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1971 09 21 CC Minutes5081 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN September 21, 1971 The City Council of the City of Baytown, Texas, met in regular session on Tuesday, September 21, 1971, at 6:00 o'clock p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Ted Kloesel Councilman C. O. Walker Councilman Jody Lander Councilman Leonard Stasney Councilman Allen Cannon Councilman Jim McWilliams Councilman C. Glen Walker Mayor D. R. Voelkel City Manager Neel Richardson City Attorney Edna Oliver City Clerk The Mayor called the meeting to order and the Invocation was offered by The Reverend Charles Probst, St Paul's Lutheran Church. He then called for the minutes of the regular meeting on September 7th and the special meeting on September 13. Councilman Lander moved to approve the minutes of the regular meeting as submitted in written form. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: Norte Councilman Walker moved to approve the minutes on September 13 as submitted in written form. Councilman Lander seconded the motion. the vote follows: Receive Final Report - 1971 Equalization Board Ronald Haddox, Chairman of the 1971 Equalization Board, submitted a bound written report on the work of the board, with a written certification of approval stating that the Board did examine the assessments for 1971 and did find that all surveys and parts of survey, all lots and blocks of the City of Baytown and all personal property, insofar as the Board was able to ascertain, have been assessed for taxes for 1971 at their equalized true and full market value, or if they had no equalized market value, than at their real value. The roll, as submitted with the Certification of Approval, has a total assessment value of $201,723,335.00 based on "Fair Market Value" as of January 1, 1971, as determined at a ratio of 504 by the Board for the applied assessment levy.. The City Tax Department was able to re- evaluate more properties in 1970 because of the two additional employees hired for the purpose of re- evaluation. An effort was made to up date personal property taxes on commercial establishments, industrial properties, etc. He also stated that considerable property within the industrial District is not subject to ad- valorem tax or Industrial District payments because no contract has been negotiated. He concluded his report with several recommendations, to -wit: 1. The Industrial District Committee composed of Councilmen should look into the problems and inequities created and caused by Industrial District Contracts. Recommend r. that after investigation, this be discussed with the Tax Office so that the Board will be more familiar with the problems; 2. Recommend that a professional appraiser or firm be contracted to appraise all industrial property; 3. Recommend that the budget for the City Tax Department include enough funds so that pictures can be made of each and every improvement on appraisals. Also, funds be made available for personnel to maintain the existing maps or to acquire additional maps that are needed by the Tax Department. 1) IF 5082 4. Recommend funds or personnel be provided so that a more adequate appraisal can be made on the local commercial personal property. The Council discussed at length with Mr. Haddox and Mr. Coe, the City's Tax Assessor - Collector, the problem confronting the Board in the area of Industrial Districts. It was apparent from the discussion that the City has much to gain by negotiating contracts with other firms who are presently locating within the industrial districts but are not under contract with the City. Councilman Kloesel moved to approve and accept the report of the board of Equalization relative to the tax roll within the city limits of Baytown. Councilman Walker seconded the motion. Councilman McWilliams questioned when approval had to be made, and preferred accepting but not approving the roll and attempt to negotiate contracts not covered by any industrial district contract and not presently within the city limits. Following some further discussion, the vote wall called on the motion. The results follow: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, and Caonon Mayor Walker Nays: Councilman McWilliams Regarding the recommendation of the Equalization board pertaining to industrial district contract, Councilman Kloesel made a motion to refer this matter to a committee of the Council of a whole to work out with the Tax Department and the Equalization Board as soon as practicable. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney and Cannon Mayor Walker Nays: Councilman McWilliams Hill Cone - Country Club Civic Association — Flooding Sanitary Sewer J. Hill Cone, Chairman of the Country Club Civic Association, brought the matter of flooding sanitary and subsurface sewers, during the recent heavy rains, to the attention of the Council. He cited some instances of sanitary sewer back -up and overflow in the Country Club and Craigmont areas, and stated that the residents felt that this condition could not be tolerated continuously. He urged some remedial action such as cleaning out the lines and replacing the pump at the deep well at the Craigmont Treatment Plant. Some mention was made of-the City's present infiltration program and Jack Morton, director of Public Works, gave a brief report on the program. The crew has completed Craigmont and Brownwood Additions, has done some work in Lakewood and is now working in the Southwest Addition. They will then move to Country Club Addition to check the condition of the 8 -inch sanitary sewer line on Goose Creek Drive which extends to the Craigmont Treatment Plant. Mr. Morton stated that the program will not completely eliminate the infiltration problem and, in his opinion, no program would be this successful but thepresent program is effective and continuation will reduce the overloading of the treatment plants by the infiltration of surface water. Approve Membership of Civil Defense and Disaster Relief Committee Councilman Kloesel moved to approve the revised membership roster of the Baytown Civil Defense and Disaster Committee as submitted by Fletcher Hicherson, Civil Defense Director, Councilman Walker seconded themotion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Authorize Partial Payment - Bayshore Constructois Sanitary Sewer Construction The Council resumed consideration of a proposed ordinance accepting and approving construction of sanitary sewer improvements on Bowie Drive and in Busch Terrace Addition. Jack Morton, Director of Public Works, informed the Council that the contractor had been unable to complete the restoration of the road beds because of the inclement weather. Since the contract agreement requires a one -year maintenance bond, he suggested making partial payment of the improvements. Councilman Stasney moved to authorize ninety (90) percent payment, and withholding ten (10) percent of contract price until satisfactory completion.of the work.. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon & McWilliams Mayor Walker Nays: None CIP_ 5083 Table Action - Acceptance and Approving Construction Sanitary Sewer Bowie Drive & Busch Terrace Councilman Stasney moved to table action upon the proposed ordinance accepting and approving the construction of sanitary sewer improvements on Bowie Drive and in Busch Terrace Addition until satisfactory completion of the work. Councilman Kloesel seconded the motion. The vote. follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon & McWilliams Mayor Walker Nays: None Discussion Proposed Ordinance Providing Industrial Waste Treatment In the discussion relating to drafting of an ordinance providing Industrial Waste Treatment, Neel Richardson, City Attorney, stated his need for guidance to the contents and suggested the appointment of a Committee because of the policy decisions involved. He pointed out some of the particulars and stated that the policy decisions need to be made by the Council in conjunction with the State Health Department. The passage of such an ordinance is necessary in order for the City to qualify for federal funds to complete certain sanitary sewer improvements. Ross Wilhite, City Planner, gave a brief account of the work he had done prior to the presentation of the Dallas model ordinance which is one of two accepted by the Water Quality Board. He has made no indepth study of the ordinance, but suggested its adoption as written and amend as needed. Copies of the ordinance will be given to the Council and the matter will be placed on the agenda of the next regular meeting. Discussion - Proposed Drainage Study - Harris County and City of Baytown Ross Wilhite, City Planner, reviewed the need for a detailed drainage plan because in talking with a developer, specifics are needed when discussing right- of-way dedications. Such information would be provided in a detailed study. The area covered in the proposed study sould be from San Jacinto River east to Cedsr Bayou west and from Sheldon Reservoir south to the bay. The County has already agreed to share jointly in the expense and the Commissioner's Court has approved the funds for the County's portion of the cost of the study. The estimated cost of the entire project was $90,000. The Administration was requested to contact a representative of the two engineering firms who had consulted with the Council previously and arrange a meeting for a review of the proposed plans prior to the next regular meeting of the Council. Ordinance - Abandoning Utility Easement Morrell Park Subdivision Councilman Walker moved to adopt an ordinance abandoning a 4' by 50' utility easement extending from the rear along the center line of Lots 27 and 28, Block No of Morrell Park Subdivision, Section 2. Councilman Lander seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon & McWilliams Mayor Walker Nays: None The caption of the ordinance follows: ORDINANCE NO. 1124 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN ABANDONING THE 4' BY 50' UTILITY EASEMENT EXTENDING FROM THE REAR ALONG THE CENTER LINE OF LOTS 27 AND 28, BLOCK NO. 1, MORRELL PARK SUBDIVISION, -SECTION 2, AS I RECORDED IN VOLUME 20 AT PAGE 49 OF THE MAP RECORDS OF HARRIS COUNTY, TEXAS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUCH INSTRUMENTS AS ARE NECESSARY FOR SUCH ABANDONMENT, IF ANY; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Presentation Plaques - 011ie Clevenger and Larry Hale Mayor Walker presented 011ie Clevenger and Larry Hale with appreciation plaques for the services rendered the citizens of Baytown while serving as Chairman of the Planning and Zoning Commission of the City of Baytown, and expressing the sincere appreciation of other members ofthe Commission for their dedication. 5! c 5084. _Minutes, September 21 1971 Defer Action Proposed Ordinance - Specifying Types Pipe Sanitary SEwers The Council deferred action upon a proposed ordinance specifying types of pipe to be used in the installation of santiary sewers in the City of Baytown. This action was taken in order to give interested parties an opportunity to be heard. The item will be included on the agenda of the next regular scheduled meeting. Approve Appointment - Vincent Canales — Parks and Recreation Board Councilman McWilliams moved to approve the appointment of Vincent Canales as a member of the Baytown Parks & Recreation Board. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker,.I;3nder, Stasney, Cannon and McWilliams Mayor Walker Nays: None Approve Appointment - Dr. Richard Strahan - Planning and Zoning Commission Councilman Walker moved to approve the appointment of Dr. Richard Strahan as a member of the Planning and Zoning Commission to fill the unexpired term of 011ie Clevenger who has resigned because of a new job assignment. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None Resolution - Abandoning Annexation Procedure - Chambers county- City Attorney Richardson introduced and read a resolution which abandoned proposed annexation of certain territory located within Chambers County on which a public hearing had been held on the 7th day of January, 1971. Councilman Stasney suggested one modification, the elimination of the words "at this time ". This met with the approval of the other members, whereupon,. Councilman Stasney moved to adopt the resolution as modified. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Lander, Stasney, Cannon and McWilliams Mayor Walker Nays: None The caption of the resolution follows: RESOLUTION NO. 349 A RESOLUTION ABANDONING THE ANNEXATION PROCEDURE OF CERTAIN PROPERTY ON THE 7th DAY OF JANUARY, 1971, AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. Committee Reports Councilman Kloesel stated that he had some recommendations regarding possible land- fill sites, however, it would be necessary to hold an executeve session for this purpose. Since the work load is heavy because of the budget hearings, it was decided to defer executive meetings until the budget is completed and adopted. Councilman Cannon stated that the Committee had met with the CATV representative but had no recommendations to offer at this time. The council discussed additional personnel to be used as a second infiltration crew, but took no definite action at this meeting. Adjourn There being no further business to come before the Council, the motion was made by Councilman Kloesel and seconded by Councilman Walker that the meeting adjourn. The ayes were unanimous and the Mayor declared the meeting adjourned. 4eot� a C. GLEN WALKER, Mayor ATTEST: EDNA OLIVER, City Clerk r+ .1 L6