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1972 06 08 CC Minutes5242 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 8, 1972 The City Council of the City of Baytown met in regular session on Thursday, June 8, 1972, at 6:30 p.m., in theBaytown City Hall with the following members in attendance: Jody Lander Tom Gentry Jim McWilliams C. O. Walker Allen Cannon C. Glen Walker Fritz Lanham Neel Richardson Howard Northcutt Edna Oliver Absent: Charles Pool Councilman Councilman Councilman Councilman Councilman Mayor City Manager City Attorney Administrative Assistant City Clerk Councilman Mayor Walker called the meeting to order and the invocation was offered by Mrs. Edna Oliver. Approve Minutes Mayor Walker called for consideration of the minutes of the special meeting of May 23, 1972. Councilman Lander moved to approve the minutes as submitted; Councilman Gentry seconded the motion. The vote was unanimous in favor. Award Bids Fire Department....... The following bids were received for one 1,250 gpm pumper /tanker (750 Gal.) Ward LaFrance Truck Corporation (Houston Fire & Safety) $57,785.00 Manufacturers make & model: Ambassador 1250- CD-750 Custom Pumper Warranty: 1 year parts only, 5 years parts only tank warranty Location parts & service: Houston, Texas Delivery: 270 calendar days Option: 1. Rail delivery add $1,232.00 2. Factory driven add $542.00 American LaFrance $59,948.00 Manufacturer's make & model: American LaFrance Pioneer II Warranty: 1 year parts Location of parts & service: Atlanta, Ga. Delivery: 270 calendar days Option: 1. Rail delivery add $885.00 2. Factory driven add $505.00 Peter Pirsch & Sons Co. NO BID Universal Fire Apparatus Corp. NO BID Hahn Fire Apparatus NO BID The Boardman Co. NO BID Jim B all Motor Company NO BID Mack Trucks, Inc. (Arthur Dooly & son) NO BID Mr. Lanham recommended these bids be thrown out, and authorization be given to re- advertise for one 1,000 gpm pumper /tanker with a 500 gallon tank, also, alternate bids be taken on the 1,250 gpm pumper /tanker with 750 gallon tank. This recommendation was 7V 7. 7 5243 Regular meeting, June 8, 1972 was made as a result of comparisons of bid prices received in other cities for trucks of this size and smaller; in previous years, at least five companies have submitted bids on fire trucks, as opposed to the two bids received on this particular truck. Also, specifications will be rewritten to keep in line with the more conventional type of equipment, hopefully reducing the cost, and attracting more bidders. Councilman Walker moved to accept the administration's recommendation and re- advertise for bids. Councilman Cannon seconded the motion. The vote: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Bids - Parks & Recreation Department Vaughan & Associates Park Shelters_ Item A. (22' x 27' Wood) $1,641.35 Item B. (15' x 21' Wood) $1,204.50 (Alternates for B....) $2,845.85 1. 27' dia. sttel $1,641.35 2. 22' x 24' steel$1,023.90 Make & model: Milroy Mfg. Warranty: 1 year Delivery: 28 calendar days Cedar Forest Company Item A. $2,162.00 Item B. 1,739.00* Alternates for B.. $3,901.00 1. NO BID 2. NO BID Make & model: Cedar Forest Warranty: 45 calendar days Delivery: 45 calendar days * Deduct 600.00 if both shipped at one time. Baughman - Oster Item A. Item B. Alternates 1. 2. Make & model: Warranty: Delivery: Sturdysteel EZZ NO BID for 8... $1,245.00 NO BID Baughman 1 year 30 calendar days Item A. NO BID Item B. Alternates for B. 1. NO BID 2. $ 835.00 Make & model: Sturdisteel Model SH -1 Warranty: 1 year Delivery: 21 calendar days Miscellaneous Equipment — 4 park benches $ 193.00 6 litter receptacles 243.90 4 mini - shelters 993.32 12 picnic tables 648.00 4 waist -hi stoves 158.20 *$2,237.02 Make & model: Game Time & Litter King Warranty: 1 year Delivery: 28 calendar days *Less 91.02 if awarded all items NO BID NO BID 4 benches $ 100.00 6 receptacles No bid 4 mini- shelters 1,000.00 12 picnic tables 468.00 4 waist -hi stoves 104.00 $1,672.00 Make & model: sturdisteel Warranty: 1 year Delivery: 21 calendar days Regular meeting, Tune 8, 1972 Bids.... continued Hancock Iron Works Shelters Item A. NO BID Item B. of Alternates for B... 1. NO BID 2. NO BID Howmet Corporation= Misc. Equipment NO BID 5244 Item A. 4 benches $ 280.00 Item B. NO BID 12 picnic tables 1,014.00 Alternates $1,294.00 1. NO & model: Southern extrusions 2. NO BID Delivery: 10 calendar days Miracles Equ pment Item A. Item B. NO BID Alternates 1- 2. NO BID Mr. Lanham made the following recommendations: 6 litter receptacles $ 265.50 $ 265.50 Make & model: Miracle 1120 Warranty: 1 year Delivery: 21 calendar days ...Accept low bid of Vaughan & Associates for one 22'x27' wood shelter for $1,641.35; one 151x21' wood shelter for $1,204.50; four mini - shelters for $993.32; and six litter receptacles for $243.90 ...Accept second low bid of Vaughan & Associates for four park benches for $193.60. The low bidder was Sturdisteel, but this.. bench is not durable for park purposes and additional equipment is required for them to become permanent benches. ...Accept low bid of Sturdisteel Company for twelve picnic tables for $468.00, and four waist -hi stoves for $104.00. The total price for all the equipment is $4,655.07, and will be.purchased with bond money. Councilman Gentry moved to award the bids as recommended by the Administration.. Councilman McWilliams seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Bids - Police Uniforms 105 shirts 50 pants 10 caps and covers Brand name: Delivery: _ Factory Sales $1,005.90 897.50 82.50 $1,985.90 Horace Small Mfg. 30 days Edelman's_ House _of Unifcra — — — $ 924.00 — — — — 775.00 72.50 $1,771.50 Wide Awahe brand of Elbco Capital Tailors 24 hrs after last measurement Mr. Lanham recommended accepting the low bid of Edelman's. Councilman Cannon moved to award the bid as recommended; Councilman Lander seconded the motion. The vote: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None 9Z9 5245 Regular meeting, June 8, 1972 Award Bid - Contract #4 - Water mains B & S CONSTRUCTION $286,177.00 120 working days BAYSHORE CONSTRUCTORS, INC. $258.294.75 180 :" " BAYTOWN UTILITY CORPORATION $275,065.00 145 " to GULF WESTERN CONSTRUCTION CO. $298,047.50 120 " of JALCO, INC. $318,322.50 120 S. & C. CONSTRUCTION CO., INC. $267,159.50 200 to WHITELAK, INC. $253,171.00 120 " to Mr. Lanham recommended accepting the low bid of Whitelak, Inc. of $253,171.00. This company is presently working on Contract #3, and has done satisfactory work in the past. Councilman Lander moved to award the bid as recommended. Councilman Cannon seconded the motion. The votefollows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Award Bid - - -- Phase I of 1972 Street Improvement Program The following bids were received for improving seven streets as Phase I of the 1972 Street Improvement Program. The streets are: Durain Ferry Road Willow (W. Main to Riggs) Willow (N. Burnet to Pin oak) North Jones (Lobit to Schillling) Gail South 3ah Street (Texas to Republic) Washington (Florida to Tennessee) WEST CONSTRUCTION COMPANY WARREN BROTHERS COMPANY BROWN & ROOT AUSTIN PAVING COMPANY SKRLA, INC. 55 working days $115,246.80 90 working days $115,458.10 90 working days $104,668.95 80.- working days $101,667.45 -- $127,353.24 Mr. Lanham recommended accepting the second low bid of Brown & Root. Although Austin Paving Company Baas low bidder, their work has not been satisfactory in the past. Councilman Lander moved to award the bid as recommended. Councilman Gentry seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayro Walker Nays: None The captions of the ordinance9 awarding the preceding bids follow: ORDINANCE NO. 1229 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF VAUGHAN & ASSOCIATES FOR THE PURCHASE OF ONE 22' x 27' WOOD SHELTER, ONE 15' x 21' WOOD SHELTER, FOUR MINI SHELTERS, SIX LITTER RECEPTACLES, AND FOUR PARK BENCHES AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FOUR THOUSAND EIGHTY -THREE AND 07/100 ($4,083.07) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDINANCE NO. 1230 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF STURDISTEEL COMPANY FOR THE PURCHASE OF TWELVE PICNIC TABLES AND FOUR WAIST -HIGH STOVES; AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FIVE HUNDRED SEVENTY -TWO AND N01100 ($572.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. q 7 7. j p 1 Regular meeting, June 8, 1972 ORDINANCE NO. 1231 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF EDELMAN'S HOUSE OF UNIFORMS FOR THE PURCHASE OF POLICE UNIFORMS AND AUTHORIZING THEPAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND SEVEN HUNDRED SEVENTY -ONE AND 50/100 ($1,771.50) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDINANCE NO. 1232 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WHITELAK, INC., FOR THE CONSTRUCTION OF THE ARTERIAL WATERMAIN PROJECT, JOB NO. 72 -519, CONTRACT NO. 4, AS PART OF THE CAPITAL IMPROVEMENTS PROGRAM, AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FOR THE SUM OF TWO HUNDRED FIFTY -THREE THOUSAND ONE HUNDRED SEVENTY -ONE AND N01100 (253,171.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDINANCE NO. 1233 5246 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF BROWN & ROOT, INC., FOR THE CONSTRUCTION OF PHASE I, 1972 STREET IMPROVE- MENT PROGRAM AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY OF THE SUM OF ONE HUNDRED FOUR THOUSAND SIX HUNDRED SIXTY -EIGHT AND 95/100 ($104,668.950) DOLLARS WITH REGARD TO SUCH AGREEMENT. Consider Amending Chapter 4 of Code - Alcoholic Beverages As instructed, Mr. Richardson prepared an ordinance amending the code, alcoholic beverages, to include parks in the 300' requirement. After briefing the subject, Mr. Richardson recommended Council not adopt the ordinance as it would be invalid and in conflict with state law. State law gives Council the authority to deny the sale of alcohol within 300' of a church, school, or public hospital= the law says nothing about a park. Councilman Lander moved to instruct Mr. Richardson to prepare a resolution stating Council's opposition to granting licenses within 300' of a park. Councilman Gentry seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Public Hearing - Annexation Mayor Walker declared thepublic hearing open for the annexation of Kings Bend Subdivision, Section III. Mr. Lanham briefed Council on the requirements of annexation and the advantages and disadvantages: A City may annex, at its will, not more than 10% of the area of the city per year, and must be within the 2 -mile extraterritorial jurisdiction. A city may, however, accrue up to 30 %. A city may annex by request of the property owner; this is not involved in the 10 %. Thus, the city may control the development in the area. The city is benefitted by adding the area to the tax rolls; city services, i..e., fire &police protection, water, must be provided within three years, and includes building permit services. The annexations could also help prevent the development of water districts. No one appeared in relation to the annexation of Kings Bend, Section III, and Mayor Walker declared the public hearing closed. Change in Plumbing Code Upon the request of thePlumbing Appeals Board, Mr. Lanham asked Council to consider the use of limestone aggregate concrete pipe with rubber gaskets as sewer lines for residential use. Mr. Leo Frost, Building Inspector, stated this material would be satisfactory. Councilman Gentry moved to adopt an ordinance allowing this change as requested. Councilman McWilliams seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None The caption of the ordinance follows: ��r 5247 Regular meeting, prune 8, 1972 ORDINANCE.NO 1234 AN ORDINANCE AMENDING CHAPTER 24, PLUMBING, OF THE CODE OF•ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF SECTION 12.1.4, MATERIALS & USES, "SUGGESTED PLUMBING CODE.... PREPARED BY THE TEXAS MUNICIPAL LEAGUE AND DISTRIBUTED IN THE MONTH OF JULY, 1971 ", INCORPORATED BY REFERENCE IN ORDINANCE NO. 1117 OF THE CITY OF BAYTOWN, BY THE ADDITION OF LIMESTONE AGGREGATE CONCRETE SEWER PIPE WITH RUBBER GASKET, BUILDING SEWER OUTSIDE, PROVIDING A REPEALING CLAUSE, CONTAINING A SAVINGS CLAUSE, PROVIDING PENALTIES FOR VIOLATION OF THIS ORDINANCE AND PROVIDING FOR THE BBBLICATION AND EFFECTIVE DATE THEREOF. Repeal Ordinance - left turns made by motor vehicle Mr. Richardson explained this ordinance required all vehicles making left turns at an intersection to pull over to the right of the road and wait until all vehicles from the rear have passed before turning left. Although adopted in the original codification, state law now makes this ordinance invalid. Councilman Cannon moved to adopt an ordinance to repeal this ordinance. Councilman Gentry seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None ORDINANCE NO. 1235 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING SECTION 18-42 OF THE BAYTOWN CODE OF ORDINANCES AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Location of proposed Public Works Facility The Bond Program provided $200,000 to build the new Public Works facilities. Several possible sites were studied. Mr. Lanham recommended building on the present location, 2.75 acres on Lee Drive. The facilities would front on Lee Drive in order to provide parking space. The site of the City Hall and the Civic Center had been considered, but because of the amount of truck traffic and the deterrent it would have on the wooded surroundings, this would not be advantageous. Preliminary approach has been made to the state highway depa -tment for the use of the area underneath Spur 201 for storage. In working with the architect, Mr. Lanham will emphasize outside storage for most of the equipment, and utilize funds for small office space and storage and work areas for the meter shop, traffic signal repair shop & city equipment. Councilman Gentry moved to accept the Administration's recommendation. Councilman Cannon seconded the motion. Discussion followed concerning the feasibility of substations for storage of trucks and heavy equipment. Mayor Walker called for a vote on the motion: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Animal Shelter Facilities & Report on Study of Recommendations of Baytown Kennel Club As per the request of the Baytown Kennel Club, the animal wardens have been instructed to notify owners of tagged dogs, if they can be located, when their dogs have been picked up. Concerning better enforcement of the dog ordinance and longer hours at the shelter, these will require additional manpower and Mr. Lanham suggested these be studied for the next budget. Ten thousand dollars has been budgeted for an animal shelter. This building can be constructed next to the existing one. Repairs to the old building amount to $1700 if it is to be used in conjunction with the new building. The new building will need 1100 square feet with 800 square feet of outside paved runs; this will meet the specifications and sanitation facilities required by the committee on the Animal Control Ordinance, but will cost $8300. This is $4,000 more than budgeted, and Mr. Lanham recommended this be taken from surplus; also, our building inspector, � V . I��o7 5248 Mr. Frost, could act as the general contractor and take bids on the various parts, i.e., fencing, foundation and the building. Councilman Gentry moved to accept the Administration's recommendation. Councilman McWilliams seconded the motion. Mrs. Arthur Miller of Baytown Kennel Club requested a Council member visit the animal shelter in Pasadena which is operated by the Health Department. Mayor Walker indicated he would accept this responsibility. Also requested was a dispatcher for the Humane Department; Mr. Lanham stated the funds for a dispatcher and radio equipment could not be provided from the present budget. Mayor Walker called for a vote on the motion to accept the Administration's recommendations: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Signalization at intersection of Oak and Carver Streets Mr. Lanham reported on his study of the request for a traffic light at the intersection of Oak and Carver Streets. A 24 -hour volume traffic count showed a light- was not Justified; however, Mr. Lanham recommended a light be installed on a trial basis at a cost of approximately $2200. The residents in this area contend that motorists do not observe the 4 -way stop sign at this intersection, and feel a traffic light would help protect their children crossing the street. Although the Traffic Committee has recommended this request be granted, Councilman Cannon, chairman, expressed his personal opinion that a light would hinder the situation. When approaching a stop sign, a motorist knows he must stop; when approaching a traffic light, he will often surge to get through before the light changes. Councilman Cannon moved to reject the Administration's recommendation and deny the request for a traffic light, and encourage -the police department to provide strict enforcement at this intersection. Councilman Walker seconded the motion. Police Chief Wilkinson indicated the patrol has been increased and arrests have been made. The vote on the motion follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None COMMITTEE REPORTS......... Mown Ambulance - Increase rate for second patient Councilman Cannon referred to the recently increased rates for Baytown Ambulance Service. Before the increase was granted, the charge for the second patient was one -half the charge for the first. Through an oversight, this was not discussed; the contract now provides $20 for the first patient and $7.50 for the second. Councilman Cannon moved to increase the rate for the second patient to $10.00. CouncilmanGentry seconded the motion. The vote follows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None UNFINISHED BUSINESS........... City Clerk - Certification Program Mayor Walker called attention to a letter informing Council that Baytown's City Clerk, Edna Oliver, has completed a four -year Texas Municipal Clerks Certification Program. The course included 200 hours of instruction in addition to many hours of home study. Councilman McWilliams moved to adopt a resolution commending Mrs. Oliver for her accomplishment. Councilman Walker seconded the motion. The votefollows: Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Harris County Community Action Association - Board of Directors The term of Mr. Ted Kloesel as a member of the Board of Directors of the Harris County Community Action Association expired June 5, 1972. Mayor Walker requested Council be considering an appointment for the next regular meeting, June 20. 5249 Regular meeting, June 8, 1972 CITY MANAGER'S REPORT........... QMress Street - Drainage, Street Condition, & -Sewer Stoppage Mr. Lanham made the following recommendations concerning the petition presented Council from Cypress Street residents at the meeting of June 8: (a) The north portion of the street is in poor condition, however, the base is still good. Mr. Lanham suggested authorization to include surfacing this street in Phase II of the Street Improvement Program, cost approximately $5,000 for two blocks. (b) To solve the drainage problem, a deep ditch could be created, but would eliminate parking. He recommended constructing 560 feet of storm sewer at a cost of $2,750 using city forces. 7 (c) Concerning sewer line stoppage, infiltration abatement crews will be sent in to clean the lines. Councilman Gentry moved to accept the Administration's recommendations. Councilman McWilliams seconded the motion. The question of priorities concerning streets and drainage was raised by several council members, afterwhich Councilman Cannon requested the Administration make a list of drainage needs in the-City, thus enabling priorities to be determined. He noted that prior to Mr. Lanham's employment, the Traffic Committee had requested the Administration study the needs for walks along busy streets for school children which will require storm sewers. Mayor Walker called for a vote on the motion: Ayes: Councilmen Gentry Mayor Walker Nays: Councilmen Lander, McWilliams, Walker and Cannon Country Club Oaks - Craigmont Because of the number of water main breaks in this area, lines will be replaced on St. Andrews Drive, Country Club View, and Hazel Street with cement asbestos. The work will be done by city forces, except for the road boring, and with existing funds in the budget. Holloway Addition - Drainage Mr. Jack Morton, City Engineers, explained the solutions to relieving the drainage problem in Holloway Subdivision. The subdivision is located between Bob Smith Road and Massey Tompkins, immediately east of the railroad track. In order to cut a ditch that would flow, it would mean deepening the ditches in front of the homes, northward to Massey Tompkins. This is limited by the Harris County Flood Control outfall ditch on the west side of the railroad. This ditch is not deep enough to carry the water if the ditches in Holloway are deepened. Mr. Tom Langford has been approached; but would not give - -a date for the deepening. One alternate to the problem; rather'than going down the roadside ditches -in the subdivision, is to find a easement from - McPhail Street - over to the n railroad ditch and get permission from the railroad company to deepen their ditch up to Massey Tompkins. This would eliminate-­the-Very deep- ditches in front of the residences; however, would not solve the drainage problem on Massey Tompkins Road. Councilman Cannon moved to send an official communication from the City Council to Mr. Tom Langford requesting expedition of deepening the ditch; also, the Administration approach the railroad from the possibility of deepening 'their ditch. Councilman Walker seconded the motion. The vote follows: ' Ayes: Councilmen Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker r Nays: None Perimeter Roads Bids will be received for perimeter roads in Brownwood on June 28; Mr. Lanham requested a special meeting for June 29, 5:00 p.m., to consider the bids. Councilman Walker moved to schedule a special meeting as requested. Councilman Lander seconded the motion. The vote follows: Ayes: Councilman Lander, Gentry, McWilliams, Walker and Cannon Mayor Walker Nays: None Coady Water District Water is still being provided to the Coady water district on an emergency basis while their well is being repaired. (-,6 Regular meeting, June 8, 1972 Baker Road 5250 A meeting has been scheduled for next wee$ with county officials to discuss Baker Road improvement. Massey Tompkins Road extension A meeting has been scheduled for next week with owners of land along North Main to discuss Massey Tompkins Road extension. Texas Highway Commission The Commission has approved funds for a feasibility study for projects in our application for TOPICS money. This study will also include our request to make Bayway Drive a spur. The Commission has approved the surfacing of Highway 146, from Alexander Drive to Cedar Bayou Road, with a non-skid material. Mr. Dale Marvel indicated bids would be taken within the next two months. Houston Legal Foundation The Houston Legal Foundation has requested the City of Baytown support their request for a full -time attorney for Baytown for the disadvantaged. This is sponsored by the OEO, and will require no monetary support for the City. Proposed Budget Schedule Mr. Lanham plans to present the proposed budget to Council July 30 and begin work session by August 10. Hopefully it will be adopted and the tax rate set at the first meeting in September, thus enabling the budget to be in the hands of the people by October 1. Executive Session An Executive Session will follow adjournment of this meeting for discussion of right -of -way. Certificates of Obligation In regard to the certificates of obligation needed to finance the remainder--- of the construction of the jail for the new police building, all necessary steps will be taken when required, and all necessary documents will be presented. Initiate method to record complaints- Councilman McWilliams requested the Administration to initiate a method of recording requests and complaints of citizens in order for Council to see what the needs and concerns of the people are. Mr. Lanham indicated this might possibly be done throx;gh' revisions of the monthly report Which Council receives. Adjourn Councilman Gentry moved to adjourn= Councilman Lander seconded the motion. The vote was unanimous in favor and the meeting adjourned to an Executeve Session. APPROVED: ATTEST: Belinda Bingham, Depu City Clerk 6 .7 C' �� , 0/0-- -,-A, C. Glen Walker, Mayor fi(7