1966 04 05 CC Minutes, Special4111
MINUTES OF THE SPECIAL MEET-
ING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN
April 5, 1966
The City Council of the City of Baytown, Texas, met in special session on
Tuesday, April 5. 1966 at 5:00 p.m., in the Council Room of the Baytown City Hall
with the following members in attendance:
Robert Barnes
C. M. Massey
Don M. Hullum
A. M. Braswell
J. C. Huron
Raymond T. Donnelly
Seaborn Cravey
Fritz Lanham
George Chandler
Edna Oliver
Councilman
Councilman
Councilman
Councilman
Councilman
Councilman
Mayor
City Manager
City Attorney
City Clerk
The Mayor called the meeting to order. the Invocation was offered, afterwhich
the following business was transacted:
Award Contract - Central District Trunk Sewers - Garth and Baker Roads - North Main
Bid tabulations on the Central District Sewer project, received at the special
meeting March.31, were presented to the Council by Ivan Langford of Turner, Collie
& Braden Inc. Several small arithmetic errors were found but made no change in the
order of the bidders. They are shown as follows:
Total Base Bid Total Base Bid Total Base Bid
Name of Bidder Proposal No. 1 Proposal No. 2 Proposal No. 3
Bayshore Contructers, Inc.
$127,626.80
$117,030.95
No Bid
George Construction Co.
154,342.69
150,365.94
$184,281.04
KSC Construction Rental Equip.
Co., Inc.
161,009.08
152,151.70
No Bid
Russ Mitchell Constructors
203,415.25
193,347.00
$213,953.00
Because Public Law 660 funds are inwlved in the project, the City is required to
submit to the Federal Water Pollution Control Administration a certificate indicating
all easements. rights -of -way. sites, etc., required for the construction have been
acquired. Presently, property rights -of -way for the North Main sanitary sewer have
not been secured, the right was reserved in the bidding instructions for the City to
either award the entire project, or to award only the Garth Road and Baker Road portion of
the project, so that a certificate of compliance with federal regulations pertaining
to sites could be submitted by the City. Mr. Langford reported that this acquistion
problem on the North Main sanitary sewer was discussed on April 1 with Mr. Smouse, Chief
Construction Grants Activities and he had advised that the City could proceed with the
entire project, after federal review and approval of the preliminary submittal of Form
No. 68 -8614, and the certificate of site ownership could be submitted at a later date.
If the City can acquire the needed right -of -way within the next nenety days, an award
can be made for the entire project and he concluded his report that the project be
awarded to Bayshore Constructors, Inc. of Baytown on the basis of their bid of
$127,626.80 for Proposal No. 1, vitrified clay pipe. The Council discussed the need of
negotiating an agreement with the low bidder, should the acquisition require more than
the aforementioned ninety day period. Several suggestions were presented, afterwhich
Councilman Massey moved to accept the bid of the low bidder. Bayshore Constructors, Inc.
on the basis of proposal No. 1, Parts A & B, subject to negotiation of a supplement on
deferment of starting time of Part B as acceptable to the Administration and the Engineer.
Councilman Braswell seconded the motion. The vote follows:
Ayes: Councilmen Barnes. Massey, Braswell. Hullum and Huron.
Mayor Cravey
Nays:. Councilman Donnelly (on the basis of the $10,000 difference in proposal
of concrete and vitrified clay pipe)
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The City Attorney, City Manager, Contractor and Engineer will meet at 2:00 p.m.
Wednesday, April 6th to discuss an agreement on possible deferment of starting time
of Part B of the contract.
Approve Installation Sanitary Sewer Line - East Pearce Street - Emergency
City Engineer Morton informed the Council of the collapse of a sanitary sewer
line in several places between Second and Third Street and because of the state of
emergency, he asked for permission to negotiate a contract for installation of a new
line. A section of this sanitary sewer has been replaced before but it is installed
in quicksand, thus the break. Mr. Morton proposed to install a new line and abandon
this section. Councilman Donnelly moved to approve the negotiations for construction
of the new sanitary sewer line based on the state of emergency presently existing;
funds for the cost of the construction to be taken from the Water.& Sewer Contingency
Fund. Councilman Barnes seconded the motion. The vote follows:
Ayes: Councilmen Barnes, Massey, Hullum, Braswell, Huron and Donnelly.
Mayor Cravey
Nays: None
Loop Water Line - School Property- Participation Cost Provided Get Easement
Councilman Barnes reported on the results of a joint meeting of the Council and
School Board representatives relative to routing a water main to the school property
on Garth Road of sufficient size to provide fire protection to the school property.
It will be necessary to install a fire hydrant within 500 feet of the school to
meet the requirements of the Fire Insurance Commisssion and the School proposed to
dedicate an easement to the City on the east side of their property. By so doing,
the City will then be able to serve the abutting subdivision, if and when, such
extension becomes necessary or is deemed feasible to the City. By providing an ease-
ment on the east side, the school proposes for the city to bear one -third of the
construction costs. The total estimated cost is $9,600, thus making the city's por-
tion, $3,200. He concluded his report with the recommendation that the City co-
operate to this extent with the installations the School contact committee has agreed
to recommend the dedication of the easement at the aforementio.ned location. Also, to
recommend that the Sc hool be permitted to handle the contract for this work since they
presently have work being done at the school site and the .City reimburse the School
for its portion of the water line after the installation is complete, such installation
to meet the specification of the City Engineer and City Administration. Councilman
Donnelly moved to approve the installation of the water main loop with the city pay-
ing one -third of the construction costs contingent upon receipt of the easement on
the east side of the school property. Councilman Hullum seconded the motion. The
vote follows:
Ayes: Councilmen Barnes, Massey, Hullum, Braswell, Huron and Donnelly.
Mayor Cravey
Nays: None
First Reading - Annexation - Second 2 -mile Strips
Councilman Barnes moved to adopt an ordinance, under first reading, annexing
additional strips along Tri- City Beach Road and Interstate Highway No. 10. Councilman
Braswell seconded the motion. The vote foLlows:
Ayes: Councilmen Barnes, Massey, Hullum, Braswell, Huron and Donnelly.
Mayor Cravey
Nays: None
The caption of the ordinance follows:
ORDINANCE NO. 789
AN ORDINANCE PROVIDING FOR THE EXTENSION OF CERTAIN BOUNDARY LIMITS
OF THE CITY OF BAYTOWN, TEXAS, AND THE ANNEXATION OF CERTAIN TERRITORY
CONSISTING OF 4.64 ACRES OF LAND, WHICH SAID TERRITORY LIES ADJACENT
TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE CITY OF BAYTOWN, TEXAS.
4113
Reappointment Coates & Black - Library Advisory Board
Councilman Donnelly moved to regppoint Air. J. J. Coates and J. M. Black, Jr. as
members of the Sterling Municipal Library Advisory Board for the two ensuing years.
Councilman Massey seconded the motion. The vote follows:
Ayes: Councilmen Barnes, Massey, Hullum, Braswell,. Huron, and Donnelly.
Mayor Cravey
Nays: None
Barnes - Report School -City Park Committee
Councilman Barnes reported that the City - School Parks Committee is presently
working on plans which will be reported to the Council with Committee recommendations
at the April 13th meeting.
Discussion - Election Chambers County
The Council expressed its suprise at the action of residents of Mont Belvieu
in calling an election for incorporation at this time as the Council had made it
plain at the February 24th meeting that no objection would be made by the City
Council after the finger annexation had been completed. The Council felt that the
Committee had not acted in good faith, as the Annexation Committee had met with
the Mont Belvieu Committee two weeks ago and the group had indicated that they had
not completed the boundary limits nor the petitions required by law for calling the
election. At this time the Annexation Committee members reemphasized the time element
of the latter part of Mayor June before the strip annexation was completed by the
City of Baytown. It was made clear that no member of the Council of the City Council
collectively has given approval of an incorporation election in Mont Belvieu at any
prior date, however, it was indicated by a majority of the Council that this approval
would be forthcoming after the City Council had completed its strip annexation plans
the latter part of Mayor the first part of June. Even this indication was not done
formally as in the case of the approval of the incorporation of Beach City. In the
discussion, the City Attorney suggested the creation of an Industrial District since there
is some doubt about the validity of the strip annexation, however, it was finally agreed
to arrange a meeting with the Committee from Mont Belvieu and the City Attorney and
members of the Annexation Committee; to see if an agreement can be reached with the
Council giving written consent for the incorporation election in exchange for their
recognition -of the annexation strips. The Council can then think of forming an
Industrial District at a later date. The City Manager was instructed to find out if
the Harris County Flood Control District has an easement or claims a deed to the
Cedar Bayou strait. Also, obtain an official Harris County road system map as current
as possible.
Adiou rnme n t
Councilmen Hullum moved for the meeting to adjourn. Councilman Barnes seconded
the motion. The ayes were unanimous and the Mayor declared the meeting adjourned.
Edna Oliver, City Clerk