1965 09 29 CC Minutes, Special9019
MINUTES OF A SPECIAL
MEETING OF THE CITY COUNCIL OF BAYTOWN
September 29, 1965
The City Council of the City of Baytown, Texas met in special session on Wednes-
day, September 30, 1965, at 6:30 p.m. in the Council Room of the Baytown City.Hall
with the following members in attendance:
Robert Barnes
Councilman
C. M. Massey
Councilman
Dun M. Hullum
Councilman
A. M. Braswell
Councilman
J. C. Huron
Councilman
Raymond T. Donnelly
Councilman
Seaborn Cravey
Mayor
Fritz Lanham
City Manager
- Edna Oliver
City Clerk
Absent: George Chandler
City Attorney
The Mayor called the meeting to order, the Invocation was offered, afterwhich
the following order of business was conducted:
Canvass Election Returns - September 18th Special Election
The returns of the Special Election for the purpose of permitting the qualified
voters of Baytown to decide whether or not the salaries of the members of the Police
and Fire Departments, under Civil Service, should be increased $50.00 monthly per person,
were canvassed by the City Council and returns verified. The Ciy Manager then intro-
duced and read a Resolution declaring the results and finding that the election was
duly and properly held in accordance with the laws of the State of Texas and the Char-
ter of the City. Councilman Barnes moved to adopt the resolution as read. Councilman
Donnelly seconded the motion. The Vote follows:
Ayes: Councilmen Massey, Donnelly, Braswell, Hullum, Barnes and Huron
Mayor Cravey
Nays: None
The caption of the resolution follows:
RESOLUTION NO. 92
A RESOLUTION CANVASSING THE RETURNS OF THE SPECIAL ELECTION
HELD WITHIN THE.CITY OF BAYTOWN ON THE LOTH DAY OF SEPTEMBER,
1965, FOR THE PURPOSE OF PERMITTING THE QUALIFIED VOTERS OF
BAYTOWN TO DECIDE WHETHER OR NOT THE SALARIES OF THE MEMBERS
OF THE POLICE AND FIRE DEPARTMENTS, COVERED BY CIVIL SERVICE,
SHOULD BE INCREASED BY FIFTY ($50.00) DOLLARS PER MONTH PER
PERSON; DECLARING THE RESULTS OF SAID ELECTION; FINDING THAT
NOTICE OF SAID ELECTION WAS FULLY AND PROPERLY GIVEN AND THAT
SAID ELECTION WAS DULY AND PROPERLY HELD AND THE RETURNS THEREOF
MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF
THE STATE OF TEXAS.
Approve _ Construct Connection Roadwav - Craiamont and Ponderosa Subdivisions
Councilman Massey, Chairman of the Council's Committee to study the most feasible
route to construct connecting roadway between Craigmont and Ponderosa Subdivision,
gave a report on the findings of the Committee. Legally, so far as the committee can
determine, the developers have no legal obligation in participating in the cost of
a roadway connection; all of the cost invloved in connecting the two subdivisions is
the City's financial responsibility. The traffic flow has grown into a major handicap
since Decker Drive has been reopened. The Committee favors the extension of Hemlock
into Dorris Street at an approximate cost of $9,673.00 - $1,800 for new pavement and
$2,872.82 for lowering the pipe line. Funds for the project will be derived from
Phase No. 1 of the 1%5 -66 Capital Street Improvement program. The Committee would
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recommend the acceptance of the bid for lowering the pipe obtained by Diamond- Alkali.
He concluded his remarks with a recommendation to accept the proposal of the Committee
and moved to instruct the City Administration to proceed immediately with the project
of connecting Dorris and Hemlock Streets. This will involve writing an acceptance
letter to Diamond Alkali advising them to proceed with lowering of the pipeline, pre-
paring specifications and obtaining road construction bids. Councilman Barnes seconded
the motion. The vote follows:
Ayes: Councilmen Barnes, Massey, Hullum, Braswell, Huron and Donnelly.
Mayor Cravey
Nays: None
Considerinc and Awardinu Bank Depository Bids and Contract
The Mayor opened this portion of business by giving.the Presidents of each bank
an opportunity to be heard if they had any questions or pertinent information in behalf
of their bid, afterwhich he called for the opening of the bids evaluating the items
listed in the original proposal of September 16th under Item V - Other Considerations.
In view of the confusion that has arisen with regard to the depository bids, concerning
the legality of some of the items and the benefits to the City of Certain other items,
Councilman Barnes offered the following suggestions for council consideration:
1. That the clarifications on Item 5 submitted by the banks at this meeting
be returned unopened, and that all bids to date be voided with the under-
standing that all three banks will have an opportunity to submit new bids.
2. That the present depository contract be extended for a minimum of fifteen
days and a maximum of thirty days.
3. That a committee, composed of a representative of each of the banks, Messrs.
Lanham and Le Fevre, and not less than two councilmen, be appointed to determine
the policies, practices, and legal ramifications in city depository bidding,
and that this committee be charged with the responsibility of familiarizing
the City Council and the three banks with its findings. It is suggested that
a time limit of not more than fifteen days be set for the completion of this
project.
4. That the above committee then prepare a bid form in keeping with approved
practices and designed to minimize confusion in evaluation of bids, and
submit this form to the Council for its approval.
5. That, subsequent to the approval of the bid form, the entire Council and repre-
sentives from each bank meet together for the purpose of clarifying each item
on the bid form.
6. That, subsequent to this, the Baytown banks be given an opportunity for bidding,
and the depository contract then be awarded by the City Council. He concluded
his remarks with the recommendation that the suggestions be approved as submitted.
Councilman Donnelly seconded the motion in order to proceed with discussion. Councilman
Massey felt that appointment of a committee worthy of attention for trying to establish
better bidding two years hence, but to study proposals in 30 days such delay would be
costly to city; favored awarding contract at this meeting. Mayor Cravey called for the
question and the vote follows:
Ayes: Councilman Barnes
Mayor Cravey
Nays: Councilmen Massey, Hullum, Braswell, Huron and Donnelly.
Councilman Barnes then moved to open the bids requesting clarification of Item
V of the original bid and submitted prior to the opening of this meeting. Councilman
Huron seconded the motion. The vote follows:
Ayes: Councilmen Barnes, Massey, Hullum and Huron.
Mayor Cravey
Nays: Councilmen Braswell and Donnelly.
Estimates in Part
City Manager Lanham read each clarification from the three banks in its entirety.
A summation of each follow:
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PEOPLES STATE BANK
Free Counting, sorting and rolling of coins
No charges for overdrafts on City accounts
No paying agency fees
No service charges of any kind on city accounts of city funds
Free cashier's checks
Flee bank money orders
Free traveler's checks
Free safety deposit boxes
Free night depository
j Free deposit books
Free vault service
Free checks
Handling of sight drafts at no charge to the city
Designating cash value to certain services . . . city would be permitted to
accept either banking service of the cash equivalent . . is in violation of existing
regulations . . decline to assign a cash value to these services.
FIRST NATIONAL BANK
Offer of payment of $2,000 as cash sum is in
regulations . . deem it inadvisable
Payment of interest on daily demand deposits
Parking meter collections (2 -year contract),
Collection of other revenue
Overdrafts by the city
Wire service
Paying agent for city bonds
Copies of Budget
Real Estate Appraisals
Paying of Corporation Court fines
Capital Improvement Project - Transportation
Accountant Fees
Record keeping (2employees).
Investment of City funds
Printed checks or vouchers
Interest free interim financing
Cashier's checks
Expenses of Depository Change
Services of Trust Officer
Optional services
Bonded messenger service
CITIZENS NATIONAL BANK & TRUST COMPANY
Collateral Pledge
Maintenance of City Accounts
Free Financial counsel
Microfilming of Records
Preparation of deposits
Loans
Messenger Service
Payment of Bonds and Interest Coupons
Trust Services
Movement of Records
City Payroll
Travel of City officials and employees
Paving liens
Wire service
Miscellaneous
Benefit to City Fmployees or tax payers
contravention of existing banking
Indeterminate value
$ 1,248.00
indeterminate value
indeterminate value
75.00
1,400.00
1,000.00
indeterminate value
Indeterminate value
1,500.00
-0-
14,000.00
indeterminate value
1,600.00
indeterminate value
indeterminate value
indeterminate value
indeterminate value
indeterminate value
1,000.00
5,000.00
1,430.00
1,200.00
2,400.00
8,000.00
3,960.00
3,000.00
1,000.00
500.00
4,800.00
2,400.00
100.00
15,000.00
After reading the bids, the Council was of the opinion that it could not use any
of the information submitted as several items were included in the clarification re-
port which were not included in the original bid. Since several members of the Council
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expressed a desire to attempt a award a depository contract, based on the original
bid, Councilman Barnes moved to award the contract on the basis of the bids as
originally submitted, recognizing that some items may be deleted as a result of
illegality - this to be determined at a subsequent time. Councilman Braswell seconded
the motion. The vote follows:
Ayes: Councilmen Massey, Barnes, Hullum, Braswell, Huron and Donnelly.
Mayor Cravey
Nays: None
Councilman Hullum then moved to award the City's depository contract, for the two
ensuing years, to First National Bank. Councilman Huron seconded the motion. The vote
follows:
Ayes: Councilmen Hullum and Huron
Mayor Cravey . . .
Nays: Councilmen Massey, Braswell, Donnelly and ° Barnes.
*,Before voting, Councilman Barnes made the statement that he thought the
Council was making a decision without adequate facts. He expressed regret
but was opposed to the motion.
Councilman Donnelly moved to award the City's depository contract, for-the two
ensuing years beginning October 1, 1965, to Citizens National Bank & Trust Company.
Councilman Braswell seconded the motion. The vote follows:
Ayes: Councilmen Massey, Braswell, Donnelly and Barnes.*
Nays: Councilmen Hullum and Huron
Mayor Cravey
a Councilman Barnes expressed regret at making a vote without facts.
Adiournment
Councilman Barnes moved for the meeting to adjourn. The ayes were unanimous and
the Mayor declared the meeting adjourned.
Edna Oliver, City Clerk