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1967 12 14 CC Minutes4447 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS December 14, 1967 The City Council of the City of Baytown, Texas, met in regular session on Thursday, December 14, 1967 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Absent: Patrick Ball Glen Walker * Don M. Hullum Albert Fanestiel Lamar Kelley A. M. Braswell Fritz Lanham Richard Park Edna Oliver Seaborn Cravey Councilman Councilman Councilman Councilman Councilman Mayor Pro Tem - City Manager Assn't City Attorney City Clerk Mayor The Mayor called the meeting to order, the Invocation was offered, afterwhich the Mayor called for the minutes of the regular meetings of November 9th and 21st and the special meeting of November 28th. Two corrections were made to the minutes; the 9th and 21st. Councilman Fanestiel moved to accept the minutes as corrected. Councilman Walker seconded the motion. The Vote follows: Ayes: Councilmen Ball, Walker, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Bids - Ward Road and Daniel Street Paving Project Two bids were received on the invitation for construction of paving on Daniel Street in Oakwood Addition and a portion of Ward Road from the east property line of North Main Street to the west property line of State Highway 146. A. J. Busch, Jr. of Baytown Engineering Company submitted a detailed tabulation of each item. The total tabulation follows: Bidder Daniel Street Ward Road Brown & Root Stab. Shell & Asphalt $21,420.60 $171,569.10 Alternate $173,140.15 7" concrete Gulf Bitulithic Co. Stab. Shell & Asphalt $25,575.00 $175,596.50 Alternate $172,482.50 7" concrete Mr. Busch explained that one bid was taken on Daniel Street, cement stabilized shell base with asphalt topping, but on Ward Road an alternate was requested. In the tabulation of the alternate of 7 -inch concrete paving was lower than the 10 -inch stabilized shell base with asphalt topping. Brown & Root, Inc. was the low bidder on both streets, and it was the recommendation of Mr. Busch that the contract be awarded to them on the basis of the low bid on Daniel Street and the low alternate bid of concrete paving on Ward Road. Councilman Walker moved to instruct the City Attorney to prepare an ordinance awarding the contract to Brown and Root on the base bid for Daniel and the alternate bid for Ward Road and calling a hearing on said improvements; awarding of contract to be con tingent upon hearing. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Walker, Ball, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None 4448 His - Drapes for City Hall and Community Center Building Only two bids were received on the bid invitation for drapes at City Hall and the Community Building. The tabulation forllows: Verticals, Inc. 103 blinds $3,975.80 LouverDrape, Inc. Base bid 3,963.00 Alternate No. 1 4,118.00 Alternate No. 2 4,547.00 Councilman Walker moved to accept the bid of LouverDrapes, Inc., for Alternate No. 1 which includes the painting of the frame for a total of $4,118.00. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None • Councilman Hullum arrived at meeting during discussion prior to vote. Bid - Sale of Land Only one bid was received on the invitation for bids on the sale of a 20x20 tract of land owned by the Cityand formerly used as a lift station site to the Cedar Bayou area disposal plant. Since this plant will be abandoned with the completion of the East District Disposal Plant, the lift station was torn down and removed from the site. The bid was submitted by J. E. Mitchell, the adjacent property owner, at a bid price of $10U.00. Councilman Hullum moved to accept the bid on the sale of the tract of land. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, HUllum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Ordinance - Final Reading Annexing Portion of Marbon Plant City Manager Lanham introduced and read an ordinance, on second reading, extending the city limits to include 38465 acres of the Marbon Company tract. Councilman Walker moved to adopt the ordinance as read. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None The caption of the ordinance follows: ORDINANCE NO. 896 -A AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY CONSISTING OF 3.8465 ACRES OF LAND, WHICH SAID TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS. Establish Charge Baytown Code of Ordinances The Council discussed the need for establishing a charge for a cppy of the City of Baytown Code of Ordinances as some of the local attorneys have asked for permission to purchase a copy. Mr. Lanham pointed out that each copy cost the City $63.00 - it Pwas suggested that a charge of $75.00 be established for each copy with one year's MMaaintenance which would provide up -to -date changes in the Code. Those who wish to Pcontinue with the maintenance feature will be charged a fee of $5.00 annually thereafter. Councilman Kelley moved to accept the recommended proposal to establish a charge of $75.00 per copy for the Code of Ordinances, including the one -year maintenance plus the $5.00 charge per year thereafter for the maintenance feature. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None 4449 Approve - Appraisal Ratio and Joint Advertisement for Bids - Sale Recreation Site Upon request of the Volunteer Firemen of Station No. 1, the City Administration had been authorized to cooperate with the Volunteers in securing appraisals on the Fireman's Hall and land located at the corner of Lee Drive and Nazro Street. Three appraisals were secured and the distribution was on the basis of 68.74 for the improvements, these being the personal property of the Firemen and 31.26 on the land which is the City. Mr. Lanham recommended that the Council authorize the City and Firemen to jointly seek bids, and each bid received be subject to disapproval by either party upon the basis of the afore- mentioned basis of distribution. Councilman Hullum moved to authorize the Administra- tion and Firemen to jointly take bids as per the recommendation. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Discuss Procedure Notifying Property Owners Availability of Sanitary Sewer Service Mr. Lanham reported that sewer service is becoming available for the firet time, with the completion of sanitary sewer projects under the bond issue, in many areas of the City. Some of the people are now making arrangements for a tap, but the majority are not aware of the service or do not wish to connect to the sewer at this time. The Plumbing Ordinance requires the connection to be made within 30 -days after availablility is established but Mr. Lanham did not feel that this would be practical for several reasons. He recommended sending a form letter from the Health Department notifying them of the availability of the service and asking that they tie on to the City sanitary sewer service line within 90 -days. If they have not complied at the close of the 90 -day period, an official 30 -day notice shall be mailed to those who are delinquent. Several modifications were suggested, but is was agreed that the Plumbing Ordinance would have to be amended to permit extension of the 30 -day time,limit set for th in the present ordinance. Councilman Walker moved to allow this staggered invitation at the discretion of the Administration, and request the Administration to present an amendment to the ordinance at the next council meeting. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None Staner - Request Sanitary Sewer Service - New Jersey Street - Report City Engineer Mr. Morton,City Engineer, reported that Mr. Staner's request for sanitary sewer service from New Jersey Street had been reviewed. He checked the elevations of the tap that serves his house which fronts on Carolina Street and found that the top of the existing 6 -inch tap is 22- inches below top of curb with a 4 -inch service line from Carolina. Each lot in the subdivision was originally served from Carolina, however, in later years the back one =half of the lots, with the exception of Mr. Staner's homesite, has been sold off as separate tracts. A two story sheet metal building on the middle lot - which Mr. Staner presently owns and wants to be served - was originally connected and serviced from Carolina through the lot directly in front but at the time of the sale the seller did not want the sewer line to continue crossing his property - the tract remaining in front and facing _ Carolina, hence the building is not connected with the City's service line. However, Mr. Staner has sanitary sewer service to his home on Carolina aid the Trailer Sales on New Jersey. In the opinion of Mr. Morton,the 2 -story building can be served from line which presently serves the Trailer Sales. If this line is too shallow, Mr. Morton proposed that it be relaid to pick up all four lots which Mr. Staner is interested in. Two alternates were submitted - the first, would not be practical and the second - estimated cost of $4,000.00 could not be justified. Councilman Fanestiel recommended that Mr. Morton contact Mr. Staner and present the drawing showing elevations and the proposed solution to see if he can get his concurrence to this plan as he will have sufficient grade. However, if Mr. Staner is not receptive to this proposal point out to him that if the line is laid j out as he has suggested - crossing West Main - he will have to bear the major portion of the expense based on past policy of the City in paying the first 100 -feet of a sanitary sewer extension and the person or persons requesting the extension paying the remaining cost. The results of his contact will be presented at a later time. Plans - Mall - Veterans Memorial and Britton Family Gift Lowell Lammers, Architect, submitted a two part proposal for the development of the mall between the City Hall and Community Building. First, from a $5,000 gift donated by the Britton family, provide light standards for walk between the two buildings. Six will be placed on each side, having independent faces, one and one -half feet back of present walls on the walkway. Second, the Veterans Memorial - to be placed 4450 north of walkway on a decorated concrete slab with two flag poles - the United States and Texas flags - which will rise out of a granite base. In middle of the granite base will be a granite memorial block with the insignia of the four branches of the military service and a memorial statement. Benches of masonry matching brick on buildings will be installed. He asked for the Council's permission to proceed further with the project. Also, for the landscaping he proposed to meet with representatives of the Park 6 Re- creation Board and work on the overall landscaping plans and submit, with the Board's approval, a finished landscaping plan based on the contest plans already accepted by the City Council. Councilman Ball moved to accept the general plan subject to specifi- cations and agreement of the two other parties. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nayes: None Resolution - Commending Architect and Contractor - Civic Center Construction Councilman Bull= moved to instruct the Administration to have a resolution drafted commending the Architect and Contractor on their excellent performance and workmanship in the overall Civic Center project. Councilman Walker seconded the motion. The vote follows: Ayes: Councilman Ball, WAlker, Hullum, FAestiel and Kelley Mayor Pro Tem Braswell Nays: None Committee Reports Mr. Lanham reported that he had been handed a proposal from a Sub- Committee of the recently organized Insurance Committee which has made an extensive study of the recently adopted Insurance Ordinance and now proposes amendments. The recommenda- tion will entail rather extensive changes in the ordinance. It was suggested that the recommended changes be referred to the Council's Insurance Committee to study. If rnecessary, the Committee may want to meet with members of the Sub= Committee which pro - posed the changes for review and discussion. Councilman Walker was named as a third member to the Council's Committee to serve with Councilmen Ball and Hullum. They will submit a report to the Council at the conclusion of the study. Councilman Ball, speaking for the Utility Committee, gave a report on its meeting with General Telephone officials relative to plans for EAS. Two things were pointed out. First, the telephone directory being distributed in Houston includes only Baytown telephone numbers included in EAS - these are at the back of the directory and this section is not included in the Houston directory being distributed in Baytown. Second, the new General Telephone Directory has two additional sections; the Shiloh and Tri -City exchange numbers - these are not included in the EAS. He pointed out some of the dis- advantages and some spectators in the audience submitted disadvantages which will be suffered in their area because of the manner in which the new telephone directory has been compiled. It was suggested that the Utilities Committee stay in close contact with the Telephone Company for the next several months in order to keep informed of the steps being taken by the Company and to keep the public informed of the general progress in relation to the changeover procedure. City Manager's eport Mr. Lanham was instructed to contact representatives of the Baytown CATV System and request that they appear at the next regular meeting of the Council and request a re- hearing giving the reasons. At that time, the Council will decide if it wants to grant a re- hearing as proposed, and if so, set the date, time and place. Mr. Lanham reported that the Committee appointed to study the routing of a proposed water line to service the San Jacinto Hospital from West Sterling Street vicinity has completed its study and is now recommending that an B -inch water main be extended along West Sterling to Public Library Avenue, along said Avenue to loop with an existing 8 -inch water main on West Texas Avenue. This will not only furnish water to the hospital but will provide adequate water service for any additional building projected for the future. The estimated cost for the materials only is $3,600.00 - construction will be done by city forces. Councilman Walker moved to accept the report and to proceed with the construction as proposed. Councilman Hullum seconded the motion. The vote follows: 4451 Ayes: Councilman Ball, Walker, Hullum, Fanestiel and Kelley Mayor PLO Tem Braswell Nayes: None Mr. Lanham reported that he had contacted State Highway Engineers relative to construction of a sanitary sewer main in the vicinity of Spur 201 and Highway 146 on the west side of State Highway 146 rather than the east side and having to cross under the highway. The Engineer informed Mr. Lanham that only a small amount of right -of -way remained on the west side and this has been reserved for the construction of a water main. The City will have to proceed with the plans for the consturction of the sewer main on the east side of the highway. Mr. Lanham has received notification from the Mental Health and Retardation Board that they will not use the upper floor of the old City Hall builiing as formerly pro- posed, for a Retardation Center. Copies of the annual Civil Service Commission report were passed out to all members of the Council. Councilman Hullum moved to instruct the Administration to advertise for bids on the sale of the Wooster Water office and adjacent metal building. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Fanestiel and Kelley Mayor Pro Tem Braswell Nays: None The next regular meeting of the Council will be held Thursday, December 28th at 5:00 p.m. rather than the usual hour of 6:30 p.m. Adjournment There being no further order of business, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor Pro Tem declared the meet- ing adjourned. Seaborn Cravey, Mayo ATTEST: Edna Oliver, City Clerk 1