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1972 03 07 CC MinutesI 5174 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN March 7,'1972 The City Council of the City of Baytown, Texas, met in regular session on Tuesday, March 7, 1972, at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Jody Lander Leonard Stasney Ted Kloesel Jim McWilliams C. O. Walker Allen Cannon C. Glen Walker J. B. LeFevre Neel Richardson Howard Northcutt Edna Oliver Councilman Councilman Councilman Councilman Councilman Councilman Mayor Acting City Manager City Attorney Administrative Assistant City Clerk The Mayor called the meeting to order and the Invocation was offered by Reverend Pon Womack of St. Mark's Methodist Church. Mayor Walker called for consideration of the minutes of the regular meeting of February 15, 1972. Councilman Lander moved to approve the minutes as submitted in written form. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Kloesel, McWilliams, Walker and Cannon Mayor Walker Nays: None Mayor Walker called for consideration of the special meeting minutes of February 21 and 28. Councilman Kloesel moved to approve the minutes as submitted in written form. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Lander,Stasney, Kloesel, McWilliams, Walker and Cannon Mayor Walker Nays: None Emergency Authorization - Repair Three Sewer Lines Mr. Sack Morton, City Engineer, informed Council of three collapsed sewer lines: (1) Dorris Street from south side of Spur 201 to Monterrey Street for 170 feet; Mr. Morton requested this line be slip lined with 8" plastic pipe at a cost of $7.34 per foot. (2) Airhart Drive, an 8" line has collapsed from Myers Street to the Ramada inn, with 944 feet inoperable. Mr. Morton requested slpp lining with 6" plastic pipe at a cost of $5.75 per foot. (3) Two locations of 10" line of 340 feet, from Yupon Street to the lift station at Pointe Royale Subdivision in Lakewood. Slip lining with 8" pipe will cost $7.34 per foot. Pumps have been installed at the Dorris and Airhart locations. The sewer line on Yupon maintains a small flow. Naylor Pipe Cleaning Company has quoted Mr. Morton a total price of $9,354.82. He stated the plastic slip lining has proven to be very effective. Because this is an emergency situation, Mr. Morton requested this be done on a contract basis instead of taking bids. Councilman Kloesel moved to adopt an ordinance authorizing the City Engineer to proceed with installation of slip lines for the amount of $9,354.82, on a contract basis as an emergency situation exists. Councilman Walker seconded the motion. Discussion continued regarding age of the colhpaed sewer lines, and what the City could expect in the future. Mr. Morton projected the City would spend approximately $100,000 per year replacing sanitary sewer lines in the next five to ten years. A vote on the motion was called: Ayes: Councilmen Lander, Stasney, Kloesel, McWilliams, Walker and Cannon Mayor Walker Nays: None The caption of the ordinance follows: 091 5175 Minutes, March 7, 1972 ORDINANCE NO. 1195 AN ORDINANCE OF THE CITY COUNCIL OFTHE CITY OF BAYTOWN, TEXAS, DECLARING THAT AN EMERGENCY SITUATION EXISTS AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH NAYLOR PIPE CLEANING COMPANY FOR THE REPAIR OF SEWER LINES AND AUTHORIZING THE CONTRACTING OF INDEBTEDNESS BY THE CITY FO R THE SUM OF NINE THOUSAND THREE HUNDRED FIFTY -FOUR DOLLARS AND 82/100 ($9,354.82) DOLLARS WITH REGARD TO SUCH AGREEMENT, AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. 1972 Street Repaving Program - Method of Budgeting Mayor Walker opened discussion by calling attention to maps presented Council indicating "suggested" and "recommended" 15 streets for the remainder of the 1972 program. Councilman Kloesel moved for council to approve the 15 streets recommended by Engineering Department, and authorize bids to be taken as provided in this year's budget. Councilman Lander seconded the motion. The recommended streets are as follows: Houston -Gayle N. Fifth (James to Ward) Ruth ,.,Third (Texas to Republic) E. Humble (S.t Main to Alexander) W. Cleveland (S. Main to Morris) Fortinberry (Dorris to Myers) Yupon (W. Nazro to Riggs) Willow (W. Main to Riggs) `Derain Ferry Road Washington (Florida to Tennessee) California (Florida to N. Mexico) Nebraska (Louisiana to Oklahoma) 1 Willow Lane (N. Burnett to Pinoak) Mr. Jack Morton was questioned extensively regarding type of paving, and distribution of recommended streets among Council Districts. He reviewed the concrete street paving program, bggun experimentally in 1969, which will be completed after two more streets are concreted. Most of the streets are blacktopped, or resurfaced. He explained the difficulty involved in choosing a list of streets to be repaired, and stated that equal distribution of streets by districts, for the sake of representation, would eventually cause an imbalance. Choices are made on the basis of length of street, number of people using it, and number of times City maintenance crews are called to repair the street. *Councilman Cannon leaves meeting. Councilman Stasney moved to amend the motion to delete Willow Lane from W. Main to Riggs, and add Narcille from Woodlawn to the concrete pavement; and also delete California St. from Florida to N. Mexico in order to use the funds for this street ($12,670) for Derimpter roads in Brownwood. The motion died for lack of second. Mr. LeFevre suggested providing money in next year's budget for the perimeter roads. Mr. Travis Porter, President of Brownwood Civic Association asked Council to reconsider using part of the Street Paving Program funds on the perimeter roads. Councilman Stasney moved to amend original motion and delete California Street from the Program and use the funds for Brownwood Roads. Councilman Lander seconded the motion. Councilman Walker moved to amend the amendment by deletion of North Fifth from James to Ward Road. This amendment died for lack of second. Mayor Walker called for a vote on the original amendment; to delete California Street: Ayes: Councilmen Walker, Lander and Stasney Nays: Councilmen Kloesel and McWilliams Mayor Wlaker Mayor Walker declared the motion failed. He then called for a vote on the original motion, accepting the 15 streets as recommended and authorizing the bids to be taken. Ayes: Councilmen Lander, Kloesel, McWilliams Mayor Walker Nays: Councilmen Stasney, and Walker Councilman Kloesel then moved to authorze administration to select and prepare for bids a list of streets, cost not to exceed $250,000, and to have the list ready to go out for bids when funds are allocated in the new fiscal year 1973 beginning in September. Councilman McWilliams seconded the motion. The vote follows: GC l Minutes, March 7, 1972 Ayes: Councilmen Lander, Stasney, Kloesel, McWilliams and Walker Mayor Walker Nays: None ** Mayor leaves meeting. 5176 Mr. Don Cooke, Purchasing Agent, recommended second low bid of Autoscan Equipment Company because of the simplicity of its operation. The unit is modular in design making it easier to service. It was given a high recommendation by other users such as Lee College, Texas Motor Imports and Baytown Motors. Councilman Stasney moved to accept the recommendation and award the bid to Autoscan Equipment Company. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Tem Kloesel Nays: None The caption of the ordinance follows: ORDINANCE NO. 1184 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF AUTOSCAN EQUIPMENT COMPANY FOR THE PURCHASE OF ONE (1) ENGINE ANALYZER AND AUTHORIZING THE PAYMENT BY THE 1 t CITY OF THE SUM OF TWO THOUSAND FIFTY DOLLARS ($2,050.00) AND N01100 WITH REGARD TO SUCH ACCEPTANCE. Bid - Paint Striping Machine (1) 'Warranty Delivery Description Total Price Fogle Equipment Co. 90 days 30 -45 days M -B Master 10 $10,656.00 South Texas Equipment 1 yr 110 days Unimasco Mark- $10,453.00 Rite, 10,000 Imperial Mr. Cooke recommended low bid of South Texas Equipment for the purchase of one (1) paint striping machine. Councilman McWilliams moved to accept the recommendation. Councilman Stasney seconded the motion. Mr. Dick Gaukey, of Fogle Equipment Company, felt he had submitted the lowest bid of $9,861.00, with eight options. Mr. Cooke explained the options had to be added to the initial bid, making him second low bid. A vote on the motion was called. Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Team Kloesel Nays: None ORDINANCE NO. 1185 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN RCCEPTING THE BID OF SOUTH TEXAS EQUIPMENT FOR THE PURCHASE OF ONE (1) PAINT STRIPING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TEN THOUSAND FOUR HUNDRED FIFTY THREE ($10,453.00) AND N0/100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. 891 Bid - Engine Analyzer Quantity Delivery Description Total Price Stone Supply Company Autoscan Equipment Co. 1 1 4 days 2 days Marquette #40 -200 Autoscan Model 4000 $1,950.00 $2,050.00 C.Jim Stewart & Stevenson 1 15 days Marquette Model M -200 $2,055.00 Sun Electric Corp. 1 10 days EET - 1160 $2,340.00 Snap -On Tools Corp. NO BID NO BID Mr. Don Cooke, Purchasing Agent, recommended second low bid of Autoscan Equipment Company because of the simplicity of its operation. The unit is modular in design making it easier to service. It was given a high recommendation by other users such as Lee College, Texas Motor Imports and Baytown Motors. Councilman Stasney moved to accept the recommendation and award the bid to Autoscan Equipment Company. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Tem Kloesel Nays: None The caption of the ordinance follows: ORDINANCE NO. 1184 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF AUTOSCAN EQUIPMENT COMPANY FOR THE PURCHASE OF ONE (1) ENGINE ANALYZER AND AUTHORIZING THE PAYMENT BY THE 1 t CITY OF THE SUM OF TWO THOUSAND FIFTY DOLLARS ($2,050.00) AND N01100 WITH REGARD TO SUCH ACCEPTANCE. Bid - Paint Striping Machine (1) 'Warranty Delivery Description Total Price Fogle Equipment Co. 90 days 30 -45 days M -B Master 10 $10,656.00 South Texas Equipment 1 yr 110 days Unimasco Mark- $10,453.00 Rite, 10,000 Imperial Mr. Cooke recommended low bid of South Texas Equipment for the purchase of one (1) paint striping machine. Councilman McWilliams moved to accept the recommendation. Councilman Stasney seconded the motion. Mr. Dick Gaukey, of Fogle Equipment Company, felt he had submitted the lowest bid of $9,861.00, with eight options. Mr. Cooke explained the options had to be added to the initial bid, making him second low bid. A vote on the motion was called. Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Team Kloesel Nays: None ORDINANCE NO. 1185 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN RCCEPTING THE BID OF SOUTH TEXAS EQUIPMENT FOR THE PURCHASE OF ONE (1) PAINT STRIPING MACHINE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TEN THOUSAND FOUR HUNDRED FIFTY THREE ($10,453.00) AND N0/100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. 891 5177 Minutes, March 7, 1972 Bids - One (1) Brush Chipper Utility Equipment Company Mitts & Merrill Model M7 Warranty: 1 yr. machine & parts, 90 days service Delivery: 45 days Fogle Equipment Company MB Fitchburg Model 9 -15 Warranty: 90 days Delivery: 30 days $4,452.10 $5,425.00 Mr. Cooke recommended low bid of Utility Equipment Company for the purchase of one brush chipper for the Refuse Collection Department. Councilman McWilliams moved to award bid to Utility Equipment Company. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Tem Kloesel Nays: None ORDINANCE NO. 1186 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF UTILITY EQUIPMENT COMPANY FOR THE PURCHASE OF ONE (1) BRUSH CHIPPER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FOUR THOUSAND FIFTY TWO (4,452.10) AND 10 /100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - Two (2) Vibrating Rollers antit Description Unit Price Total Price Hi -Way Equipment Company 2 Mauldin, Model 1250 -H $1,830.00 $3,660.00 Warr: 6 mo. Del: 55 days Hertz Equipment Rental Warr: 90 days Del: 30 days *Exceptions - single Fogle Equipment Company Warr: 6 mo. Del: 10 days 2 Essick VR -28WH* $2,490.00 $4,980.00 drum roller - weight 910 in lieu of 1250 2 Buffalo -Bomag BW -605 $4,225.00 $8,450.00 Gardner Machinery 2 Case Vibromas VVW $4,593.00 $9,186.00 Warr: 90 days Del: 21 days Mr. Cooke recommended low bid of Hi -Way Equipment Company for purchase of two vibrating rollers. Councilman Lander moved to award bid as recommended. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Walker and McWilliams Mayor Pro Tem Kloesel Nays: None ORDINANCE NO. 1187 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF HI -WAY EQUIPMENT COMPANY FOR THE PURCHASE OF TWO (2) VIBRATING ROLLERS AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND SIX HUNDRED SIXTY ($3,660.00) AND N01100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - One (1) Tractor/ Backhoe Loader Combination Jim Ball Motor Company Warr: 1 yr International 3444 $ 8,250.00 Del: 10 days " Backhoe Special" Gardner Machinery Warr: 1 yr Case 480B Backhoe Loader $10,400.00 Del: 21 days X91 Minutes, March 7, 1972 5178 Mr. Cooke recommended low bid of Jim Ball Motor Company for the purchase of one Tractor /Backhoe Loader Combination. Councilman stasney moved to award the bid to Jim Ball Motor Company as recommended. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None ORDINANCE NO. 1188 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF JIM RALL MOTOR COMPANY FOR THE PURCHASE OF ONE (1) TRACTOR/BACKHOE LOADER COMBINATION AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF EIGHT THOUSAND TWO HUNDRED FIFTY ($8,250.00) AND N01100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - one (1) Tractor Loader Combination with mower Jim Ball Motor Company International 2400 $5,489.60 Warranty: 1 yr LoBOx 2/2050 loader Delivery: 45 days Gardner Machinery Case 489b Loader $8,048.00 Warranty: 1 yr 66 M Mower Delivery: 21 days Mr. Cooke recommended low bid of Jim Ball Motor Company for purchase of one tractor loader combination. Councilman Stasney moved to award bid to Jim Ball Motor Company as recommended Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None ORDINANCE NO. 1189 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF JIM BALL MOTOR COMPANY FOR THE PURCHASE OF ONE (1) TRACTOR LOADER COMBINATION WITH MOWER AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF FIVE THOUSAND FOUR HUNDRED EIGHTY NINE ($5,489.60 AND 60/100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - Office Furniture gel Quantity_ Description Unit Price Total Price Matherne's, Inc. 2 I- Single pedestal desks $ 165.94 $ 331.88 3 II- double pedestal desks $ 205.31 615.93 2 III -desk returns 70.69 141.38 Warr: lifetime against 2 IV -file cabinets 135.94 271.86 defective parts 2 V -steno posture chairs 60.94 121.88 3 VI- clerical posture chairs 69.19 207.57 Delivery: 42 days 5 VII - armless side chairs 38.63 193.15 GRAND TOTAL ALL ITEMS $1,883.67 B 6 B Office Supply NO BID NO BID Mr. Cooke recommended accepting the bid of Matherne's. Because of the few number of items being purchased, he felt local firms should have complete opportunity to bid. These items will be purchased with money from a federal grant for the new crime unit. Councilman Walker moved to award the bid to Matherne's. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tam Kloesel Nays: None gel 5179 Minutes, March 7, 1972 ORDINANCE NO. 1190 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF MATHERNE'S INCORPORATED FOR THE PURCHASE OF MISCELLANEOUS OFFICE FURNITURE AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND EIGHT HUNDRED EIGHTY THREE AND ($1,883.67) 67/100 DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - Photographv Ectuinment Quantity Description Total Price Warrior Security Devices 1 Item I -light gathering device $2845.25 1 Item II- camera adaptor 237.50 Warr: 1 yr Parts & Labor at 1 Item III- camera 300.55 factory in California 1 Item IV -lens 541.02 Del: 30 -45 days GRAND TOTAL ALL ITEM - $3,924.32 Skylark Camera Company Mr. Cooke recommended award bid of $3,082.75 to Warrior Security Devices for Items I and II; and $691.50 to Skylark Camera Company for Items III and IV. City Manager LeFevre explained these are items to be purchase with the $132,000 federal garnt. Purchase of these items have been approved by officials of the government for the Organized Crime and Intelligence Unit. This equipment will be used in conjunction with ten other police department4i, and at the end of three years, the equipment will belong to Baytown. Councilman McWilliams moved to award the bids as recommended by Don Cooke. Councilman Lander seconded the motion. The vote follows: Ayes; Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem.Kloesel Nays: None ORDINANCE NO. 1191 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WARRIOR SECURITY DEVICES FOR THE'PURCHASE OF PHOTOGRAPHY EQUIPMENT ITEMS ONE AND TWO AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND EIGHTY -TWO AND 75/100 ($3,082.75) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDINANCE NO. 1192 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF SKYLARK CAMERA COMPANY FOR THE PURCHASE OF PHOTOGRAPHY EQUIPMENT ITEMS THREE AND FOUR AND AUTHORIZING THE PAYMENT BY THE CITY FOR THE SUM OF SIX HUNDRED NINETY -ONE AND 50/100 ($691.50) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - Radio Equipment for Fire Department_ A tabulation of this bid was not released to Council for the following reason: (1) the bid from Motorola was opened and read by mistake at':a bid opening; (2) G.E. was sent an invitation to bid but did not receive it in time for failure to notify Purchasing of a change in address. Mr. Cooke was instructed to disclose the price, which was approximately $3,000. He stated that Motorola has always bid lower than G.E., and it would be in keeping with policy for Council to accept the bid. Councilman Stasney moved to accept the bid of Motorola for the purchase of radio equipment. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None i 1 Item I No Bid Warr: 1 yr parts & labor 1 Item II No Bid (Illinois) 1 Item III $ 179.50 Del: 45 days 1 Item IV 512.00 GRAND TOTAL ALL ITEMS- $ 691.50 Mr. Cooke recommended award bid of $3,082.75 to Warrior Security Devices for Items I and II; and $691.50 to Skylark Camera Company for Items III and IV. City Manager LeFevre explained these are items to be purchase with the $132,000 federal garnt. Purchase of these items have been approved by officials of the government for the Organized Crime and Intelligence Unit. This equipment will be used in conjunction with ten other police department4i, and at the end of three years, the equipment will belong to Baytown. Councilman McWilliams moved to award the bids as recommended by Don Cooke. Councilman Lander seconded the motion. The vote follows: Ayes; Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem.Kloesel Nays: None ORDINANCE NO. 1191 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF WARRIOR SECURITY DEVICES FOR THE'PURCHASE OF PHOTOGRAPHY EQUIPMENT ITEMS ONE AND TWO AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF THREE THOUSAND EIGHTY -TWO AND 75/100 ($3,082.75) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. ORDINANCE NO. 1192 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF SKYLARK CAMERA COMPANY FOR THE PURCHASE OF PHOTOGRAPHY EQUIPMENT ITEMS THREE AND FOUR AND AUTHORIZING THE PAYMENT BY THE CITY FOR THE SUM OF SIX HUNDRED NINETY -ONE AND 50/100 ($691.50) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Bids - Radio Equipment for Fire Department_ A tabulation of this bid was not released to Council for the following reason: (1) the bid from Motorola was opened and read by mistake at':a bid opening; (2) G.E. was sent an invitation to bid but did not receive it in time for failure to notify Purchasing of a change in address. Mr. Cooke was instructed to disclose the price, which was approximately $3,000. He stated that Motorola has always bid lower than G.E., and it would be in keeping with policy for Council to accept the bid. Councilman Stasney moved to accept the bid of Motorola for the purchase of radio equipment. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None i Minutes, March 7, 1972 5180 Mr. Cooke explained this bid was broken down into two sections: (a) two high - powered walky talkies and two low - powered units; (b) four high - powered units. The first option cost is$2,558.00, and the second option cost is $2,942.00. Councilman Walker moved to purchase Option A, as requested by the Fire Chief. Councilman McWilliams seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney,.McWilliams and Walker Nays: Mayor Pro Tem Kloesel ORDINANCE NO. 1193 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ACCEPTING THE BID OF MOTOROLA C. & E. FOR THE PURCHASE OF RADIO EQUIPMENT AND AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF TWO THOUSAND FIVE HUNDRED FIFTY -EIGHT AND N01100 ($2,558.00) DOLLARS WITH REGARD TO SUCH ACCEPTANCE. Southern Pacific Railroad - Signalize three crossings Mayor Pro Tem Kloesel introduced and read the caption of proposed ordinance authorizing contract for reimbursement to Southern Pacific Railroad 25% of cost of signalizing three crossings. Councilman Walker moved to adopt the ordinance. Councilman Lander seconded the motion. Mr. LeFevre stated the funds for this project($12,120) could be encumbered against street program, or appropriated from unappropriated surplus. Signalization of future crossings will be negotiated at a later date. The vote was called for: Ayes: councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None ORDINANCE NO. 1183 AN ORDINANCEOF THE CITY COUNCIL OFTHE CITY OF BAYTOWN, TEXAS, ACCEPTING THE PROPOSAL OF SOUTHERN PACIFIC TRANSPORTATION COMPANY TO INSTALL AND BEAR SEVENTY -FIVE (75%) PERCENT OF THE COST OF THE CONSTRUCTION OF .AUTOMATIC GATES AT CERTAIN RAILROAD CROSSINGS WITHIN THE CITY OF BAYTOWN; AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A CONTRACT FOR SUCH PURPOSE, IF NECESSARY, AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. United Gas Franchise Councilman Stasney requested this item be deferred until next meeting as the ordinance granting franchise '-is not ready for presentation. He called a meeting of the Utility Committee for Tuesday, March 14 at 5:00 p.m., in the Conference Roous: Baytown Emergency Corps Mr. W. B. McGregor, President of Baytown Emergency Corps appeared to request a donation from the City. The corps is a unit made up of folunteer firemen who serve the citizens of Baytown needing rescue, first aid, evacuation, etc. The yearly operating budget is approximately $1,423. Four hundred dollars is donated from three fire stations and additional money is raised by advertising, fund raising projects, etc. Mr. McGregor requested Council provide a two - frequency radio for their second truck; the radio will belong to the City of Baytown. Since the Emergency Corps is not budgeted by the City, the donation will be taken from the Contingency Fund. Councilman Lander moved to grant the Corps $800 for the purchase of radio equipment. Councilman McWilliams seconded the motion. Discussion continued reagarding funds, how they are raised and how they are spent. Mr. McGregor stated he did not wish the city to underwrite their entire expenses so they would be free to help people in need in neighboring cities. A vote on the motion was called: Ayes: Councilmen Lander, Stasney, McWilliams and Walker Mayor Pro Tem Kloesel Nays: None V G I 5181 Annexation - First Reading - Harper Tract City Attorney eel Richardson read the caption of an ordinance annexing the Harper 30 -acre Tract. Councilman Lander moved to adopt the ordinance on first reading. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, McWilliams, and Walker Mayor Pro Tem Kloesel ORDINANCE NO. 1194 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY WHICH LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Proposed Ordinance - Alcoholic Beverages, Annual Fee (late hour charge) City Attorney Neel Richardson reported more information regarding this ordinance is forthcoming from the Alcoholic Beverage Commission and anew ordinance will be prepared for Council's approval at a later date. Parks & Recreation Advisory Board - Recommendations for 1970 Capital Improvements Program Mr. Wayne Gray, representing the Parks & Recreation Advisory Board presented Council with a list of recommendations for approval: (A) approve preliminary planning of park sites and authorize the preparation of specifications and bid documents for application of grants. (B) authorize development of a seventh neighborhood park on Civic Center Site. (C) authorize additional sale of bonds for amount of $320,000 for implementation of the development of parks. (D) authorization to continue work at Roseland Dock Area. (E) authorize the Park Street location for the maintenance and storage building. (FX authorize the approved $179,159.77 matching funds to be used for development of Harper, Jenkins - Holloway and Britton 11 Parks. (G) authorize any future matching money from Federal Program to be used for land acquisition or development. (H) authorize to retain balance ($35,802) df the $560,000 land acquisition item in the 1970 Bond Program for future purchase of land. **.Cannon returns * ** Mayor returns Following general discussion, Councilman Kloesel moved to accept all recommendations of the Parks Board. Councilman McWilliams seconded the motion. Detailed discussion began on Item C, authorizing additional sale of $320,000 bonds. Mr. LeFevre reported a telephone conversation with Mr. Tom Masterson, Fiscal Agent, who recommended selling the bonds if the money would be spent within the next two years as required by a new law. He advised against advancing, or loaning, money to Parks in order to hold the bonds until a larger amount could be sold at one time because future laws might make this illegal. Mr. LeFevre recommended selling the bonds as requested. Councilman Stasney moved to amend the motion by deferring Item C. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, and Walker Nays: Councilmen McWilliams and Kloesel Mayor Walker Abstained: Councilman Cannon Mayor Walker declared the motion failed. Councilman Stasney moved to amend the motion by modifying Item C to read: authorize additional sale of bonds for $320,000 or more pending advice from the fiscal agent. Councilman McWilliams seconded. The vote follows: Ayes: Councilmen Lander, Mayor Walker Nays: Councilman Walker Abstained: Councilman Cannon Stasney, Kloesel, McWilliams Minutes, March 7, 1972 5182 The vote on the original motion to accept the recommendations, as amended, follows: Ayes:Councilmen Lander, Stasney, Kloesel and McWilliams Mayor Walker Nays:None Abstain:Councilmen Cannon and Walker Mayor Walker called a meeting for Tuesday, March 14 at 6:00 p.m., with Mr. Masterson and Council, provided Mr. Masterson can attend. Baytown Emergency Corps At the request of Councilman Kloesel, the Council referred back to the requests of the Baytown emergency Corps for a donation to operating expenses from the City. Councilman Kloesel moved to approve the following requests: (a) $200 for oxygen, etc. (b) $50 for maintenance of building (c) $600 for maintenance of board, tires, etc., (d)$173 for insurance. Councilman McWilliams seconded the motion. Discussion followed as to whether the City should underwrite the expenses of a volunteer group, or to augment the deficit of this organization. Mr. W. B.•McGregor again stated he was not requesting Council to specifically cover all expenses listed, but for any donation Council would consider. A vote on the motion was called: Ayes: Councilmen Kloesel and McWilliams Nays: Councilmen Lander, Stasney, Walker and Cannon Mayor Walker Mayor Walker suggested the Corps make a more specific request for council to consider. Appointments to Baytown Environmental Advisory Board Mayor Walker submitted the names of Mr. Hardy Kilgore, representing the American Society of Mechanical Engineers and Mr. Charles Cody, representing the Texas Society of Professional Engineers. Seven vacancies will remain. Councilman Walker moved to approve the appointments. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Lander, Stasney, Kloesel, McWilliams, Walker and Cannon Mayor Walker Nays: None Fire Zone Exception Mr. A. L. Getter, of Texas Paint & Body Works, appeared to request a fire zone exception to allow him to move his house trailer next to his shop on Market Street for approximately six months, at which time he will move to another City. Councilman Kloesel moved to grant the exception to v r. Getter at 2903 Market Street. Councilman Cannon secended the motion. A very lengthy discussion followed concerning the legality of exceptions to ordinances. It was the Attorney's opinion that exceptions to a law were not legal, and suggested Mr. Kloesel alter his motion to allow him to insert in the ordinance a clause granting Council authority to exempt fire zones. It was, however, the general feeling of the Council and the Attorney that this would not be wise. Councilman Kloesel restated his original motion to grant exception to 2903 Market Street, which died for lack of a second. Refurial Martinez informed Council of a violation of fire zones in front of the Civic Center by allowing parking all around the fire hydrant. Attorney Richardson explained this is a no- parking zone, and the Chief of Police is given discuesion and authority to expedite traffic, and the authority to make rules and regulations regarding these zones. Mayor Walker directed the Administration to meet with Mr. Getter and the City Attorney, and to give Council a recommendation to the next Council meeting. * Councilman McWilliams leaves meeting. 6 5183 Committee Reports Minutes, March 7, 1972 Councilman Cannon called a meeting of the Traffic Committee for Monday, March 13 at 5:00 p.m. in the Conference Room. Councilman Cannon called a meeting of the - Ambulance Committee for Monday, March 13 at 6:00 p.m. in the Conference Room. Councilman Kloesel, Electrical Committee, reported the mechanical, engineering, and electrical work on the Police Building is progressing as scheduled. Councilman Kloesel reported a meeting of the Mobile Home Review Board, February 24, and will give a summation of the meeting at a later date. Unfinished Business Councilman Kloesel equestioned Fire Chief Bland concerning firefighting procedures outside the city limits. Mr. Bland stated that the professional, or paid, fire('ightsrs were not allowed to respond to a call outside the city limits unless the call was made by another fire department or within 1,000 feet of the limit line In all other cases, volunteer firemen are sent in the tank trucks. In regard to the location of a new fire station, Mr. Bland stated a specific site and specific price is forthcoming, and will be discussed in an Executive Session. Referring back to the complaint of parking around the fire hydrant near the Civic Center, Mr. Bland reported there would be sufficient room to hook up to the plug if necessary. Telephone Rate Increase Mayor Walker reminded Council of the private utility rate freeze which will be i1 effect until Friday, March 10, at which time the rate increase requested by General Telephone could be granted. In the passage of an ordinance granting the increase, a service, or franchise agreement could be included to govern the service of the company. Councilman Stasney moved to instruct the Attorney to prepare such an ordinance, and to grant a ten per cent rate increase. Councilman Kloesel seconded the motion. Councilman Cannon suggested the breakdown of the increase to be as General Telephone requested, except for the one and two party residences. The two - party, which is not $6.00 could be raised to $6.25 which would generate $10,000 additional revenue, and the one -party, presently $7.75 could be raised to $8.60 to generate an additional $112,000. The total of all increases would be approximately $30- $40,000 less than actually requested by General Telephone. Council decided to discuss the breakdown of the increase at a later date. A vote on the motion was called: Ayes: Councilmen Lander, Stasney, Kloesel, Walker Mayor Walker Nays: Councilman Cannon Water Bond Proaram City Manager J. B. LeFevre called Council's attention to two charts prepared by Mr. Al Will, Bond Projects Engineer, giving a progress report on the two contracts for the water bond program. Waste Disposal Site Mr. LeFevre also called attention to a letter from the Texas Department of Health granting permit on the solid waste disposal site for the City. This will be discussed in the Executive Session following this meeting. Adjourn Councilman Walker moved the meeting be adjourned. Councilman Cannon seconded the motion. The ayes were unanimous and the meeting adjourned into an ExecutiveSession. e. cz._� ATTEST: C. Glen Walker Mayor c,' I in a Bing am,