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1967 05 11 CC Minutes4339 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS May 11, 1967 The City Council of the City of Baytown, Texas met in regular session on Thurs- day, May 11, 1967 at 6:30 p.m., in the Council Room of the Baytown City Hall with the following members in attendance: Patrick Ball Glen Walker Don M. Hu l l um A. M. Braswell Albert Fanestiel Lamar Kelley Seaborn Cravey Fritz Lanham Richard Park Edna Oliver Councilman Councilman Councilman Councilman _ Councilman Councilman Mayor City Manager Assn't City Attorney City Clerk The Mayor called the meeting to order, the Invocation was offered, afterwhich he called for the minutes of the regular meeting of April 27 and the special meetings of April 28 and May 4.. The following corrections were made: May 4 - Second Priority: Total Cost. $517,000.00 - April 27 - Approval Recommended Improvement Civic Center: Latter Motion and amendment: On the amendment to motion - vote all ayes - on the original motion - all ayes - Two votes.taken only one vote shown (2) Plans Appoint Central Planning Committee: the City's Citizens Advisory Committee which played such an important role in the 1965 Bond issue for the City. With these corrections the minutes were approved as submitted in written form. Committee - Ambulance Service Councilman Braswell, Chairman of the Ambulance Committee, gave :a brief report upon the receiving of the ambulance bids on Tuesday, May 8th. The Committee has not completed its evaluation of the bids but plans are finalized to meet with three or four of the low bidders and discuss the details of the services preparatory to submitting an acceptance recommendation to the Council on Tuesday, May 16th. Council- man Braswell concluded his report and moved to table further discussion upon the ambulance service until Tuesday. Councilman Fanestiel seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None This special meeting will be held on Tuesday morning at 6:30 a.m, at a called breakfast meeting. Bids - Sodium Hexametaphosphate Three bids were received on the advertisement for a one year supply of sodium hexametaphosphate. The are tabulated as follows: Maintenance Engineering Company 12 tons $12.88 Cwt McKesson & Robbins, Inc. 12 tons 13.52 Cwt Van Water 6 Rogers 12 tons 13.79 Cwt Dixie Chemical Company 12 tons 13.75 Cwt Councilman Fanestiel moved to award the bid to Maintenance Enginering Company for the annual supply of sodium hexametaphosphate. Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Walker, Ball, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None 4 340 Bids - Feeding Prisoners The bids for feeding of prisoners are tabulated as follows: West Main Cafe 4000 - 5000 meals $0.45 each Holly Inn Restaurant 4000 - 5000 meals $0.60 each It was the recommendation of the Administration that the low bid be accepted. Councilman Braswell moved to award the bid for feeding of prisoners for the ensuing year to the West Main Cafe. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Braswell, Fanestiel and Kelley ,Mayor Cravey Nays: None Bids - Chlorine - One Year The bids for one year supply of chlorine are tabulated as follows: Brine Service G 1 Ton Unit 150 Lb Unit Price Chemiial Company, Inc. $.0456/lb. $.0950/lb $12,198.00 Diamond Alkali Company $.0453/lb $.1000 /lb $12,624.00 Dixie Chemical Company No Bid $.1000 /lb $ 6,000.00 Councilman Fanestiel moved to accept the low bid of Brine Service G Chemical Company. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Braswell and Fanestiel mayor Cravey Nays: None Councilman Kelley disqualified himself, due to the fact that he was an employee of one of the firms bidding. Ordinance - Repealing Ordinance 860 - Improvement of North Main Street Due to the recent amendment changing the contents of notice to the property owners and to all claiming any interest in any property abutting upon streets which are to be improved on a property owner participation assessment basis, the Attorney of.the low bidder, Gulf Bitulithic Company, has requested that prior action taken by the City Council on the improvement of North Main from Morrell to Baker and contained in Ordinance Nib. 860 be repealed, cancelled and set aside at this meeting rather than holding the hearing on the project as has been advertised. In order to met the requirements of the amended statute, Councilman Walker moved to adopt an ordinance repealing Ordinance No. 860 which was passed by the City Council on April 12, 1967. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Braswell, Fanestiel and Kelley ,Mayor Cravey Nays: None The caption of the ordinance follows: ORDINANCE NO. 866 AN ORDINANCE REPEALING, CANCELLING, ANNULLING AND SETTING ASIDE ORDINANCE NO. 860, THE CAPTION OF WHICH READS AS FOLLOWS: "AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, RATIFYING AND CONFIRMING ACTION HERETOFORE TAKEN IN THE MATTER OF THE PERMANNENT IMPROVEMENT OF NORTH MAIN STREET, FROM THE NORTH PROPERTY LINE OF MORRELL AVENUE NORTHERLY TO THE SOUTH PROPERTY LINE OF BAKER ROAD EXTENDED EASTERLY IN THE CITY OF BAYTOWN, TEXAS; MAKING APPROPRIATION OF FUNDS FOR PAYMENT OF THE CITY'S SHARE OF THE COST OF SAID IMPROVEMENTS; ORDERING THAT A HEARING BE HELD AND GIVEN TO ALL OWNING OR CLAIMING INTERESTS IN PROPERTIES ABUTTING SUCH PROPOSED IMPROVEMENTS AND AS TO OTHER MATTERS RELATIVE THERETO, SETTING AND FIXING THE 'TIME AND PLANE OF SAID HEARING AND DIRECTING THAT NOTICE THEREOF BE GIVEN; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF." SUCH ORDINANCE HAVING BEEN DULY PASSED ON THE 12TH DAY OF APRIL, 1967; CITING THE LEGAL REASONS FOR SUCH REPEAL AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 4 341 Resolution - Callina Sale of Bonds Councilman Ball moved to adopt a resolution authorizing the Mayor to give notice of sale of $891,000 General Obligation Bonds, Series 1967, and $425,000 Waterworks and Sanitary Sewer System Revenue Bonds, Series 1967 on May 25, 1967 at 6:30 P.M. in the Council Room of the Baytown City Ball. Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None The caption of the Resolution follows: RESOLUTID N NO. 169 RESOLUTION AUTHORIZING NOTICE OF SALE OF BONDS, MAY 25, 1967. Consider Leasina Wooster Water Office The Council discussed the proposal of a Mr. Pena to lease the Wooster water office and storage building for $200.00 per month on a two year basis with an option to renew or purchase.. The Charter prohibits the sale of city -owned proper- ties without taking bids, and the City may not want to consider the option to re- new. Councilman Fanestiel suggested leasing the buildings on the basis of the two year period; if decide to continue under the lease plan, to give Mr. Pena first opportunity on the rental basis. Councilman Braswell pointed out that in the pro- posal for ambulance services, it was set forth that the City would house the am- bulances. If the No. 2 Fire Station on Nezro Street is used for this purpose as has been proposed it may be necessary to move some of the equipment presently housed at the No. 2 Station to the Wooster storage building. Councilman Fanestiel was of thecpinion that the sheet metal building is large enough to serve as a storage facility for the City and also provide space for activities of the weld- ing school to be conducted by Mr. Pena. Since the Council did not know the feelings of Mr. Pena relative to the deletion of the option provision, nor sharing the storage building space with the City, the Council instructed ,Mr. Lanham to investiage the present use of the building, contact Mr. Pena and find out his feelings regarding the amended proposal and be prepared to make a recommendation for the Council's perusal. Discuss - Widenina of Garth Road at Park Street At a recent meeting.of the City Council, the City Manager was instructed to confer with Mr. Bob Stipe relative to the widening of Garth Road at Park Street as ,fir. Stipe owns three parcels of land which would be inanlved in the widening project. Mr. Stipe has indicated that he is willing to make a proposal to the City but needs answers from the Council on three questions, namely; (1) When will the work be done - (2) The median design, and (3) Will the new street be lower than the present pavement? The Council discussed the three questions in relation to the location and agreed the street whould be a 60 -foot street with two (2) 24 -foot lanes, a 12 -foot median with no openings, the street will not be cut down and the starting date to be 60 to 90.days after the propsal is accepted. Mr. Lanham will relate this information to Mr. Stipe. Councilman Hullum arrives at meeting. Busch - Discuss Paving of Beaumont Street A. J. Busch, representing the AVG Corporation, informed the Council that his clients were in the process of buying a tract of land adjacent to Beaumont Street and abutting Davis Road. This,street is not opened on the ground but the dedication has been made for several years. In the master plan for thoroughfares in Baytown, Beaumont Street is shown as a north -south collector street - 39 - feet in width. At this meeting, his clients were not prepared to specifically make a request or make a proposal but were exploring the possibility of having the street paved under the property owner participation plan. His clients have plans to develop the property by building an apartment project and possibly a shopping center and it would be more advantageous to the City to have the collector street plans developed in the area to provide greater width of the street for ease of traffic flow. The Council discussed the elimination of an offset shown in the street, cost estimates, acquiring petition with signatures of 51% of the property owners and possible phase development of the 4342 beginning at Davis Road and progressing northerly to Cedar Bayou Road. Mayor Cravey pointed out that heretofore streets improved on a participation basis wereaonsidered as a whole unless there was some logical reason for deviating from the usual pattern. This work could be done by property owner participation provided the signatures could be obtained and funds were available for the improvements. However, nothing definite could be promised at this meeting since the cost estimates had not been prepared. Mr. Busch suggested that a second approach would be the development of the acreage by his clients relative to streets and.drainage as provided in the City's subdivision ouiinance. Should the Council decide that Beaumont Street should be classified as a collector street and improved the 39 -foot width, the City could bear the additional cost of widening the street plus bearing the additional cost of increased strom sewer pipe dimensions. Councilman Fanestiel suggested dedication of the, additional footage to provide a 60 -foot right -of -way and grading the street all the way through - this to be done by his clients and as the City progresses with the development of Davis Road a solution may be forthcoming. Mayor Cravey stated that the Council could only express an interest at this time since no figures were available relative to the development. Mr. Busch proposed to return at some later date with cost estimates on the entire street showing a 39 -foot street. This will be broken down to show the property owners cost and the City's cost. Also, he will prepare estimatES on the first phase of the 600 -foot improvement to Fortune Drive. Approve Payment - Contractor North Main Water Line Air. Lanham reported that the contractor has completed work on the North Main Water line and recommended acceptance of the work and authorization to make a final payment of $8,377.00. Councilman Braswell moved to approve the final payment of $8,377.00. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Approve - Final Payment Improvement Airhart Drive Mr. Lanham reported that the contractor has completed the work on the Airhart Drive improument project and recommended acceptance of the job and authorization for final payment of $3,824.73. Councilman Ball moved to accept the improvement project and authorized final payment to the contractor in the amount of $3,824.73. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Approve - Agreement - Pritchard & Abbott Tax Billing J. B. LeFevre, Director of Finance, submitted two proposals using data processing equipment for ad valorem tax billing services. Each proposal set forthe the procedure which would be following in setting up the billing service. The cost of each follows: Current Tax Delinquent Tax Pritchard & Abbott $0.15 per unit $0.50 per unit Ad Valorem Records, Inc. $0.18 per unit $0.70 per unit ,Mr. LeFevre concluded his presentation with a recommendation that the City enter into an agreement with Pritchard G Abbott for this service covering a one year period. Councilman Kelley moved to accept the recommendation to enter into a one -year agreement with Pritchard & Abbott for the tax billding services. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley j Mayor Cravey Nays: None Transfer Resolution Councilman Ball moved to adopt a resolution transferring funds within the Library budget to pay for maintenance of the library and for special police services. Council- man Walker seconded the motion. The vote follows: 4343 or Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None The caption of the resolution follows: RESOLUTION NO. 170 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS AUTHORI- ZING THE CITY MANAGER TO TRANSFER SIX HUNDRED SIXTY SEVEN DOLLARS AND SIXTY -TWO ($667.62) CENTS FROM BUDGET ACCOUNT 109 -5 -5 TO BUDGET ACCOUNTS 109 -4 -1 AND 109 -6 -4 ALL WITHIN THE LIBRARY BUDGET. Committee - Creation of Industrial Districts Councilman Braswell introduced a proposal relative to the creation of Industrial districts for certain areas contiguous to the City limits of Baytown. He referred to House Bill No. 13 which, among other things, enabled a city to create such districts. This would empower• a city to contract with industry for payments in lieu of taxes for a period of seven years. He mentioned the growth which is anticipated for this area due to the steel complex which will attract new industry, and assist in the expansion of existing industry within the trade area of the city. By creating industrial districts, the City would attract additional industry into the City.- He concluded his presentation with the suggestion that Mayor Cravey appoint a committee composed of himself and Councilman Ball who are members of the "Committee -to Attract New Industry," and Councilman Fanestiel.. This committee will develop the basic out- lines and negotiate with local industry toward the creation of industrial districts near Baytown. Councilman Fanestiel mentioned that if such action was taken on the part of the Council in the creation of such districts, the contents of a resolution adopted by a former Council in Alay, 1964 would be in conflict. This Council should abolish this resolution. After some discussion, Mayor Cravey appointed Councilmen Braswell, Ball, Fanestiel and Kelley as members of the Committee. Councilman Kelley will act as Chairman of the group which will act as a study group at the present time. Periodic reports will be forthcoming prior to the presentation of a recommenda- tion for Council action. Bids - Station Wagon Councilman Braswell, Chairman of the Ambulance Committee, submitted a recommenda- tion for the acceptance of the Wiesner Chevrolet Company's alternate bid on the station wagon which will be used as an emergency vehicle. This station wagon is presently available at a bid price of $2,799.12. Councilman Fanestiel moved to accept the recommendation of the Committee and accept the alternate bid of Wiesner Chevrolet for the Chevrolet Biscayne Station Wagon at alrice of $2.799.12. Council- man Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Accept Land for Fishing Lake At the last meeting, Councilman Walker reported upon the offer of Gene Muller, local realtor, to donate acreage to the City for use as a fishing lake. The City Engineer was instructed to define the area in mete; and bounds in order for the Council•to take formal action on the offer. The area which is being offered is located in Lakewood Subdivision and contains about 3.15 acres. The City Manager mentioned the possible hazard should a lake be created since it would be located in a residental area. It may be used for park purposes, should Mr. Muller be agreeable to this arrangement. The Council discussed several relating factors such as design of the lake, possibly fencing one side, etc., afterwhich Council Ball moved to accept the offer submitted by Mr. Muller. Councilman Walker seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None 4 344 Ordinance - Appointing Equalization Board - 1967 Councilman Ball moved to adopt an ordinance appointing Charles L. Umholbz, Carter H. Miller and Truman Cox to the Board of Equalization of the City of aytown for the year 1967. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None The caption of the ordinance follows: ORDINANCE NO. 867 AN ORDINANCE APPOINTING A BOARD OF EQUALIZATION TO SERVE FOR THE YEAR 1967; FIXING THE TIME OF THE FIRST MEETING OF SAID BOARD AND AUTHORIZING SAID BOARD TO EXERCISE THE POWER AND FULFILL THE DUTIES CONFERRED UPON IT BY THE CHARTER OF THE CITY OF BAYTOWN. Ambulance Committee Report Councilman Braswell gave a report. of the meetings of the Ambulance Committee with County Commissioner Ramsey of the Harris County Hospital District, Messrs. Opryshek and Caldwell of the Community Chest and Air. Jim Sheffield, President of the United Fund Campaign for 1967. They discussed the possibility of the Harris County Hospital District taking over the operations of the Baytown Health League thereby relieving the City of an annual $8,000 gratuity which could be applied to the ambulance expense, or at most applying part of the money toward providing ambu- lance service which they use in transferring patients to Houston. They were not receptive the the suggestion. They then suggested that the Harris County Hospital District provide emergency ambulance service for patients outside the city limits. It was suggested that a letter be written to the Hospital District stating the City's position on the ambulance service. The Committee also introduced a proposal for the City to enter into an agreement with the County for approximately $200.00 per month for providing ambulance service outside the city limits. Mr. Ramsey suggested that a letter be written to the County Commissioners with a resolution requesting such a contract. At the same meeting, they proposed that the County increase its payment for fire protection outside the city limits from $600 to $1,200 per year. They also discussed the improvement of Park,Street from Pruett to Decker Drive by widenifq the street 20- feet.and installing drainage pipe along the south edge of the street. Mr. Ramsey stated that improvement plans for this street have been projected for 1968. His plans include a a 4 -lane roadway from Decker to Pruett, with the City participating in the improvement by installing curbs and the County doing the paving. In the interim, Mr. Ramsey has promised to maintain the street and kep it in a passable condition until the proposed improvements can be done. He concluded his report with the motim that the Council adopt a resolutkn, addressed to the Harris County Hospital District, re- questing them to assist the City of Baytown in providing emergency ambulance service within the County or the Hospital District take over the operation of ambulances within the County entirely, the City Manager be authorized to forward a copy of the resolution to the Harris County Hospital District. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None He further moved that the Council adopt a resolution requesting the Commissioners Court of Harris County to provide the City of Baytown $200 per month to assist in the cost of operating ambulance service outside the city limits and to and from hospitals in Houston; such arrangements to be confirmed by an executed contract between the ( City of Baytown and Harris County Commissioners Court. Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball,.Walker. Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None 4345 Councilman Braswell moved to adopt a resolution requesting the County to increase it annual payment to the City of Baytown from $600 to $1,200 for providing fire pro- tection to residents of Harris County outside the city limits. Councilman Waller seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: 'None Councilman Braswell moved to authorize the City Manager to write a letter to the Commissioners Court of Chambers County requesting that they enter into a contract with the City of Baytown for $300 per year to provide fire protection to Chambers County. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelly Mayor Cravey Nays: None Commending Circle K Club - Installation Trash Barrels - Highway 146 Councilman Braswell moved to adopt a resolution commending the Circle K Club for installation of trash barrels along Hiway 146. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell,. Fanestiel and Kelley Mayor Cravey Nays: None Request - Parks & Recreation Board - Usage Roseland Pool in AM Mr. Lanham reported on a recent meeting of the Parks G Recreation Board which resulted in two recommendations from the Board to the City Council relative to the usage of Roseland Pool in the Morning session. , Records reveal that an average of 25 persons have used the pool in the mornings since swimming classes have been dele- gated to the schools. The Board recommends discontinuing public usage of the pool for this period as the present usage does not justify the expense of keeping it open. Secondly, that the Cerebral Palsy Center be permitted to use the pool for these 2 hours for 2 days a week at no cost provided they engage their own life guards and agree to hold the City harmless in case of an accident. Mayor Cravey stated that he had been told that this group wanted the pool for 3 mornings each week. Councilman Ball moved to approve the recommendation of the Parks G Recreation Board and if the proposal is for 3 days, 3 days be approved. Councilman Kelley seconded the motion. The vote follows:. Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Appoint - Three Members to Library Board ,Mr. Lanham submitted the names of Dave Moore, Mrs. Gene Lovering and Mrs. Martha Ann Hemphill as new appointees to the Library Board for the two ensuing years and asked for Council approval of same. Councilman Ball moved to approve the appointments to the Library Board. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Advertise - Bids File Cabinets Mr. Lanham reported that the Administration had completed its study of file cabinet needs at the new City Hall and asked authorization to advertise for bids on 39 working files at a total cost of approximately $4,700.00. Councilman Ball proposed that each Councilmember and the Mayor be furnished 2 files at the new lo- cation and they be included in the bid advertisement. He then moved to authorize the City Manager to advertise for bids on the file cabinets, including those re- quested for the Council's use. Councilman Walker seconded the motion. The vote follows: Ays : Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Set Date - Informal Telephone Hearing Discuss Service The Council set the date of Tuesday, May 23, 1967 formal telephone hearing which is being called for the service in Baytown. This meeting will be open to the Telephone will be extended an invitation to be present Air Conditioners - Two Police Cars 9396 at 6:30 p.m., for the proposed in- purpose of discussing telephone public and officials of General also. Councilman Walker moved to authorize the purchase of air conditioners for two 1966 police cars, at $212.00 each installed, after Mr. Lanham reported that his in- vestigation had revealed that the air conditioners could be transferred to other units should the Council dispose of the police cars at some later date. Councilman Ball seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Miscellaneous The City Attorney is reviewing the galley proofs of the codified ordinances. These will be presented to the Council at a later date. The Housing Authority has submitted the City a check in the amount of $9,795.55 in lieu of taxes. Advertise Bids - Roadways and Parking Areas - Community Center Councilman Walker moved to instruct the engineer, A. J. Busch, to advertise for bids on the construction of roadways and parking areas for the new city hall and j civic center located on Market Street, bids to be received on 31st day of May, 1967. { Councilman Kelley seconded the motion. The vote follows: Ayes: Councilmen Ball, Walker, Hullum, Braswell, Fanestiel and Kelley Mayor Cravey Nays: None Adjournment Councilman Fanestiel moved for the meeting to adjourn. Councilman Ball seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. e,4_� L_,> C_QJ��� Edna Oliver, City Clerk