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1972 10 12 CC Minutes5303 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 12, 1972 The City Council of the City of Baytounmet in regular session, Thursday, October 12, 1972, at 6:30 p.m. in the Council Chamber of the Baytown City Hall, with the following members in attendance: Jody Lander Tom Gentry Jim McWilliams C. 0. Walker Allen Cannon C. Glen Walker Fritz Lanham Neel Richardson Edna Oliver Howard Northcutt Absent: Charles Pool Councilman Councilman Councilman Councilman Councilman Mayor City Manager City Attorney City Clerk Administrative Assistant Councilman Mayor Walker called the meeting to order and the invocation was offered by the Reverend Hugh Lindsey, Pastor of Wooster Baptist Church. Approve Minutes Upon themotion made by Cpouncilman Lander and seconded by Councilman Walker, Council voted unanimously to approve the minutes of September 28 as printed. u City Manager's Report CAPITAL IMPROVEMENT PROGRAMS 1. Water line contract .... Whitelak is 30 days ahead of schedule on Contract 4, and is presently working on Decker Dirve. 2. Water Well .... The engineer is having some difficulty in development the well to required specifications because the well is producing too much sand. Mr. J'im Hutchisin explained the contractor expects to correct this situation in a few days, and the well should be in operation within 30 days. 3. Brownwood Perimeter Road—work has begun. 4. West Main Sewage Treatment Plant ... work has begun. 5. Police Building.... roofing is on and 1/3 of the floor slab was poured today. Masonry work in the walls sho -uld begin next week. 6. Phase II, 1972 Street Improvement Program—Brown & Root has begun work. Texas Municipal League .... has advised that Baytown's sportion of the Revenue Sharing funds, if approved, is $421,000. There is some question as to how the allocations were determined, and Mr. Lanham has requested clarification. Fire Department.... Fire Chief Bailey has re- instated the policy i:whereby paid firemen will drive the trucks to calls outside the City limits. Volunteers will meet the trucks at the scene of the fire. Water Tank .... Mr. Lanham requested permission to advertise for sale a surplus water tank located at the Craigmont Water Plant. It was used in conjunction with the water district system there, but has never been used by the City. Councilman Lander moved authorization to advertise the sale; Councilman Cannon seconded the motion: Regular meeting, October 12, 1972 Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Planning Commission.... has given preliminary approval of two plats: (1) a development containing 125 lots, south of Baker Road, between North Main and Garth. The developer will provide access to Baker Road. (2) A development of 12 -15 lots in the Creekwood area. The Commission is requiring a 20 -foot easement to provide access to the City park there. .Mr. Lanham requested a.special council meeting and a work session be scheduled for 5:00 p.m., Thursday, October 19, for the following items: (1) employees insurance, and (2) ordinance authorizing issuance of Certificates of obligation. Plans for Garth Road will be discussed in thework session. Because the 2nd meeting in November falls on Thanksgiving, Council offered no objection to schedule the meeting for Thursday, November 30, at 6:30 p.m. Bid - Firetruck 5304 Because of the controversy raised at the last meeting regarding the specifications for the new firetruck, Chief Bailey was given more time to review the bids. Mr. Lanham recommended awarding the bid to Ward LaFrance for a 1,000 GPM pumper with a 750 gallon tank and Chief Bailey has recommended deleting the auxiliary equipment from the bid. He is of the opinion that the equipment could be purchased separately for less money, and installed with City employees. Councilman Gentry moved to adopt the ordinance awarding the bid as recommended; Councilman McWilliams seconded the motion. Discussion continued regarding the deletion of auxiliary equipment, making Ward LaFrance thelow bidder in the amount of $46,772.00, afterwhich Mayor Walker called for the vote: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon* Mayor Walker Nays: None *Councilman Cannon explained his vote was "aye" because Ward was low bidder on base bid. The caption of the ordinance, as read by Mr. Richardson follows: ORDIANNCE NO. 1281 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,'_'1'EXAS, ACCEPTING THE BID OF WARD LAFRANCE FOR THE PURCHASE OF ONE 1,000 GPM PUMPER/TANKER (750 GAL.) AND AUTHORIZING THE PAYMENT OF THE SUM OF FORTY -SIX THOUSAND SEVEN HUNDRED SEVENTY -TWO AND NO /100 ($46,772.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Award Bid- Vehicles for Police and Fire Departments Bids were received October 6.for 13 police patrol vehicles and 1 fire patrol vehicle. The tabulation follows: PAGE DITTMAN Police Fire Quantity 13 1 Unit Price: $ 3,439.20 $ 3,439.20 Model: 73 Plym Fury Police 4 -door Less trade in $10,575.00 $ 150.00 Warranty: 12 mos. or 12,000 miles Delivery: 40 -65 cal. days TOTAL NET BID: - $34,134.60 $ 3,289.20 Parts & service: 310 N. Main- Baytown - - - - - - - - - - - - - - BOB HAMRIC CHEYROLET - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Police Fire Quantity 13 1 Unit Price $ 3,977.65 $3,977.65 Model: 73 Belair 4 -door police special Less trade in $10,975.00 $4 400.00 Warranty: 12 mos or 12,000 miles Delivery: 60 cal. days TOTAL NET BID: $40,734.45 $3,577.65 Parts & service: 115 N. Main - Baytown 5305 Regular meeting, October 12, 1972 Police and Fire Bids ... con't One bid was received after the bid opening time; from LumuS Dodge; Council was in agreement to return the bid unopened. Mr. Lanham recommended purchasing the fire patrol vehicle from Page Dittman, with trade in, for the amount of $3,289.20; the police vehicles should be purchased from Page Dittman without the trade in; they would be utilized or sold at auction. Councilman Cannon moved to accept the recommendation; Councilman Gentry seconded the motion. Mr. Refugio Martinez questioned the policy of selling or trading in vehicles. Mayor Walker explained there is not set policy, but that the method which is in the best interest of the City would be used. ..The voted follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None The caption of the ordinance, as read by Mr. Richardson, follows: ORDINANCE NO. 1289 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF PAGE - DITTMAN MOTORS FOR THE PURCHASE OF THIERTEEN POLICE VEHICLES AND ONE VEHICLE FOR THE FIRE DEPARTMENT AND AUTHORIZING THE PAYMENT OF THE SUM OF FORTY -SEVEN NINE HUNDRED NINETY -EIGHT DOLLARS AND 80/100 ($47,998.80) DOLLARS WITH REGARD TO SUCH AGREEMENT. Bids - Trawler Tractor Bids were received October 6 for a crawler - tractor. Base Bid MUSTANG TRACTOR & EQUIP CO 1. 1 Crawler tractor complete $58,510.00 2. Less trade in, 1960 Allis Chalmers HDll 7,200.00 3. PURCHASE PRICE LESS TRADE 4. Guaranteed max. total cost of repairs 7500 hrs or 5 yrs will not exceed: 5. ITEM 3 PLUS 4. 6. Guaranteed repurchase price at end of 7500 hrs or 5 years 7. TOTAL BASE BID: (Item 5 minus 6) Alternate Bid (Straight Purchase less trade) 1. One Crawlor- tractor complete 2. Less trade in, 1960 Allis Chalmers HDll 3. TOTAL ALTERNATE BID (Item 1 minus 2) Model: Warranty: Location Parts & Service Delivery: $51,310.00 $30,000.00 $81,310.00 19,150.00 $62,160.00 $58,510.00 7,200.00 $51,310.00 Caterpillar model D7F 6 months Houston, Texas 14 cal. days or sooner 7 FOGLE EQUIP CO. $60,035.00 10,035.00 $50,000.00 $12,000.00 $62,000.00 15,000.00 $47,000.00 $60,035.00 13,035.00 $47,000.00 Allis Chalmers HD16 6 months Houston, Texas 30 cal. days. Although Fogle Equipment Company is the low bidder, Mr. Lanham recommended awarding the bid to Mustang Tractor & Equipment Company; the City presently owns a 1966 Allis Chalmers, however, repair bills have amounted' to $20,980.00. Discussion followed concerning the breakdown and interpretation of the bid with Mr. Bob Craig and Mr. Dick Gaukey, representatives of Mustang and Fogle, respectively. Councilman Gentry I 19 5306 Gentry moved to table action on the bids. Councilman Cannon seconded the motion: Ayes: Councilmen Gentry and Cannon Nays: CouncilmenLander, McWilliams, Walker Mayor Walker Councilman Gentry re- stated his motion; Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Gentry and Cannon Naya: Councilmen Lander, McWilliams, Walker Mayor Walker Mr. Don Cook , Purchasing Agent, explained the base bid was a method called "total cost bidding ", whereby the bidder agrees to re- purchase the equipment for a designated price at the end of 5 years or 7500 hours of use; also, during this five years, thecity has a guaranteed miaimum amount it will have to spend on repairs, This "Total Cost is indicated by Item 7 of the bids. Folloiwng more discussion on this method and interpretation, Councilman Cannon moved to award the bid to Mustang for the base bid; motion died for lack of second. Mr. Lanham indicated it would be less confusing to re- consider the bids at a later date, which was agreeable with both representatives. Councilman Cannon moved to table the bids; Councilman Walker seconded the motion: Ayes: Councilmen Lander, McWilliams, Walker and Cannon Mayor Walker Nasy: Councilman Gentry Award Bid - Playground Eouipment Bids were received fro playground equipment for three parks: Westwood, Duke Hill, and Tejas Parks. The total tabulation follows: Items Vaughan & Associates 28 Deduct $478.51 if awarded $14,797.03 total bid 478.51 Miracle Playground Equipment 18 3� $8,769.75 Giant Manuf. Co. NO BID NO BID Trojan Playground Equipment 1 item $1,227.20 J. E. Burke, Company NO BID Patterson - Williams and Mon. NO BID Recreation Equipment Corporation NO BID Stardisteel Company 3 items $2,120.00 Paule E. Allen Co., Inc. NO BID Reviewing briefly the *items bid on, Mr. Terry Dopson, Director of Parks & Recreation, recommended accepting the bid of Vaughan & Associates for 24 items in the amount of $10,484.11; Miracle Playground Equip;: 2 items, $1,065.00; and Sturdisteel, 2 items for $1,990.50. Following discussion, Councilman Lander moved to accept the recommendation; Councilman McWilliams, seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None The caption of the ordinance awarding bid follows: ORDINANCE N0. 1282 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AWARDING BIDS ON TWENTY -EIGHT ITEMS OF PLAYGROUND EQUIPMENT AS FOLLOWS: TWENTY -FOUR ITEMS FROM VAUGHAN & ASSOCIATES FOR A SUM OF TEN THOUSAND FOUR HUNDRED EIGHTY -FOUR AND 11 /100 ($10,484.11) DOLLARS: TWO ITEMS FROM mim-c E PLAYGROUND EQUIPMENT FOR A SUM OF ONE THOUSAND SIXTY -FIVE AND NO 1100 ($1,065.00) DOLLARS; TWO ITEMS FROM STURDISTEEL COMPANY FOR A SUM OF ONE THOUSAND NINE HUNDRED NINETY AND 50 /100 ($1,990.50) DOLLARS; AND AUTHORIZING THE -DOTAL PAYMENT OF THE SUM OF THIRTEEN THOUSAND FIVE •Items are listed in detail in the body of Ordinance No. 1282 X507 Regular meeting, October 12, 1972 City Participation - Erect Christmas Lights Mr. Joe Butrick, President of the Retail merchants Association has requested City participation in the erection of Christmas lights in the downtown area. Mr. Lanham recommended offering assistance of one person from the Inspection Department and a bucket truck. The Merchants will be asked to provide a lineman to help with the installation, and will be responsible for getting the lights out of storage and all necessary maintenance. Councilman Walker moved to accept the recommendation; Councilman Cannon seconded the motion. Ayes: Councilman Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None q Consider Plans - Realignment of Massey Tompkins Road Mr. Johnny Busch, consulting engineer, referred to a map showing the proposed plans for realignment of Massey Tompkins Road and upgrading it to thoroughfare standards. Mr. Busch pointed the right -of -way which will have to be acquired, but could not give a cost estimate of the acquisition. Discussion followed concerning the plans in general, and the legality of purchasing land from a city councilman.:who owns a portion of the needed right -of =way. Councilman Lander moved to authorize appraisals for right -of -way acquisition; motion died for lack of second and Mayor Walker resumed the printed agenda. Parks & Recreation Advisory Board - Appointment Mayor Walker requested this appointment be deferred until thenext regular meeting; Council offered no objection. Authorize Advertise -for Bids - Contract #3, Sanitary Sewer improvements Mr. Ivan Langford, Langford Engineering, reviewed the plans and specifications for sanitary sewer improvements, Contract #3. As requested by Council in a previous work session, Mr. Langford provided a brief breakdown of the materials to be used. He indicated the clay pipe would last longer than concrete pipe which is estimated at 45 years. The concrete could be used as a deductive alternate where the initial flow will give adequate velocity to keep solids in suspension. However, before accepting the alternate bid, the base bid must exceed budgeted funds. Because of the greater cost of clay pipe, Councilman Gentry moved to specify concrete pipe ;with limestone aggregate as one-of three bidding materials, in ill-portions where acceptable for the job. Councilman Cannon seconded the motion. The question of adding bitumastic pipe lining to the bid was raised. Mr. Langford indicated it would add several Years life to the pipe, but could not provide a cost estimate. Several Councilmen were of the opinion it would not exceed three to four per cent of the estimated cost of the entire project; Councilman Lander moved to amend the motion to add the lining to the bid. Councilman Walker seconded the motion. Mr. Johnny Busch left the meeting to compile this estimate, and the vote was taken: Ayes: Councilmen Bander, McWilliams, Walker and Cannon Mayor Walker Nays: None Abstain: Councilman Gentry * ** The vote on the motion as amended follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Councilman Walker moved authorization to advertise for bids; Councilman Cannon seconded the motion. Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Authorize Advertise for Bids - Contract #2, Sanitary Sewer Improvement Contract #2 provides for five lift stations. Councilman Walker moved authorization to advertise for bids; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Regular meeting, October 12, 1972 * ** Mr. Busch returned with the estimated cost of bitumastic lining for the concrete pipe: approximately $26,000. Because this in in excess of ten percent of the total project cost, Councilman Lander moved to rescind previous action to include the lining in bids to be received for Contract V. This motion died for lack of second. Library Advisory Board - appointment Mr. Lanham recommended the appointment of Mr. Paul Edwards to fill the unexpired term of Mr. Harry Spitz on the Library Advisory Hord. Councilman McWilliams moved to C ■{ confirm the appointment. Councilman Walker seconded the motion: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Lease City Property - Crochet & Company 5308 Crochet & Company is building the Townlake Apartments at East James and Kilgore Road. The company has requested permission to lease the City property adjacent to their project. A fence will be placed, and left in good condition. The property will also be graded to maintain property drainage. The tax department has indicated a reasonable rental would be $150 per month per acre. Approximately two acres is involved. Mr. Lanham recommended renting the property for $150 per month per acre, for not more than one year. Councilman Gentry moved to accept the recommendation. Councilman Walker seconded the motion: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Modifications to Water System' Mr. Johnny Busch, consulting engineer, has recommended certain modifications be made to our present water system. Mr. Jim Hutchison reviewed these with Council: (1) Install altitude valves on elevated water towers to prevent overflow and install pressure switch relays to operate the booster pumps on the Park Street, East James,Street, South Main Street and Cleveland Street wells. (2) Install altitude valves at the Cedar Bayou and West Main Street wells. (3) Install a pressure switch relay at the Riggs Street Well. (This is one of the poorer wells. The relay will allow the well to remain off until such time water demand increases.) Mr. Lanham recommended approval of the modifications and authorization to advertise for bids. The estimated cost is $40,000, and may be paid from uncommitted water bond funds. Councilman Gentry moved to accept the recommendation; Conncilman Cannon seconded the motion. Mr. Busch explained it will take two to three years for Baytown to convert to surface water. These modifications will not be abandoned at that time, because the wells will still be used as a supplemental water supply. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Councilman McWilliams requested the Administration prepare a working schedule for converting to surface water. Resolution 418 - Approve contract with HUD The City of Baytown has been offered a grant from the Department of Housing and Urban Development in the amount of $63,675.50. for the development of park land. Following Mr. Lanham's recommendation, Councilman Gentry moved to adopt Resolution 418, approving a contract with HUD. Councilman Lander seconded the motion. The three parks to be developed with these funds are Westwood, Duke Hill and Tejas Parks. Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None RESOLUTION NO. 418 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING AND PROVIDING FOR THE EXECUTION OF A PROPOSED CONTRACT FOR GRANT TO ACQUIRE AND /OR DEVELOP LAND FOR OPEN -SPACE PURPOSES. 5309 Call Public Hearing - Annex Portion of Helmerich and Payne, Inc. The present Indistrial District Contract with Helmerich and Payne Inc., provides for the annexation of 24% of the true value of the property after thay have operated in Baytown for five years. If annexed, Helmerich will be composed of 76% of the true value which will be in the industrial district. This 76% will be taxed in accordance with the industrial district tax; the 24% will be taxed as per regular City tax rate. The contract with Helmerich will expire in 1974. Councilman Walker moved to adopt Ordinance No. 1284, calling a-. public hearing October 26, at 7:00 p.m. Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1284 AN ORDINANCE SETTING A DATE, TIME AND -PLACE FOR A PUBLIC HEARING ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF BAYTOWN, TEXAS; AUTHORIZING AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SUCH PUBLIC HEARING AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Brownwood Perimeter Road - Change Work Order Since the contract was let for construction of the Borwnwood Perimeter Road, the Brownwood Civic Association has made plans to purchase pumps. This necessitates a change in the construction of the headwalls of some of the culverts. If this is approved by Council, the contractor will begin work on them immediately. The cost of this change is $4,500. Following discussion with Mr. Jim Hutchison, Councilman McWilliams moved to approve the change order. Councilman Lander seconded the motion: Ayeso Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Baker and Park Improvement 1 A contract with the City of Baytown and the County for Baker Road and Park Street improvement has been prepared and will be presented to Commissioner's Court on Monday; this will authorize the transfer of $81,000 to the County for materials. Adjourn Upon the motion made by Councilman Walker and seconded by Councilman Gentry, Council voted unanimously to adjourn. Approved: y • Q��K / C. Glen Walker, Mayor Attest: ` ` h Belinda Bingham, Deputf City Clerk MS