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1968 02 08 CC Minutesssib MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN FEbruary 8, 1968 The City Council of the City of Baytown, Texas, met in regular session on Thursday, February 8, 1968 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Absent: Glen Walker * Don M. Hullum Albert Fanestiel Lamar Kelley A. M. Braswell Fritz Lanham Richard Park Edna Oliver Patrick Ball Seaborn Cravey Councilman Councilman Councilman Councilman Mayor Pro Tem City Manager Assn't City Attorney City Clerk Councilman Mayor The meeting was called to order by Mayor Pro Tem Braswell, the Invocation was offered, afterwhich he called for the minutes of the regular meeting of January 25th and the special meeting of January 17th. Councilman Walker moved to approve the minutes as submitted in written form. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Street Sign Bids Bids were received on street sign blanks and brackds. They are tabulated as follows: Traffic Supplies Inc. Total bid $835.00 Valcan Signs & Stamplings, Inc. Total bid 900.50 Hall Sign & Post Inc. Total bid 925.00 Councilman Kelley moved to accept the low bid of Traffic Supplies,'Inc. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None No Bids - City Hall Building - West Main No bids were received on the advertisement for sale of the old City Hall building on West Main. Councilmen Walker and Fanestiel were appointed as a Committee to study the possibility of moving the Corporation Court office to the upper floor of the building. A report will be given on their findings after the study is completed. Sale of Water Office Property - Wooster - Bids Two bids were received on the sale of the Wooster Water office property. They are tabulated as follows: Billy J. Crow Robert J. Austin $7,050.00 6,000.00 Councilman Fanestiel moved to reject all bids. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Hullum, Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None 4472 Councilman Fanestiel moved to instruct the Administration to lease the metal building abutting the Wooster water office and located on the same site. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Lowell Lammers - Report on Status of Corrective Measures - City Hall & Community Building Lowell Lammers, Architect, reviewed the list of problems that have developed in the City Hall and Community Buildina since occupancy and gave a report on the progress of corrections which have been made prior to the meeting. In order to expedite servicing the air- conditining unit and revising the grill in the lobby areas of the City Hall, an estimate of $150.00 was given for a wooden cover to pro- vide the service entrance from the outside; estimates will be taken on vertical bars to be installed in men's and boy's rest rooms in the community building; a study will be made for possible elimination of noise problems in the Community building as well as the acoustical problem in the large assembly room. Corrective measures will also be made to the switches that control lights in the Council Room, plaster repairs will be made, and work will continue on the hearing and air - conditioning of the two buildings. Approve Final Payment - Brown & Root, Inc. - Streets and Parking Areas A. J. Busch, Engineer, gave a report of his inspection of the roadways and parking areas in the Civic Center as constructed by Brown & Root, Inc. No major fractures were found and it was his recommendation that the job be accepted. The City Manager also recommended the acceptance of the work and authorization for final payment to the contractor. Councilman Kelley moved to accept the construction and authorized final payment to Brown & Root, Inc., Contractors for the Civic Center Streets and parking areas. Councilman Fanestiel seconded the motion. The vote fol- lows: Ayes: Councilmen Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None * Councilman Hullum was absent from the table. Adopt Transfer Resolution Councilman Fanestiel moved to adopt a resolution transferring $59,551.07 of reserved funds from the 1966 -67 budget under Budget Classification 301 -9 -8 to Capital Improvements Civic Center Site to complete streets, parking lots and land- scaping of the site. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None The caption of the resolution follows: RESOLUTION NO. 196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER FIFTY -NINE THOUSAND FIVE HUNDRED FIFTY -ONE DOLLARS AND SEVEN ($59,551.07) CENTS FROM BUDGET CLASSIFICATION 301 -9 -8 TO ■/1 CAPITAL IMPROVEMENTS - CIVIC CENTER SITE. ■ Committee - Appointed - Request Sanitary Sew Service Lines Fisher Hill i Mrs. Hall of Fisher Hill appeared before the Council and requested the in- stallation of sanitary sewer service lines to eight (8) residents on Fisher Hill. Since the roadway is not a dedicated street, Mayor Pro Tem Braswell pointed out that a dedication whould be made since the City cannot install the line under present condi- tions. After the street is accepted by the City, the Council could then negotiate with the property owners in the same manner as has been done on Donovan Street, with the property owner paying their pro rata share of the cost of the line on a front foot basis. An estimated cost for constructing 1,040 feet of 8" sanitary sewer line and four manholes to serve the homes on Fisher Hill is $4,180.00, Mrs. Hall opposed pro- perty owner participation in the cost of the line. After some further discussion, 4473 Councilman Walker and Kelley were appointed Mrs. Hall and the City Attorney in an effort manner. They will give a report upon their Ordinance - Licensing Nightwatch Services as A Committee to study the problem with to resolve the problem in the most feasible findings at the conclusion of the study. Councilman Walker moved to adopt an ordinance regulating and providing certain standards for the operation of night watch service in Baytown and providing for the licensing of same. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None The caption of the ordinance follows: ORDINANCE NO. 910 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN PROVIDING FOR THE LICENSING OF NIGHT WATCHMEN; REGULATING AND PROVIDING CERTAIN STAN- DARDS FOR THE OPERATION OF SAME; REPEALING ORDINANCES INCONSISTENT HEREWITH: CONTAINING A SAVINGS CLAUSE; PROVIDING A PENALTY AND THE EFFECTIVE DATE HEREOF. Katherine Street Drainage Jack Morton, City Engineer, discussed with the Council the problem of drainage along Katherine Street. The estimated cost for the materials for the improvement project was $6,144.70. The Council took no officially action awaiting possible negotiations with the Flood Control District for assistance in the installation of the drainage pipe. Presentation Audit - Cecil Bobbitt Cecil Bobbitt, CPA, presented the Council with copies of the examination of the books and records of the City of Baytown for the fiscal year ended September 30, 1967. The records maintained by the City are in good condition and the internal control proce- dures are adequate. Mr. Bobbitt reported that the City records reveal the City to be on a sound financial basis. Should the Council have questions after making a study of the report, Mr. Bobbitt will return to anser any questions presented. Industrial Committee - J. M. Huber Company Councilman Kelley, Chairman of the Industrial District Committee, reported that negotiations have been completed with J. M. Huber Corporation - Industrial District No. 2 agreement and the only thing remaining is for the signatures of the Councilmen and Mayor. He concluded his report with a motion that the agreement be accepted and signatures of the Councilmen and Mayor be affixed, to the agreement. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Walker Mayor Pro Tem Braswell Nays: None Committee - Communication, Understanding - Hullum Councilman Hullum, reporting for the Communications Committee appointed by Mayor Cravey, su9mitted recommendations to improve the areas of communication, understanding and mutual co- operation based upon information received in a questionnaire survey of all city employees and interviews with all city management personnel. The recommendations included nine points - bullentin boards, monthly newsletter, supervisor Management course or training program, booklet on benefits, review of Council parliamentary procedures, orientation programs, suggestion system, etc. He concluded his report with a recommenda- tion that the Committee remain active until the recommendations are implemented. This was agreeable with all the members of the Council. Resolution - Council Commending Policemen Councilman Fanestiel moved to adopt a unanimous resolution of the City Council of the City of Baytown recognizing and commending the Baytown Police Department as a whole for the splendid work performed by them in this city - even though the department is handicapped by a shortage of manpower, the department has performed a fine job and 4474 worked extra hours to keep Baytown safe, and in solving the recent hideous crimes. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Walker, Hullum, Fanestiel and Kelley Mayor Pro Tom Braswell Nays: None Mayor Pro Tem Braswell reported that the Burnet Lake project has been approved by the Houston - Galveston Area Projects Committee - this is necessary before the Area Council's Executeive Committee will act upon the matter. City Manager's Report The Council discussed easement crossing the Southern Pacific Railroad on the Ward Road extension which is soon to be under construction. The Company had agreed to give the easement if the City would pay $2,266.00 for construction of a timber cross- ing of 9' x 64'. After some discussion, Councilman Fanestiel moved to accept the pro - posi of Southern Pacific regarding the crossing. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Hullum, Walker and Fanestiel Mayor Pro Tem Braswell Nays: Councilman Kelley City Manager Lanham gave a report on the cost of installing sanitary sewer service mains to serve Stallworth Stadium which will be constructed at some later date. Since the City cannot pay for construction outside the City limits, the projected installation was shown on two separate routings, with the second proposal providing services for the school only. Mayor Pro Tem Braswell suggested a third alternate using a section of the Dyer Subdivision project, extending north of Stephen F. Austin Elementary School. The City Manager was instructed to meet with Mr. Gentry and discuss the three proposals. Civil Service Tests - Police and Firemen The Council discussed the pbrposed change in the grade of the Civil Service examination which will lower the passing grade from 70 to 60 for entrance exams. Councilman Walker moved to lower it to 609 for this one test on a trial basis. Council- man Kelley seconded the motion. Councilman Hullum felt that lowering the percentage to 609 would lower qualifications. Even though there is a manpower shortage in both ` Fire and Police Departments, he felt that lowering the standards was not the solution. Councilman Walker stated that this move would only enlarge the group from which qualified men can be selected and this one time deviation would give the Council something to look at. Councilman Kelley stated that this deviation would not be lowering the character of the men hired - the test has nothing to do with this phase of the study. Councilman Fanestiel and Mayor Pro Tem Braswell expressed some reluctance to the 609 grade. After some further discussion Mayor Pro Tem called for the question. The vote follows: Ayes: Councilmen Walker and Kelley Nays: Councilmen Hull=, Fanestiel Mayor Pro Tem Braswell Councilman Walker then moved to lower the grade to 659 for this one time only. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: Councilman Hullum Adjournment Councilman Kelley moved for the meeting to adjourn. Councilman Walker seconded the motion. The ayes were unanimous and ,44W Mayor Pro Tem declared the meeting adjourned. Seaborn Cravey, or ATTEST: D S Edna Oliver, City Clerk