1973 05 11 CC Minutes, Emergency5426
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MINUTES OF THE EMERGENCY MEETING
OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
May 11, 1973
The City Council of the City of Baytown met in emergency session, Friday,
May 11, 1973, at 6:00 p.m., in theCouncil Chamber of the Baytown City Hall. The
following members were in attendance:
Jody Lander
Councilman.
Mary Wilbanks
Councilwoman
Henry Dittman
Councilman
Allen Cannon
Councilman
Tom Gentry
Mayor
* Fritz Lanham
City Manager
Neel Richardson
City Attorney
Belinda Bingham
Deputy City Clerk
Howard Northcutt
Absent: Edna Oliver
City Clerk
Charles Pool
Councilman
Mayor Gentry called the meeting to order to consider the possibility of changing
the base material for the parking area at the new Police & Court Building, from
cement stabilized shell to crushed limestone.
Mr. Delbert VanCleve, contractor for the police building, explained that the
change in the base material is necessary because of the unavailability of cement
stabilized shell. Although he has documented papers which guaranteed delivery of the
shell base in April, the supplier, Highlands Shell Company, will not assure delivery
for another month. Mr. Otts, sub- contractor for the driveway paving, has a supply
of limestone available to him, and promised delivery of 2200 tons to the site by
Saturday. Mr. VanCleve stated that to his knowledge, there would be no difference in
cost of limestone and shell; the change in base material was requested in order to
expedite completion of the police building site.
Mr. Jim Hutchison, consulting engineer for this project, informed council that
Mr Bitsy Davis, architect, has approved the change in base material with the condition
that a letter of credit is given the city, because limestone is less expenssi•e than
shell. From an engineering standpoint, the limestone and shell are of equal quality
when certain specification are met, i.e., (1) the specifications of the driveway call j
for a 7 -inch layer of cement stabilized shell; if limestone is used, proper
engineering specifications would call for 8 inches. However, the subgrade is already
in place and the curbs have been poured in preparation for the 7 inch layer. The
driveway is guaranteed for one year in the contract with VanCleve Construction Company;
and Mr. VanCleve assured Council he would honor that guarantee if the limestone is
substituted, whether or not it meets specifications regarding equivalency to cement
stabilized shell.
Council discussed the feasibility of the contractor re- excavating the entire
area to meet the specifications for limestone, or using a lesser amount than standard
specifications require to be equal to the shell base. If limestone is not used,
the possibility of a substantial delay in the completion of the police building exists.
Mr. Hutchison advised that if council chooses to allow the contractor to substitute
limestone for shell, whether it meets proper engineering specifications or not, the
City is due a financial consideration from the contractor. '
Mr. Otts then offered to refund 200 per ton of limestone to the City.
( *Mr. Lanham present) Mr Hutchison cited figures given by Mr. Otts during
earlier discussion. THe present cost of cement stabilized shell is $6.15 per ton;
the present cost of crushed limestone is $5.10 per ton. Mr. Hutchison pointed
this is a 'i.fference of $1.05 per ton. If the city agrees to pay 160 per ton
for the extra labor required in working limestone, a difference of 900 still remains.
Mr. VanCleve Stated he :: ould match the Mr. Ott's offer, for a total refund
of 400 per ton of limestone to the City of Baytown; however, when questioned,
Mr. VanCleve refused to make a higher offer.
Counc.ilmariDittman moved to acdept the 400 per ton refund, and proceed with
the project; Councilman Dittman seconded the motion:
Ayes: Council members Lander, Wilbanks, Dittman and Cannon
Nays: Mayor Gentry
There being no further business to transact, Council voted unanimously to adjourn.
ATTEST: APPROVED: /s/ Tom Gentry, Mayor
EDNA OLIVER, City Clerk
BY:
BELINDA BINGHAM, Depuf4 City Clerk