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1972 10 19 CC Minutes, Special5310 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 19, 1972 The City Council of the City of Baytown met in special session, Thursday, October 19, 1972, at 5:00 p.m. , in the Council Chamber of the Baytown City Hall with the following members in attendance: Jody Lander Councilman Tom Gentry Councilman Jim McWilliams Councilman C. O. Walker Councilman Allen Cannon Councilman C. Glen Walker Mayor Fritz Lanham City Manager Neel Richardson City Attorney Belinda Bingham Deputy City Clerk Howard Northcutt Administrative Assistant Absent: Edna Oliver City Clerk Charles Pool Councilman Mayor Walker called the meeting to corder and the following business was transacted: Award Bid - Hospitalization and Life Insurance Approximately two months ago Council authorized advertising for bids for employees hospitalization and life insurance. A employees committee was organized to study the needs and make recommendations, and to review the bids with the representatives r of the companies. Mr. Northcutt explained that three proposals were bid on. Two Iproposals were increased benefits, and the third was the present paln. The Committee _- has recommended, and Mr. Lanham concurred, accepting low bid of Republic National Life Insurance Company for a cost (lincluding employees and City's cost) of $130,994.00 per year. The plan provodes $35 per day for hospital room and $25,000 major medical benefits. Mr. Northcutt has .:contacted the Cities of Houston, Arlington and Orange, which were very complimentary of Republic. Mr. Richardson read the caption of Proposed Ordinance No. 21019 -1, awarding the bid to Republic as recommended. Councilman Cannon moved to adopt the ordinance. Councilman Walker seconded the motion. Ayes: Councilmen Lander, McWilliams, Walker and Cannon Mayor Walker Nays: None Abstain: Councilman Gentry (Mr. Gentry explained his abstention was because he has been, and is presently involved with several of the companies that bid.) ORDINANCE NO. 1286 AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF REPUBLIC NATIONAL LIFE INSURANCE COMPANY FOR A GROUP INSURANCE POLICY PROVIDING FOR LIFE INSURANCE, MAJOR MEDICAL BENEFITS, AND BASIC MEDICAL BENEFITS FOR THE CITY OF BAYTOWN EMPLOYEES; AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK CLERK TO EXECUTE AND ATTEST TO A CONTRACT WITH REPUBLIC NATIONAL LIFE INSURANCE COMPANY, AND DIRECTING PAYMENTS OF PREMIUMS 1 PURSUANT TO THE TERMS OF SAID CONTRACT AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Certificates of Obligation This item is not ready for presentation and will be on the agenda of the next regular meeting. 5311 Special meeting, Oct 19, 1972 Award Bid - Crawler /Tractor - Proposed Ordinance No. 21019 -2 Since the last Council meeting, Fogle Equipment Company has informed Mr. Lanham that if the City will purchase the crawler /tractor for $50,000, all maintenance costs, for 5 years above $12,000 will be borne by Fogle, and at the end of five years, or 7500 hours, the City may keep the tractor or sell it to any firm it chooses. Mr. Jim King, represneting Mustang Tractor, and Mr. Dick Gaukey, representing Fogle were present and discussed their* bids with Council. Mustang guarantees the City will spend no more than $30,000 in five years on maintenance. Both representatives stated their guaranteed maintenance cost includes all maintenance. Mr. Lanham has been assured by Mr. Gaukey that Fogle's service will be improved and recommended awarping the bid to Fogle Equipment Company. Councilman Gentry moved to accept the recommendation; Councilman Lander seconded the motion. Mr. Richardson read the caption of the ordinance awarding the bid and the vote was called: Ayes: Councilmen Lander, Gentry, McWilliams, and Cannon Mayor Walker Nays: Councilman Walker ORDINANCE NO. 1287 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BASE BID (TOTAL COST PURCHASE) OF BOGLE EQUIPMENT COMPANY FOR THE PURCHASE OF ONE ALLIS- CHALMERS RD16 CRAWLER - TRACTOR AND AUTHORIZING THE PYAMENT OF THE SUM OF FIFTY THOUSAND AND N01100 ($50,000) DOLLARS WITH REGARD TO SUCH AGREEMENT. Parks & Recreation Advisory Board This item is deferred until the next meeting. Appoint Citizens Advisory Committee Mayor Walker explained that the Corps of Engineers has requested appointment of ' a citizens advisory committee whose purpose would be to establish a line of communication between the public and the Corps to provide them with public preferences. At present, a study of Scott, Crystal and Burnet Bay is in progress, and the Committee would become involved in this. Mayor Walker recommended the following appointments be approved: Councilman Charles Pool Mrs. Milton Campbell Seth Mitchell Andy Braswell Rev. Ron Smith Dean King Al Chappell Dick Manne "Doc' Satterwhite Ike Hall Bob Peterson Mrs. Jac$ W. Gilbert Councilman Walker moved to a -prove the appointments; Councilman Cannon seconded the motion. The corps plans to meet with the Committee on a regular basis in order to learn and know the needs and concerns of the people in this area. Ex officio members are representatives of Harris County Flood Control, Commissioners Court, and State legislators. Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Change Order - Street Improvement Contract The fence on the Coady landfill site will be completed next week. The road to the site is ready to be surfaced. Plans had been made to use "inverted Penetration" with City crews doing the work; of the $30,000 allocated, $5,000 remainps. Mr. Lanham recommended approval of a change in the contract with Brown & Root for Phase II of the St. , Improvement Program to authorize Brown & Root to surface the roadway with hot mix ' at a cost of $9,200. This recommendation was made because cold weather is approach- ing and the hot mix will be a better surface for the heavy equipment traveling to a and from the landfill. The additional $4,000 may be taken from contingency. Councilman Gentry moved to accept the recommendation; Councilman Lander seconded. Ayes: Councilmen Lander, Gentry, McWilliams, and Cannon Mayor Walker Nays: Councilman Walker Adjourn Mayor Walker declared the meeting adjourned to a Work Session. Approved: Attest: C. Glen Walker, Mayor LT Belinda Binghad,Deputy city C.Lerk