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1969 12 18 CC Minutes4737 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN December 18, 1969 The City Council of the City of Baytown, Texas, met in regular session on Thursday, December 18, 1969 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: * Ted L. Kloesel Don M. Hullum Leonard Stasney ** Allen Cannon C. Glen Walker D. R. Voelkel W: R. Laughlin Edna Oliver Absent: David Evans Lamar Kelley Councilman Councilman Councilman Councilman Mayor City Manager City Attorney City Clerk Councilman Councilman The Mayor called the meeting to order and the Invocation was offered by the Reverend Homer Whitaker, Pastor of the First Church of God. Adopt - Harris County Community Shelter Plan The Council reviewed the plans and final report of the Community Shelter Plan for Harris County. This plan shows the existing shelters now in existance through- out Harris County as well as the proposed shelters. Funds for the construction of additional shelters will be supplied by the Federal Government, and will be devel- oped on a county basis in order to achieve co- ordination. The shelters will be used for fall -out and /or natural disaster. Councilman Stasney moved to adopt the Harris County Community Shelter Plan. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Hullum, Stasney, and Cannon Mayor Walker Nays: None Public Hearing - Proposed Annexation of Park Street City Attorney Laughlin opened the public hearing upon the proposed annexation of Park Street from the existing city limits on Park Street to Bayway Drive. The annexation covers only the roadway and the purpose of the hearing is to give all interested parties an opportunity to be heard and speak, from either position, upon the proposed annexation of the strip. No one from the audience came forward to be heard and following a discussion by the Council, Councilman Cannon moved to close the hearing upon the proposed annexation. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Hullum, Stasney, Cannon Mayor Walker, Nays: None Special Meeting - January 7th - First Reading Annexation Park Street In order to meet the requirements of the annexation law, Councilman Cannon moved to hold a special meeting on Wednesday, January 7, 1970 at 5:00 O'clock p.m. for the purpose of adopting an ordinance, on first reading, on the annexation of Park Street. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Hullum, Stasney, and Cannon Mayor Walker Nays: None Discussion Street Lighting Policy The Council reviewed the proposed street lighting policy which had been com- piled by Ross Wilhite, Director of Planning. The policy provided that developers shall pay to the City the amount of $150 per metal ornamental street light standard within subdivision; the location and number of street lights shall be determined 'by the Planning Commission... and marked on final plat prior to final r. Minutes, Regular Meeting Dec. 18, 1969 4738 approval; (3) the payment of $150 per street light shall constitute the full and only payment to the City; (4) any request for street lights in developed residen- tial, commercial or manufacturing areas shall be in the form of an application to the Planning Department; and (5) when it is determined that illumination greater than the standard 3300 Lumen street light is needed the additional cost will be borne by the City. Councilman Stasney suggested a ninety (90) day allowance period for residents of existing subdivisions to take advantage of the provisions of the old street lighting policy should they so desire after acquainting themselves with the provisions. (* Councilman Kloesel arrives at meeting). Too, it was suggested by Mr. Wilhite that this policy should be in ordinance form as an amendment to the City's Subdivision Ordinance. Following some further discussion, Councilman Stasney moved to instruct the City Attorney to prepare an amendment to the Subdivision Or- dinance, for presentation at the next meeting, to include the Street Lighting Policy with the effective date for the undeveloped areas to be immediately, and for devel- oped areas, March lst, 1970. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Hullum, Stasney, and Cannon Mayor Walker Nays: None Selection Data Processing System - Water Billing and Accounting Councilman Cannon, Chairman of the Committee appointed to study and select a Service Bureau to handle the City's water billing and accounting, reported that members of the Committee and the Council met Thursday, December 11th and heard pro- posals from Ad Valorem Records, Inc., of Houston and Automated Computer System, Inc., of Baytown. Ad Valorem proposed a cost of 12 cents per billable unit; Automated Computer, 1112 per unit. The Committee felt that both proposals met the requirements set out by the Administration and the Committee recommended that the contract be awarded to Automated Computer System at a cost price of 114 cents per unit, with the understanding that the billing system will be in operation within 60 days after awarding the contract. Councilman Kloesel favored the proposal of Ad Valorem Records because of the background of information furnished and the experience in city, county billing even though it was a slight difference in cost per unit. Councilman Cannon moved to award the contract to Automated Computer System, Inc., at a cost of 114 cents per unit. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Stasney, Hullum, and Cannon Mayor Walker Nays: Councilman Kloesel ** Councilman Cannon excused from the meeting. Bids - Painting Interior Community Center Building Three bids were received on painting interior of Community Center building. They are listed as follows: McCune Paint Company one year warranty $3,595.00 Norville Phillips one year warranty 3,884.19 Edward Isaacks 4,270.00 It was the recommendation of the Administration that the low bid be accepted. Councilman Stasney moved to accept the low bid of McCune Paint Company. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilman Kloesel, Hullum, and Stasney Mayor Walker Nays: Norte Ordinance - Transfer from Drainage Improvement Funds to Street Improvement Bond Fund Councilman Kloesel moved to adopt an ordinance authorizing the Director of Finance to transfer on the official records of the City of Baytown, the sum of Seventy Five Thousand ($75,000) Dollars from the Drainage Improvement Funds to the Street Improvement Bonds to hereby make a proper adjustment as between such bond funds. Councilman Stasney seconded the motion. The vote follows: Ayes; Councilman Kloesel, Hullum, and Stasney Mayor Walker Nays: None 4739 Minutes, December 18, 1969 The caption of the ordinance follows: ORDINANCE NO. 1006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN FINDING AND DETERMINING THAT CERTAIN EXPENDITURES FROM THE BOND FUNDS CREATED PURSUANT TO THE APPROVAL OF PROPOSITION NO. ONE IN THE 1965 CAPITAL IMPROVEMENTS BOND ELECTION COULD HAVE BEEN MADE FROM DRAINAGE IMPROVEMENT BOND FUNDS CREATED AS A RESULT OF THE SALE OF BONDS PURSUANT TO THE APPROVAL OF PROPOSITION NO. TWO IN SAID BOND ELECTION; AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO TRANSFER ON THE OFFICIAL RECORDS OF THE CITY OF BAYTOWN THE SUM OF SEVENTY FIVE THOUSAND AND NO 1100 ($75,000.00) DOLLARS FROM THE DRAINAGE IMPROVEMENT BOND FUNDS CREATED AS A RESULT OF THE SALE OF BONDS PURSUANT TO THE APPROVAL OF SAID PROPOSITION NO. TWO TO THE STREET IMPROVEMENT BOND FUNDS AUTHORIZED BY THE APPROVAL OF PROPOSITION NO. ONE; REPEALING ORDINANCES INCONSISTENT HEREWITH; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Approve Minutes - Regular Meeting December 4, 1969 Councilman Kloesel moved to approve the minutes of the regular meeting of December 4, 1969 as submitted in written form. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Hullum, and Stasney Mayor Walker Nays: None Recommended Insurance Coverage Liability Comply New Tort Claims Act In order to comply with the new Tort Claims Act which goes into effect January 1, 1970, Councilman Kloesel moved to approve the extension of the bodily injury and pro- perty damage coverage, under the City's fleet policy, to $100/300,000 as recommended by the Insurance Committee. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Hullum, and Stasney Mayor Walker Nays: None Adjourn There being no further business to come before the Council, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor de- clared the meeting adjourned. C. Glen Walker, MaTor AT ST: Clerk E a Oliver, City APP]O D:, xox Q. �ULLf- k-tt'r- William R. Laughlin, City AtwltgeY I