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1968 11 20 CC Minutesr 4580 q. MINUTES OF THE R=G;:= _: i --ETIN0 OF THE CITY COUNCIL OF C = =Y OF BAYTOWN November 20, 1968 The City Council of the City of Baytown, Texas, met in regular session on Wed- nesday, November 20, 1968, at 5:00 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: a Ted Kloesel Glen Walker Don M. Hullum A. M. Braswell Albert Fanestiel Lamar Kelley Councilman Councilman. Councilman Councilman & Mayor Pro Tom Councilman Councilman a:w Seaborn Cravey Mayor Fritz Lanham City Manager W. R. Laughlin City Attorney xa• Edna Oliver City Clerk Rick Wickman Administ_ a.tive Assistant The Mayor called the meeting b order, the Invocation was offered. He then called for the minutes of the regular meeting of November 7th. Councilman Braswell moved to approve the minutes as submitted in written form. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Walker, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Bids - Water System Imnrove::.en.s - Bids were received on Sc-:en<_ -_ t ?.e construction of Water Distribution System Improvements as nroviaec __ Bond Issue. The tabulation follows: Joseph V. Tantilio, -no. Bayshore Constructors, 3:c. English Constrsct'_on Company George Consolidated, Inc. Brown & Root, Inc. Whitelak, incorporated B. & B. Utility Constructors K. S. C. Construction Rental Co., Inc. ,_- z7 .20 J1.50 Inc Li.: iiL.GO '553,585.00 $'001,803.50 $607,249.20 $617,353.28 $965,006.00 300 calendar days 365 calendar days 350 calendar days not shown 320 calendar days 300 calendar days 450 calendar days 360 calendar days a Councilmen Hullum and Kloesel arrive during this presentation. Paul Voinis, representing the firm of Turner, Collie & Braden, Inc., consulting Engineers, reviewed the bids and commented upon tae range with the low bidder being Joseph Tantillo in the amount of $510,487.20. This differed slightly from the bid he submitted as an errorwas found when the price euota,ions and totals were being verified. Ms. Tantiilo's financial state-.e= -rd - _. _._..ti cn statement were found to ce :n order and, on t -e basis of his .e_ __ ._. __.. __ concluded his remarks with tae recommendation that Joseth V. =a.: _c ; -� .::.:. ... .::._ded tine contract. Following his presentation and recommence-_[_.::., �'.. �:::: -.: -.. :;_;cussed several facets of the low bid includ'_ng the specificatic:::: __ -: _: -._ -..:, bids for the type asbestos - cement pipe to be used wit: .. _ _ -... -._. Voinis stated that no reference was made -o a manufac :_- t: c_: , �, -.... _ �_ -s be in accordance with AWWA specifications. 'cs elan, :. _ :.. . ,. -. - ._e to the type of _.. coupling to be used, Jo _.:;:. r_:. - _: -__.. -:.:. _d type and one or the other will be recuL-e_. „__ ___ -_ _ _._ _ ..eon warned against r 4581 Minutes, November 20, 1968 a certain make of asbestos pipe which has been on the market a relatively short time and has not been thoroughly proven. However, the couplings required in the specifications could not be used in connection with the aforementioned pipe. He was not concerned about the brand name of the pipe, but he did stress the impor- tance of using a pipe which has been thoroughly proven. Following discussion, Councilman Braswell moved to accept the low bid of Joseph V. Tantillo. Councilman Fanestiel seconded the motion. To meet the approval of the AWWA specifications, Mayor Cravey asked how many brand names of asbestos pipe would be acceptable. Mr. Voinis stated that most brands met the specifications due to the competitive field. To this Mayor Cravey that there was much resistance to the use of asbestos cement pipe when the City first approved its use and he is of the opinion that the City should proceed very cautiously in this area even though prior experience has been satisfactory. He hasbeen told that the contractor intends to use a new brand pipe which has not been proven and felt that it would be beneficial to the City to make inquiries before a contract is set. Councilman Fanestiel askedif there was enough concern to get samples of the pipe he proposes to use, submit to testing laboratory and have it checked out. The Mayor then asked if CAP -CO pipe would meet specifica- tions. Mr. Voinis stated that his firm had not taken a look at it, pending receipt of contractor's submittal. Councilman Kloesel then moved to postpone acceptance until a later meeting. Councilmen Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None The Engineering firm will conduct an investigation of the brand pipe the low bidder lists in his bid, if acceptable to the firm, etc. He will report to the Council concluding his investigation with recommendations for acceptance or rejection. Bids - Four Type Trucks (1) Bids were received on the three (3) 1/2 ton pickups and are tabulated as follows: Identification Bid No. 6811 -6 Company Trade Name Unit Price Delivery Total Kemp & Tony International $2,037.12 60 -90 days Less trade -in of $300.00 $5,811.36 John Wiesner Chevrolet $2,196.28 30 -60 days Less trade -in of $160.00 $5,735.27 Lumus Baytown Dodge • Dodge $2,475.55 30 -45 days Less trade -in of $2,281.90 $5,144.75 All or none basis Courtesy Ford Ford $1,810.69 45 flays Less trade -in of $210.00 $5,222.07 (2) Bids on the three (3) 3/4 ton pickups, identified as bid No. 6811 -7 follows: Company Trade Name Unit Price Total Kemp & Tony International $2,271.57 Delivery 60 -90 days Less trade -in of $800.00 $6,014.71 John Wiesner Chevrolet $2,196.28 Delivery: 30 to 60 days Less trade -in of $320.00 $6,268.84 Lumus Baytown Dodge • Dodge $2,762.45 Delivery: 30 -45 days Less trade -in of $2,863.20 $5,424,15 *All or none basis Courtesy Ford Ford $2,035.70 Delivery:45 days Less trade -in of $810.00 $5,297.37 (3) Bids on one (1) one -ton truck, identified as Bid No. 6811 -8 follows: Company Trade Name Unit Price Total Kemp & Tony International $2,666.55 Delivery: 60 - 90 days Less trade -in of $100.00 $2,566.55 4582 Company John Wiesner Delivery: 30 -60 days Lumus Baytown Dodge Delivery: 30 -45 days * All or None Basis Courtesy Ford Delivery: 60 days Trade Name Unit Price Total Chevrolet $2,729.92 Less trade -in of $110.00 $2,619.92 Dodge $3,273.60 Less trade -in of $1,006.41 $2,267.09 Ford $2,436.16 Less trade -in of $125.00 $2,311.16 (4) Bids on four (4) two ton trucks, identified as Bid No. 6811 -9 as follows: Co_ mpany Trade Name Unit Price Total Kemp & Tony International on two (2) dump trucks - Chassis & Cab On Hydraulic Lift & flat Bed On (1) Trash dump chassis Delivery: 60 -90 days John Wiesner Chevrolet On 2 dump trucks Chassis & Cab Hydraulic Lift & Flat Bed (1) Trash Dump Chassis Delivery: 30 -60 days Lumus Baytown Dodge * Dodge (2) Dump Trucks Chassis &Cab (1) Hydraulic Lift & Flat Bed (1) Trash Dump Chassis Delivery: 45 -55 Days * All or None Basis $3,250.55 $3,986.35 $3,139.97 Less trade -in of $400.00 $3,175.78 $3,947.38 $3,077.78 $6,501.10 $3,986.35 $3,139.97 $13,227.42 (Net Bid) $6,351.56 $3,947.38 $3,077.78 Less trade -in of $250.00 $13,126.72 (Net Bid) $4,169.15 $8,338.30 $4991.15 $4991.15 $4,o6o.65 $4,o6o.65 Less trade -in of $4,917.26 Net Bid $12,472.84 Courtesy Ford Ford (2) Dump Trucks Chassis & Cab $2,990.34 $5,980.68 (1) Hydraulic Lift & Flat Bed $2,892.07 $2,892.07 (1) Trash Dump Chassis $3,778.97 $3,778.97' Delivery: 60 days Less trade -in $130.00 Net Bid$12,521.72 In the presentation of the bids, Finance Director LeFevre pointed out that Lumus Baytown Dodge was low on each of the four trucks with the exception of the 3/4 ton pick- up, Courtesy Ford was low bidder on this item. However, Lumus Baytown Dodge qualified his bid on ALL OR NONE BASIS as set forth in the standard condition statement of the invitation to bidder. On this basis, Lumus Baytown Dodge is low bidder in tie amount of $25,308.83; Cour4psy Ford next with a total of $25,352.32. City Attorney Laughlin pointed out that four (4) separate bids were sent out in one envelope. Lumus Dodge lumped all of the bids together and treated it as a package bid using the qualification provided in the invitation to bidders on the all or none basis. In his opinion, it is quastionable whether or not language provides that this can be done on separate bid solicitations of a specific group of items. He pointed out, however, that Lumus Baytown Dodge evidently assumed this was permissable and has made this clear in the bid and it cannot be considered on any other basis except all or none. The Council was concerned about the interpretation of this provision by the several bidders when bids are sought separately on a specific group of items. * (Mayor Cravey excused from meeting - Councilman Braswell presides as Mayor Pro Tem). Some of the Council hard no objections to accepting the low bid of Lumus Baytown Dodge but asked that this matter be clarified before asking for bids on similar items by separate bids. Councilman Kloesel preferred accepting the bids by individual items in order to prevent any misunder- standing. After some further discussion, Councilman Hullum moved to accept the total bid of Lumus Baytown Dodge in the amount of $25,308.83; in the future, we advise all bidders that we will look at it either on an all or none basis. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: Councilman Kloesel 4583 Minutes, November20, 1968 Gene Muller - Baytown Recreation & Resources Water Board - Levee District Bill Gene Muller, President of the Baytown Recreation and Resources Water Board, appeared before the Council regarding the proposal of State Representative Joe Allen for a Levee District for Baytown. He stated that the Water Board postponed any support it now recommends that the Council give serious consideration to the creation of such a district. Representative Allen proposes to submit this bill at the next legislative session. The boundaries will encompass an area beginning at the Barbers Hill Road on the West continuing to Cedar Bayou Stream; down Cedar Bayou Stream to the Ship Channel; proceeding to the West on ship channel to San Jacinto River; northward on the river to point of beginning. Representative Allen plans to introduce the bill on December 10th as there is some urgency in an endorsement by the Water Board with support from the City Council. The Council discussed many facets of the proposal and expressed a desire to meet with Repre- sentative Allen before formal action is taken by them. This would give the Council an opportunity to ask questions and be better informed upon the contents of such a bill. It was agreed that a breakfast meeting will be arranged by the City Manager for Tuesday, November 26th. The Council will thenmake its decision upon the pro- posed endorsement. If Representative Allen cannot attend a meeting on this date, it will be rescheduled. Bids - Dump and Trash Truck Bodies Bids on the dump trash truck bodies were received and tabulated as follows: Company Trade Name Unit Price Total Garwood - Houston Trk Equip (2) Dump Bodies Garwood $850.00 $1,700.00 Trash Dump Body Knapheide w/ ' Delivery: 30 days after Garwood hoist $1,280.00 $1,280.00 Receipt of truck chassis Childs Truck Equip Co. Total $2,980.00 (2) Dump Bodies Galion $764.00 $1,528.00 (1) Trash Dump Body Childs $1 276.00 Delivery: 7 days after receipt of trucks Total $2:804.00 Hobbs Trailers (2) Dump Bodies Perfection $875.00 $1,750.00 (1) Dump Trash Body No Bid Delivery: 10 days from receipt of trucks Total 1,750.00 Childs Equipment Company is the low bidder on both items included in the bid proposal. It was the recommendation of the Administration that this Company be awarded the bid. Councilman Walker moved to accept the recommendation and approved the low bid of $2,804.00. Councilman Hallam seconded the motion. The votefbllows: Byes: Councilmen Kloesel, Walker, Hulluiq Fanestiel, and Kelley Mayor Pro Tem. Braswell Nays: None Bids - Six Police Cars Bids on the solicitation for six (6) police cars were received and tabulated as follows: Company Trade Name Unit Price Total Courtesy Ford Ford Delivery: 90 days $2,871.90 Less trade -in of $4,570.00 $12,661.40 Kemp & Tony's Rambler Ambassador $3,011.36 Delivery: 45 days Less trade -in of $6,500.00 $11,568.16 Lumus Dodge Dodge $2,970.65 Delivery: 40 -60 days Less trade -in of $3,500.00 $15,323.90 The low bid was submitted by Kemp & Tony's Equipment Company. It was the recommenda- tion of the Administration that this bid be accepted. Councilman Walker moved to accept the low bid of $11,568.16. Councilman Fanestiel seconded themotion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem. Braswell Nays: None Bid - Sedan Fire Chief Bids on the four -door sedan for the Fire Chief were received and tabulated as follows: Commercial Body Corp. Utility Body Co. PBHE -32- $6,022.00 Company, Trade Name Unit Price Total Courtesy Ford Ford 2,718.95 PL- 32- EH$6,979.00 Delivery: 90 days Less Trade -in of $230.00 $2,488.95 Kemp & Tony's Ramb Ambassador $2,948.40 Delivery:. 45 days Less trade -in of $700.00 $2,248.40 Lumus Baytown Dodge Dodge $2,888.85 Delivery: 40 -60 days Less -trade -in of $206.00 $2,688.85 The low bid was submitted by Kemp & Tony's Equipment Company. Councilman Kelley moved to accept the low bid in the amount of,$2,248.40.. Councilman Hullum seconded the motion. The vote follows: r Ayes: Councilmen Walker, Kloesel, Hullum Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Bids - Aerial Basket - Electrical Department Three bids were received on the solicitation for aerial basket to be used by Elec- trical Department employees in connection with maintenance and installation of traffic. Compny Trade Name Model and Price Delivery Commercial Body Corp. Utility Body Co. PBHE -32- $6,022.00 90/150 days Utility E quip. Co. Highway Hi -Arm HI -32- $6,612.10 45/60 days Utility Equip. Co. Pitman Pelican PL- 32- EH$6,979.00 60/75 days Mr. Frost, Supervisor and Chief Inspector of the Electrical Department, stated that the Utility Body Co. is acceptable, even superior in some ways, and recommended its acceptance. Councilman Hullum moved to accept the bid of the Commercial Body Corpor- ation in the amount of $6,022.00. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None -... .. Bids - Industrial Diesel Tractor / Backhoe- Loader Five bids were received on the solicitation for an industrial diesel tractor with backhoe loader. 'They . are tabulated as follows: Company Trade Name Model Amount Head & Guild Equip. Co. John Deere JD300,7320 Loader Delivery: 3 from stock subject to prior sale 9250 Backhoe $8,666.00 Lansdowne -Moody Co. Ford 45011k =740 -755 $8,236.19 Delivery: From stock ALTERNATE BID: Ford 35011K- 735 -755 $7,396.31 Kemp & Tony's.. International 1- 3444 -D Tractor Delivery: Aprox. 30 days # /3141 Backhoe $8,184.00 Gardner Mach. Corp. J. I. Case 580CK $8,970.00 Delivery: 30 days Mr. LeFevre stated that the alternate bid of Lansdowne -Moody Company, which was the low bid, did not meet the specifications. The next low - Kemp & Tony's International meets specifications and is acceptable by the Supervisory Personnel of the Public Works Department. Councilman Hullum moved to accept the bid of Kemp & Tony in the amount of $8,184.00. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None 4585 Minutes- November 20, 1968 Sale - Corrugated Iron Storm Sewer Pipe Three bids were received on the solicitation for bids on the sale of some used corrugated iron storm sewer pipe. They are tabulated as follows: B. H. Jones Moscow, Texas $105.35 Rudolph Washington Pasadena, Texas 87.50 Harlyn W. Wilburn Baytown, Texas 42.00 Councilman Walker moved to accept the bid of B. H. Jones in the amount of $105.35• Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Presentation - Semi - Annual Audit Renort James Gerace of the firm of Gerace & Hull=, CPA, presented the Council with copies of the semi - annual audit of the records of the City of Baytown. He stated the records of the City were found to be in excellent condition and commended the City Administration for the work that is being done to maintain this high level. He asked that the Council review the audit whenever time is available, make nota- tion of any question they may have and he will meet with them at a convenient time, if deemed advisable. Ordinance - Amending the Assessment Roll - Daniels Street Project Due to various discrepancies which developed in the assessment rolls on the Daniel Street project because of name changes for property owners, correction of property description, etc, the City Manager introduced and read an ordinance correcting these informalities and amending Ordinance No. 909 passed by the Coun- cil on January 25, 1968. Councilman Hullum moved to adopt the ordinance as read. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None The caption of the ordinance follows: ORDINANCE NO. 948 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CORRECTING AND AMENDING ORDINANCE NO. 908 ENACTED BY IT ON JANUARY 25, 1966, BY AMENDING SECTION 3 THEREOF, PROVIDING THAT ALL OTHER PROVISIONS OF SAID ORDINANCE RRMAIN IN FULL FORCE AND EFFECT; AND PROVIDING FOR THE . EFFECTIVE DATE HEREOF. Ordinance Amending Assessment Roll - Ward Road Due to various discrepancies which developed in the assessment rolls on theWard Road Project, from North Main to Highway 146, the City Manager introduced and read an ordinance correcting these informalities and amending Ordinance No. 908 passed by the Council on January 25, 1968. Councilman Hullum moved to adopt the ordinance as read. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullu:q, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: Hone The caption of the ordinance follows: 4586 Minutes Baytown City Council November 20, 1968 ORDINANCE NO. 949 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, CORRECTING AND AMENDING ORDINANCE NO. 908 ENACTED BY IT ON JANUARY 25, 1968, BY AMENDING SECTION 3 THEREOF; PROVIDING THAT ALL OTHER PROVISIONS OF SAID ORDINANCE RE- MAIN IN FULL FORCE AND EFFECT; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. Approved Repairs Walk Between City Hall and Community Building Lowell Lammers, Architect, reviewed a proposal which was submitted by G. B. Chatham for the repair work that is needed on the walk between the City Hall and Community Building. Mr. Chatham proposed to remove and replace five of the square areas of sidewalk, plus forming a water passage at a cost of $500.001 After sane discussion, Councilman Kelley moved to proceed with making repairs to the sidewalk between the City Hall and Community Building. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Hulluig, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: Councilmen Kloesel and Walker *** Edna Oliver excused from meeting. Proposal - Water Billing - Data Processing Mr. LeFevre, Director of Finance, reviewed the two proposals received for hand- ling of.water billing, accounting for collections, revenue reports, delinquent reports and various statistical reports by data processing. Both firms have the equipment and ability to provide the service the Administration has requested - it is just a matter of deciding which is less expensive for the City. The tabulation follows: COSTAL DATA PROCESSING, INC. 12,500 @ .05 ea. (conversion cost) 12,500 @ .18 ea. (monthly processing) 'DATA, INC. Method 1• 12,500 @ .07 ea. (conversion cost) 12,500 @ .105 ea. (monthly processing) Printers plate, approx. Method 2: 12,500 @ .07 ea. (conversion cost) 12,500 @ .105 ea. (monthly processing) Printers plate $ 625.00 2,250.00 Total $ 2,875.00 $ 875.00 1,312.00 45.00 Total $ 2, 232.50 $ 875.00 113,,25.00 45.00 Total $ 2,045.00 Mrs.LeFevre concluded his report with theerecommendation that Method l of the Data, Inc. bid be accepted and the Administration be authorized to negotiate a contract on this basis. Councilman Walker moved to accept the recommendation and authorized the 71 Administration to proceed with engotiations with Data, Inc. for a' contract on Method 1 of their proposal. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Kloesel, Walker, Hullunq Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Committee Report Following a recent meeting with representatives of U. S. Steele and official of the City, Mayor Pro Tem Braswell reported that U. S. Steele has long range plans for a deep water port abutting their property in Chambers County. The Houston Navigation District could develop this port and Mayor Pro Tem Braswell suggested arranging a 4587 Minutes - November 20, 1968 meeting with the Port Commission to see if they are interested in building public docks at the terminal end of the channel where U. S. Steel is going to dredge as a deep water port. The suggestion met with favor and the City Manager will set up the meeting date. City Manager's Report Mr. Lanham reported on the annual Street Improvement Projects. He stated that work on Schilling Street would start as soon as Florida Street is completed. Storm sewer work is completed on Florida Street. Mr. Lanham reported that the contractor will finish Bob Smith Road sewer line this week. Marving Road sewer line cannot be completed until material has been re- ceived - there has been some delay in delivery. Mr. Lanham reported that courses in Police Administration at Lee College will start in the spring. Two courses of interest will be Juvenile Delinquency and Police Administration. Adjourn There being no further business to come before the Council, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor Pro Tem declared the meeting adjourned. ATTEST: r Edna u liver, City Clerk r /s/ a. ". ,ge&044 v� A. M. Braswell, Mayor Pro Tem