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1969 10 09 CC Minutes4713 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 9, 1969 The City Council of the City of Baytown, Texas, met in regular session on Thursday, October 9, 1969, at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Ted L. Kloesel Councilman * David Evans Councilman Leonard Stasney Councilman Allen Cannon Councilman Don M. Hullum Mayor Pro Tem D. R. Voelkel City Manager W. R. Laughlin City Attorney Edna Oliver City Clerk Absent: C. Glen Walker Mayor Lamar Kelley Councilman The meeting was called to order by the Mayor Pro Tem and the Invocation was offered by the Reverend E. H. Dominique, Pastor of Mt. Rose Baptist Church. Adopt Ordinance - Creating 15 -Man Advisory Board - Baytown Community Assistance Board The City Attorney introduced and read an ordinance amending the City's code of Ordinances - Chapter 2, Administration - by adding a new article designated as the Baytown Community Assistance Board. The Board will be comprised of fifteen members five of whom will be selected from the City's Mexican - Americans; five, by the HCCAC of Baytown and five by the Baytown Human Relations Council. Councilman Kloesel moved to adopt the ordinance as read. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Stasney, Cannon Mayor Pro Tem Hullum Nays: None The caption of the ordinance follows: ORDINANCE NO. •992 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, BY THE AMENDMENT OF CHAPTER 2, ADMINISTRATION, BY THE ADDITION OF A NEW ARTICLE, TO -WIT: ARTICLE VI, " BAYTOWN COMMUNITY ASSISTANCE BOARD "; PROVIDING FOR THE CREATION OF THE BOARD; PROVIDING FOR BOARD MEMBERSHIP AND TERMS OF OFFICE; PRO- VIDING FOR THE APPOINTMENT OF A CHARIMAN; PROVIDING FOR MEETINGS; PROVIDING FOR RULES OF PROCEDURE; PRESCRIBING THE AUTHORITY AND DUTIES OF SUCH BOARD; REPEALING ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Establish Loading Zone - West Texas Avenue City Manager Voelkel reviewed a recent request to establish a loading zone on West Texas Avenue to accomodate business firms who do not have access to side street or alley ingress and egress for such loading. The request was referred to the Assistant Chief of Police, R. H. Turner, and it was his recommendation that a loading zone be established in the 100 block by the removal of two parking meters which would provide the truck zone without hindrance to the surrounding merchants. Following some further discussion, Councilman Kloesel moved to accept the recommendation of the Police Department and the loading zone be established. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Stasney, and Cannon Mayor Pro Tem Hullum Nays: None Minutes, October 9, 1969 4714 Petitions - Residents Southwest and Britton Cravens Additions - Dirty Water J. Robert Barnes, spokesman for a group of citizens living in Southwest and Britton Cravens Subdivisions, presented petitions bearing some 230 signatures requesting the City Council that permanent corrective measures be taken immediately to eliminate the "dirty water" situation which has prevailed in the area for months as the stop -gap measures taken in the past are insufficient. The residents have been concerned about the water situation in regard to the odor, taste, and color and asked that some remedial efforts be undertaken by the City immediately; that the efforts be sustained rather than abandoned when the clamor for clean water subsides. Councilman Stasney moved to accept the petitions as presented. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Stasney, and Cannon Mayor Pro Tam Hullum Nays; None Councilman Kloesel asked that the business of the meeting as per the agenda be interrupted at this time to allow the City Manager and City Engineer to give a report to the group on some action which is being taken at the present time to eliminate the pro- blems. Mr. Voelkel stated that the city forces have been flushing fire hydrants in the area and sometimes leaving them on overnight to clear up the water. Also, with the new lines which will be installed under Contract No. 1, now in progress, a new line will come from another area of town and will bring another source of water at a greater pressure which will force circulation of the water. it is hoped that the completion and occupancy of the new apartment complex in the Southwest Addition will help move the water also. A recent report from Maintenance Engineering Corporation of Houston, which was requested by Mr. Morton, revealed that deposits in the water systems are normally composed of primarily iron oxide, silica, and some organic materials. With the City's average daily pumping rate, 34 pounds of iron is put into the system each day. This must be removed by either customer usage, or be deposited in the distribution lines in the form of a sludge. The iron, when pumped into the system and exposed to chlorine and oxygen, is oxidized, and then turns red. The second source of iron is through corrosion of metal portions of the water system. * Councilman Evans arrives at meeting. Jack Morton, City Engineer, stated that the Engineering firm had recommended the addition of sodium hexametaphosphate which would serve three distinct purposes. (1) stablize dissolved iron oxide in its reduced valuent form - will absorb and prevent the iron from oxidizing and turning red, nor will it precipitate and cause additional sludge; (2) it is a film - forming corrosion inhibitor which will keep the oxygen and carbon dioxide from coming into contact with the pipe and reduce corrosion; (3) reduces, or retards, the formation of carbonate scales. The metaphosphate must be added by means of a proportional chemical feed pump in amounts corresponding to the iron in the well water. The recommendation further included the identification and taking corrective measure to eliminate the organic materials by "breakpoint chlorination" and the sys- tematic program of flushing of lines throughout the City. When questioned, Mr. Morton saw no difficulty in following through with the recommendations if the Council chose to go to the chemical treatment. However, he pointed out that it would be expensive with an estimated cost of $11,700 for thirteen feeders, $12,000 for equipment to inject into system and $2,000 additional for chlorine to be used in the water distribution system. Following a lengthy discussion, Councilman Cannon moved to declare an emergency and authorize the appropriation of approximately 24,000 with instructions to the Admin- istration to proceed post haste to institute recommended improvements to the City's water system. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Stasney, Evans, and Cannon Mayor Pro Tam Hull= Nays; None Mr. Barnes expressed the appreciation of the petitioners in the action of the Council to eliminate the existing water problem. �I Approving Minutes ' The Council considered the minutes of the regular meeting of September 25th and the special meetings. of October let and October 6th. Councilman Kloesel moved to approve the minutes of the special meeting of October 1, 1969. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Stasney, Evans, and Cannon Mayor Pro Tem Hullum Nays: None The September 25th minutes were corrected in the Revised Wrecker Ordinance Section as follows: The referral to the Baytown Wrecker Association was corrected to 4715 Minutes, October 9, 1969 read BWA rather than 4. With these correction, Councilman Kloesel moved to approve as corrected. Councilman Stasney seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Evans, Stasney, and Cannon Mayor Pro Tem Hullum Nays: None Councilman Stasney moved to approve the minutes of October 6th. Council- man Evans seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Evans, Stasney, and Cannon Mayor Pro Tem Hullum Nays: None Request - City Relinquish a Utility Easement Lacy Court Subdivision The Council considered the request of F. A. Richardson and Billup Petroleum Company, developers, for the City to release a utility easement dedication dated March 20, 1956. The easements are not used for any public utilities nor is it contemplated that such will be used for installation of water or sewer lines, electric lines, tele- phone lines, or gas mains. It is not in the plans of the developers to replat the original subdivision map, but to develop it as set forth presently. City Attorney Laughlin stated that since this is the case, should the Council approve the request, the City Attorney can be directed to prepare the appropriate instrument to effectively release the easement without infirnging upon the rights of the Planning Commission. Councilman Stasney moved to approve the City relinquishing any claim to the utility easement at the expense of the developer. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Evans, Stasney, and Cannon Mayor Pro Tem Hullum Nays: None Bids - Phase No. II 1969 Street Improvement Program The bids on the second phase of the 1969 Street Improvement Program were received and tabulated as follows: Contractor Street Paving Storm Drainage Total Bid S r a, Inc. $ 95,287.85 $33,415.25 $128,703.10 100 working days Warren Brothers Company 87,220.30 30,530.85 117,751,15 120 working days Baytown Utility no bid 25,937.75 25,937.75 45 working days Brown & Root, Inc. 105,442.73 37,121.00 142,563.73 125 working days Bayshore Constructors no bid 25,150.60 25,150.60 30 working days The bids were sought on the basis of bidder having the right to bid on either or both types of work. The bids revealed that warren Brothers Company was low bidder on Section I at $87,220.30; Bayshore Constructors, on Section II at $25,150.60. The total bid exceeded the 1969 paving improvement account in the amount of $10,123.00. It was the recommendation of City Manager Voelkel that the two low bidders be awarded the contracts and the overrun be paid out of the 1969 -70 budget for paving improvement. Councilman Kloesel mentioned the inconvenience the citizens suf- fered because of a delay in completion of a previous street improvement contract by Warren Brothers and the low bid not be considered. Following some further discussion, Councilman Stasney moved to award the contract on the 1969 Phase II Street Improvement program to the low bidder on both the paving and drainage, Warren Brothers and Bay- shore Constructors, Inc., respectively. Councilman Evans seconded the motion. The vote follows: Ayes: Councilmen Evans, Stasney, and Cannon Mayor Pro Tem Hullum Nays: Councilman Kloesel Ordinance - Determining Necessity Improving Ward Road - Highway 146 to Kilgore Road City Attorney Laughlin advised the Council that the City had terminated its condemnation suit on the Ward Road right- of-way project. In the taking of the right - of-way there was 6917 square feet on the north right - of-way of Ward Road at $1.79 per square feet, plus $1,200.00 plus for damage to personal property and improvements on the property. Since this suit was terminated, an emergency item was added to the Minutes, October 9, 1969 4716 agenda which is the initiating ordinance for the improvement of Ward Road from Highway 146, East to Kilgore Road. Since much work and time is required to complete the pre- liminary work prior to the advertising for bids for such improvements, the Council agreed the initiation ordinance was indeed an emergency whereupon Councilman Stasney moved to declare the emergency and adopt the ordinance determining the necessity for and ordering that Ward Road, from the East line of State Highway 146 to the West line of Kilgore Road be improved. Councilman Cannon seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Evans, Stasney, and Cannon Mayor Pro Tem Hullum Nays: None The caption of the ordinance follows: ORDINANCE NO. 997 AN ORDINANCE DETERMINING THE NECESSITY FOR AND ORDERING THAT WARD ROAD, FROM THE EAST LINE OF HIGHWAY NO. 146 TO THE WEST LINE OF KILGORE ROAD, IN THE CITY OF BAYTOWN, TEXAS, SHALL BE IMPROVED; ADOPTING AND APPROVING PLANS AND SPECIFICATIONS FOR SUCH IMPROVEMENTS; DIRECTING THE ENGINEER TO PREPARE AN ESTIMATE OF THE COST OF SUCH IM- PROVEMENTS AND A WRITTEN STATEMENT OF THE NAMES OF THE OWNERS OF THE PROPERTY ABUTTING ON SAID STREET; PROVIDING THAT A PART OF THE COST THEREOF SHALL BE PAID BY THE CITY AND A PART OF THE COST THEREOF SHALL BE PAID BY AND AS- SESSED AGAINST THE ABUTTING PROPERTY THAT THIS ORDINANCE AND ALL FURTHER PROCEEDINGS RELATED TO SUCH IMPROVEMENTS ARE BY VIRTUE OF ARTICLE 1105b,V.A.T.A., DIRECTING THE CITY CLERK CO FILE A CERTAIN NOTICE WITH THE COUNTY CLERK AND TO ADVERTISE FOR BIDS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Deferred Action - Attempt Negotiate Right Of Way from Kilgore Road East City Manager Voelkel asked the Council for authorization to attempt to negotiate for an additional 40 -foot right of way, from Kilgore Road East to a proposed subdivision I development out of the Christian Smith Survey abutting upon Cedar Bayou Road. The developer has dedicated a 40 -foot easement to the City which will extend from his devel- opment to connect with Kilgore, however, the Master Plan provides for Ward extension through the middle of the tract. The easement dedicated by the developer abutts a private roadway on the south. Mr. Voelkel proposed to attempt to negotiate with the owner to swap the 40 -foot dedicated right of way for a middle easement plus the acqui- sition of an additional 40 -feet, which will connect with the 80 -foot easement provided in the proposed subdivision development. Councilman Stasney objected to the spending of money on an unapproved plat and moved to defer action on the subject matter until the Planning and Zoning Commission has completed its study and submitted its findings on the acceptability of the proposed development. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Evans, Stasney, and Cannon Nays: Mayor Pro Tem Hullum Committee - Study Data Processing Mayor Pro Tem Hullum appointed Councilmen Evans and Cannon as a Council Com- mittee to set in with members of the City Administration on the presentation of data processing for water billing. Refer Traffic Problems - Traffic Committee study. Councilman Stasney referred two traffic problems to the Traffic Committee for � Agenda - Increase Salary Request - Sanitation Department Council Kloesel asked that the request by the Sanitation. Department, and other departments, for a $60.00 monthly wage increase be placed on the agenda for the next regular meeting. In the meantime, Mr. Savage of the Sanitation Department, was asked to complete his survey and bring it to the Council Committee for a comparison study. The Council Committee on Salaries will study the figures and make its report to the Council. Adjourn The motion was made that meeting adjourn. The ayes were uunnwimous and the Mayor Pro Tem declared the meeting adjourned. C� Edna Oliver, City Clerk