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1969 02 27 CC Minutes4616 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS February 27, 1969 The City Council of the City of Baytown, Texas, met in regular session on Shurs- day, February 27, 1969 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Glen Walker Councilman Don M. Hullum Councilman Albert Fanestiel Councilman Lamar Kelley Councilman A. M. Braswell Mayor Pro Tem Fritz Lanham City Manager William R. Laughlin City Attorney Edna Oliver City Clerk Absent: Seaborn Cravey Mayor Ted L. Kloesel Councilman The Mayor Pro Tem called the meeting to order, the Invocation was offered, after - which, he called for the minutes of the - regular meeting of February 13th and the special meetings of February 14th and 17th. Councilman Fanestiel moved to approve the minutes of each meeting as submitted in written form. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Welcome visitors Leaders and members of San Jacinto Troop 590 Girl Scouts were welcomed as guests of the Council meeting. Mayor Pro Tem Braswell extended them an invitation to attend any and all of the meetings and to encourage their friends to do so also. Consider 1969 Street Improvement Program City Manager Lanham submitted copies of preliminary estimates on the cost of improving all or a portion of twenty -one streets in the City. The 1968 -69 budget provided $235,720.00 for such improvements - the total of the estimates on the twenty -one streets was $406,912.65. Mr. Lanham asked that the Council study the list- ing, and at the next regular meeting a recommended priority list will be presented for the Councils approval. Bids will be solicited following receipt of approval. Approved - Application for Certification of Workable Program City Planner Ross Wilhite reviewed the application for Workable Program Recerti- fication which relates primary to housing. The Council had taken action previously to update Housing, Building, Plumbing, Electrical and FirePrevention Codes of the City in order for the City to be in a position to make this application. If the appli- cation is approved, the City can then apply for certain programs which the Federal Government has, such as, Public Housing Authority which cannot build additional units unless the City has a Workable Program. After some further discussion, Councilman Walker moved to approve the application as prepared, and instruct the Administration to send the application to Fort Worth Regional Office of the Department of Housing and Urban Development on Friday, February 28th. Councilman Fanestiel seconded the motion. Thevote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Mr. Wilhite will check with the Fort Worth office the week following and, if necessary, will make a trip to Fort Worth to review tie detailsof the application. 4617 Minutes, February 27 Request - Close Street - Council Action City Manager Lanham reported that he had received a request from the owner of lots five through eight, block twenty -four, Middletown Subdivision to vacate a portion of Graham Street easement dedication which has never been opened. This dedicated easement lies between Bayless and Riggs Streets. The petitioner is planning to build a hone on the site and he would rather set back from Riggs Street. The Administration has determined that the City will probably not have a need for opening the street and asked the Tax Assessor - Collector to determine a fair market value on the property as per provisions of a Resolution adopted by the City Council in 1963 on policies and procedures for relinquishment of City owned property. His estimate was $930.00 as a fair market value for the 5800 square feet. Following further discussion, Councilman Fanestiel moved to offer the dedicated easement to the petitioner at the appraised price. Councilman Walker seconded the motion. The vote follows: Ayes: Councilman Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Should the petitioner decline to pay the estimate, the building permit will be issued for him to build within the fifteen feet of the Graham Street right of way. Request - Release Retainage - Sanitary Sewer Improve,nents Contract 5- Bayshore Constructors The Council reviewed the request of Bayshore Constructors, Inc. for release of retainage on Sanitary Sewer Improvements Contract No. 5, which is being held by the City. According to the contractor, the work is 998 plus complete and is expected to be finished within a matter of days. The City's engineering firm pointed out that the contractor has exceeded the contract time by 125 days and the work is still in progress and does not recommend the release of the retainage at this time. Some additions have been made to the basic contract, however, should the contractor complete the work designated in the basic contract including the cleanup, putting streets back in shape,etc., the Admin- istration ag,;eed to recommend consideration of the request but it should not be acted upon until this has been done. Councilman Kelley moved to accept the recommendation of the City Manager and deny the request of Bayshore Constructors, Inc. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tom Braswell Nays: None Request - Provide Sanitary Sewer Service - USPO, Baytown Jr. Hi, MBA and Humble Credit Union The Council reviewed the request of Humble Oil and Refining Company for the City to assume the responsibility of providing sanitary sewer service to the United States Post Office Station One building, the Baytown Junior High School, the Mutual Benefit Association and the Humble Credit Union. This service is being provided by Humble Company presently but the Company wants to be released of this reponsibility. The City Engineering Department prepared an estimate on the cost of constructing the necessary lines, a force main and lift station. This was $14,615.00 and funds are not provided in the current budget for such expenditures. The City Administration recommended that 'the cost be pro -rated on the basis of water consumption for each, and they be asked to pay their share of the cost. The Council agreed that this was the logical approach, however, they suggested that the figure be quoted as estimated rather than a firm cost. Following further discussion, Councilman Walker moved to instruct the Administration to contact them on the basis specified. The vote follows: Ayes: Councilmen Walker, Fanestiel, Hullum and Kelley Mayor Pro Tem Braswell Nays: None Resolution - Fiscal Agent -Sale Warrants Upon recommendation of the City Attorney, Councilmen Walker moved to adopt a resolution authorizing the Mayor to sign a contract between the City and its financial advisor Underwood, Neuhaus & Co., Inc. for the purpose of issuing warrants for the purpose of acquiring additional landfill property. Council Hullum seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None 4618 Minutes - February 27, 1969 Resolution - Authorizing City Clerk Public Notice - Issuance Time Warrants Councilman Hullum moved to adopt a resolution authorizing the City Clerk of Baytown to public notice of intention to issue time warrants to the qualified voters of the City of Baytown for two consecutive weeks. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Walker Mayor Pro Tem Braswell Nays: None The caption of the resolution follows: RESOLUTION NO. 244 Approve - Hiring Engineering Firm - Prepare Contour Map Travis School -City Park At the February 13th meeting, the Council deferred action upon the request of the City Manager to hire an engineer for preparation if site plans for development of the Travis School -City joint parksite so that an estimate may be secured. At this meeting, Mr. Lanham reported that he had received a quotation of $250.00 for the pre- paration of the map. Councilman Walker moved to approve the hiring of the engineer at the quoted price. Councilman Hullum, seconded the motion. The vote follows: Ayes: Councilman Walker, Hullum, Fanestiel and Walker Mayor Pro Tem Braswell Nays: None Accept Resignation - City Manager Lanham At the briefing session February 26th, City Manager Lanham submitted his resig- nation as City Manager as he accepted a position as Director of the Division of State - Local Relations in Governor Smith's office. In order to have formal action made of record, Councilman Kelley moved to accept his resignation effective as of March 25. Councilman Fanestiel seconded' the motion. The vote follows: 7 Ayes: Councilmen Walker, Hullum, Fanestiel and Walker Mayor Pro Tem Braswell Nays: None Councilman Hullum, Kelley and Walker are appointed as a Committee to begin advertising in proper publication, and making outside contacts for a replacement as quickly as possible. Councilman Kelley will act as Chairman of the Committee. Investigate - TMRS Supplemental Disability Benefits The City Administration was instructed to find out the details in relation to cost, time element, etc. , on the TMRS benefits for service - connected injuries resulting in total and permanent disability. This is classified as supplemental disability benefits. Approve Purchase Calculator - Building Department Councilman Walker moved to approve the purchase of a calculator for use in the Building Department of the City. Funds for payment of the calculator to be taken from funds re- maining in the Capital Improvements Budget Classification 203. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Walker Mayor Pro Tem Braswell Nays: None City Manager's Report Mr. Lanham read a letter received from the State Board of Insurance - Austin - upon the findings of an engineer who had been assigned to make an inspection of the City of Baytown. Numerous subjects were covered in the body of the letter, and the Board informed the City that no net change is in order in the key rate of the City. However, future penalties were pointed out and the Council will give attention to these specific items during budget reviews. 4619 City Manager's Report Continued At the request of the Baytown Health League, the Council will request an audience with the Harris County Hospital District Hoard at its next budget committee meeting. Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tom Braswell Nays: None Adjournment There being no further business to come before the Council, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor Pro Tem declared the meeting adjourned. City Clerk [9 In connection with the present street improvement program , the City Manager asked permission to change the base material on Crow Road from limestone to stabilized shell at an additional cost of $400.00. The limestone is porous and retains the water. During the recent high destroythe limestone base. tides, the road was submerged and Councilman Hullum moved to authorize this flooding would soon change from lime- the stone to cement stabilized shell. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tom Braswell Nays: None Adjournment There being no further business to come before the Council, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor Pro Tem declared the meeting adjourned. City Clerk [9