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1973 05 24 CC Minutes5427 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 24, 1973 The City Council of the City of Baytown met in regular session, Thursday, May 24, 1973, at 6:30 p.m. in theCOUncil Chamber of the Baytown City Ball. The following members were in attendance: Jody Lander Councilman �. Charles Pool Councilman Mary E. Wilbanks Councilman Col.R ry Dittman Councilman Allen Cannon Councilmen Tom Gentry Mayor Fritz Lanham City Manager Neel Richardson City Attorney Edna Oliver City Clerk Howard Northcutt Administrative ASS't. Mayor Gentry called the meeting to order and Mrs. Edna Oliver offered the invocation. Approve Minutes Councilman Lander moved to approve the printed minutes of the meeting held May 9, 1973; Councilman Dittman secondedthe - motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Councilman Cannon moved to approve the printed minutes of the emergency meeting held May 11, 1973; Councilman Pool seconded the motion. Ayes: Council members Lander, Pool, Wilbanka, Dittman and Cannon . Mayor Gentry Nays: None Petitions Mayor Gentry called for petitions, hwoever, there were none to be presented. City Manager's Report Sanitary sewer Improvements , Contract #1 (West Main Treatment Plant) 60% complete' Contract #2 (lift station) 22% complete Contract #3 (force main) 35% complete Police and Court Building - the parking lot should be finished on Monday. The architect has requested Council inspect the building and premises next week. Council concurred to meet at the entrance of the building Wednesday at 5pm. Perimeter Road - all work is complete with the exception of the waterline because of a leak that occurred last week. Some testing and clean -up remains. Westwood, Duke Hill, and Tejas Parks are 90% complete. Sports Complex - Excavation is complete for the swimming pool and much of the site work has been completed. Phase .I of the 1973 Street Improvement Program (Revenue Sharing Funds ) -those streets under construction are Lobit, East Pearce, Cedar Bayou- Crosby, Elvinta, Massey - Tompkins, Texas - Avenue & Bayou Drive, and Cypress. -Mr. Lanham noted that some difficulty may be encountered by contractors, as well as the City, in obtaining materials for projects because of power cutbacks. 5428 May 24, 1973 - Regular meeting City Manager's Report, continued Department heads are preparing their budget requests for the next fiscal year. City Council- Manager conferences on the budget should begin by July 26. Trash collections are one day behind schedule at the present. The City will participate in the Mayor's Job Fair Sumner Program by,hiring ten youths for summer work. Council budgeted $8,000 for this program. The Institute for Mayors, Councilmen and Commissioners will be held in E1 Paso this year, June 7 -9. Councilman Lander moved to authorize the expendi ture� for those Council members who choose to attend, Councilman Cannon seconded the motion: Ayas: Council members Lander, Pool, Wilbanks, Dittman, and Cannon Mayor Gentry Nays: None Mr. Barry Levine, President of the Baytown Emergency Corps, invited Council and the public to an exhibit concerning the activities of the emergency corps, Saturday, June 2, from 2 -5p.m. at the X -Mart Shopping Center. Port Arthur Diamond Jubilee Former Mayor Glen Walker appeared in regard to the City of Port Arthur's 75th anniversary celebration, the Diamond Jubilee. Mr. Walker has been requested to attend the celebration as he is a former resident of Port Arthur; however -, Mr. Walker requested Council permission to attend as Baytown 'a representative. Councilman Cannor.•moved to designate Glen Walker as Baytown's representative to the Port Arthur Diamond Jubilee; Councilwoman Wilbanks seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Adjourn into Executive Session Council adjourned to an executive session to consider an appointment to fill the vacancy in Council District k4. Public Bearing - Revenue Sharing Funds Mayor Gentry called the meeting back to order at 7:00 p.m., to open the public hearing on expenditure of Revenue Sharing Funds for the first six months of 1973. Mr. Lanham made the following recommendations for allocating the $235,312.00 (1) Environmental protection - Installation Of a storm sewer from North Pruett to Columbia Between Inwood and Pamela (materials only) $22,000 Installation of a storm sewer west of Garth Road near Schilling Avenue where a City drainage ditch has eroded to the point of endangering a building. (materials only) $4,000 (2) Public Transportation - rebuilding of various City streets $161,986 (3) Recreation - Pay difference in amount of estimate for construction of swimming pool on Norman C. Foote Park. The estimate was $88,075; the lowest bid received is $125,700 plus engineering fee of $6,851. Amount of difference is $44,476 Installation of additional lights for Community Building Auditorium $2,850 Mr. Glen Walker noted that the committee studying the needs of the elderly could possible determine and make a recommendation to the Council that for transpox- Cation for the elderly a vehicle is needed. Since the amount recommended for public transportation is for rebuilding streets, Mr. Walker asked if it would be coneivable to use a portion of those funds . for the vehicle. Revenue Sharing - Public Rearing continued... The Administration will study the guidelines to determine if the vehicle would fall into the category of public transpotation. Mrs. Violet Thomas and Mr. Van Pell Evans, of the Harris County Community TS 5429 Regular meeting -May 24, 1973 Revenue Sharing - Public Hearing continued... Action Association requested Council consider using a portion of the funds to assist the poor citizens of Baytown, in view of the recent cutbacks in federal funding. However, Mayor Gentry pointed out that the MCCA is funded until October; if at that time federal funds are curtailed, Council could consider offering assistance. There being no one else desiring to be heard, Mayor Gentry declared the public hearing closed. Baytown Housing Authority In 1969,an agreement was executed between the City of Baytown and the Baytown Housing Authority for construction and operation of a 250 -unit housing project for the elderly; however, no projects have been constructed or operated under that agreement. Mr. Tom Litras appeared regarding the proposed construction of a 100 -unit highrise project for this purpose. The Office of Housing and Urban Development will make a $165.189 annual contribution for this development; however, in order for the Housing Authority to receive the funding, Hud must be assured that the 100 -unit project will fall within the terms of the 1969 agreement, e.g., a tax - exempt status. In lieu of taxes, the Authority will pay the City ten per cent of its gross from rentals per year. the project will be financed with bonds; at the end of twenty years, when the bonds areretired, ownership of the project will revert to the City. Mr. Richardson explained that proposed Resolution 439 will assure Bud the 100 -unit project will fall within the terms of the 1969 agreement. Councilman Lander moved to adopt the resolution; Councilman Cannon seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The caption as read follows: RESOLUTION NO. 439 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, DECLARING THAT THE PROPOSED 100 UNIT IOW -RENT HIGHRISE HOUSING PROJECT FOR THE ELDERLY IS SUBJECT TO THE PROVISIONS OF THE COOPERATION AGREEMENT OF JANUARY 9, 1969, BETWEEN THE CITY OF BAYTOWN AND THE HOUSING AUTHORITY OF THE CITY OF BAYTOWN. Proposed Amendment to Junkyard Ordinances Mayor Gentry opened discussion on the proposed amendment to Baytown's junkyard ordinance; the amendment will include automotive wrecking and salvage yards in the solid fencing requirement, One of the main points of discussion has been whether Or not to include the repair shops in the ordinance; Council tabled action twice previously in order to give owners of automotive repair a salvage yards an opportunity to express their opposition or support of the amendment. Mr. Richardson than presented two alternatives for the amendments; Alternative I - automotive wrecking 6 Salvage yards- "...whereupon three or more discarded, abandoned, junked, wredked or worn -out automotive vehicles..... are kept or stored for the purpose of disassembling, dismantling, cutting up, stripping, or otherwise wrecking..... to extract therfrom parts .... or accessories for sale or for use in an automotive repair or rebuidling business." (dose not include repair shops or automobile dealers who repair vehicles) Alternative II - automotive wrecking 6 salvage yards - this definition is same as Alternate I except that "any lot or tract of land whereupon three or more wreked automotive vehicles are stored while awaiting repair" will also be included in the fencing requirement. Mr. Manuel Pease discussed the alternatives with Mr. Richardson for clarification. He did not object to fencing vehicles awaiting repair, and salvage yards, but did express opposition to opaque fencing because of difficulty in policing the areas with solid fences. Mr. Denzil Shirley, owner of Shirley's Garage, stated that the automobile is Byytowns economy, and expressed his opposition to both proposals to the ordinance. -3- 5430 Several Council members, in defense of the proposed amendment, made the following points. (1) Baytown does not have zoning laws, and most citizens are subject to having a repair shop or salvage yard next to their residence. (2) A solid fence would protect children, as well as residences from the unsightly view of junked auto- mobiles. Following discussion, Councilrinii Lander moved to adopt Proposed Ordinance No. 30426 -10, with Alternate I, Councilwoman Wilbanks seconded the motion: Councilmen Pool and Cannon expressed opinions that Alternate I would not provide the protection needed for residences located near automotive repair shops. Mayor Gentry then called the vote: Ayes: Council members Lander, Wilbanks and Dittman Mayor Gentry Nays: Council members Pool and Cannon The caption of the ordinance as read follows: ORDINANCE NO. /0(0/ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 16, "JUNK AND JUNKYARDS ", ARTICLE II, JUNKYARDS, TO REPEAL THE PROVISIONS OF SUCH ARTICLE AS PRESENTLY CONSTITUTED AND TO SUBMIT IN ITS PLACE A NEW ARTICLE II, JUNKYARDS AND AUTOMOTIVE WRECKING AND SALVAGE YARDS, REQUIRING ALL JUNKYARDS AND AUTOMOTIVE WRECKING AND SALVAGE YARDS IN THE CITY OF BAYTOWN TO BE COMPLETELY SURROUNDED BY A SOLID FENCE; PRESCRIBING CERTAIN SPECIFICATIONS FOR THE CONSTRUCTION AND MAINTENANCE THEROF, PROHIBITING WORK, DISPLAY OR STORAGE OUTSIDE OR ABOVE SUCH ENCLOSURE; PROVIDING A PENALTY; PROVIDING CERTAIN DEFINITIONS; MAKING OTHER FINDINGS AND PROVISIONS RELATIVE TO THE SUBJECT; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. - Council adjourned to an Executive Session for the purpose of discussing an appointment to Council District #4. Mayor Gentry called the meeting back to order ten minutes later. Appoint Councilman District #4 Councilman Dittman moved the appointment of Mr. Fred Bednarski as Councilman from District #4; Councilman Lander seconded the motion: Ayes: Council Members Lander, Wilbanks, Dittman, Pool and Cannon Mayor Gentry Nays: None Appoint Board of Equalization and Set Date of First Meeting Mr. Lanham recommended, and Council concurred, that the first meeting of the 1973 Board of Equalization will be Friday, June 1, at 1:30 p.m. Councilman Pool moved to appoint Mr. Ted KloeseI to the 1973 Boards, Councilman Cannon seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Councilman Cannon moved to appoint Mr. Truett Smith to the 1973 Board; Councilman Lander seconded the motion: Ayes: Council members Lander,. Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Councilman Dittman moved to appoint Mr. Abe Rosenzweig to the 1973 Board; Councilman Lander seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Councilman Cannon requested the Administration to send a letter of commendation to Mr. Ton Haddox for his previous service on the Board.of Equalization. Councilman Pool moved to adopt Pooposed ordinance No. 30426 -4, confirming the appointments and setting the date of first meeting as June 1, at 1:30 p.m., Councilman Cannon seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The caption follows: -4- 5431 ORDINANCE NO. I11Od2 AN ORDINANCE APPOINTING A BOARD OF EQUALIZATION TO SERVE FOR THE YEAR 1973; FIXING THE TIME OF THE FIRST MEETING OF SAID BOARD AND AUTHORIZING SAID BOARD TO EXERCISE THE POWER. AND FULFILL THE DUTIES CONFERRED UPON IT BY THE CHARTER OF THE CITY OF BAYTOWN. Award Bid - Sterling and Defee Streets Bids were received May 16 for consturction of the East -West Thoroughfare, Sterling and Defee Streets. The tabulation follows: Brown 8 Root: $133,881.30 Skrla, Inc.: $149,579.00 Warren Brothers $154,896.00 Wolfe Const Co. $168,005.00 Mr. Jim Hutchison, consulting engineer, recommended Council accept the low bid of Brown s Root, Incorporated. The estimate for this project was $130,000.00. Councilman Cannon moved to adopt Proposed Ordinance No. 30524 -1, awarding the bid as recommended, Councilman Dittman seconded the motion: Ayes: Council members Lander,. Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The Highway Department has been requested to modify the median on Highway 146; if it agrees, this expenditure will be defected from the bid. The caption of the ordinance follows: ORDINANCE NO. HO 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BROWN 6 ROOT, INC. FOR THE CONSTRUCTION OF IMPROVEMENTS TO STERLING AND DEFEE STREETS AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY OF THE SUM OF ONE HUNDRED THIRTY -THREE THOUSAND EIGHT HUNDRED EIGHTY -ONE AND 301100 ($133,881.30) DOLLARS WITH REGARD TO SUCH AGREEMENT. Award Bid - Norman C. Foote Park Swimming Pool Bids were received for the Norman C. Foote Park Swimming Pool, May 15. The tabulation follows: Wolfe Construction Co. $127,816 R.W. Johnson Const. Co: $125,700 The estimated consturction cost for this project, at the time a grant application was submitted to HUD was $88,075. The HUD grant was received in the amount of $44,037.50. Three deductibles were included in the bid: (1) wading pool, plumbing 6 fencing (2) parking lot, (3) sidewalks, However, Mr. Lanham recommended that the entire bid be awarded, which would include the deductibles, to the low bidder, R.W. Johnson Construction Company, and that Revenue Sharing Funds be used to supplement the cost. Mr. Hutchison advised Council not to reject the bid on basis of cost; the bid is in line with those recently received for the Sports Complex. Also, the contractor has agreed to construct larger dressing rooms, than specified, at no additional cost. Councilman Pool moved to accept the Administration's recommendation and adoption of Ordinance No. 30524 -2; Councilman Cannon seconded the motion: Ayes: Council members Lander, Pool, Willianks, Dittman and Cannon Mayor Gentry Nays: None The caption of the ordinance follows: ORDINANCE NO. /7(o / AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS ACCEPTING THE BID OF R.W. JOHNSON CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF A SWIMMING POOL ON THE N.C. FOOTE PARK, JOB NO. 72 -540, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF ONE HUNDRED TWENTY -FIVE THOUSAND SEVEN HUNDRED AND NO /100 ($125,700.00) DOLLARS WITH RETARD TO SUCH AGREEMENT, Award Bid - Concession for swimming pools and community building One bid was received on the concessdons for the Community Building, swimbing Pools, and baseball diamonds, from Rice Vending Company. Mr. Lanham recommended Council authorize a contract sith this company; anticipated revenue is the sane as last year, approximately $35 per month. Councilman Dittman moved to adopt proposed Ordinance No. 30524 -3; Councilman Cannon seconded the motion: -5- s �3� Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The caption follows: ORDINANCE NO. 1e10,-5— 5432 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS AUTHORIZING LAND DIRECTING THE CITY MANAGER OF THE CITY OF BAYTOWN TO EXECUTE AND THE CITY _ CLERK TO ATTEST A CONTRACT WITH RICE VENDING, INCORPORATED OF HOUSTON, TEXAS, FOR THE CONCESSION AT THE COMMUNITY CENTER, ROSELAND PARK POOL, AND MCELROY PARK POOL AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. '7 Consider Trail Bike Riding Area - Cedar Bayou Landfill The Administration was instructed to study the possiblity of using the old Cedar Bayou Landfill site as a trail bike riding area. The original request was to use the entire area as a riding facility, however, this would require covering much of the site with dirt. Estimated cost for this is $9,225. Mr. Lanham recommended that should the activities be approved, riding be limited to those areas where estensive dirt work is not required. Mr. Dopson estimated the cost of signs to Identify the trails to be $150, cost of a shell parking lot would be $600. In discussing the liability involved, Mr. Richardson explained that a city's liability is limited to the hazards involved in particular activities. With adults using this landfill, the City would only be liable for negligent acts of the city' however, children might possible be attracted to this area, as to a swimming pool, which would involve a greater risk. This would probably require additional liability insurance for the City. Councilman Pool moved to table action; Councilman Lander seconded the motion: Ayes: Council members Pool, Lander, Wilbanks, and Dittman Mayor Gentry Nays: Councilman Cannon Mr. Richardson will look into the cost for additional liability converage should the landfill be opened to trail bikes. The Administration was instructed to inquire about the possibility of the county spraying oil or something of that nature on the dirt road leading to the landfill. 1 Committee to study problems of elderly Mayor Gentry introduced a letter from Mr. George H. Gentry, resigning as member and chairman of the committee recently appointed to study the needs of the elderly citizens. Mayor Gentry requested Council approve appointment of Mrs. Edna Gray as chairman, and Mr. Lawrence Filer and Mr. Andrew Contreaas to the committee. Councilman Cannon moved to approve the appointments; Councilman Pool seconded the motion: Ayes: Council members Lander, Pool, Dittman, Wilbanks and Cannon Mayor Gentry Nays: None AUTHORIZE EXPENDITURE - 1972 Revenue Sharing Funds Several months ago, Council allocated $13,822 of 1972 Revenue Sharing Funds for library services. Since that date, Council has authorized the expenditure of $5,261 to purchase materials for the elderly. Mr. Lanham recommended council consider using $1,819 of the original amount to move the mobile home trailer, now being used for an office by the police dept., to Sterling Library for use as a supply point and work area for the bookmobile. This amount will cover cost of moving the trailer and purchase of book shelves. Councilman Pool moved to accept the recommendation and authorize the expenditure; Councilman Dittman seconded the motion: Ayes: Council member lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry ! 1 Nays: None Criminal Justice Funds Proposed Resolution No. 440 will approve the application for Criminal Justice Council funds in the amount of $13,183.29 for the purchase of record file cabinets and dicating equipment for the police department. Chief Wilkinson explained that at present, patrolmen and detectives must type their own reports at the police station, the new equipment will enable the officers to dictate reports at the scene, which will then be typed by secretaries. Mr. Wilkinson estimated the new equipment wilj save $3,000 per year in manhours. If the application is approved, the City will need to match the grant with $2,326.46. Councilman Cannon moved to adopt Resolution No. 440, Councilman Dittman seconded -6•- Regular meeting May 24, 1973 5433 the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None RESOLUTION NO. 440 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CHIEF OF POLICE OF THE CITY OF BVTOWN, TEXAS, TO MAKE APPLICATION,TO-TBE TEXAS CRIMINAL JUSTICE COUNCIL FOR FUNDS IN THE AMOUNT OF THIRTEEN THOUSAND ONE HUNDRED EIGHTY -THREE r AND NO ¢100 ($13,183.29) DOLLARS FOR THE PURCHASE OF RECORD FILE CABINETS AND DICTATING EQUIPMENT. Extend Sewer Service - Baker Road and Decker Drive Mr. Wayne Smith, Landford Engineering, presented an estimate for extending sewer service to the area of Decker Drive and Baker Road, which was discussed at the meeting of May 9, Mr. John Heasley requested this service be provided in view of plans to construct a shopping center on Baker Road. The proposals follow. a) Baker Road from west of Coachman Dr to Decker Dr -12" line, $82,000. b) Decker Dr Baker Rd to industrial water supply canal - 10" & 8" lines, $101,000. c) Baker Rd from Decker Dr to the railroad, - 8" line, $15,800. -total estimated cost is $198,800. Mr. Lanham recommended detailed plans and specifications be prepared for this extension. Although this will provide the requested sewer service for the proposed shopping center on Baker Road, Council discussed with Mr. Smith if these lines would provide service for future growth in the area north of Decker Drive. Mr. Smith explained that the 12" line would carry future housing in the area of the shopping center; however, these lines would not consider any expansion to the north of the city limits. Councilman Cannon moved to advise Mr. John Heaseley that sewer service will be provided to the area of their proposed shopping center under some plan; Councilman Lander seconded the motion. Councilman Cannon requested the engineer to come back with general proposals concerning the needs of the overall area, which will include the area north of Decker Drive and the existing city limits. M. ayor Gentry than called the vote: Ayes: Council members Lander, Pool, Wilbanks and Cannon Mayor Gentry Nays: None Abstain: Councilman Dittman Appoint - Mayor Pro Tem Councilman Lander moved to reappoint Councilman Cannon as Mayor Pro Tem; Councilman Dittman seconded the motion: Ayes: Council member Lander, Pool, Wilbanks and Dittman Mayor Gentry Nays: None Abstain: Councilman Cannon Award Bid - Fire hose and hose dryer Bids were received May 18 for the purchase of fire hose and one hose dryer. the tabulation follows: TOTAL 'BID TOTAL BID Fire FoK Corporation $6,407.I0 Houston Fire & Safety $6,683.80 Claude Wright & Assoc. $6,931.00 Industrial Fire Equip. 5,649- bid only on hose Mr. Lanham recommended awarding the bid on fire hose to Fire Fox, low bidder, Councilman Pool moved to accept the recommendation; Councilman Lander seconded the motion: Ayes: Council member Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Mayes: None Mr. Lanham recommended awarding the bid for the hose dryer to Fire Fox, again low bidder. Councilman Dittman moved to accept the reconmendation' Councilman Lander seconded the motion. Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The captions of the ordinances awarding the bids follow: -7- Regular Meeting May.,24, 1973 5434 ORDINANCE NO. /Jo AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RAYTOWN, TEXAS ACCEPTING THE BID OF FIRE FOX CORPORATION FOR TH& PURCHASE OF ITEM NO. I, 3,000 FEET OF 2 112" FIRE HOSE AND ITEM NO. II, 1,200 FEET OF 1 112" FIRE HOSE AND AUTHORIZING PAYMENT BY THE CITY OF THE SUM OF FIVE THOUSAND TWO HUNDRED TWO AND N01100 ($5,202.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDIANCE NO. No 7 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS ACCEPTING THE BID OF FIRE FOX CORPORATION FOR THE PURCHASE OF ONE HOSE DRYER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUN OF ONE THOUSAND TWO HUNDRED FIVE AND 10/100 ($1,205.10) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Award Bid -_Sanitary Sewer Contract #6 Four bids were received May 17 for Contract #6 of the Sanitary Sewer Improvements. the tabulation follows: Alt. I Alt. II Alt. III Alt. IV 101 Systems $297,180600 $293,988.00 $296,236.00 $293,038.00 R.T. Bishop Const. $309,971.00 $300,471.10 $309,971.10 $300,471.00 Stephens Cont. $368,026.00 $368,026.00 $368,026.00 $368,026.00 Bayshore Const. $3991581.15 $394,582.15 ,8 V8;662.45 $394,217.95 Alt I- Vitrified Clay }pipe for all sizes Alt II- Vitrified Clay for 10" pipe and smaller; Re- inforced concrete for 15" pipe & larger Alt III- Non - reinfored concrete for 10" pipe & Smaller; Vitrified clay for 15" pipe & Larger Alt IV- Concrete for all pipe sizes Contract #6 is the consolidation of various sewer extensions throughout the city. (1) Bay Villa lift station and force main; (2) Gravity flow and force main for Baytown Junior School, MBA, Post Office Exxon Credit Union on Market Street, (3) Gravity flow for James Bowie Drive, Knowlton Street; and Market St. to West Texas. Langford Engineering recommended accepting the low bid of Alternate No. I of I.ISystems Inc., in the amount of $297,186. The estimate for the project was $305,940. Councilman Pool moved to accept the recommendation; Councilman Lander seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None The caption of the ordinance follows: ORDINANCE NO. /-'/D00 AN ORDIANNCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS, ACCEPTING THE BID BF I.O.I SYSTEMS, OF HOUSTON, TEXAS, FOR THE CONSTRUCTION OF SANITARY SEWERAGE COLLECTION SYSTEM EXTENSIONS 1973 JOB NO. 44A, CONTRACT NO. 6, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF TWO HUNDRED NINETY -SEVEN THOUSAND ONE HUNDRED EIGHTY -SIX AND N01100 ($297,186.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Change in Contract with Harris County for improvements to Baker Rd and Park St. As discussed at the meeting of May 9, Harris County has requested a change in the contract for the improvement of Baker and Park Street. Baker Road was approved in the Harris County Bond issue to be rebuilt from Decker to North Main, In view of this, the county engineer has recommended that Baker Road be leveled up with black base, instead of rebuilding certain portions, from Bayway to Garth. This work could begin June 21, and should remain in good conditoin for one year. Also, in view of the difficulty in getting delivery of limestone for use on Park Street, the engineer has requested the black base be used on Park. If Baker is only releveled for the present, a surplus of $17,800 will remain; this in turn will be applied to the purchase of black base which is a more expensive material. -8- 5435 Regular Meeting, May 24, 1973 Councilman Pool moved to approve the changes; Councilman Lander seconded the ration: Ayes: Councilman members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays. None Award Bid - Phase IL of 1973 Street Improvement Program Bids were received May 22 for Phase II of the 1973 Street Improvement Program: The estimate for this project was $273,000, and was based only on unit prices. Brown & Root, Inc. 120 working days $183,993.45 Skrla, Inc. 75 $223,667.00 Warren Brothers Co. 110 $226,814.00 Culver - Hughes, Inc. 140 $234,579.80 Mr. Lanham recommended accepting the low bid of Brown & Root. Councilman Cannon moved to award the bid as recommended; Councilman Pool seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays. None ORDINANCE NO. X5/0 / p AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS ACCEPTING THE BID OF BROWN & ROOT, INC. FOR THE CONSTRUCTION OF PHASE II, 1973 STREET IMPROVEMENT PROGRAM AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF ONE HUNDRED EIGHTY -THREE THOUSAND NINE HUNDRED NINETY -THREE AND 45 1100 ($183,993.45) DOLLARS WITH REGARD TO SUCH AGREEMENT. East District Sewerage System Expansion - Application for Grant rn order to receive federal funding for the East District Sewerage System expansion, a new application must be filed under new Public Law 92 -500. Proposed Resolution No. 441 will authorize Mr. Lanham to make application and to sign all necessary documents required to complete the project. The application, which will be for the amount of $1,782,989 must be submitted to the EPA prior to the end of this month. Councilman Lander moved to adopt the resolution, Councilman Pool seconded the motion: Ayes: Council members Lander, Pool, Whibanks, Dittman and Cannon Mayor Genty Nays: None RESOLUTION NO. 441 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING FRITZ HANNAM, CITY MANAGER, OR HIS SUCCESSOR, TO MAKE APPLICATION FOR A FEDERAL GRANT UNDER PUBLIC LAW 92 -500 AND THE RULES AND REGULATIONS PURSUANT THERETO, AND TO SIGN THE ACCEPTANCE OF THE GRANT, WHEN MADE, AND ANY OTHER NECESSARY DOCUMENTS REQUIRED TO COMPLETE THE PROJECT ON BEHALF OF THE CITY OF BAYTOWN. This new law also requires a public hearing on the environmental impact statement, which the engineers are currently preparing. Upon Mr. Lanham's suggestion, Councilman Lander moved to schedule the public hearing for 7:00 p.m. on July 12; Councilman Cannon seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Fire Service in Barris Count Councilman Dittman referred to a letter received from Mr. Henry M. Johnson, owner of Alloys, Inc., on Ellis School Road near Highlands, Mr. Johnson's company recently suffered much damage from fire. Because of an agreement with Highlands Fire Department regarding fire protection in the county, the Baytown Fire Department did not respond to this fire. Mr. Johnson's company is not within Baytown's city limits, and is 300 yards noth of Interstate 10. Mr. Johnson felt his company could have been spared a substantial loss had Baytown responded, and requested the policy regarding county fires be reviewed. Councilman Dittman requested Mr. Lanham review the policy for consideration of any change. -9- 5436 May 24, 1973 Planning Commission Mayor Gentry requested formal Council authorization to contract members of the Planning Commission in regard to their availability to atted Commission meetings. From May, 1972, to May 1973, only two members have attended 75% of the meetings. Mayor Gentry plans to ask for resignations of those members who do not feel they can attend three- fourths of the meetings. Councilman Dittman moved to authorize the Mayor to contact these people; Councilman Pool seconded the motion. Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Institute for Councilmen Councilman Cannon moved to authorize Mr. Fred Bednarski, Councilman District #4, to attend the Istitute for Mayors, Councilmen and Commissioners, if he so desires, before being formally sworn in as councilman; Councilman Lander seconded the motion: Ayes: Council members Lander, Pool, Wilbanks, Dittman and Cannon Mayor Gentry Nays: None Councilman Dittman moved to adjourn seconded the motion: Ayes: Council members Lander, Pool, Mayor Genty Nays: None Attest: Edna Oliver, City Clerk to an executive session; Councilman Cannon Wilbanks, Dittman and Cannon -10- Approved: Tom Gentry, Mayor