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1971 09 27 CC Minutes, Special5085 MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 27, 1971 The City Council of the City of Baytown, Texas, met in special session on Monday, September 27, 1971 at 5:00 o'clock p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Ted Kloesel Councilman * Charley 0. Walker Councilman Jody Lander Councilman L. W. Stasney Councilman Allen Cannon Councilman Jim McWilliams Councilman ** Allen Cannon Mayor Pro Tem * ** C. Glen Walker Mayor D. R. Voelkel City Manager Neel Richardson City Attorney Edna Oliver City Clerk The meeting was called to order by Mayor Pro Tem Cannon and the following business was transacted: Resolution - Voiding Resolution 349 -- Adopting 351 -- Abandoning Annexation Procedure s Councilman McWilliams moved to adopt a resolution voiding Resolution 349 adopted at the September 21st meeting which was erroneous in description, and adopting a resolution abandoning the annexation proceedings setting forth the correct description. Councilman Stasney seconded the motion. The vote follows: Ayes: Councllmen Kloesel, Lander, Stasney, and McWilliams * *Mayor Pro Tem Cannon Nays: None Abstained: *Councilman Walker(arrived just prior to taking the vote) The caption of the resolutions follow: RESOLUTION NO. 350 A RESOLUTION VOIDING RESOLUTION NO. 349, INTRODUCED, READ AND PASSED ON SEPTEMBER 21, 1971 AND DECLARING SAID RESOLUTION TO HAVE NO FORCE AND EFFECT; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. RESOLUTION NO. 351 A RESOLUTION ABANDONING THE ANNEXATION PROCEDURE OF CERTAIN PROPERTY INSTITUTED ON THE 8th DAY OF APRIL, 1971; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Resolution - Transfer Water Contingency Funds Councilman Kloesel moved to adopt a resolution transferring $28,905.00 from Water Fund Contingency to cover the expended budget accounts in Capital Outlay, Water & Sewer Distribution and Collection, Customer Accounting and Collection, General Overhead and Sanitary Sewers and Sewage Treatment. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney and McWilliams Mayor Pro Tem Cannon Nays: None The caption of the resolution follows: RESOLUTION NO. 352 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER TWENTY EIGHT THOUSAND NINE HUNDRED FIVE ($28,905.00) DOLLARS FROM BUDGET ACCOUNT lo06 -12 -1 WATER CONTINGENCY, TO ACCOUNT NOS. 1002 -9 -4, 1003 -5 -2, 1003 -6 -4, 1004 -7 =10 AND 1005 -6 -11. 5086 Minutes, September 27, 1971 Resolution - Transfer General Fund Contingencies Councilman Kloesel moved to adopt a resolution transferring $32,092.00 from General Fund contingencies to cover over expended budget accounts of City Council, Law, City Clerk, Planning, Garage, Mosquito Control, Parks and Recreation and City Hall. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Walker, Kooesel, Lander, Stasney and McWilliams Mayor Pro Tem Cannon Nays: None 7 The caption of the resolution follows: RESOLUTION NO. 353 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER THIRTY TWO THOUSAND NINETY TWO ($32,092.00) DOLLARS FROM BUDGET ACCOUNT 101 -12 "CONTINGENCIES" TO ACCOUNTS WITHIN THE GENERAL FUND Ordinance - Appropriation - Unappropriated Surplus Water Fund Councilman Kloesel moved to adopt an ordinance appropriating $35,000 from the unappropriated surplus Water Fund to accounts 1002 -9 -4 Capital Outlay Sanitary Sewer line and 1005 -9 -3- Capital Outlay- Sewage Treatment Plant. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Walker, Kloesel, Lander, Stasney and McWilliams Mayor Pro Tem Cannon Nays: None The caption of the ordinance follows: ORDINANCE NO. 1125 u a AN ORDINANCE AUTHORIZING THE CITY MANAGER OF THE CITY OF BAYTOWN TO APPROPRIATE THIRTY FIVE THOUSAND ($35,000.00) DOLLARS FROM TFiE UNAPPROPRIATED SURPLUS WATER FUND TO BUDGET ACCOUNT NOS. 1002 -9 -4 AND 1005 -9 =3. * ** Mayor Walker arrives at meeting. Engineering Report - Bond Projects The engineering report on the bond program will be presented at the next regular meeting of the council. Report Rights of Way - Bond Projects Otis Graham, Bond Projects Appraiser, gave an interim report on the progress of the appraisals being made on Garth Road. The City has the appraisal on one parcel north of 201 'on the west side of Garth, and the other appraisals are being worked and will be forthcoming in the next two weeks. A total of eleven (11) parcels of land are covered in the Garth Road appraisal, two north of 201 and the remaining south. Also, at the next regular meeting the Council will decide whether or not to make a change in the street improvement plans to include the extension of Ward Road to connect with Commerce Street. Should this approach be approved, an appraisal will be required at this point. _ Ordinance Adopting Budget Fiscal Year 1971 -72 In order to open discussion on the proposed 1971 -72 budget, Councilman Cannon moved to adopt an ordinance adopting a budget for the ensuing fiscal year, beginning October 1, 1971 and ending September 30, 1972. Councilman Walker seconded the motion. The first to be heard when discussion was opened was John Humphrey, representing the Fire Fighters Union Local 1173. He spoke on two subjects, dispatchers and shorter hours. At a recent meeting, members of the 1 ti c� 5088 Minutes, September 27, 1971 Local supported the hiring of fire fighters as dispatchers rather than the civilian dispatchers provided in the proposed budget. He cited reasons for this action, and concluded by asking the Council to hire seven (7) fire fighters instead of three (3) fire fighters and four (4) civilian dispatchers as proposed in the budget. Secondly, he submitted a schedule proposing a 48 hour work week than the present 56 hour work week. The schedule provided two men pershift per station, with one spare. As the second request did not effect the budget, the Council proposed to study the proposal and make its decision at a later date. Councilmen Kloesel moved to amend the budget Account 202 as follows: Under Personal Services, 202 -1 -2 delete four (4) civilian dispatchers; and 202 -1 -3 Labor Operations be increased by the addition of three (3) fire fighters, and increase the overall budget approximately $12,000.00. Councilman Lander seconded the motion. In further discussion following the motion, it was suggested that no definite action be taken until-Chief Blandxbe heard. He was delayed because of a previous commitment. Councilman Lander moved to table the motion until Fire Chief Bland arrives. Councilma; McWilliams seconded the motion. The vote follows: Ayes: Councilman Kloesel, Walker, Lander, Stasney, Cannon & McWilliams Mayor Walker Nays: None Engineering Mayor Walker then asked for other questions, if any. Councilman Stasney presented a question on engineering. He was under the impression that the Bond Inspector would function as the inspector the the city also, and his salary would be deleted from the proposed budget, but the cost of a truck for his use would be retained. The Bond inspector would be paid from bond funds, but the budget provides for an engineer also. When questioned, Jack Morton, City Public Works Director, stated that he did not think one person could handle both bond and non -bond inspections and gave specifics to support his line of reasoning. A lengthly discussion followed,. afterwhich, Councilman Stasney moved to delete the inspector from the engineering department. Councilman Cannon seconded the motion. The Council discussed many facets of the bond program, one of which was the need for a project engineer to coordinate the proposed bond projects. His services would be separate from the duties of an inspector. City Manager Voelkel proposed leaving the budget as is. When an inspector is hired, he will be paid out of bond funds for work done on bond projects, and out of the operational budget on non -bond projects. This proposal viewed favorable by the Council and Councilman McWilliams moved to table the motion to delete. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, McWilliams and Lander Nays: Councilmen Stasney, Walker, Cannon Mayor Walker Councilman Stasney stated that the $9,000 plus presently budget would not be needed in its entirety if the Council went the route proposed by the City Manager, and suggested a compromise figure. He and Councilmen Cannon withdrew their original motion and second, and Councilman Stasney moved to delete the inspector from the engineering department and add into extra help and overtime, $8,000.00. This motion was declared dead for lack of a second. *item will be footnoted in budget. Tax Department Councilman McWilliams referred to the Tax Department and suggested the adoption of a resolution approving the recommendations of the 'Tax Equalization Board to contract a professional appraiser of firm to appraise all industrial property. This could be done by adding to the Tax Department budget or taken out of contingency when the appraiser is placed under contract. Also funds could be provided in the budget so that pictures can be made on each improvement and an additional employee can be Provided to maintain the maps or acquire additional maps as recommended by the Equalization Board. Councilman . McWilliams adked Mr. Coe, the Tax Assessor, if he had any feeling as to the increase which would be necessary to provide these services. Mr. Coe hesitatingly quoted $15,000.00. Councilman McWilliams moved to provide adequa funds in the budget for hiring an appraiser for the industrial districts as well as city property. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander,. Stasney, Cannon and McWilliams Mayor Walker Nays: None (� Ili• 50 "89 Minutes, September 27, 19 *Funds will be provided from contingency. The Council then went to the subject of providing additional maps. Mr. Coe reviewed what had been done in the past regarding the drafting of maps and his need for an employee to continue with this type work. Councilmen Lander suggested contacting a study at Lee College who is taking drafting to work part time to bring the maps up to date, but Mr. Coe stated that the was in need of a full time employee. Councilman McWilliams proposed the hiring of a full time man, with drafting capabilities, to handle the overload and bring the maps up to date and concluded with a motion to place *$9,000.00 in the budget to be used in the most feasible manner to get the work done as recommended by the Tax Equalization Board. Councilman Kloesel seconded the motion. Following other discussion, Councilman Walker moved to amend the motion to reduce the amount from $9,000 to $4,000 and to use part time help as seen fit by the Tax Assessor - Collector. Councilman Stasney seconded the motion. The Vote follows: Ayes: Councilmen Walker and Stasney Nays: Councilmen Kloesel, Lander, Cannon and McWilliams Mayor Walker Mayor Walker then called for the vote on the original motion. The vote follows: Ayes: Councilmen Kloesel, Lander, Cannon and McWilliams Mayor Walker Nays: Councilmen Walker and Stasney *These funds will be provided from contingency. Fire - Discussion Resumed Fire Chief Bland having arrived at the meeting, Councilman Lander moved to take the Fire Department budget off of table. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon & McWilliams Mayor Walker Nays: none For the benefit of Fire Chief Bland, Mayor Walker quickly reviewed what had transpired, the proposal of the Fire Fighters Local and the content of the motion tabled. He asked Chief Bland for any comments. Chief Bland reviewed the requirement of the Civil Service Law relating to firemen serving as dispatchers and stated it would be costly to the city of the proposal of the Fire Fighters Labor Union was approved. Other matters relating to job requirements, responsibilities, hours, etc., were discussed, and when asked, Chief Bland stated it was his recommendation that civilian dispatchers be hired. Other comments, were made, afterwhich,, Mayor Walker called for the vote on the motion made by Councilman Kloesel regarding an amendment to Fire Department budget. Ayes: Councilman Kloesel Nays: Councilmen Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Ordinance - Adopting Budget 1971 -72 City Attorney Neel Richardson read the caption of the ordinance adopting the budget for fiscal year 1971 -72. A motion and second had been made at the outset of the budget discussion to adopt the ordinance. Mayor Walker called for the vote following the reading. The results were: Ages: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None � r (�L6 1� 5090 Minutes, September 27, 1971 The caption of the ordinance follows: ORDINANCE NO. 1126 AN ORDINANCE ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 1971, AND ENDING SEPTEMBER 30, 1972, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION OF THIS ORDINANCE. Ordinance - Fixing Tax Rate and Levy - 1972 Councilman Lander moved to adopt an ordinance fixing the tax rate for the City of Baytown for the fiscal year ending September 30, 1972. Councilman Stasney seconded the motion. The results were: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None The caption of the ordinance follows: ORDINANCE NO. 1127 AN ORDINANCE FIXING THE RATE AND TAX LEVY FOR THE CITY OF BAYTOWN, TEXAS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 1972, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN, TEXAS, IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. Change - Next Regular Meeting Date City Council Due to a conflict in the date of the next regular meeting of the City Council and the annual TML meeting which is being held in Houston from October 3 through October 5, Councilman McWilliams moved to reschedule the next regular meeting of the Council for Thursday, October 7. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Adjourn There being no further business to come before the Council, the motion was made by Councilman Kloesel and seconded by Councilman Walker. The ayes were unanimous and the Mayor declared the meting ad,joouu/rned. / /// //� ,/ C. GLEN WALKER, Mayo ATTEST: EDNA R, City Clerk t��l