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1969 01 09 CC Minutes4595 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF BAYTOWN, TEXAS January 9, 1969 The City Council of the City of Baytown, Texas, met in regular session on Thurs- day, January 9, 1969 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following in attendance: Ted L. Kloesel Councilman Glen walker Councilman * Don M. Hullum Councilman A. M. Braswell Councilman Albert Fanestiel Councilman Seaborn Cravey Mayor Fritz Lanham City Manager William R. Laughlin City Attorney Edna Oliver City Clerk Absent: Lamar Kelley Councilman The Mayor called the meeting to order, the Invocation was offered, afterwhich, he called for the minutes of the regular meeting of Cecember 12, 1968. Upon recommend- ation of City Attorney Laughlin, Councilman Fanestiel moved to amend minutes regarding the South Main Street extention hearing to read: "In his opinion no benefits will accrue to these two tracts because of the proposed improvements," and in the motion: Councilman Kelley moved to adopt an ordinance closing the hearing . . . .deleting 2E and 4 -E from the assessment roll because of the finding that there are no benefits accruing to the two tracts from the proposed improvements, etc." Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Braswell and Fanestiel Mayor Cravey Nays: None Councilman Walker moved to amend the minutes on signalizatbn of South Main exten- sion to read: "Bids be taken on materials only, and City forces proceed with the work of installation." Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Braswell and Fanestiel Mayor Cravey Nays: None Following the action upon the two amendments, Councilman Walker moved to adopt the minutes as amended. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Braswell and Fanestiel Mayor Cravey Nays: None Bids - Baker Road Sewer Line Three bids were received on the construction of a sanitary sewer line on Baker Road to serve the Opportunity School. They are tabulated as follows: Barney's Inc. $15,386.90 30 days Bayshore Constructors, Inc. $19,829.00 30 days Brown & Root, Inc. $13,112.50 30 days The Administration recommended that the bid be awarded to the low bidder. Councilman Walker moved to accept the low bid of Brown & Root, Inc., Councilman Fanestiel second- ed the motion. The £ote follows: Ayes: Councilmen Kloesel, Walker, Braswell and Fanestiel Mayor Cravey Nays: None 4596 Bids on the aid - conditioning unit for Police Administration Building were received and tabulated as follows: John's Air Conditioning and Heating John Zink 15 days $2,452.87 Baytown Air Conditioning and Heating John Zink 2%-K5 days $2,575.00 Wingo Air Conditioning John Zink 10 days $3,195.00 J. W. Ainsworth John Zink net 30 days $2,730.00 Tisdale Air Conditioning and Heating York 30 days $3,990.00 Tisdale Air - Conditioning and Heating (Alt) York 30 days $4,646.00 The bids include the installation and connection with existing ducts. Councilman Braswell moved to accept the low bid of John's Air Conditioning and Heating in the amount of $2,452.87. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Braswell and Fanestiel Mayor Cravey Nays: None * Councilman Hullum arrives at meeting. Bids - Centrifugal Compressor West Baytown Sewage Treatment Plant Only one bid was received on the advertisement for a multistage centrifugal compressor for use at the West Main Sewage Treatment Plant. The specifications were written so that other interested firms could have bid but none complied with the invi- tation. The Council bid not favor making the one bid a matter of public record since they felt that other bids may be forthcoming if contacts are made by City personnel. After some discussion, Councilman Walker moved to reject the one bid and authorize City Administration to readvertize for bids on the compressor. Councilman Braswell second- ed the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hu11um,Braswell and Fanestiel Mayor Cravey Nays: None Cooperation Agreement - City of Baytown and Housing Authority Mr. H.M. Campbell, representing the Baytown Housing Authority Commission, appeared before the Council to request that the City enter into a cooperation agree -. ment with the Housing Authority for the construction of 250 new units to serve the low income and elderly citizens of Baytown. Also, should the cooperation agreement be approved, he asked that a second resolution be adopted approving the application for a premiminary loan for low -rent public housing in an amount not to exceed $100, 000.00. The Council questioned several facets of the proposed agreement in order to acquaint themselves with the background of the Baytown Housing Authority procedures in determining the need for additional housing units. The Housing Authority Commission proposed to construct 150 high -rise apartments for the elderly and 100 units for the non- elderly. Some members of the Council requested a meeting with a representative of the Federal Housing Board from Fort Worth before taking action upon the request. Following furher discussion, Councilman Kloesel moved for the City to entEr into a co- operation agreement with the Housing Authority of Baytown for the 250 units and approve the Housing Authority's Application for a preliminary loan for the low rent public housing. Councilman Walker seconded themotion. Some further discussion followed the motion afterwhich, the Mayor called for the question. The vote follows: Ayes: Councilmen Kloesel, Braswell, Walker Mayor Cravey Nays: Councilmen Hullum and Fanestiel The Council willhold a joint meeting with members of the Baytown Housing Au- thority Commission and representatives from Fort Worth on Tuesday evening,January 21st. in order to better inform themselves with the work of the Housing Authority. RESOLUTION NO. 230 RESOLUTION APPROVING COOPERATION AGREEMENT WITH THE HOUSING AUTHORITY OF THE CITY OF BAYTOWN, TEXAS AND AUTHORIZING ITS EXECUTION. 9597 RESOLUTION NO. 232 RESOLUTION APPROVING APPLICATION FOR PREMILINARY LOAN FOR LOW -RENT PUBLIC HOUSING. Approve Improvements Water System Busch Terrace Area City Manager Lanhan reviewed a drawing of proposed improvements to the Water system in the Busch Terrace area, such improvements including the installation of 2 -inch service lines, with 6 -inch mains for fire- protection purposes,. Two areas were considered with estimates for materials only using city forces at a combined cost of $7,622.00; estimate using contractor, $18,709.00. The estimates were pre- pared on the basis of using 2 -inch cast iron pipe, and AC pipe for the 6 -inch mains. It was the recommendation of the City Manager that the city forces by used. Also, that plastic pipe be used in the 2 -inch service line rather than cast iron pipe. After some discussion, Councilman Kloesel moved to authorize the Administration to proceed with the proposed construction of the two projects using city forces, and substituting plastic pipe for the 2 -inch service lines rather than the cast iron as set forth in the estimates. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walke; Hullum, Braswell and Fanestiel Mayor Cravey Nays: None Request - Water and Sewer Service Walker Subdivision - Outside City Limits The Council reviewed the request of A. J. Busch, Consulting Elgineer, on behalf of Leroy Walker, developer, to enter into a formal agreement with the City to provide water, sewer and garbage service to a proposed subdivision located slightly west of- the Southern Pacific Ralroad and north of Massey- Tompkins Road adjacent to, but out- side the city limits. The plans for the development have been approved by the Baytown Planning and Zoning Commission. Mr. Lanham recommended that the request for water andsewer service be approved on the same basis as the Dyer subdivision was approved. However, he recommended that no garbage service be provided until the area is annexed. He asked that annexation be considered before the homes are constructed so that the City may have control over the building, plumbing and electrical wiring. In the sewer main installation, Mr. Lanham also recommended that the developer be instructed to construct a line along Massey - Tompkins Road, under the railroad to a point of contract where sewage will flow to the East District Plant. After some further discussion, Coun- cilman Walker moved to approve their request for water and sewer service, with a stip- ulation that they tie -in g:ing east. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Braswell and Fanestiel Mayor Cravey Nays: None Refer - Annexation Committee Study Councilman Hullum then moved that the City Council refer all of the above type cases to the Annexation Committee for study and the Committee will be asked to make a report to the Council at the conclusion of its study. Councilm an Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, HulluM Braswell and Fanestiel Mayor Cravey Nays: None The City Administration will complete the draft, for Council study, on the policy for extension of water mains and laterals. Adopt Ordinance - Amending Building Code Councilman Kloesel moved to adopt an ordinance amending the Building Code to provide a minimum building permit fee of $5.00. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Braswell and Fanestiel Mayor Cravey Nays: None 4598 Minutes, January 9, 1969 The caption of the ordinance follows: ORDINANCE NO. 955 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN TEXAS, REPEALING ALL ORDINANCES PASSED PRIOR TO THE 26TH DAY OF OCT- OBER, 1967, CONTAINING PROVISIONS CONTROLLING THE CONSTRUCTION, EQUIPMENT AND REMOVAL OF BUILDINGS AND STRUCTURES: PROVIDING A NEW BUILDING PERMIT FEE SCHEDULE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. No action Ordinance Amending - Establishing Committee The Council reviewed the changes proposed by the Insurance Advisory Committee in the ordinance establishing the committee, but took no formal action at this meeting. The Council's Committee composed of Councilman Hullum and P. J. Tobin will meet with members of the Insurance Advisory Committee, afterwhich, a recommend- ation will be submitted to the Council for its consideration. Adopt - Administrative Regulations - Travel Authorization and Expense Policy Councilman Walker moved to adopt administrative regulations on travel authorization and expense policy to govern allowances granted to City employees who travel out of the City on City business. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum and Fanestiel Mayor Cravey Nays: Councilman Braswell Personnel Policy - Vacation Policy Councilman Hullum moved to amend the personnel policy of the City of Baytown to allow an employee, after 6- months employment, to take five (5) days of vacation. Councilman Kloesel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Braswell and Fanestiel Mayor Cravey Nays: None Reappoint - A. M. Braswell - Houston - Galveston Area Council Upon recommendation of Mayor Cravey, Councilman Fanestiel moved to reappoint A. M. Braswell as representative of Baytown on the Houston - Galveston Area Council for 1969. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum and Fanestiel Mayor Cravey Nays: None Abstained: Councilman Braswell Next Meeting - Appoint Review Board Urban Rehabilitation Standards Ordinance Mayor Cravey asked the Councilto be prepared to name the seven (7) man Review Board at the next regular meeting of the Council. The City Manager will send each member of the Council qualifications required for each appointee prior to the next regular meeting. Traffic Committee Councilman Fanestiel gave a report on the work of the Traffic Committee, espe- cially its efforts to eliminate parking on the new section of Ward Road between Highway 146 and North Main. Also, some modification will be made in the no Parking signs now erected on city property opposite Dodd's Garage on West Main. 4599 Minutes Baytown City Council January 9, 1969 Change Approved - Use Cement Stabilized Shell - Gulf Street Jack Morton, Director of Public Works, reported that the Contractor presently working on West Gulf has asked permission to change the base material on West Gulf from crushed limestone to cement stabilized shell, with 1 1/2 inches of hot mix asphalt at an overall reduction in cost of $626.00. His reasons for the request is that the crushed limestone base is porous and absorbs water which prevents surfacing. With the use of the cement stabilized shell base, it will take about 10 -days to cure, � afterwhich, it can be surfaced with the hot mix asphalt. After discussing the many facets of the request, Councilman Braswell moved to authorize the change order to cement stabilized shell base with 1 1/2 inch hot -mix asphalt, on Gulf Street. Council- man Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Braswell and Fanestiel Ways: Councilman Kloesel Mayor Cravey Suggestion Use Aggregate Ward Road East - Beaumont Street Councilman Braswell suggested that when contract work begins on Ward Road extension east of Highway 146, that Beaumont Street be graded to Cedar Bayou Road and the aggre- gate from Ward Road be used as a hase for the street. This suggestion will be pursued further. Adjournment There being no further business to come before the Council, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor declared the meeting adjouned. r Edna Oliver, City Clerk r.