HOLZAEPFEL FOR THE REMODELING OF THE FIRE ADMINISTRATION BUILDING AND FIRE STATION NO. 5, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF TWENTY -ONE THOUSAND TWO HUNDRED EIGHTY -SIX AND N01100 ($21,286.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Proposed Ordinance No. 30712 -6 Certifi atea ;of obligation This item was not ready for presentation. Discuss Improvements - Traffic flow, Airhart Drive and Garth Road on Sour 330. Several years ago when representatives of the City of Baytown and the Chamber of Commerce highway committee were meeting with representatives of the highway department regarding Spur 201 improvements, there was also discussion about the highway department improvement the portions of Spur 330 to the Goose Creek Bridge, or possibly to Garth Road. The federal government has impounded highway funds, and the highway department representatives have not been able to give any indication as to when funds might be available to continue the project. Mr. Lanham has talked with the officials of the highway department to see if there is any possibility of moving ahead with Spur 330 improvement in order to relieve the congestion from Garth Road to Airhart Drive. The highway department has indicated that an official request is needed from the City of Baytown. Mr. Lanham presented a proposed letter to the district engineer of the Texas Highway Department; Council offered no objection to the letter. Proposed Improvement to Garth Road Bridge Additional- information is being received on this item. Committee Reports- Mayor Gentry requested Council study the list of committees of the City of Baytown established by ordinance. The administration is presently preparing anotherlist of committees in the Goals for Baytown group. Council will then determine what committees overlap in their duties. 5472 July 26, 1973 Unfinished Business Councilman Dittman reported a call form a citizen regarding sewer back -up. The sewer line in the Country Club area backed up into two apartments and ruined $800 worth of carpeting. Mr. Dittman received a call last night from the same person, who informed him the same thing has happened again. Councilman Dittman requested this situation be investigated. The Committee of Mayors to select two board members for the proposed mass transit authority for the Harris County area met this morning in the chambers of the City of Pasadena and determined at that time that a nominating committee be appointed to determine some of the qualifications and receive various names of proposed members. Mayor Harrison, chairman of the committee of mayors, made those appointments, and Mayor Gentry was appointed as chairman of the nominating committee. The 29 mayors outside the City of Houston are proceeding to nominate their two board members for the proposed authority. Council discussed briefly when to begin budget hearings, and tentatively decided to begin them during the middle of August; however, this may be decided at a later date. Adjourn Upon the motion made by Councilman Cannon and seconded by Councilman Dittman, Council voted unanimously to adjourn the meeting. APPROVED: ` � Tom Gentry, Mayor ATTEST: ��i /`i/`/ Edna Oliver, City Clerk