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1965 11 11 CC Minutes4036 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF BAYTOWN November 11, 1965 The City Council of the City of Baytown, Texas, met in regular session on Thursday, November 11, 1965 at 6:30 p.m., in the Council Room of the.Baytown City Hall with the following members in attendance: C. M. Massey Don M. Hullum A. M. Braswell J. C. Huron Raymond T. Donnelly Seaborn Cravey Fritz Lanham Edna Oliver Absent: Robert Barnes George Chandler Councilman. Councilman Councilman Councilman Councilman Mayor City Manager City Clerk Councilman City Attorney The Mayor called the meeting to order, the Invocation was offered, afterwhich, he called for the reading of the minutes of the regular meeting of October 28th and the special meeting of November 3rd. Councilman Donnelly moved to dispense with reading of the minutes - they be approved as submitted in written form. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen blassey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nays: None Recognition - Visitina'Explorer Scouts - Rene Ffrench and Bobby Bayliss Mayor Cravey gave special recognition to two visitors, Rene Ffrench and Bobby Bay- liss, explorer scouts, and expressed his appreciation of their interest and 'attendance at the council meeting. Suggestion - Increase Library Standards - Sterling Municipal Library J. IM. Black, Jr., a member of the Library Advisory Committee, submitted a 3 -point proposal to the Council on ways and means of raising the Library Science standards of Baytown to meet the established standards recognized by the American Library Association. A city of our size should have 80,000 volumes in its library - we have between 20,000 and 30,000. The city's present budget for the library permits the purchase of $3,000 new books each year. At this rate, it would take sixteen plus years to purchase the 80,000 volumes. He suggested that, first, to use whatever portion of the funds the council decides should be allocated to the Library, from the $7,500 donated to the City by its depository, Citizens National Bank & Trust Company, for the purchase of books; second, to make application for federal funds undera federal aid program which will provide $5,000 annually; and third, take out membership in the State Library Association which will provide a complete process service to the library. If the Council should approve this avenue of approach, good material can be put on the library shelves in larger quantitites without increasing the budget or the present staff. ne City would spend 3/4% of its budget through the State Association for the purchase of equipment; for this, the books will be catalogued and completely processed - readylAo be put on the library shelves. The City is presently receiving a 35% discount in the purchase of books.- through the State Association it would receive a 39 -41% discount, plus complete cataloguing and pro- cessing of books which is a high cost in any library. The Council thanked Mr. Black for 7 his presentation - it will study his proposal and take formal action at a later date. 4037 Ordinance - Restricting Discharge of Firearms - City Limits The Council discussed the draft of an ordinance which restricted the discharging of firearms within the city limits. Councilman Braswell suggested an amendment to section No. 1 of the ordinance to permit the lawful protection of one's family and /or property. With this amendment, Councilman Braswell moved to adopt the ordinance as amended. Councilman Huron seconded the motion. The vote follows: Ayes: Councilmen Massey, Braswell, Hallam, Huron and Donnelly. Mayor Cravey Nays: None The caption of the ordinance follows: ORDINANCE NO. 762 AN ORDINANCE PROHIBITING ANY PERSON, OTHER THAN A PEACE OFFICER IN THE DISCHARGE OF HIS DUTIES, OR A CITIZEN PROTECTING HIS HOME AND /OR PROPERTY, TO DISCHARGE ANY GUN, PISTOL OR FIREARM, WITHIN THE CITY OF BAYTOWN; PROVIDING FOR CERTAIN EXCEPTIONS; REPEALLNG ORDINANCES INCONSISTENT HEREWITH; CONTAINING A SAVINGS CLAUSE; PROVIDING A PENALTY AND THE EFFECTIVE DATE THEREOF. Draft - Ordinance providing License Transporting Garbage on Streets and Thoroughfares `c[`The Council reviewed the draft of an ordinance which would require private haulers of g�rbage, trash and rubbish from the residential and commercial areas of the City to obta n a permit, such permit to be renewed yearly. Several amendments were suggested, such as, (1) listing of the address of people served - -a prerequisite to the license; (2) the number of persons on list can go down but cannot exceed the number shown on original listing; (3) list to be revised every six months; (4) persons listed as served by private haulers will not be provided with trash pick -up by the City; (5) permit to be obtained from the City Clerk; and (6) identifying the vehicle used in the removal of garbage, etc. The ordinance will be redrated to include the suggested amendments, and will be placed on the agenda for Council consideration at the next regular meeting. Resolution - Making Application for Federal Grant Under Public Law 660 Councilman Donnelly moved to adopt a resolution authorizing the Mayor to make application for a federal grant under public Law 660 to be applied to the cost of con - strucing sewage facilities within the City of Baytown. Councilman Huron seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nays: None The caption of the resolution follows: RESOLUTION NO. 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, MAKING APPLICATION FOR A FEDERAL GRANT UNDER PUBLIC LAW 660, AS AMENDED, TO BE APPLIED TO THE CAST OF THE CON- STRUCTION OF CERTAIN SEWAGE TRANSMISSION AND TREATMENT FACITLITIES, AND AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL INSTRUMENTS NECESSARY TO OBTAIN SUCH GRANT. Reappointment - Three Members of City's Electrical Board The City's Electrical Code provides for a 5 -man Electrical Board which will be appointed by the City Council. It is written in such a manner as to provide for the appointment of members to Positions 3, 4 and 5 on January 1, 1966 and Positions 1 and 2 on January 1, 1967, Each member is to be appointed to serve for a period of two years, rotating consecutively. The present ordinance was adopted in February, 1965, and no 9038 member has served his two year term; however, this action is necessary to comply with the terms of the ordinance. It was the recommendation of City Manager, Lanham that the present members, W. E. Trousdale, T. J. Sanders and Don M. Hullum, be reappointed to the Board for a two year term effective as of January 1, 1966. Councilman Massey moved to reappoint, Messrs. Trousdale, Sanders and Hullum for a 2 -year term effective Januaryl, 1966. -Councilman Braswell seconded the motion. The vote follows: , Ayes: Councilmen Massey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nays: None Purchase of Communication Equipment for Civil Defense - Authorized In the absence of Fletcher Hickerson, Civil Defense Director, the City Manager submitted his request for permission to expend $700 from budgeted account No. 111 -10 -3, for the purchase of communications equipment for use in communicating with "Ham" Radio operators in times of emergency, such equipment to be comprised of base station and some mobile units. Councilman Huron moved to approve the request of the Civil Defense Director and authorized the purchase of the communications equipment. Councilman Donnelly seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nayes: None The Council requested that the CD Director prepare a written statement on the pro- jected goal relating to equipment. Also, a listing of the amount of equipment now owned by the Civil Defense and where it is presently located. Authorize Purchase of Water Truck - Public Mbrks Department The Council considered a request to purchase a 1,000 gallon used water truck which can be used by city forces when doing construction work on the city streets, and spray- ing of weeds in areas whereit is not feasible to use mowers and /or tractors. The price of the truck if $500. Councilman Huron moved to authorize the purchase of.the used water truck. Councilman Donnelly seconded the motion. The vote follows: 7 Ayes: Councilmen Massey, Hullum, Braswell, Huronand Donnelly. ,Mayor Cravey Nays: None Review - Revised Plans City Hall . Lowell Lammers, Architect, presented revised plans of the new City Hall which have been reviewed by the Building Committee - the basic plan has been approved by the committee. Mr. Lammers explained the rearrangement which will make the building more economical in the use of the space and will cut down on some of the circulation areas, such as lobby and hallways. The Council Chamber was changed also. The vault was moved from the first tier level and will be located on the second level, along with the Civil Defense Director, the coffee bar and miscellaneous storage areas. Under the Civil Defense program, a community of our size would have to designate a minimum of eighteen hundred, preferably two thousand square feet, to an operations area which includes a communications room, an office, a lunch foom, rest rooms, equipment room, air conditioning, etc., for the government to enter the program with the city on a matching funds basis, He explained that the area would not be restricted to the use of Civil Defense only, it would be used by the City for other activities but muts be available to the Director of Civil Defense in times of emergency. Councilman Huron moved to approve the basic.plans of the City Hall as set forth in the revised layout; the architect be authorized to make application for matching federal funds to construct the Civil Defense portion of the building. Councilman Donnelly seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Huron and. Donnelly. Mayor Cravey Nays: None r 4039 Award Contract - Relocation of Baker Road Water Tower City Manager Lanham reviewed the tabulation of the low bids. which were received February 22, 1965, for construction of foundation for water tank which is to be relocated. These bids served as a basis for negotiating with Chicago Bridge C Iron Company and the Wyatt C. Hedrick Estate, and resulted in an agreed settlement as set forth in the minutes of the regular meeting of October 28th. The original bids stipulated that a contract must be executed within 60 days, but due to the length of time required to reach an agreement, the Administration has had to ask for extensions. The court order has been received. The releases which must be executed by both Chicago Bridge 6 Iron Company and the Wyatt C. Hedrick Estate have not been executed and returned as yet, nor has the $35,000 been received from the Wyatt C. Hedrick firm. ,Mr. Lanham suggested that an award of contract for the relocation of the water tower should be made subject to the receipt of the signed releases and the $35,000 check. Councilman Massey raised the question of an existing need of the additional water tower since Water District No. 58 has been intergrated into the City's present water system. Since the City has many other needs, he questioned the wisdom of spending the agreed funds for the relocation of the water tower if the City has no need for it. He favored spending the $35,000 in other areas of need, such as roads, drainage or sewage facilities, if this is a surplus water tower. However, a majority of the Council favored the letting of the contract, since an agreement has been reached for the relocation and funds are being provided for the major cost of the project. In conjunction with the relocation, Mayor Cravey recog- nezed Frank Berry, local contractor, who proposed the use of timber piles instead of the proposed steel thin -wall or steel pipe piles which would make some great difference in the cost of the relocating, and offered to make the council a price if it should look with favor upon his proposal. After some further discussion, Councilman Donnelly moved to award the contract to the low bidder, subject to execution of the contract, receipt of signed releases and the $35,000 check before the construction work begins. Council- man Braswell seconded the motion. The vote follows: Ayes: Councilmen Hullum, Nays: Councilman Massey Abstained: Mayor Cravey Committee Reports Braswell, Huron and Donnelly Councilman Braswell submitted a proposal for extending the city limits north, along the east boundary of North Main Street up to the North line of Baker Road, then west to the east property line of the new Sterling High School, enclosing the entire school tract back to the north line of Baker Road on the west side of the tract. The .Council approved the annexation proposal and the City Engineer was instructed to prepare field notes on the area in order for an ordinance to be prepared for the Council's perusal. Councilman Huron presented the Youth Appreciation Week Award which he received, on behalf of the City, for the Baytown Optimist Club for the City's contribution in youth programs sponsored by the Optimist Club such as Little League, Teen -Age League and the program of hiring youth during the summer months. The City Manager was instructed to have an estimate prepared on the cost of install- ing galvanized mesh wire over culverts on the bay side of the channel near Burnet School, Crow Road and Mapleton Street in order to eliminate the collection of large fish, killed by pollution, from moving upstream as the tide rises. Mayor Cravey informed the Council that the Pollution- Muliple Use Study, Texas Waters Committee, of which he is a member, will hold its organizational meeting on December 8th in Houston. The Committee will study pollution control needs in Harris, Chambers, Galveston and Brazoria Counties. Delegation - Attend Pollution Meeting Austin - December 1st Mr. Lanham reported on the plans for a delegation of Baytown citizens to attend the pollution control public hearing in Austin on December lst. In his investigation, he ha found that a bus could be chartered with 41 passengers for $260.00 or 46 passengers, $306.07. He submitted a list of the organizations which will be invited to have representa- tion; also, the number in order to fill the bus. The Council approved the tentative plans 4040 and Mayor Cravey was named as spokesman for the group at the hearing. Councilman Huron moved to authorize the City Manager to make arrangements for the bus and to appropriate the necessary funds to cover the cost of the reservation. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nays: Non e Permission - Texas State Guard - Purchase Equipment Texas Surplus Warehouse Mr. Lanham reported that he and Fletcher Hickerson, Civil Defense Director, have met with Captain Tallent of the Texas State Guards relating to his request b purchase certain equipment, .through the avenue of Civil Defense, from the Texas Surplus Warehouse. It is their recommendation that permission be given to the Texas State Guard to make such purchases as needed, subject to their submitting a written request to the Direc.tor of Civil Defense - the City will be billed for the purchases made, the Texas State Guard will then bring its check to the city.and this will be transferred to the Texas Surplus Warehouse agency. Councilman Braswell moved to approve the recommendation of the City Manager and the City Manager be authorized to cooperate with the Texas State Guard in the purchase of the equipment. Councilman Donnelly seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Huron and Donnelly. Mayor Cravey Nays: None In August, 1965, the Council authorized the City Manager to contact County officials and solicit their assistance in the appraisal of necessary rights -of -way which are included in the approved bond program. The contact was made, the officials agreed to do the work, the engineer prepared the maps, the legal department prepared the deeds, and these were delivered to the County Right -of -Way Department. Recently V. V. Ramsey, County Commissioner, has contacted Mr. Lanham and asked that an official written re- quest be submitted to the County Commissioners Court asking them to do this work for us on the streets which are on the county log - such, as, North Main Street, South Main extension, and the Garth Road extension. He indicated, however, that the County ROW department would not be able to do the appraisal and negotiating on Davis Road as it is not a county maintained street. Mr. Lanham reported that he had complied with the request of Mr. Ramsey but has not heard if the Court approved it or not. However, at this meet- ing, Mr. Lanham was asking for permission to hire appraisors for the Davis Road extension. The Council approved the request; the City Manager will make the necessary contacts and hire two appraisors within the next day or two. Adiournment Councilman Hullum moved for the meeting to adjourn. Councilman Huron seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. Edna Oliver, City Clerk