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1970 03 12 CC Minutes4 771 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS March 12, 1970 The City Council of the City of Baytown, Texas net in regular session on Thursday, March 12, 1970 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: David Evans Councilman Don M. Hullum Councilman Leonard Stasney Councilman Allen Cannon Councilman Lamar Kelley Councilman C. Glen Walker Mayor D. R. Voelkel City Manager W. R. Laughlin City Attorney Edna Oliver City Clerk Absent: Ted L. Kloesel Councilman The Mayor called the meeting to order and the Invocation was offered by The Reverend B. C. McCarley of Cedar Bayou Church of Christ. He then called for the minutes of the regular meeting of February 26, 1970 and the special meeting of March 3, 1970. Councilman Kelley moved to approve the minutes of both as submitted in written form. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Bernard Johnson Engineers - Proposed Improvements to Thomas Circle - TOPICS PROGRAM A slide presentation of proposed improvements to Thomas Circle, as pre- pared by Bernard Johnson Engineers, was reviewed by the Council. The plans provided for an overpass for the Decker Drive traffic over Market with an interchange of three right hand movements for traffic distribution to the business district from Market. The proposed improvement will be financed with TOPICS funds. During the; discussion it was suggested that reduced photo prints be made of the proposed improvements and sent to the business firms operating within close proximinity of the proposed inter- change, prior to a meeting which they will be invited to attend to communicate the reasons for the action.of the Council in approving the proposed layout. This meeting will be held jointly with the business representatives, the Council and members of the engineering firm. Bernard Johnson engineers were then instructed to meet with the City Administration for their concurrence of the plans, then proceed to prepare the layouts and submit a formal request for the funds under the TOPICS program. Tom Royder - Human Relations Council Tom Royder, representing the Baytown Human Relations Council, submitted plans for the reorganization of the Council in order to get more people involved in the actual performance of various projects which lie within the scope of the activities of the Human Relations Council. Special meetings will be held which will be geared to attract the general public including young people, citizens from various sections of the city and all persons interested in human relations projects. The Council approved the proposed reorganization and express its support of the work being done by the Council in the field of human relations. Mr. Royder extended an invitation to the Council to attend their annual banquet which will be held Friday, March 20th at the Tower. J. B. Alvis - Flood Insurance Cedar Bayou Residents J. B. Alvis, a resident of Cedar Bayou area, submitted a petition bearing the signatures of fifty three (53) persons living along Cedar Bayou some of which suffered flood damage during Hurricane Carla in 1961, asking for flood insurance pro- tection as has been approved for residents of the Brownwood area. He asked that a resolution be adopted by the Council which will make the area eligible for this pro- tection. He submitted a map outlining the general boundaries in which they are interested. Councilman Evans moved to accept the petition and map as submitted. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Minutes, March 12, 1970 N 4772 City Attorney Laughlin informed the Council that he had conversed with Mr. Paul T. Gillette of the Texas Water Development Board, and as a by- product of having been certified he thought the City has an excellent chance of getting emergency coverage requesting the Corps of Engineers to make a cursory study of the elevations to tell us where the major flood prone areas are located. An application can be made by the Council for such a study. Councilman Stasney moved to direct the Administration to take whatever steps necessary, including drawing a resolution, to permit this re- quest for emergency rate coverage. Councilman Kelley seconded the motion. Following further discussion the vote was called. Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Parking Operation Costs Comparison City Manager Voelkel gave a breakdown of cost comparison on parking operations in the downtown business area. He used meters and tire marking in the comparison using the average annual revenue of $20,000. The expenses with meter operation totaled $9,505.00 showing a net income of $10,495. Tire marking comparison gave an estimated annual revenue of $6,240.00 with an expense budget of $6,725.00. This would show a net deficit of $485.00 with an annual revenue loss to the City of $10,960. Ordinance - Providing for Iwo Hour Time Limit Parking Zones Downtown Business Area Councilman Evans moved to adopt an ordinance repealing Ordinances Nos. 31, 34, and 131 of the City of Baytown and providing for and designating two -hour time limit parking zones for certain streets in the business area and directing the Chief of Police to post signs giving notice of the zones and instituting procedures to assure compliance with the provisions of this ordinance. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None The caption of the ordinance follows: ORDINANCE NO. 1023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, REPEALING ORDINANCES NOS. 31, 34, and 131 ADOPTED BY THE CITY COUNCIL ON THE 7TH DAY OF DECEMBER, 1948, THE 21ST DAY OF DECEMBER, 1948, AND THE 13TH DAY OF DECEMBER, 1951, RESPECTIVELY; PROVIDING FOR AND DESIGNATING TWO - HOURTIME LIMIT PARKING ZONES FOR CERTAIN DESCRIBED AREAS, STREETS, OR PORTIONS OF STREETS; DIRECTING THE CHIEF OF POLICE TO POST SIGNS GIVING NOTICE OF SUCH ZONES; PRO- VIDING FOR THE EFFECTIVE DAYS AND TIME OF SUCH TIME LIMIT ZONES; PROVIDING FOR CERTAIN VIOLATIONS OF THIS ORDINANCE; DIRECTING THE CHIEF OF POLICE TO INSTITUTE PROCEDURES TO ASSURE COMPLIANCE WITH PROVISIONS OF THIS ORDINANCE; PROVIDING FOR DUTIES OF MEM- BERS OF THE POLICE DEPARTMENT; PROVIDING CERTAIN PENALTIES; PRO- VIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE, AND PRO- VIDING FOR THE EFFECTIVE DATE HEREOF. Ordinance - Strip Annexation Chambers County - Beach City Councilman Hullum moved to adopt an ordinance, under first reading, which provides for the strip annexation around Beach City in Chambers County to be amended at the various points contiguous to a described area so as to include said area with- in the corporate limits of the City of Baytown. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None The caption of the ordinance follows: 4773 Minutes, March 12, 1970 ORDINANCE NO. 1022 AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Approve Appointment - General Body Houston - Galveston Area Council Councilman Hullum moved to approve the appointment of Councilman Stasney to serve as the City's representative on the General Body of the Houston - Galveston area Council. Councilmen Kelley seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Appointment W. O. Finch - City Health Officer - Two Years Councilman Kelley moved to approve the appointment of W. 0. Finch, M.D., as the City's Health Officer for the two ensuing years, tenure of office to become ef- fective as of March 1, 1970. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Approve Request Retail Merchant's Association - Close Texas Avenue - April 23, 1970 Councilman Hullum moved to'approve the request of the Retail Merchants Association to close Texas Avenue between Commerce and Gaillard on Thursday, April 23 between the hours of 6:00 a.m. and 10:00 p.m. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Bids - Four Pickup Trucks Bids on the four (4) pickup trucks, including three trade -ins were received and tabulated as follows: Lumus Dodge Tradewinds Chev. Courtesy Ford Kemp & Tony's (International) Alternate Bid Fuller's Datsun Less trade in of $515.00 Less trade in of 500.00 Less trade in of 450.00 Less trade in of 550.00 net bid $7,265.00 net bid 6,881.56 net bid 7,470.92 net bid 8,317.32 Less trade in of 150.00(2 only) net bid 6,950.00 Following some discussion, Councilman Hullum moved to award the bid to the low bidder, Tradewinds Chevrolet at a bid price of $6,881.56. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum,.Cannon and Kelley Mayor Walker Nays: Councilman Stasney Bids - Trash Dump Body Three bids on the trash dump body and they are tabulated as follows: Truck & Pickup Equip. Co. Heil - 1 year warranty - 15 days delivery $1,469.56 Childs Truck Equipment Galion 1 year warranty - 30 days delivery 1,695.00 , Garwood Houston Co. Knap- heide 1 year warranty - 45 days delivery 1,700.00 Councilman Kelley moved to approve the low bid of Truck & Pickup Equipment Company for the trash dump body. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None 4774 Truck and Chassis Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Bids - Crawler Loader Tractor Bids were received on the advertisement for a crawler loader. They are tab- ulated as follows: Browning- Ferris International Harvestor - 6 months warranty $40,923.00 Mustang Tractor Caterpiller 6 months 44,403.00 Fogle Equipment Allis - Chalmers 6 months 45,677.00 Fogle Equipment Allis- Chalmers 6 months 42,677.00 (This an alternate bid on a demonstrated piece of equipment) Bid proposals were mailed with a request for a one thru five year guaranteed buy back. Browning- Ferris offered no proposal on this request. The lowest bid meeting the spe- c ifications was Mustang Tractor Company. However, in lieu of making available to the City the manufacturer's replacement parts within 48 hours or two working days, the ICompany agreed to 96 hours or four working days. A lengthy discussion followed re- garding the delivery on parts and the alternate bid of Fogle Equipment Company. In order to bring the discussion to a close, Councilman Kelley moved to accept the bid of Mustang Tractor on the Caterpiller based on outside contacts he had made. This motion died for lack of a second. Following other comparative discussion, Councilman Kelley moved once again to purchase the caterpiller at a bid price of $44,403.00. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullu, Stasney, Cannon, and Kelley Mayor Walker Nays: None Councilman Kelley stated that he disapproved any inference that the City was obligated to purchase equipment which had been used by the City in demonstration or otherwise even it if was in Baytown at the time of the bid letting. Some of the other councilmen expressed a desire to have a firm recommendation from the Adminis- tration at the time the bids are being considered. This would eliminate some of the delay in making the awards. Councilman Stasney moved to adopt a policy requesting the Administration to furnish the Council with a recommended best low bid on all future purchases of any equipment. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Formulate Street Repaving Program for 1970 Councilman Kelley moved to postpone the formulation of the 1970 Street repaving program until Tuesday, March 17th at 7:00 p.m. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Four bids were received on the advertisement for a two -ton truck cab & chassis. They are tabulated as follows: Lumus Dodge Dodge 225 CID - Delivery 60 days 12 mo warranty $3,087.95 Lumus Dodge (Alternate) Dodge 318 CID V8 Engine -60 days 5 yrs 3,226.23 Courtesy Ford Ford Delivery 45 days 12 months 3,158.17 Kemp & Tony's International Delivery 60 days 12 months warranty 3,204.22 Tradewinds Chev. Chevrolet Delivery 45 days 12 months or 12,000 5 yrs. or 50,000 mi 3,230.84 After a lengthy discussion regarding bids deviating from the specifications as shown in the Lumus Dodge alternate bid, Councilman Kelley moved to accept the low bid which meets the specifications as mailed to each bidder. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Bids - Crawler Loader Tractor Bids were received on the advertisement for a crawler loader. They are tab- ulated as follows: Browning- Ferris International Harvestor - 6 months warranty $40,923.00 Mustang Tractor Caterpiller 6 months 44,403.00 Fogle Equipment Allis - Chalmers 6 months 45,677.00 Fogle Equipment Allis- Chalmers 6 months 42,677.00 (This an alternate bid on a demonstrated piece of equipment) Bid proposals were mailed with a request for a one thru five year guaranteed buy back. Browning- Ferris offered no proposal on this request. The lowest bid meeting the spe- c ifications was Mustang Tractor Company. However, in lieu of making available to the City the manufacturer's replacement parts within 48 hours or two working days, the ICompany agreed to 96 hours or four working days. A lengthy discussion followed re- garding the delivery on parts and the alternate bid of Fogle Equipment Company. In order to bring the discussion to a close, Councilman Kelley moved to accept the bid of Mustang Tractor on the Caterpiller based on outside contacts he had made. This motion died for lack of a second. Following other comparative discussion, Councilman Kelley moved once again to purchase the caterpiller at a bid price of $44,403.00. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullu, Stasney, Cannon, and Kelley Mayor Walker Nays: None Councilman Kelley stated that he disapproved any inference that the City was obligated to purchase equipment which had been used by the City in demonstration or otherwise even it if was in Baytown at the time of the bid letting. Some of the other councilmen expressed a desire to have a firm recommendation from the Adminis- tration at the time the bids are being considered. This would eliminate some of the delay in making the awards. Councilman Stasney moved to adopt a policy requesting the Administration to furnish the Council with a recommended best low bid on all future purchases of any equipment. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Formulate Street Repaving Program for 1970 Councilman Kelley moved to postpone the formulation of the 1970 Street repaving program until Tuesday, March 17th at 7:00 p.m. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None 4775 Minutes, March 12, 1970 Special Meeting - Canvass Bond Election Returns Councilman Kelley moved to call a special meeting of the City Council for 5:00 p.m., Wednesday, March 25th for the purpose of canvassing the returns of the Bond Election which will be held in Baytown on Tuesday, March 17th. Councilman Evans Edna seconded the motion. The vote follows: City Clerk Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None City Manager's Report Mr. Voelkel asked the Council to give some study to the appointment of the 1970 Equalization Board, as this should be done soon. Councilman Stasney moved to use city forces to widen pavement on East Texas Avenue at the entrance of a proposed shopping center which is presently under con- struction. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Evans, Hullum, Stasney, Cannon, and Kelley Mayor Walker Nays: None Resolution - Commending Bill and Lucille Strickler Councilman Hullum moved to instruct the City Attorney to prepare a reso- lution commending Bill and Lucille Strickler, who are leaving Baytown, for their dedication and contribution to the growth of Baytown. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Evans,Hullum, Stasney, Cannon and Kelley Mayor Walker Nays: None Adjourn 104 There being no further business to come before the Council, the motion was 1 made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor declared the meeting adjourned. / a e a ATTE 7 T: Edna Oliver, City Clerk APPJi ) William R. Laughlin, City Attorney SEE PAGES 4793 and 4794 for Minutes of March 17, 1970 1