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1972 01 04 CC Minutes5137 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN January 4, 1972 The City Council of the City of Baytown, Texas, met in regular session on Tuesday, January 4, 1972, at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: I Ted Kloesel Councilman C. 0. Walker Councilman Jody Lander Councilman Leonard Stasney Councilman Allen Cannon Councilman Jim McWilliams Councilman C. Glen Walker Mayor D. R. Voelkel City Manager Neel Richardson City Attorney Edna Oliver City Clerk The Mayor called the meeting to order and the Reverend Gerald Davis, First Church of the Nazarene. of the regular meeting on December 12, 1971 and the and December 20. Councilman Walker moved to approve meeting on December 7 as submitted in written form. the motion. The vote follows: Invocation was offered by The He then called for the minutes >pecial meetings on December 9 the minutes of the regular Councilman Kloesel seconded Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Councilman Kloesel then moved to approve the special minutes on December 9 and December 20 as written. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Petition W. W. Applegate - Increase in Taxicab Fare The Council heard W. R. Laughlin, local attorney, representing W. W. Applegate operator of the Red Top Taxicab Company, in his petition to the Council for a rate adjustment under the City's taxicab ordinance. The Council was furnished a copy of the recap of the average monthly expenses of the company for 1971, excluding the cost of liability insurance. Also, a projection was made for 1972 using the average of other expenses and including the present insurance expense using the fares per- mitted under the present rate ordinance - a deficit of $4,545.00 was shown. In the discussion that followed, Mr. Laughlin stated that Mr. Applegate was requesting the Council to adopt a system of rates similar to the City of Houston with a "flag fare" of $.55, with $.10 for each additional 2/10 of a mile thereafter, making the fare for the first mile $1.05 as compared with Houston's $1.15. The City now has a minimum charge of $.70 for the first mile whereas a "flag fare" of $.55, as proposed, would be the minimum fare and make short hauls worthwhile. Mr. Laughlin also pointed out that the Council has the jurisdiction to grand as it sees fit, any appropriate increase if it is determined that an increase is justified and Mr. Applegate feels that he must have a substantial increase for the first mile whether it be as Houston, using a standard "flag fare ", or a minimum fare for the first one mile as the City's ordinance now provides. Councilman Kloesel asked that the City Attorney prepare drafts on both options for the Council to consider at the next regular meeting. In the question and answer period that followed, Mr. Applegate was asked to provide the Council with a written tabulation on point of pickup by subdivisions by day or week in order to permit the Council to determine the area of the City from which most calls are made, a more 5138 January 4, 1972 economic analysis showing what return of investment will be, showing an appropriate salary for Mr. and Mrs. Applegate, a financial statement, prepared by a C.P.A. showing a complete analysis of the entire business as to what is invested, how much is depreciated, the total gross income, the total expenses and a comparison, with two or three choices, showing the financial status after an increase is granted. Mr. Applegate was asked to supply this information prior to the next regular meeting. Presentation Petition - Robert Strickland - Protest opening Ward Road to Commerce Robert Strickland, local attorney, submitted petitions from residents of Woodlawn and Knowlton additions and Weickersheimer Courts and parents of children attending Lamar School but residing in other subdivisions, protesting the opening of Ward Road to Oommerce Street and named 7 reasons: (1) Harvey has a residential type paving which will not stand up under heavy traffic; (2) Parking would have to be eliminated on Harvey; (3) Heavy traffic on Harvey would immediately depreciate property values; (4) Mapy children from the area walk to Lamar school; and due to lack of park facilities, play in the street; (5) Commerce Street ends at Williams on the north and Humble on the south, and this will not substantially help the traffic situation on North Main; (6)Because of the heavy traffic on Pruett it is almost impossible to turn left on Pruett; (7) and the opening of Ward Road to Commerce cannot be justified on either economic, social or environmental factors. The signers supported an east -west thoroughfare on Park Street and Cedar Bayou Road. Councilman Cannon moved to receive the petitions as submitted. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Resolution - License Agreement - Missouri Pacific and South Pacific Railraods City Attorney Neel Richardson introduced and read a resolution authorizing the Mayor to enter into a license agreement with both Missouri Pacific and Southern Pacific Railroads to permit the crossing of their right -of -way with a 12 -inch waterline by the City. Councilman Walker moved to adopt the resolution as read. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None The caption of the resolution follows: RESOLUTION NO. 364 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN AUTHORIZING THE MAYOR AND CITY CLERK TOENTER INTO A LICENSED AGREEMENT FOR THE EXTENSION OF THE CITY'S WATER PIPELINE THROUGH EXISTING RIGHT -OF -WAY OF THE MISSOURI PACIFIC RAILROAD AND SOUTHER PACIFIC RAILROAD. Resolution - Transfer Funds within the Library Budget 1972 City Attorney Neel Richardson introduced are read a resolution authorizing the transfer of $5,500 within the 1972 Library budgeted funds to provide part -time clerical help in order to expand the Bookmobile Service. Councilman Kloesel moved to adopt the resolution as read. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None ;z 7 January 9, 1972 5139 The caption of the resolution follows: RESOLUTION NO. 365 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO APPROPRIATE FIVE THOUSAND AND N01100 ($5,500.00) DOLLARS FROM ACCOUNT 109 -10 -8 "BOOKS" TO ACCOUNT 109 -1 -2 "PERSONAL SERVICES" (PART -TIME CLERICAL) Presentation - Annual Audit Mr. Ed Hullum of the firm of Gerace and Hullum, CPA, presented the Council with copies of the 1970 -71 annual audit which was a combined statement of revenues and expenditures of all funds for the period ending September 30, 1971. The examination was in accordance with generally accepted auditing standards and Mr. Hullum commended the accounting department of the City for its records and cooperation in the compiling of materials for the audit. Councilman Kloesel moved to accept the audit as submitted. Councilman Stasney seconded the motion. The vote was: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Preliminary Discussion on Proposed 1972 Street Improvement Program Councilman Kloesel introduced discussion on the proposed 1972 Street Improvement by referring to the list of streets submitted to the Councilmen in September by the engineering department. The estimated cost of the proposed improvements on those streets listed was $500,000.00 and the 1971 -72 budget provided only $250,000.00 for such major improvements thus only funding one -half of the proposed improvements. Since a surplus of $112,000 was carried over into the present fiscal year's budget from the 1970 -71 General Fund from a combined increase of revenues over and above the anticipated figure, Councilman Kloesel proposed that $100,000 be transferred into the street budget to provide additional funds to be applied on the cost of the proposed major improvements. In the discussion, Mr. Morton, City Engineer, stated that the selection of streets was based on the amount of time required to maintain the streets during the year, the repeats which are required because of usage and base structure, etc. Concrete vs. asphalt streets were discussed including cost breakdown such as materials, labor, etc. Councilman Kloesel moved to authorize the City Attorney to prepare a resolution, forlresentation at the next regular meeting, transferring the $100,000 from unappropriated surplus to Budget Account 301 -9 -8 Streets and Drainage. Councilman Cannon seconded the motion. Councilman - Lander then asked if an estimate had ever been prepared on how much money should be spent each year to keep current, if a 5 or ten year projection had ever been compiled to provide guidance for the Council as he would like to know the order of magnitude of what should be spent through the next ten years to keep on a current basis. Councilman McWilliams proposed having a study made to determine some of the questions asked before spending additional money. Councilman Walker was opposed to transferring all into one phase such as street improvements as their could be more priorities of need. Councilman Stasney stated that he was of the opinion that the selection of streets should be an administrative matter, the Council's only concern to be providing funds for such improvements. He moved that the matter be tabled. Councilman Lander seconded the motion. The vote was: Ayes: Councilman Lander, Stasney and Walker Mayor Walker Nays: Councilmen Kloesel, and Cannon Abstained: Councilman McWilliams Mayor Walker ruled the motion failed because of lack of 2/3 majority. Councilman McWilliams stated that he wanted factual basis before voting and was not opposed to approving the expenditure of the budgeted $250,000 on street improvements, but opposed the addition of the $100,000 at this meeting without other factual information available. The Mayor then called for the vote on the original motion to transfer. the vote was: 5140 January 4, 1972 Ayes: Councilmen Kloesel and Cannon Nays: Councilmen Walker, Lander, Stasney, and McWilliams Mayor Walker Councilman Stasney then formally asked the Administration to prepare some projections on expenditures over the next 5 -10 years ontrying to .- catch up with the street maintenance program. Mr. Voelkel suggested that the Council concentrate its efforts on the proposed 1922 program as of now and the Administration will immediately begin an evaluation of the total system. It may be that the Council will want to enlarge its expenditure during the study, and the transfer can then be made. Councilman McWilliams asked for comparable programs and comparable expenditures on basis of percentages. This would project a cost figure which the Council could use as a basis to actually fulfill the requirements of improving streets over a period of 10 years. Councilman Lander suggested that the Administration be prepared to give a primary report at the next regular meeting on a type of study, how long it will take and what might be involved. Councilman Walker asked for some comments from the Administration at that time on priorities. Committee Reports - Partial Appointments Human Relations and Advisory Board Mayor Walker submitted the names of Mrs. Betsy Webber, Mrs. Tom Bowen, Charlie Caldwell, Seaborn Cravey, Reverend Bob Joiner, City Manager D. R. Voelkel and Councilman Stasney as a partial listing of appointees to the Advisory Board on Human Relations. The remaining appointees will be named at the next regular meeting. Thomas - Named to Mobile Home Review Board Councilman Stasney moved to affirm the appointment, by Mayor Walker, of A. M. Thomas as a member of the Mobile Home Review Board. Councilman Walker seconded the motion. The vote was: Ayes: Councilmen Kloesel, Walker, Lander, Stasney and Cannon Mayor Walker Nays: None Abstained: Councilmen McWilliams Authorize Installation Culvert - Near Travis School Councilman Kloesel moved to authorize the Administration to install a culvert and cover with shell in a ditch on the west side of Robin Road from Tanglewood to Lazy Lane. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Unfinished Business - Advertise Bids - Installation Sewer Mains City Manager Voelkel submitted a map showing an area along Beaumont Street which is under development but does not have adequate sanitary sewer mains at present. The long range plan provides for a sewer main extension to serve the area in question but show the discharge to be at West Main Plant. Mr. Voelkel recommended the connection be made to the East District Plant. The West Main Plant connection would require the developer to install a lift station to get the waste into the sanitary sewer and the cost would be $4,800. The developer has proposed to give the City the $4,800 in lieu of the usual fee for his property which would be $2,895.00. The total estimated cost of the project was $49,575.00 less the developer's contribution of $4,800 would leave $44,785.00. In the budget less the developer's contribution of $4,800 would leave $44,785.00. In the budget Capital Outlay for Sanitary Sewers there is $62,800 and Mr. Voelkel proposed that the Council authorize the advertisement of bids for 3 the project. In the discussion the followed it was pointed out that there is a need for a parallel sewer main from McKinney Road to Cedar Bayou School and bids would be more in line of the two projects could be combined. Councilman McWilliams moved to authorize the Administration to go out for bids on the recommended extension project plus the looping of the 10 -inch line from McKinney Road to Cedar Bayou School. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None January 4, 1972 5141 Prepare Ordinance - Change Parking in Downtown Business Area Councilman Cannon mentioned the problems presently existing in downtown business area because of the 2 -hour parking restrictions. He stated that it was not the intent of the Committee to impose the 2 -hour restrictions at large, but to confine it to the areas that had previously been metered, and proposed that the ordinance be revised to show only those boundaries. He concluded with a motion to authorize the City Attorney to prepare an amendment to the present 2 -hour parking ordinance to exclude the area north of Defee Street and south of Pearce. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Ordinance - Authorizing Payment Street Improvement Hazelwood Construction Company After discussing the contents of an ordinance authorizing payment of $17,455.83 to Hazelwood Construction Company as the City's portion of the improvement of the final extension of Beaumont Street, Councilman Kloesel moved to adopt the ordinance as read. Councilman McWilliams seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None The caption of the ordinance follows: ORDINANCE NO. 1150 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF SEVENTEEN THOUSAND FOUR HUNDRED FIFTY -FIVE AND 83/100 ($17,455.83) DOLLARS TO HAZELWOOD CONSTRUCTION COMPANY. rlOrdinance - Authorizing Payment to Baytown Engineering Company Councilman kloesel moved to adopt an ordinance approving payment of $1,000.00 to Baytown Engineering Company as its pro rata share of the cost of the engineering fee on the above project. Councilman Walker seconded the motion. the vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None The caption of the ordinance follows: ORDINANCE NO. 1151 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE PAYMENT BY THE CITY OF THE SUM OF ONE THOUSAND AND N01100 ($1,000.00) DOLLARS TO BAYTOWN ENGINEERING COMPANY. Adjourn There being no further business to come before the Council, the motion was made by Councilman Cannon and seconded by Councilman Walker that the meeting adjourn. The ayes were unanimous and the Mayor /deeccllared the meeting adjourned. \i• C. GLEN WALKER, Mayo ATT / /� / / //�J�� 1 EDNA OLIVER, City Clerk