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1973 01 11 CC Minutes5350 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 11, 1973 The City Council of the City of Baytown met in regular session, Thursday, January 11, 1973, at 6:30 p.m., in the Council Chamber of the Baytown City Hall. The following members were in attendance: Jody Lander Councilman Tom Gentry Councilman Charles Pool Councilman - C. 0. Walker Councilman C. Glen Walker Mayor Fritz Lanham City Manager Neel Richardson City Attorney Edna Oliver City Clerk Howard Northcutt Administrative Ass't. Absent: Jim McWilliams Councilman Ma `pr Walker Called the meeting to order and the invocation was offered by the Reverend Henry Rowe, Pastor, Second Baptist Church. Approve Minutes Councilman Lander moved to approve the minutes of the meeting held December 14, 1973, as printed; Councilman Walker seconded the motion. The vote was unanimous in favor. Councilman Gentry moved to approve the minutes: as printed of the meeting held December 21, 1973; Councilman Pool seconded the motion. The vote was unanimous in favor. City Manager's Report The City received the second Revenue Sharing check, covering the latter half of the �I calendar year 1972, for $195,740.00. This is less than the first check received because the Treasury Department is retaining 5% as reserve to facilitate future adjustment in the allocations. The allocations were determined by population, per capita income, aggregate income & adjusted taxes; Mr. LeFevre is presently reviewing the data used by the Department to determine its accuracy. - Official notification has been received from EPA that the increased grant for the central sewer district has been approved. The total estimate for this district is $3.6 million dollars. The original grant was increased to $2.7 million dollars. -The Texas Highway Departmernt has begun work on Highway 146. The portion where curb & gutter ends to Crosby -Cedar Bayou Road will be widened to four lanes. Shoulders will be improved from Crosby -Cedar Bayou Road to Cedar Bayou Bridge; the Department will begin applying the skid -proof surface in March. -The Texas Criminal Justice Council has approved a $28,000 grant for continuation of the Baytown Police Cadet Program; the Justice Council has also approved $17,044 for purchase of jail surveillance equipment and microfilm reading equipment. -The current budget provides funds for conducting training courses for supervisory employees. The first course, in supervision, was completed today; the employees' response has been enthusiastic. -Funds were included in thecurrent budget for updating the Comprehensive Plan which was prepared in 1965. Some parts have been updated since that time, both in -house and by engineering firms. At present, the land use and thoroughfare portions require updating; pdating; Mr. Cornelius has recommended this be done in- house, and to negotiate an agreement with Texas A & M University to use their graduate class in urban planning. Mr. Lanham requested permission to send a letter to A & M indicating the City's interest in negotiating such an agreement. Councilman Gentry moved authorization to send the letter; Councilman Cannon seconded themotion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None 5351 January 11, 1973 Capital Improvements - Bond Funds Police & Court Building - installation of the jail equipment should be completed tomorrow; the interior petitions, ceramic tile, lighting fixtures and air conditioning equipment is being installed. Completion date is estimated to be March 15. Wye Drive - a work order has been issued. Perimeter Road - 213 of the fill material is in place Water system improvements - a the new water tell is ready for flushing to secure a sample to send to the State Health Department before placing it in service. Site work remains to be done. i West Main Sewage Treatment Poant - weather conditions have limited work; the intermediate wall of the lift station has been poured; south wall of the aeriation basin has been poured. Forms are being placed far tle:north wall and intermediate wall of the aeriation basin. The contractor is behind schedule approximately 15 days. EPA has given verbal permission to proceed with Contracts 2 and 3 of sewer improvements. Contract documents have been sent to the contractor for execution. Capital Improvements - Budgeted Funds Animal Shelter - outside painting and concrete walkways around the pens remains to be done. Street being improved are 45% complete. Cable Television - Status Report Southwest Video Corporation owned cable TV when it was granted a franchise in Baytown, November 16, 1971. Since that time, Southwest has become a subsidiary of Telepromptor Corporation. Mr. Calvin Broussard, manager of Telepromptor, appeared to present a status report of the changes being made to the existing system since the new ownership. The company has checked over half t1e lines and new cable may be installed in all of Baytown. Some broadcasting equipment will be replaced; two channels from Dallas will be added to the programming shortly, and local origination will begin March 1. Free installation is being offered for the present, and plans are underway for construction of new studio facilities. Discussion followed of the area that has not been provided with Cable TV since the franchise was granted; cable is unavailable in approximately 40% of Baytown. Mr. Broussard explained the cable has to be constructed before service will be available to this area, and promised this will be done as soon as possible. Also, in the event the installation charge is re- instated, those homes in the area not being served now by cable will be offered free installation. Councilman Gentry called attention to the section of the franchise that states cable will be available to all citizens of Baytown, and moved to terminate the franchise agreement because this section is in violation; Motion died for lack of a second. Mr. Broussard indicated periodic reports will be made to Council. Baytown Area Water Authority Propose Ordinance No. 30111 -12 authorizes and directs the City Clerk to publish Notice of Intention to.introduce a Bill into the Texas Legislature for creation of the Baytown Area Water Authority. THe area included in the legislation is the existing city limits from the San Jacinto River along Interstate 10, to the eastern most part of the city limit line, and everything south of that. The ordinance provides for annexation of additional area to the Water Authority with the approval of the residents being annexed. Mr. Edward J. Ueckers, representing the Baytown Jaycees, urged the creation of an Authority . and eliminating withdrawal of underground water . Mr. Lanham explained this ordinance authorizes the introduction of a Bill into the Legislature as soon as possible. Those citizens desiring to give testimony � in regard to the proposed Authority will be given this opportunity at a public hearing before the Bill is finally considered by the Legislature. The caption of the ordinance was read. Councilman Walker moved adoption; Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1338 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING AND DIRECTING THE CITY CLERK OF THE CITY OF BAYTOWN TO PUBLISH NOTICE OF THE INTENTION TO INTRODUCE A BILL IN THE 63RD LEGISLATURE OF TEXAS, 1973, A COPY OF WHICH IS MARKED EXHIBIT "A ", ATTACHED HERETO AND MADE A PART HEREOF FOR ALL INTENTS AND PURPOSES, AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. January 11, 1973 Safeway Cab Company 5352 Approximately eight years ago, Safeway Cab Company was given permission to locate a portable office building at 3315 Market Street although it did not meet the fire zone standards. Mr. Sam Clayton, owner, has purchased property directly across the street from that address, and requested Council's permission to move the portable building to the new location which is still in the fire zone. Mr. Lanham recommended this request be tabled; at the next council meeting, recommendations may be made for revising the fire zones and possibly eliminating the area long Market Street. If this is done, an exception to the fire zone will not be necessary for Mr, Clayton. Discussion followed regarding locations of fire zones. Fire. Zone H1 is the central business district; Fire Zone #2 is other commercial areas. Fire Chief Bailey indicated there is a definite trend toward having only one fire zone; the fire standards of other commercial buildings are regulated by the Southern Standards.. Building Code. Mr. Bailey was requested to find out what affect changing the fire zones will have on insurance. Also, the Administration was requested to present a brief review of the purpose and determination of fire zones at the next meeting. Councilman Walker moved to table Mr. Clayton's request as recommended. Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, Pool , Walker and Cannon Mayor Walker Nays: None Brownwood Civic Association The Brownwood Civic Association has requested the City assume the operation and maintenance of five pumps they have purchased and will install in conjunction with the perimeter road. Mr. Hutchison has estimated the cost of electricity to operate the pumps for one year, based on 72 hours of operation, to be approximately $100. In order to assure the pumps are maintained properly, and operated when necessary, Mr. Lanham advised the City assume this responsibility by assuming ownership of the pumps. Mr. Jack Carter, a Brownwood resident, suggested the residents of the area be allowed to continue operating the pumps themselves. Mr. Carter felt it unwise for the City to attempt to maintain someone to be in charge of this. Mr. Travis Porter stated the Brownwood Civic Association is in favor of the City assuming ownership of the pumps and operational responsibility. Councilman. Walker moved the City accept the pumps from the Civic Association and assume all maintenance and operation. Councilman Cannon seconded the motion: Ayes: Councilman Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Planning Commission - Amendment to ordinance Proposed Ordinance No. 30111 -1 is an amendment to the subdivision ordinance regarding procedure in submission of plats. Mr. Cornelius, PlanningDirector, reviewed the various changes in the ordinance, with the major change being a requirement or the deve -oper to submit his plat to the planning staff before its submission to the Planning Commmission. This should expedite plat approvals because minor corrections and details in the plats could be worked out prior to the Planning Commission meetings. Ayes: Councilman Lander moved to adopt the ordinance; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1328 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 27, "SUBDIVISIONS," BY REPEALING ARTICLE II, PROCEDURE, AS PRESENTLY CONSTITUTED AND TO SUBSTITUTE IN ITSPLACE NEW PROVISIONS; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. U. S. Geological Survey The U. S. Geological Survey is entering the second phase of its subsidence study by collecting data on depths greater than the top of the Alta Loma Sand. Mr. 'Jack Morton, explained the survey has requested, by letter, permission to use the site on Barnes Street to drill one 9 -inch diameter well by monitoring compaction of land 5353 January 11, 1973 material, and one 2 -inch diameter well for water level measurements. Since the request is to construct new facilities on city -owned property, Councilapproval is necessary. This will be a long -term study, possibly for the life of the wells; the wells will be used for monitoring purposes only, and will be approximately 1500 feet in depth. Construction of these facilities will cause no inconvenience to regular operations at that site. Councilman Gentry moved to grant permission requested in the letter from the Survey. Couhncilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Revenue Sharing Funds - Library Service to Aged The request to use a portion of Revenue Sharing Funds was tabled December 14 for consideration at this meeting. Mr. Lanham explained his recommendations are the same except for the additional personnel, and recommended they be hired on a temporary hourly basis. Councilman Pool seatad his approval of expanding the library services as proposed, but expressed opposition to hiring additional personnel; this would amount to a 41.3% . increase in library personnel during the last three budget years. Councilman Walker was of theopinion that hiring the additional personnel on a contract basis would be an acceptable alternative, and would be - reviewed each budget year. Mr. Lanham noted that the library services, if approved, would be applicable for the remainder of the present budget year. Mayor Walker called for a motion; however, no action was taken by council and the printed agenda was resumed. Annex Area - Vicinity of Sterling High School At the meeting of December 18, the Administration was instructed to explore the feasibility of annexing the area bounded by North Main and Lynchburg = Cedar Bayou Road in regard to extending water & sewer service to the Baytown Sports Complex. The estimated land in this particular area is 116 acres. Cost for Water & sewer extension would be approximately $126,300. A larger area was studied in conjunction with this.. This being the area bounded by North main to its intersection with South Road, down South Road to the center of the drainage easement between East and West Roads; along the eastment to Lynchburg Cedar Bayou Road, and thecity limit line. This area is 235 acres, and estimated cost for water & sewer extension along this route is $151,500. Mr. Lanham recommended the larger area be annexed. The funds for extending these services is available from the bond program. The area in question is presently served by septic tanks; if annexed, the residents may be required to use the city sewer service and to pay the tap fees; they may not be required to use the water service, however. The existing sewer lines will handle the increase until the central district trunk main is placed in service. Following discussion of the two areas, Councilman Cannon moved to instruct the City Attorney to prepare an ordinance calling a public hearing on annexation of the larger a ^ea, as recommended. Councilman Walker seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Warren Brothers — Ratify and Confirm Contract for Garth Road The repair and construction of Barth Road is an assessment project. Generally the contractor will carry the assessment certificates on these projects in lieu of payment. The attorneys representing Warren Brothers on this project, ham requested the City pass several ordinances ratifying and confirming action taken by Council on the Garth Road Improvement. Proposed Ordinance No. 30111 -2A clarifies the proposition thatiWarren Brothers will carry the assessment certificates and accept them as partial payment for`.heir services. Councilman Gentry moved to adopt the ordinance; Councilman Pool seconded the motion: Ayes: Councilmen Lander, Gentry , Pool, Walker and Cannon Mayor Walker Nays: None Proposed Ordinance No. 30111 -2B ratifies the ordinance that accepted and awarded the bid to Warren Brothers. Councilman Lander moved to adopt the ordinance; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None The captions of the two ordinances follow: 5359 January 11, 1973 ORDINANCE NO. 1329 AN ORDINANCE CHANGING, ALTERING AND AMENDING ORDINANCE NO. 1288 HERETOFORE ENACTED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ON OCTOBER 26, 1972, BY CHANGING, ALTERING AND AMENDING SECTION 3 OF SAID ORDINANCE SO THAT SAID SECTION 3 SHALL HEREAFTER BE AND READ AS HEREIN SET OUT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. .ORDINANCE NO. 1330 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, RATIFYING AND CONFIRMING CERTAIN ACTIONS HERETOFORE TAKEN IN CONNECTION WITH THE PERMANENT IMPROVEMENT OF GARTH ROAD, WITHIN THE LIMITS HEREINBELOW SET OUT; RE- ACCEPTING THE BID OF AND RE- AWARDING A CONTRACT TO WARREN BROTHERS COMPANY, GULF DISTRICT, DIVISION OF ASHLAND OIL, INC., FOR THE CONSTRUCTION OF SAID IMPROVEMENTS; REAPPROVING THE CONTRACT, PERFORMANCE BOND AND PAYMENT BOND FOR THE DOING OF SAID WORK; RATIFYING CONFIRMING AND ADOPTING THE EXECUTION OF SAID CONTRACT BY THE MAYOR AND CITY CLERK ON BEHALF OF THE CITY OF BAYTOWN, TEXAS; MAKING AN APPROPRIATION OF AVAILABLE FUNDS TO PAY THE CITY'S SHARE OFTHE COSTS OF SAID IMPROVEMENTS UNDER SAID CONTRACT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Consider Request - Extension Water Service Outside City Limits Mr. Lonnie Franta, 3815 Crosby -Cedar Bayou Lynchburg Road, has requested permission by letter to be served with City water; he will soon be without a water supply. Mr. Franta's residence is 15 feet outside the City limit line and he has agreed to pay the cost of extension and one and one -half times the usual monthly water rate. Mr. Lanham recommended this request be approved as stipulated. Mr. Lanham recommended that future requests of this nature to require council approval, and that the approval be granted with the same stipulations as Mr. Franta's request. Councilman Lander moved to grant Mr. Franta's request. Discussion followed as to whether or not this would establish policy. Also, the provisions of charging 14 times the monthly water rate may have to be established by an amendment to the present rate ordinance. Councilman Lander withdrew his motion and moved to table action until the next council meeting; Councilman Walker seconded the motion: It is not known . ._when Mr. Brenta's water supply will be depleted; Councilman Gentry requested Mr. Franta appear at the next council meeting to discuss the situation. Ayes: Councilmen Lander, Gentry, Pool, and Walker Mayor Walker Nays: Councilman Cannon Amend Contract with Skrla, Incorporated The Brownwood residents have requested an arrangement whereby they may purchase dirt from city -owned property in Brownwood to build up their driveways and levees. The property in question was sold to the city by Mr. Brown for fill dirt for construction of the perimeter road by Skrla, Inc. if the city were to take bids to sell the dirt, this could result in another contractor using heavy equipment over the road, which could result in damage to portions of the road. Therefore, Mr. Lanham recommended authorizing an amendment to the contract with Skrla, whereby a credit will be allowed on the contract, at a rate of 200 per cubic yard, for the dirt purchased by the Brownwood residents. Mr. Skrla has indicated this will be an acceptable arrangement; he will then negotiate his own price with the residents for the dirt and hauling. Mr. Jack Carter assured council an agreement could be worked out with the hauler to see that the dirt is used only for the driveways as stipulated by Mr. Brown. He estimated the maximum amount of dirt needed by the residents to be 1,000 yards. Councilman Walker moved to authorize the Mayor and City Clerk to emend Skrla's contract to allow the city of Baytown, as credit on final payment of the cost.of construction of the perimeter road, 200 per cubic yard of dirt taken from the Brown Tract. Councilman Gentry seconded the motion: Ayes; councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Award Bid - Radar Units Two bids were received for the purchase of radar units: CHI, INC.: $1,851.00 FEDERAL SIGN 6 SIGNAL: $1,990.00 Upon Mr. Lanham's recommendation, Councilman Cannon moved to award the bid to CHI, INC; councilman Pool seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None 5355 January 11, 1973 ORDINANCE NO. 1331 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF C.M.I., INC., FOR THE PURCHASE OF DOOPLAR RADAR UNITS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND EIGHT HUNDRED FIFTY -ONE AND N01100 ($1,851.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Award Bid - One Year's Supply Concrete Pipe Bids were received for one year's supply of concrete pipe; Houston Concrete Pipe: $5,039.28 White Supply: $4,938.49 Gifford -Hill Pipe: $5,127.68 Hydro Conduit Corp $5,658.00 South Houston Concrete: No Bid Mr. Lanham recommended low bid of White Supply. Councilman Gentry moved to adopt the ordinance awarding the bid as recommended) Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, and Cannon Mayor Walker Nays: None Abstain: Councilman Walker ORDINANCE NO. 1332 AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WHITES SUPPLY COMPANY TO FURNISH CONCRETE PIPE TO THE CITY OF BAYTOWN FOR A PERIOD OF ONE YEAR. Award Bid on Signs & Posts gBids were received for sign blanks & Posts: Cataphote Corp (did not bid on $1,427.60 Vulcan Signs & Stampings: $1,675.85 all items) Hall Signs, Inc. $1,791.40 Traffic Supplies, Inc. $1,731.90 Interstate Hwy. Sign: $2,494.45 Flex Lite No Bid Mr. Lanham recommended accepting the low bid of Vulcan Signs & Stampings. Councilman Walker moved to adopt the ordinance awarding the bid as recommended; Councilman Pool seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1333 AN ORDINANCE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VULCAN SIGNS AND STAMPINGS FOR THE PURCHASE OF SIGN BLANKS AND POSTS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND SIX HUNDRED SEVENTY -FIVE AND 851100 ($1,675.85) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Award Bid - Fence for Parks & Recreation Department Informal bids were received for construction of 503 feet of 6' chain link fence for the Parks & Recreation Department's maintenance building. Diamond Fence Co.: $1,200.00 A -1 Fence Co: $1,096.20 Thad P. Fenelon: $1,125.00 Mr. Lanham recommended accepting the low bid of A -1 Fence Company(this does .include gate) Councilman Walkermoved to award the bid as recommended; Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, Pool,Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1334 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF A -1 FENCE COMPANY FOR THE CONSTRUCTIONOF A FENCE AROUND PARKS MAINTENANCE AREA AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND NINETY - SIX AND 201 100 ($1,096.20) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. F January I1, 1973 5356 Award Bid _ Development of Duke Bill, Tejas, Westwood & McElroy Parks Bids were received January 8 for development of Duke Hill, Tejas and Westwood Parks, and the play slab at McElroy Park: Duke Hill Park Westwood Park Tejas Park McElroy Play Slab Wolfe Const Co: $46,670.00 $58,668.00 $30,900.00 $3,620.00 Cardinal Const Co: $54,540.00 $73,730.10 $37,118.50 $3,924.00 J.M. Hollis Const Co: Capellen Const Co: $58,885.50 $49,306.70 $43,247.50 $3,100.00 $194,800- lump sum for parks and play slab Marine Const Co: -- - - $40,-980.70 -- J. M. Hollis Construction Company qualified their bid. as "all or none ". Wolfe Construction Company was low bidder on the parks, and second low bidder on the slab. Because of the stipulation in Hollis' bid, Mr. Terry Dopson recommended awarding the entire bid to Wolfe Construction Company, for the amount of $139,858.00. This is $2300 under the estimate. Councilman Gentry moved to adopt the proposed ordinance awarding the bid as recommended; Councilman Pool seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE -NO. 1335 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE'. BID OF WOLFS CONSTRUCTION COMPANY FOR THE DEVELOPMENT OF THREE PARKS, WESTWOOD, DUKE HILL AND TEJAS, AND THE CONSTRUCTION OF A MULTIPURPOSE PLAY SLAB AT MCELROY PARK AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF FIFTY -EIGHT THOUSAND SIX HUNDRED SIXTY -EIGHT AND NO 1100 ($58,668.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Award Bid - Miscellaneous Fire Equipment Bids were received December 18 for miscellaneous equipment for the new fire truck recently purchased. Twenty -two items were bid on by the following companies: Fire Fox Corporation, Houston Fire & Safety, Claude Wright & Assoc, Fire Control Engineers, & Arthur Dooley and Son. Mr. Lanham recommended accepting low bid on each of the items; Sixteen items from Fire Fox Corporation: $8,788.41 Three itesm from Claude Wright Corp: 241.84 Three itesm from Arthur Dooley & Son 194.13 Councilman Cannon moved to adopt the ordinance awarding the bids as recommended; Councilman Walker seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None !:ORDINANCE NO. 1336 AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AWARDING BIDS ON TWENTY -TWO ITEMS OF MISCELLANEOUS FIRE EQUIPMENT AS FOLLOWS: SIXTEEN ITEMS FROM FIRE FOX CORPORATION FOR A SUM OF EIGHT THOUSAND SEVEN HUNDRED EIGNTY +SIGHT AND 411100 ($8,788.41) DOLLARS; THREE ITEMS FROM ARTHUR DOOLEY & SON FOR A SUM OF ONE HUNDRED NINETY -FOUR AND 131100 ($194.13) DOLLARS; THREE ITEMS FROM CLAUDE WRIGHT & ASSOCIATES FOR A SUM OF TWO HUNDRED FORTY ONE AND 841100 ($241.84) DOLLARS; AND AUTHORIZING THE TOTAL PAYMENT OF THE SUM OF NINE THOUSAND TWO HUNDRED TWENTY -FOUR AND 381100 ($9,224.38) DOLLARS TO THE RESPECT3VE SUCCESSFUL BIDDERS WITH REGARD TO SUCH ACCEPTANCE. 5357 January 1I, 1973 Appoint Trustees - City of Baytown Supplemental Retirement Plan The City Council recently approved a retirement plan for the employees will be supplementary to the TMRS plan. The trust agreement provides the initial trustees will be appointed by the Council. The retirement committee has recommended the appointment of Mr. J. B.LeFevre, Mrs. Edna Oliver, Sgt. Herman Steele, Mr. Jon Pfennig, and a City Council member. The five trustees will serve, for the present, as a sub - committee of the retirement committee to work out minor details fo the trust agreement before it is enacted. Mr. LeFevre requested council appoint its representative, and to approve the appointments recommended by the retirement committee. Upon Mayor Walker's suggestion, Council concurred to appoint Councilman Gentry as a trustee. Councilman Walker moved to adopt the ordinance appointing the trustees as requested; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1337 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPOINTING INITIAL TRUSTEES FOR THE CITY OF BAYTOWN RETIREMENT PLAN AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Authorize Final Payment to Whitelak, Inc., for Arterial Water Main, Contract #4 Final Payment to Whitelak, Inc., for construction of arterial water main, Contract #4, is a sum of $33,845.81. This includes an overrun of $21,000, resulting from the changes in the contract and differences in the estimated and final measurements for materials. Councilman Gentry moved to adopt the ordinance authorizing final payment to Whitelak; Councilman Walker seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, Wlaker andCannon Mayor Walker Nays: None ORDINANCE NO. 1339 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND ACCEPTING CONSTRUCTION OF ARTERIAL WATER MAINS PROJECT NO. 72 -519, CONTRACT NO. 4, BY WHITELAK, INC_; FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEERS CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID WHITELAK, INC.; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Discuss Procedure for Assigning Newly Annexed Areas to Council Districts Several newly annexed areas have not been assigned to council districts. Since councilmen are elected at large, it is not compulsory that each district be equal in number; however, the City Charter requires that redistricting be considered after each census. Assigning the newly annexed areas to the closer districts will keep them in proportion for several years without the need for redistricting. Councilman Walker moved to instruct the Attorney to prepare.. a redistricting ordinance-to assign the newly annexed areas to the closest council districts; Councilman Lander seconded the motion. Areas annexed after passage of this ordinance will be assigned to council districts by-- amendments to the ordinance. Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None 5358 January 11, 1973 Sewer Line Collapse During the last 3 -4 days, five sewer cave -ins have been discovered: (1) an 18" line just off North Main..the cost to repair 350' at $12 per foot for 16" slip lining is estimated to be $4200; (2) a 10" line on Dorris Street.. the cost to repair 230' with slip lining estimated to be $1750; (3) smaller lines on Mapleton, West Humble, and East Republic can be repaired with city forces. Mr. Lanham requested authorization to contract the repair of the two larger lines; a transfer of funds will be requested when the exact cost is know. Councilman Gentry moved to authorize contracting for repair of the two larger lines on an emergency basis; Councilman Lander seconded themotion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays. None Plaque for Police Building Council examined a sample plaque which will be placed on the new Police building listing the names of various city officials. Because the names listed on the plague is determined by those holding office, or employed at the time the project was started, Council concurred to leave Judge Dehart's name on the plaque, who is leaving employment of -the -City of Baytown on January 32. Radio Equipment For Ambulance Service Councilman Cannon, member of the Amublance Committee, informed council of a request to install new radio equipment in the two ambulances) presently operated by Baytown Ambulance Service. Mr. Jess Navarre, owner, explained the radios would provide direct communication between the ambulance operator and the .emergency room. At present, several hospitals in the Houston - Galveston area have installed this equipment in their emergency moms, and should be in all hospitals within several years. Councilman Cannon presented two methods for financing this equipment. The estimated cost for equipping the two ambulances is $1700 - $1800. (a) The city could purchase and install the equipment for Mr. Navarre. At the expiration of Mr. Navarre's contract, if it is not renewed, the equipment will belong to the City. (b) Mr. Navarre has proposed to purchase the equipment himself, with the provision of a guaranteed two-year extension of his contract, and with a two -year option after that. Councilman Cannon moved to accept the latter proposal; Councilman Gentry seconded the motion: Following discussion of the radio system with Mr. Navarre, the vote was taken: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Wrecker Permit Denied Councilman Lander, Wrecker Committee, reported an application for an additional permit by Mr. Don Wheaton was denied at the hearing held January 10. Several residents of Sixth Street were at the hearing to object to another permit being granted to Mr. Wheaton, as they feel they are inconvenienced by the wreckers hens operates. The committee determined that the City presently has adequate wrecker services, and another wrecker would create an inconvenience to the citizens. Councilman Cannon noted the Traffic Committee has discussed the traffic situation on Sixth Street. Because the City is not regulated by zoning, the Committee has failed to find a workable solution, and requested the administration consider the problem. Appointment - Wrecker Committee Upon the recommendation of a committee of wrecker operators, Councilman Lander moved to re- appoint Mr. Manuel Pease to the Wrecker Committee; Councilman Walker seconded themotion: Ayes: Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None 5359 January 11, 1973 Applications - Municipal Court Judge Because Judge DeBart's resignation will be effective this month, Mayor Walker suggested Council begin receiving applications for th position. Following discussion, Council concurred to leave qualifications open, i.e., age, education, present occupation. Applications will be submitted to Mayor Walker until Monday, January 22. Appoint Committee - Study Needs of the Elderly Mayor Walker suggested the appointment of a committee of five to seven individuals, preferably retired individuals, to study the problems of the elderly, such as transportation, and to-make recommendations to Council through Mr. Lanham. This will be a study committee for the present, but may become a.standing committee if council chooses. Councilman Gentry moved authorization to organize a seven - member committee: Ayes! Councilmen Lander, Gentry, Pool, Walker and Cannon Mayor Walker Nays: None Adjourn Upon themotion made by Councilman Lander and seconded -: by Councilman Cannon, Council voted unanimously to adjourn to an Executive Session. APPROVED: e- jvtts:t� a" C. GLEN WALKER, Mayo AML EDNA OLIVER, City Clerk 7