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1972 09 28 CC Minutes5296 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 28, 1972 The City Council of the City of Baytown met in regular session on Thursday, September 28, 1972, at 6:30 p.m. in the Council Chamber of the Baytown City Hall with the following members in attendance: Jody Lander Councilman Tom Gentry Councilman *Charles Pool Councilman Jim McWilliams Councilman C. 0. Walker Councilman C. Glen Walker Mayor Fritz Lanham City Manager Neel Richardson City Attorney Edna Oliver City Clerk Howard Northcutt Administrative Assistant Mayor Welker called the meeting to order and the invocation was offered by the Reverend Robert Shomp, Pastor of the First Christian Church. Approve Minutes Upon the motion made by Councilman Lander and seconded by Councilman Walker, Council voted unanimously to approve the minutes of September 5 as printed. Upon the motion made by Councilman Lander and seconded by Councilman Cannon, Council voted unanimously to approve the minutes of September 14 as printed. City Manager's Report Capital Improvements Programs...... A work order has been issued on the perimeter road; contractor has ordered pipe for the drains. Work should begin next week, weather permitting. A work order has been issued to begin work on the West Main Sewage Treatment Plant. All necessary approvals have been secured from state and federal agencies. Three water contracts have been completed. The fourth contract has been completed with the exception of Decker Drive. The water well on Decker Drive should be completed within 30 days. Plans and specifications have been completed for Phase I of the improvements to Westwood, Tejas and Duke Hill Parks. Bids will be advertised pending approval from HUD of the plans. Bids will be opened October 4 for the playground equipment — estimated cost is $12,000. ' Work is proceeding on the plans and specifications for improvements to Norman C. Foote Park, the Sports Complex, and Roseland Park. The slab for the Parks & Recreation Maintenance building has been poured; this building should be completed by October 15. Work on the Police Building has been delayed by rain. Work on "Rollingbrook" Street has begun, also known as ^'Massey Tompkins extension." Work will begin during the week of October 23 on the Southern Pacific crossings, Cedar Bayoui Bob Smith and Massey Tompkins. A survey is being made of all railroad crossings in the City; letters will be written to both companies calling attention to needed improvements. OT99 5297 6099 REGULAR MEETING.SEPTEMBER 28, 1972 Councilman Cannon suggested including in the survey the study of overhead lighting recently made by the police department; Councilman McWilliams suggested looking into the program provided by the federal and state governments whereby crossings are improved on a 90 -10 basis. Mayor Walker called attention to the Southern Pacific Crossing on Defee where the engines are drained. Oil runs into the streets and into the City storm sewers. Sales tax received from the state for this quarter totaled $233,989.00, making a 12 -month total of $987,675.65. The Brownwood residents have acquired four portable pumps that are being used to pump water out of the low lying areas. They have requested the City provide the gasoline for the pumps, which is approximately 150 gallons per month. Councilman Cannon moved to authorize this provision. Councilman Walker seconded the motion. Ayes: Council Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Red Top Cab Company - Transfer permit Mr. Gordon C. Hart appeared to request the permit of Red Top Taxi be transfered to him, from Mr. W. W. Applegate. Mr. Applegate is presently out of state; however, his consent was given in Mr. Richardson's office several months ago. Following general discussion, Councilman Gentry moved to approve the transfer; Councilman Lander seconded the motion: Ayes: Councilman Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Review Bids - Firetruck Three bids were received September 8 for a pumper /tanker for the fire department. The tabulation ---- ------- ___ -�- --------------------------- '' Description Total- Price Houston Fire & Safety 1,000 GPM Pumper Tanker (500 gal) $46,34o.00 Ward LaFrance Truck Corp. Auxiliary Parts & Equipment $ 7,985.00 $54,325.00 Alternate: a. 1,000 GPM Pump/ 750 Gal. Tank $54,757.00 b. 1,250 GPM Pump/ 500 Gal. Tank $56,647.00 c. 1,250 GPM Pump/ 750 Gal. Tank $56,998.00 Warranty: Parts only 1 year Water tank (Parts) 5 years Location Parts & Service: Houston Delivery: 270 Days Option: 1. Rail Del add $1,198.00 2. Factory driven add $507.00 --------------------------- - - - - -- -- American La France 1,000 GPM Pumper /tanker (500 gal) $46,786.00 Auxiliary Parts and Equipment $ 6,318.00 53,10 .00 Alternate: a. 1,000 GPM Pump /750 Gal Tank $53,465.00 b. 1.250 GPM Pump /500 Gal Tank $53,800.00 c. 1,250 GPM Pump /750 Gal Tank $54,495.00 Warranty: One year parts. Location Parts & service: Atlanta, Georgia Delivery: 270 Calendar days Option: 1. Rail delivery add $855.00 2. Factory driven add $505.00 Jim Ball Motor Company NO BID --------------------------------------- - - - - -- r Regular meeting, September 28, 1972 J 5298 Mr. Lanham recommended accepting the bid of Ward LaFrance for Alternate A, 1,000 GPM Pumper /750 Gallon Tank, for $54,757.00. Although this is $1300 more than the bid of American LaFrance on Alternate A, Mr. Lanham felt the parts & service location in Houston would justify the difference. Councilman Gentry moved to accept the Administration's recommendation; Councilman McWilliams seconded the motion. Mr. Claud Wright, Jr., representing American LaFrance spoke in opposition to the recommendation. His company complied with thespecifications and was low bidder, and could see no justification for being denied the bid. He stated his company bid the larger diesel engine and transmission which was in itself worth $1500 over the bid price, and that Ward LaFrance had not met certain specifications. Chief Bailey was questioned extensively on this point. Because he has been exposed to the plans and specifications only a few days due to Chief Bland's absence, he has not had time to research this thoroughly. Mr. George Fox, representing Ward LaFrance, stated his company had complied fully as possible with the specifications, and was low bidder on the base bid. He felt the City would benefit from their service location in Houston. Because of the undertainty of the point of discussion, Councilman McWilliams withdrew his second to the motion and suggested Chief Bailey be allowed more time to research the bids. Councilman Gentry's motion then died for lack of another second. Mr. Lanham suggested the bids be considered at the next Council meeting, October 12; both representatives stated this would be acceptable. Proposed Rate Change - Garbage & Refuse Collection Following a brief review of the proposed rate increase for garbage collection, Councilman Cannon moved to defer action until the last meeting in October in order to give the Administration time to determine a more equitable basis for collection rates. Mr. Cannon felt the fixed rate was unfair to those who use the service less than others. Councilman Gentry seconded the motion. The concept of self - supporting services was also discussed. Mayor Walker called for the vote. Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None r Consider Plans - Improvement to Highway 146 The Texas Highway Department has submitted plans to improve Highway 146 from its intersection with Spur 201 east to Alexander Drive. This will be a four - land divided highway with a grass median. Mr. Lanham recommended authorizing the Mayor to sign the cover sheet approving the plans. Councilman Walker moved to accept this recommendation; Councilman Cannon seconded the motion. Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Federal Funds - State Highway 146 Mr. Lanham read a later received today from Mr. Carmichael, District Engineer, explaining the State will seek federal funds for improvement of that pprtion of 146 from Spur 55 to Gulf Street. In order to -receive federal participation, it is necessary for the State to submit to the Federal Highway Administration an official request from the City of Baytown for this work to be done. Mr. Lanham recommended authorizing submission of such a letter to the State Highway Department. Councilman Cannon moved to authorize the letter. Councilman Gentry seconded the motion: Ayes; Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: ; Tione Speed Limit during Construction on Highway 146 Mr. Richardson read the caption of an ordinance reducing the speed limit on Highway 146, from Loop 201 (near Missouri) to East Gulf Street , to 35 mph during the periodof construction work by the Texas Highway Department. Councilman Gentry moved to adopt the ordinance; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Gentry, mcWilliams, Walker and Cannon Mayor Walker Nays: None EZ] 5301 Regular meeting, September 28, 1972 house was built one foot over the easement. Councilman Walker moved to adopt an ordinance abandoning the easement; Councilman Cannon seconded the motion. Mr. Richardson read the caption and the vote was taken: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1279 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ABANDONING A PORTION OF A IiTILITY EASEMENT ON LOT B, BLOCK 1, CRAIGMONT PLACE NO. 1 (5319 CRESTMON), HARRIS _ COUNTY, TEXAS, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUCH INSTRU19ENTS AS ARE NECESSARY FOR SUCH ABANDONMENT, IF ANY; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Arterial Water Main Contract #4 Busch, Hutchison & Associates, Inc., consulting engineers, has informed the City that an existing water line on Burnet Drive at Decker, thought to be a 6 -inch main, is actually only a 2 -inch pipe. Contract #4 calls for the proposed 10 -inch line on Decker to tie in to this line. The 6 -inch line terminates 675 feet further back on Burnet Drive than indicated on the City water line map. Mr. Lanham recommended installing 675 feet of 8 -inch line at a cost of $3,206.75. Councilman Walker moved to approve the change as recommended; Councilman Lander seconded the motion: Ayes: Councilmen Lander, Gentry, Pool, McWilliams, Walker and Cannon Mayor Walker Nays: None Certificates of Obligation Mr. Richardson explained the proposed ordinance, pursuant to state law, will give the governing body of the City the authority to issue Certificates of Obligation to pay for not more than 25% of a project authorized by bond funds; the ordinance will also authorize the bond funds. Councilman Walker moved to adopt the ordinance; Councilman Lander seconded the motion. Mr. Richardson read the caption and the vote was taken: Ayes: CouncilmenLander, Gentry, Pool, McWilliams, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1280 ORDINANCE AUTHORIZING ISSUANCE OF $100,000 CITY OF BAYTOWN POLICE BUILDING CERTIFICATES OF OBLIGATION; LEVYING A TAX FOR THE PAYMENT OF THE PRINCIPAL THEREOF AND INTEREST THEREON; APPROVING CONTRACT AWARDS; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. Unfinished Business - -- Construct Lift Station In January, 1972, Council authorized the construction of a sanitary sewer line to serve a new development along Beaumont Street. The developer had planned to install a lift station $4,800) but agreed to give the money to the City in lieu of installation. City Council at that time approved construction of a dewer line along Bowie Road, Hiway 146, and Knowlton over to Beaumont Street at an estimated cost of $50,000, to be financed from the Capital Outlay Budget . In addition, a line from McKinney to Cedar Bayou was estimated at $10,000, making a total cost of $60,000. Plans were prepared and ready for bids, but the nuney is not available. The townhouses on Beaumont street are nearing completion in the next few weeks. In lieu of going out for bids, Mr. Lanham recommended purchasing equipment for the construction of a lift station and line at the intersection of Knowlton and Beaumont, which will pump the sewage into an existing line. The estimated cost for the lift station and 100' line is $2600 and will be installed with City forces. The station will still be utilized when the entire project is completed, and Mr. Lanham will have a recommendation as to the financing. 1! 5302 Councilman Walker moved to accept the Administration's recommendation; Councilman Cannon seconded the motion: Ayes: Councilmen Landes, Gentry, Pool, McWilliams, Walker and Cannon Mayor Walker Nays: None Surface Water Councilman Walker urged the Administration to place an additional effort on the possibility of surface water for the City. Mayor Walker stated he is waiting for a response from Mayor Welch, City of Houston. Houston Galveston Area Council Mr. Lanham reported the HGAC has approved the application for closed circuit TV and micro film reading equipment. Police Chief Wilkinson met with officials of the Huntsville prison system to discuss the possibility of entering into a contract whereby the system would microfilm records of several City departments. Representatives from Huntsville will be in Baytown, Wednesday, to look at the type records to be filmed. Councilman Cannon suggested he arrange a meeting with the Board of Directors of HGAC and several City Councils in this area to discuss the basic concept and objectives of the HGAC. Council offered no objection. Housing and Urban Development Mayor Walker informed Council of a conference being sponsored by HUD that will feature presentations to provide special insight and emphasis concerning revenue sharing. The City of Baytown has been invited to have representation there, October 16 and 17 in Dallas. Coundilman Walker moved to authorize the City Manager, Mayor, and all Councilmen to attend; Councilman Gentry seconded the motion. Texas Municipal League The TML conference will be held November 12 -14 in Dallas; reservations for Councilmen have been made. Adjourn Upon the motion made by Councilman Cannon and seconded by Councilman Walker, Council voted unanimously to adjourn. 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