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1972 08 01 CC Minutes5273 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 1, 1972 The City Council of the City of Baytown met in regular session on Tuesday, August 1, 1972, at 6 :30 p.m., in the Councils Chamber of the Baytown City Hall with the following members in attendance: * Jody Lander Charles Pool C.O. Walker Allen Cannon C. Glen Walker Fritz Lanham Neel Richardson Edna Oliver Howard Northcutt Absent: Tom Gentry Jim McWilliams Councilman Councilman Councilman Councilman Mayor City Manager City Attorney City Clerk Administrative Asst. Councilman Councilman Mayor Walker called the meeting to order and the invocation was offered by Reverend H. M. Lindsey, pastor of Wooster Baptist Church. Approve Minutes Mayor Walker called for consideration of the minutes of the regular meeting of July 18, 1972. Councilman Cannon made one correction regarding his vote on providing sewer service for Bay Villa: Mr. Cannon voted "Nay ". Councilman Walker moved to approve the minutes as corrected; Councilman Cannon seconded the motion. The vote was unanimous - in favor. Concrete work - Animal Shelter Mr. Lanham explained that the City is acting as contractor for construction of the new animal shelter. Because the estimated cost of the concrete work was less than two thousand dollars, informal bids were taken: Bennie Riggs - $1,890.08 Robert Bender - $2,000.00 Mr. Lanham recommended accepting the low bid of Bennie Riggs.Councilman Walker moved to adopt Ordinance No. 1259, awarding the bid as recommended. Councilman Pool seconded the motion. The vote follows: Ayes: Councilmen Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1259 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OFBENNIE RIGGS FOR THE CONSTRUCTION OF THE CONCRETE WORK FOR THE ANIMAL SHELTER AS PART OF THE CAPITAL IMPROVEMENTS PROGRAM, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF ONE THOUSAND EIGHT HUNDRED NINETY- AND N01100 ($1,890.00) DOLLARS WITH REGARD TO SUCH AGREEMENT. Bid - Police Vehicle Bids were received July 28 for a car to replace a police vehicle which was destroyed by fire. The tabulation follows: Hugh Wood Ford, Inc. Page Dittman Bob Hamric Chev. Galaxy 500 4 -door sedan Plymouth Fury III 4 -door sedan Chevrolet Biscayne Warr: 12 mo or 1,000 mi m L11 Lumus Baytown Dodge Dodge Polara(4 -door) " Lumus alternate: a used car with 7,170 miles (Warr: 18 mos or 18,000 mi) $3,905.65 $3,927.20 $3,650.00 $4,016.42 $3,508.93 Regular meeting, August 1, 1972 5274 Upon Mr. Lanham's recommendation, Councilman Cannon moved to accept the low bid of Bob Hamric Chevrolet, Councilman Pool seconded the motion. The vote follows: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1260 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF HAMRIC CHEVROLET FOR THE PURCHASE OF ONE (1) NEW POLICE VEHICLE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND SIX HUNDRED FIFTY AND NO 1100 ($3,650.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Final Reading - Annexation Kings Bend III Mr. Richardson read the caption of Ordinance No. 1242, which is the final reading of the annexation of Kings Bend, Section III. (*COUncilman Lander arrives) Councilman Walker moved to adopt the ordinance on final reading. Councilman Cannon seconded the motion: Ayes: Councilman Lander, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1242 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY. LIMITS OF THE CITY OF BAYTOWN, TEXAS. Final Payment - Bayshore Constructors Mr. Richardson read the caption of Ordinance No. 1262, which authorizes final payment to Bayshore Constructors for arterial water main contract #2. The original bid was exceeded $1,200.70 because of a difference in estimated and field measured lengths for some lines, making a total original bid of $93,872.55. The extra work added to this contract amounted to $2,823.52 due to several complications. In addition, Bayshore's contract was extended to include laying 3300 feet of line across the Hance Busch property. Because of the uncertainty of the Spur 201 right -of -way this had been deleted from the 1965 -70 bond program. Final payments amount to $27,840.74 to be paid with 1970 bond monies; and $2,806.32 to be paid with 1965 bond monies. Councilman Lander moved to adopt Ord. No. 1262 authorizing final payment to Bayshore Constructors. Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1262 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, APPROVING AND ACCEPTING CONSTRUCTION OF ARTERIAL WATER MAINS BY BAYSHORE CONSTRUCTORS, INC., FINDING THAT THE IMPROVEMENTS ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEER'S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID BAYSHORE CONSTRUCTORS, INC.; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Final Payment - Roseland Pool Renovations With the approval of Mr. Terry Dopson, Parks Director, and Mr. Jim Hutchinson, Baytown Engineering, Mr. Lanham recommended adopting Ordinance No. 1263, authorizing final payment to Gene B. Hazelwood for renovation of Roseland Pool. Six hundred and twenty -two dollars was added to the original contract price for installation of a ground fault detector for the electrical system, and three metal door frames, making a total contract of $41,279.00. Final payment, to be paid from parks bonds, is $29,918.30. Councilman Cannon moved to adopt the ordinance authorizing final payment, Councilman Lander seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None 11 5275 Regular meeting, August 1, 1972 ORDINANCE NO. 1263 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN APPROVING AND ACCEPTING THE RENOVATION OF ROSELAND POOL BY GENE B. HAZELWOOD, FINDING THAT THE IMPROVEMENT ARE IN ACCORDANCE WITH THE TERMS OF THE CONTRACT; ACCEPTING THE ENGINEER "S CERTIFICATE OF FINAL ACCEPTANCE; AUTHORIZING THE FINAL PAYMENT TO THE SAID GENE B. HAZELWOOD AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Speed Limit - Highway 146 Upon Councilman Cannon's request, a speed zone study was made on Highway 146 between Republic Avenue and the South City Limits to determine if the existing 50 miles per hour zone could be raised to 55 miles per hour. The Texas Highway Department has determined this may be done without interfering with safe operation on the highway. Councilman Cannon moved to adopt Ordinance No. 1264, effecting thes change. Councilman Walker seconded the motion. Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 126A AN ORDINANCE ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF ARTICLE 6701D, VERNON'S TEXAS CIVIL STATUTES, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION, UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF BAYTOWN, AS SET OUT IN THIS ORDINANCE; PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO HUNDRED ($200.00) DOLLARS FOR THE VIOLATION OF THIS ORDINANCE, AND PROVIDING FOR THE EFFECTIVE DATE AND PUBLICATION OF THIS ORDINANCE HEREOF. Application for funds - HUD Mr. Richardson read the caption of the Resolution No. 409, which authorizes the Director of Parks & Recreation to file an application with the Department of Housing and Urban Development to secure a grant in the amount of $84,170.00 for development of Bayland Park, Goose Creek Park and Pelly Park. The estimate for total development of all three parks is $159,640.00, and engineering fee of $8,700.00. Councilman Cannon moved to adopt the resolution. Councilman Lander seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None RESOLUTION NO. 409 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE DIRECTOR OF PARKS & RECREATION TO EXECUTE AND FILE AN APPLICATION WITH THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TO SECURE A GRANT IN THE AMOUNT OF EIGHTY FOUR THOUSAND ONE HUNDRED SEVENTY AND N01100 ($84,170.00) DOLLARS TO ASSIST IN THE DEVELOPMENT OF DEDICATED PARKS FOR OPEN -SPACE USES; AGREEING THAT ANY SUCH GRANT MADE SHALL BE USED BY THE CITY TO DEVELOP SAID LAND FOR PERMANENT AND OPEN -SPACE USES; ASSURING THE UNITED STATES OF AMERICA AND THE SECRETARY OF HOUSING AND URBAN DEVELOPMENT THAT THE CITY WILL FULLY COMPLY WITH APPLICABLE REGULATIONS; AUTHORIZING THE MAYOR AND CITY CLERK TO ATTEST THIS RESOLUTION FOR AND ON BEHALF OF THE CITY OF BAYTOWN. Bid - West Main Sewage Treatment Plant Bids were received-July 31 for enlargement of the West Main Sewage Treatment Plant. The tabulation follows: Tidal Construction, Inc. Houston $1,273,380.00 George C. Cox, Inc. of $1,327,000.00 S & B Constructors, Inc. " $1,337,510.00 Gene B. Hazelwood Baytown $1,347,190.00 Environmental Construction Co. Houston $1,441,638.00 Industrial Contracting Corp. " $1,454,580.00 -Gulf Western Construction Co. " $1,482,810.00 Katy Engineering Co. " $1,499,850.00 Basic Constructors, Inc. " $1,521,530.00 Wilmac Constructors, Inc. " $1,705,560.00 12 Regular meeting, August 1, 1972 5276 Bid.... con't Substitutions Tidal Construction, Inc. deduct $10,000 for Westinghouse Controls Gene B. Hazelwood " $ 9,000 Basic Constructors, Inc. $15,000 " Wilmac Constructors, Inc. $15,000 Completion time: 330 calendar days as specified in invitation to bid. All bids accompanied by 58 Bid Bond. Mr. Langford, Baytown Engineering Co., recommended accepting the bid of Tidal Construction, and noted these bids are approximately 204 more than what was estimated for construction in the bond program. He has revised the estimates as follows: 1. Bonds voted and sold for Central Sewer District $1,546,000.00 2. Bonds voted and sold for South Sewer District 74,000.00 3. Revised Public Law 660 Grant Fund per conversation with Texas Water Quality Board this date $1,980,000.00 TOTAL FUNDS AVAILABLE: $3,600,000.00 Mr. Langford explained that in order for the City to receive a 558 ($1,980,000.00) grant from the EPA, the City must borrow 258 Of the estimated total project cost ($900,000) from the Gulf Coast Waste Disposal Authority. The City will have sufficient funds to repay this loan upon completion of the entire project and the federal audit. Following discussion between Council and Mr. Langford, Councilman Lander moved to adopt the ordinance awarding the bid to Tidal Construction, Inc., (contingent upon the City's receipt of certain documents from the federal government relating to PL 660 funds. Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1261 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF TIDAL CONSTRUCTION, INCORPORATED, FOR THE CONSTRUCTION OF EXPANSION FACILITIES TO WEST MAIN SEWAGE TREATMENT PLANT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE MILLION TWO HUNDRED SEVENTY -THREE THOUSAND THREE HUNDRED EIGHTY DOLLARS ($1,273,380.00) AND NO 1100. Present Budget for 1972 -73 As required by the City Charter, Mr. Lanham presented to Council the proposed budget for the fiscal year 1972 -73, sixty days prior to the beginning of the fiscal year, Oct. 1. The proposed operating budget is $7,593,914.00, as compared to the current budget of $6,979,913.00. Councilman Lander moved to set the first public hearing on the new budget at the regular meeting of September S. Councilman Pool seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker ' Nays: None Install Flashing Signal - Highway 146 and Tompkins Drive Mr. Jim Sanders of the Planning Department met with Mr. John Hemme of the Texas Highway Department relative to the intersection of Highway 146 and Tompkins Drive. Eight accidents have occurred at this intersection in the past year. Mr. Hemme has concluded a flashing beacon should be installed; the City will pay $2,600 for the installation. The Highway Department will study the possibility of widening the approach to the bridge at this intersection and channelization of traffic. Councilman Cannon moved to accept the recommendation and install a flashing beacon. Councilman Pool seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None ,S 5277 Regular meeting, Augukt 1, 1972 Gulf Coast Waste Disposal ,Authority In order for the City to receive 55% participation from the federal government in relation to the PL 660 grant, it is necessary to receive 25% participation from the state. However, Texas State law prohibits direct financial assistance to cities; therefore, it is necessary to enter into a compact agreement with Gulf Coast Waste Disposal Authority, whereby the Authority will sell its bonds and lend the City of Baytown the money. Councilman Lander moved to authorize the Administration to enter into negotiations with Gulf Coast Waste Disposal Authority. Councilman Pool seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None Library Advisory Board Upon Mr. Lanham's recommendation, Councilman Walker moved to appoint Mr. Tom Seale to the Library Advisory Board; Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None City Manager's Report Planning Commission...The planning commission has submitted its annual recommendation: 1. $100,000 should be placed in the budget for acquisition of right -of -way to correct intersections. 2. Beautification - trees and shrubs should be placed in esplanades of major thoroughfares. 3. Baker Road should be designated a Farm to Market Road. 4. Consolidate traffic functions into one department] employ a Traffic Engineer. 5. Update the Master Thoroughfare Plan. 6. Convert to surface water supply. 7. Traffic congestion at Highway 146 & Missouri Street needs to be relieved. Audit ... The firm of Gerace and Hullum has completed the six-months audit for Baytown...Mr. Hullum will be placed on the agenda of August 15. Paving Program - 1972 ...Mr. Lanham is pleased with the progress of Phase I, awarded to Brown & Root, which is 45% complete. Some streets are 75% complete. Bids for Phase II of the Program will be advertised August 7, and should be received August 22. A special meeting may be scheduled at that time. Austing Paving Company... There are some deficiencies in the work done by Austin Paving Company. The Company has been informed these must be corrected. Highway 146.. The City has requested additional width to lanes on Highway 146 between McKinney and Cedar Bayou Road. The State Highway Department has scheduled the widening. ..Because of the quick response the Highway Department has given requests made by the City of Baytown, Councilman Cannon suggested a letter of appreciation be written by the Administration. Baytown Sports Complex...Senator Tower's office has informed Mr. Lanham of approval of a grant by the Bureau of Outdoor Recreation in the amount of $142,900.00. This will be applied to development of the Baytown Sports Complex, which estimated cost is $285,150.00. Budget . Council's first budget work session will be Thursday, August 24 at 6:30 pm. Sewer line Cave-In ... Mr. Morton informed Council of a sewer -line cave in at the West Main Plant. Whitelak will be engaged to repair the line as soon as possible. When the cost for repair is known, Council will be requested to authorize transfer of funds. Internal Revenue Service..Mr. Lanham has been requested to testify inWashington in relation to certain restrictions the IRS is planning to place on municipal and arbitrage bonds. Councilman Walker moved to . authorize Mr. Lanham attend the F; 6 r Regular meeting, August 1, 1972 5278 hearing August 22. Councilman Cannon seconded the motion: Ayes: Councilmen Lander, Pool, Walker and Cannon Mayor Walker Nays: None Adjourn Upon the motion made by Councilman Walker and seconded the Councilman Lander, Council voted unanimouslyto adjourn to an Executive Session. � Approved: l� • �j' C4� �// /j C. Glen Walker, Mayor Attest: Belinda Bingham /lAJgiu Belinda Hingham, DeputIvCity Clerk R9T