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1967 08 10 CC Minutes4393 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN August 10, 1.967 The City Council of the City of Baytown, Texas, met in regular session on Thurs- day, August 10, 1967 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members is attendance: Patrick Ball Councilman Glen Walker Councilman Ion M. Hullum Councilman A. M. Braswell Councilman Albert Fanestiel Councilman * Lamar Kelley Councilman Seaborn Cravey Mayor Fritz Lanham City Manager Richard Park Assistant City Attorney Edna Oliver City Clerk The meeting was called to order by Mayor Cravey, the Invocation was offered, afterwhich he called for the minutes of the regular meeting of July 27, 1967. Council- man Fanestiel moved to approve the minutes as submitted in written form. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Bids - Sidewalks and Retaining Walls - Civic Center Three bids were received for construction of walks and retaining walls for the civic. center. They are tabulated as follows: .l G. B. Chatham 75 days $29,239.50 Brown & Root, Inc. 45 days $35,122.75 BHM Construction Co. 6G days $38,506.25 In explaining the bids, Mr. Lammers, Architect, stated that the bids were somewhat higher than his last estimate of $25,000.00 - also, there is yet a land- scaping expense of planting twenty -four magnolia trees which will be located on the site after the mall has been created. In the discussion of the landscaping, Mr. Lammers pointed out that the size and type tree would have to be purchased from more than one nursery as they will be hard to locate. He estimated a cost of $100.00 per tree, which would include treating, planting, and a guarantee of one year and asked for authorization to have the trees tagged and prepared to move when the con- struction is completed and the grounds are ready for the locating and planting of the trees. Councilman Kelley moved to accept the low bid of G. B. Chatham for the conatruc- tlon of the wow and retaining walls; also to authorize the Architect to proceed with the selection, tagging and preparation for moving of the twenty -four magnolia trees. Councilman Walker seconded the motion. Before calling the vote, Councilman Ball asked that the Council also consider the request of the V.F.W. to erect a memorial of some type at the Civic Center Site. Mr. C. W. Hastings, spokesman for they. F. W. presented a drawing of a proposed memorial which would be made of blue granite, approximately 7 -feet tall and 6 -feet wide with an appropriate emblem on either side of the memorial. He suggested that it be located near a flag pole. It was agreed that the time was a little premature to decide upon the location and size of the memorial since the landscaping of the site has not begun. However, in order to expedite the matter, it was suggested that the Council consider the request per se - the location and size to worked out at a later date. With the approval of Councilman Walker, Councilman Kelley emended his original motion to include approving the idea of having the V. F. W. memorial, subject to a discussion and resolution of size and location at some later date. There being no further discussion, the Mayor called for the vote. Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None 4394 Bids - Schreck, Stimson, Ashby and Morrell Streets Bids on the proposed construction of Schreck, Stimson, Ashby and Morrell Streets were received and tabulated as follows: Southwest Paving & City to install the first 100 -feet of the service Line and to pay the Leeseman Constructors 60 days. $111,623.46 Skrla 80 days $127,335.15 Brown & Root Inc. 120 days $125,403.78 Worthen Construction Co. 90 days $132,008.75 Holland & Little Constructors $148,384.98 It Was the recommendation of the Administration that the low bid be accepted. Councilman Ball moved to approve the low bid of Southwest Paving & Leesemsn Constructors in the amount of $111,623.46. Councilmen Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Vending Machines - Community Center Two proposals were submitted on operating vending machines at the Community Center. Those submitting were United Amusement Company and J's Vending Company. It was the recommendation of the Parks and Recreation Board that the bid of United Amusement be approved because a larger percentage of the total gross of the machine on three items; and, United Amusements operates full time and will provide night and day service. Councilman Walker moved to accept the bid of United Amusements Company. Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None i Hearing - Annexation Strip FM Road 1942 Mayor Cravey opened the public hearing upon the proposed annexation of an additional 10 -foot strip along FM Road 1942 in Chambers County and asked for an expressed from any one attending the meeting, if interested. No one asked to be heard so Mayor Cravey declared thepublic hearing closed upon the proposed strip annexation. Request - T. F. Odom - Sanitary Sewer Service - Apartment House McKinney Road Mr. T. F. Odom, local contractor, submitted a request for the city to extend a sanitary sewer service line from the corner of McKinney and Cedar Bayou Road down Bowie Drive to his property line on the north side of the Drive. He estimated the service extension to be approximately 180 -Peet and will serve an apartment complex which he plans to construct on the site. To make the extension, it will require crossing Bowie Drive and bdlding a manhole at the corner of Mr. Odom's property. An 8 -inch Line would serve Mr. Odom's property, but the Council preferred the installation of a larger line to serve future development within the locality. A few times in the past the Council has approved the extension of the first 100 -feet at the City's expense, and to participate in the cost of any Line over and above the size necessary to serve the project for which the request is being made. Councilman Braswell mentioned a second approach of having the property owner install the line in its entirety, and reimburse him,over a period of years for his prorate cost per front foot when anyone presents a request to tie on to the line. Councilman Walker stated that since the City does not have a policy to refer to at this time and this has been the practice recently, he moved for the City to install the first 100 -feet of the service Line and to pay the additional cost of size in the service line over and above the 8 -inch sanitary sewer line proposed by Mr. Odom. Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None 4395 Request - City Provide Office Space Driver's License Division - Dept. of Safety Mr. Ienhnm reported that he had been contacted by Sergeant Stark of theDepartment of Safety, Driver's License Division, relative to acquiring office space in'the present City Hall building on a full time basis, effective on or before January 1, 1968. Due to a change in the State Statute, it will be necessary for an office to be opened in Baytown One five (5) day a week basis. Plans are to staff the office with two girls and one patrolmen, and two patrolmen will work three days a week to give driving tests. Sergeant Stark felt that the space now occupied by the Water Department both Billing and Collection - Would be adequate to meet the needs-, however, they have no funds to rent office space and it is doubtful if they will have funds for maintenance and utility bills. Mr. Lanham suggested that the space be offered to them with the understanding that the Department of Safety assume the maintenance and utility costs for that section. The Council agreed that such a service is needed in Baytown but some objections were offered relative to the manner in which the State approached the expen- diture prollem incurred by rendering the service. After some discussion, Councilman Walker moved to offer the Billing and Collection office space to the Department of Safety on a year to year basis at $1.00 per year with the understanding that they asa, -e the maintenance and utility costs for that section of the building. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Nays: Mayor Cravey Plans - Construction Beaumont Street The- Council received a request from A. J. Busch, Jr., Engineer, to authorize the installation of approximately two hundred fifty feet of storm sewer which would normally be a part of the Davis Road Improvement project, for inclusion in the Beaumont Street contract which was given approval at the July 13th meeting. He is ready to take bids on the Beaumont Street project but it is necessary that this 'section of the Davis Road storm sewer be constructed so that the storm sewer on Beaumont Street will function properly. Councilman Braswell moved to authorize the installation of the two hundred fifty feet of storm sewer to be included in the Beaumont Street contract. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hallam, Braswell, Fanestiel and Kelley - Mayor Cravey Nays: None Status Report - City Hall and Community Building Lowell r ° —ars, Architect, gave a status report on the progress of construction at the Civic Center Site. The buildings are 98% complete but there are yet-several corrective items that must be made. The City Manager was instructed to have level surveys made on the buildings for future reference should the need arise. Ordinance - Assuming Payment Homestead Skips - North Main Street The City Manager introduced and read an ordinance directing Gulf Bitulithic Company to proceed with construction on North Main Street without any ommissions and the City will assume and agrees to pay the Contractor the amount of $19,462.65 for the total homestead assessments not assumed by the property owners. Councilman Hullum moved to adopt the ordinance as read. Councilman Walker seconded the motion. The vote follows. Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley. Mayor Cravey Nays: None The caption of the ordinance follows: � ORDINANCE NO. 881 AN ORDINANCE AUTHORIZING AND DIRECTING GULF BITULITHTC COMPANY TO PROCEED WITH AND CONSTRUCT THE IMEPOVEMEN4 ON NORTH MAIN STREET, WPi' V THE LIMITS REBEIN DEFINEp, CQMpl= WITHCUT QNY OMWS$IONS IN ACCOBDANCB WIT$ A CERTAIN CONTRACT HffMOFORE AWQRDEDi AS$UMING AND AGREEING TO PAY TO GULF BITULIPUC COMPANY, THE AMOUNT OF CERTAIN ASSESSMENTS LEVIED AGAINST CERTAIN OWNERS AND 4396 THEIR PROPERTIES ABUTTING UPON SAID STREET; MAKING APPROPRIATION OF FUNDS FOR THE FOREGOING PURFOSE; TAKING OTHER AyTIONS AND MAKING FINDINGS BE- LATEO TO THE FOREGOING; AND,PROVID144G FOR THE EFFECTIVE DATE OF THIS OR- DIVANCR. , Ordinance - Assuming Payment Homestead Skips - Commerce Street The City Manager introduced and read an ordinance directing Brown & Root, Inc. to proceed with improvement of Northe Commerce Street without any ommissicns and the City will assume and agrees to pay the Contractor an amount of $5,234.79 for the total homestead assessments not assumed by theproperty owners. Councilmen Braswell moved to adopt the ordinance as read. Councilman Walker seconded the motion. The vote follows: - - Ayes: Councilmen Ball, Hullum, Braswell, Walker, Fanestiel and Kelley Mayor Cravey Nays: None The caption of the ordinance follows: ORDINANCE NO. 882 AN ORDINANCE OF THE CITY COUNCIL OF THE CI'T'Y OF BAYTOWN, TEXAS, DIRECTING BROWN AND ROOT, INC., OONTRACTOR, TO,PROCEP WITH TIE IMPROVING OF CERTAIN PORTIONS OF COMMERCE STREBT FROM THE SOUTH PROPMY LINE OF FORREST STREET TO THE NORTH PROPERTY W E,.OF GULF STREET IN THE OITY OF BAYT OWN, TEXAS; . AGREEING URON THE COMPLETION OF SAID IMFROV94MTS AND THE AFCEPT4CE OF BY BY SAID CITY IN ACCORDANCE WITH THE TERMS OF THE CONTRACT BErJEEN SAID CITY AND SAID CONTRACTOR, DATE APRIL ??7,,1967, THE CITY OF 4YTOWN WILL PAY THE CONTRACTOR FOR THE CONSTRUCTION OF SAID IMPROVEMPNPS AND APPROPRIATE FUUDS TO COVER SUCH APDITIONA� COOTS TO THE CITY OVER ANO ABOVE THE CITY,'S PORTION OF THE COSTS NOW PROVIDED FOR B)C THE TERSE OF SAID CONTRACT. M. Cecil Bobbitt - Auditor - Semi- Annual Report Attie last meeting the semi - annual audit report on the funds of the City of Baytown, as prepared by M. Cecil Bobbitt, CPA, was presented to the Council for their study. Mr. Bobbitt was present at this meeting to answer any questions the Council may have to present relative to the audit report. There being no questions offered, Council- man Ball moved to accept the semi - annual report as prepared by Mr. Bobbitt. Council- man Braswell seconded the motion. The vote follows: Ayes; Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Discussion - Revising Resolution - Annexation of Industrial Property Councilman Hullum opened discussion upon the possibility of revising the City's Resolution No. 43 -5-64 regarding the annexation of manufacturing industries near the corporate limits of Baytown. He stated that he felt that it was unfair since the 20% portion set forth in the resolution is the maximum figure and the Council cannot go any higher in its negotiations with industry when the need arises for additional tax revenue. The Committee appointed to study the possibility of creating industrial districts met with representatives of Humble, United Carbon and Enjay the previous evening and from the information reports, Councilman Hullum stated that he would only propose a moderate percentage increase and asked the Council's support in the matter if they thought it reasonable, and expressed a desire to be fair both to industry and to the City. The Council is soon to begin its review of the proposed 1967 -68 annual budget and it is an evident fact that a tax increase will be necessary to meet the essential requirements of the budget. The proposed percentage increase on industry would ease some of the burden which would have to be borne by the tax payers. After a lengthy discussion, Councilman Ball moved to amend Resolution 43 -5 -64 to read in section 1: "Such manufacturing industries should not be annexed in excess of thirty (30 %) Per cent, etc" end such proceedings shall be concluded in stages so that no more than one -third (1 /3rd) of the thirty (30 %) Per cent of the industry to be annexed, etc; and to delete Section 2 in. its entirety as the Council does find the study on creation of industrial districts x+397 to be advantageous to the City. Councilman Kelley seconded the motion._ The vote- follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell and Kelley Nays: Councilman Fanestiel Mayor Cravey The caption of the Resolution follows: RESOLUTION N0. 185 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN FINDINGP ESTABLISH- ING AND pECLARINC THAT., MANUFACTURING,INDUSTRIES NEq THE CORPORATE STS OF THE CITY OF BAWOWJ4 DO NOT USE BAYTOWN'P MUNICIPALySERVICES TQ THE SQME EXTENT, IF ANY, AS,,DO PRIVATP CITI=r9,. AND, CONSEQUENTLY, SUCH WRIWACTURING INPUSPIES SHOULD BE ANNEXEp PROPORTIONATELY TO THEIR,-USE AND ENJOYMENT OF SUCH MUNICIPAL SERVICES; PROVIDING THAT PM CITY,,COUNCIL IS NOT SURRENpERING ANY OF ITS POLICE POWERS BY ADOPTING TJA�S RESOLUTION; AND PROVIDING FOR THE EFFECTIVP DATE THEREOF. 1 1 s L Endorse Fake Burnett Project Councilman Walker_ moved to give City-Council endorsement-to the proposed 1,000 acre fresh water Lake Burnett project for the Baytown and East Harris.- County residents. Councilman_Braswell seconded the motion. The vote follows: Ayes: Councilmen Ball,_Walker, Hullum, Braswell, Fanestiel aid Kelley. _- Mayor Cravey_ Nays: None Committee - Study Water and Sewer Charge Service Councilmen Hullum and Fanestiel will serve as a Committee to study the charges now being made for water and sewer service, particularly to apartments, trailer parks and sewer charges for commercial users. They will also review the entire water rate structure while making their study. . Plastic Pipe - Mobile Park . Councilman Kelley moved to permit A. M. Braswell to use PBC pipe in the construction of a mobile park for the water service only. Councilman. Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell' Fanestiel and Kelley Mayor Cravey Nays: None Contract - Open Streets Onto Lee College Campus Mayor Cravey.reported that he had conversed recently with Dr. Strahal2 .of Lee - College.. The Attorney for the College has ruled that it is doubtful if school funds can be spent off .school Wounds as was proposed by the City Council on July 13th in meeting.the College- Board's request to open American, Humble and Republic to intersect Whiting. The College owns property abutting upon one side of Humble Street extension. It was estimated, that the cost for opening the three streets would be approximately_ $4,586.00 - the College would pay one -sixth of this cost. Councilman Walker-moved.-to -. authorize the City. Administration to proceed with the planned improvement,. adding it -... to the contract of Southwest Paving & Leesman Construction,-with the understanding that. the school will pay their portion of the costs abutting their property on East Humble., Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball,.Walker, Hullum, Fanestiel and Kelley _ . Mayor Cravey ._- Nays: Councilman Braswell _ Councilman Kelley leaves the meeting. 4398 Fanestiel - Report Health League Councilman Fanestiel reported that the Community Chest has agreed to increase the budget allowance for the Baytown Health League from $9,682.00 to $10,000.00. The City is being asked to increase its donation to match the Community Chest budget allowance. City Manager's Report Councilman Fanestiel mw ad to make an offer to Southern Pacific - rather than participate fifty (50%) per cent on both Davis Road extension and Texas Avenue crossing - that the City forego the signalization at Texas Avenue and request that Southern Pacific bear the full cost of the expenditure for the crossing at Davis Road Extension in the amount of $11,044.00. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell and Fanestiel Mayor Cravey Nays: None Councilman Braswell moved to approve an expenditure of $936.75 from City Hall and Community Center Bond Funds to pay Wilson Stationery & Supply Company for painting usable file cabinets which will be moved from the present City Hall and located in the new City Hall building. Councilman Hullum seconded the motion. The vote. follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell and Fanestiel. Mayor Cravey Nays: None The Council will start its study of the proposed 1967 -68 budget on Tuesday, August 15, 1967 at 7:00 o'clock p.m. Sessions will be held at the Sterling Municipal Library. Adjournment There being no further order of business, the motion was made and seconded that the meeting adjourn. The ayes were unanimous and the Mayor declared the meeting adjourned. Edna Oliver, City Clerk