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1965 05 26 CC Minutes3053 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 26, 1965 The City Council of the City of Baytown, Texas, met in reegular session on Wed- nesday, May 26, 1965 at.6 :30 p.m. in the Council Room of the Baytown City Hall with the following members in attendance: Clem. Massey Councilman Don M. Hullum Councilman r A. M. Braswell Councilman Raymond T. Donnelly Councilman J. C. Huron Councilman Seaborn Cravey Mayor Fritz Lanham City Manager George Chandler City Attorney Edna Oliver City Clerk Absent: Robert Barnes Councilman The meeting was called to order by Mayor Cravey, the Invocation was offered, after - which, the May called for the minutes of the May 12th and May 13th meetings. Council- man Huron moved to dispense with reading of the minutes - they be approved as. submitted in written form. Councilman Donnelly seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Donnelly and Huron Mayor Cravey Nays: None Unfinished Business (A) Sanitation Service for Brownwood and Lakewood Areas: At the May 13th meeting, the Council requested the City Manager to prepare an analysis of the costs of. providing sanitation service to the Brownwood and Lakewood areas using the four -day working.s.chedule versus the six -day working schedule. It was found that 272 truck hours are necessary to cover the city, including Lakewood and Brownwood. Therefore, the 5 trucks - 8 hours per day - 6 days per week schedule would be 32 truck hours .per week short of the required time. The only way the city could cover the entire area with 5 trucks, 6 days per week, would be to operate them approximately 45 1/3 hours per week rather than 40 hours per week. This would require several changes in the present schedule, such as, (a) Keep the municipal garage open on Saturdays; (b) Landfill dozer operator would be required to work 8 -hours overtime, 8 -hours of addi.tional supervision; (c) remapping.of garbage routes; (d) drivers must learn new schedules; (e) customers must be educated to new schedules; (f) inconvenience to those who want to be out of town for the weekend; (g) to maintain forty -hour work week for our personnel, it would be necessary to employ an additional three -man crew, whether a six -day working schedule Is adopted, or the present four -day working schedule is continued and an additional truck is purchased; and (h) under the six -day working schedule, some of the employees would be• required to work on Saturdays. The cost for using, personnel on an overtime basis to collect the garbage in the Lakewood - Brownwood area on a 32- hours - per -week schedule is $283.20. The annual cost on this basis would be $14,716 and this makes no provision for collection for trash on a regular basis. The cost for the first year of operation, including the purchase of a new truck would be $23,818.00. The City Manager concluded the analysis report with the recommendation that a driver and two laborers be employed on a full -time basis to provide the service; an additional packer truck to be purchased; that garbage service be provided to the.Brownwood- Lakewood r area on an 8- hour - per -day basis on Monday, Tuesday, Thursday and Friday, and that trash pick -up collection be provided on Wednesday of each week; and that other schedules - and routes remain as they are presently maintained. In connection with this report Mr. Lanham informed the Council that a Mr. Matthews, an independent garbage collection contractor, is interested in providing this service to the Lakewood - Brownwood areas. He is presenting providing such service to the League- City -Clear Lake vicinity; operates 3054 four trucks; makes two pickups per week and collection fee varies from $1.50 per month to $3.00 per month depending upon where the garbage is picked up, curbline or rear of house. In discussing this approach, Mr. Lanham stated in his opinion, this service should be rendered by either the city or the private collector, not both, as such an operation would be difficult to administer. He preferred a uniform collection system throughout the city. The Council was in agreement with this proposal; buy truck, work schedule as outlined, charge $1.00 per month collection fee. Councilman Braswell moved to authorize the City Manager to hire the three -man crew, to continue with the collection service and to start immediately charging the $1.00 per month fee for providing the service. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Hullum, Braswell, Massey, Huron and Donnelly. Mayor Cravey Nays: None (B) Extension of Memorial Drive to Park Street: At the May 12th meeting, A. J. Busch, Jr., local engineer, presented plans for the extension of Memorial Drive to Park Street and asked the council to give some consideration to participating in the cost of constructing the intersection at Park Street. The City Manager was instructed to prepare a cost estimate for presentation at this meeting. The estimate called for fifty -six feet of sixty inch culvert at a cost of $846.72. It was the recommenda- tion of the City Manager that the city pay for the cost of the pipe. After some dis- cussion, Councilman Donnelly moved to accept the recommendation of the City Manager; the city participate in the cost of the intersection construction buy the purchase of the 56 -feet of 60 -inch culvert at a cost of $846.72. Councilman Huron seconded the motion. The vote follows: Ayes: Councilmen Hullum, Massey, Braswell, Huron and Donnelly. Mayor Cravey Nays: None (C) Human Relation Committee: Councilman Huron will continue serving as a member of the Human Relations Committee during the 1965 -66 fiscal year. (D) Report Electrical Committee: Mr. Leroy Gardner, representing the Baytown Electrical Board gave the council two reports. The first was an activity resume of the work of the Electrical Board since its appointment by the Council, March 17, 1965. The first meeting was held March 22nd, and each Monday evening at 7: o'clock p.m. since that date. Two .Hundred Fifty man -hours have been given in the work by the 5 -man committee. It has reviewed 115 applications, granted 42 master electrician license; five master sign; four maintenance electricians, forty -nine journeymen and thirteen apprentice electricians. The second report had to do with the request of Francis Hayes to omit the placing the name of his company and the Master Electrician license number on the door of his vehicle as it is used as a family car. The city's ordinance requires such identification. This permits the inspector to perform his work in an orderly and business like manner and the Board feels no undue hardship is asked of Air. Hayes by placing the permanent sign on his vehicle. The Board recommends that Mr. Hayes comply with the Section 11, Paragraph 4 of the Electrical Ordinance or he be denied a license as a Master Electrician. Should the Council feel that Mr. Hayes be exempt from the re- quirement, the Board will issue him a license if he provides detachable signs for each side of his vehicle. These signs should be fastened by means of screws or bolts having letters of 24ches in height. The Council expressed its appreciation for the good report but all were not satisfied with its recommendation relative to the request of Francis Hayes. After some discussion, the Council passed on to the next item of busi- ness on the agenda. Mayor Pro Tem - Jack Huron Councilman J. C. Huron was selected to serve as Mayor Pro Tem for the ensuing year by vote of the City Council. 3055 K -_ f 3 , ( r Roy Cates - Gravwood Shopping Center, Garth Road Extension Mr. Roy Cates, developer for the proposed Graywood Shopping Center, presented plans for the development of the proposed center showing its relation to. the Garth Road ex- . tension for which funds were voted in the March 8th bond election for the purchase of the right -of -way and for the city's portion of the.construction costs. Mr. Lanham Informed the Council that he, City Engineer Jack Morton and J. Ash with Bernard Johnson Engineering Company of Houston had reviewed the map and in their opinion the plans generally provide for the right -of -way needs, however, they have no assurance until a detailed engineering survey has been made. Too, they preferred a 900 intersection at Garth Road and Decker Drive but the developer does not own enough property at this point to provide this type intersection. In order to attain a 90° intersection, it may require some negotiations with Messrs. Cox and Gray, owners of a strip of land a- butting this point. Mr. Cates informed the council that the developer had to have a certain amount of land in order to consummate any lease. Should the final engineering neccessi- tate changes in the proposed alignment, the developer would be forced to made extensive revisions also. The Council recognized the problem and assured Mr. Cates that an engineer would be hired soon. When hired, he would be instructed to expedite the detailed survey at this point so that the developer may be able to give some assurance to the prapective tenants. However, until the detailed engineering survey has been made, the Council declined approval of the proposed alignment as set forth in the drawing presented by Mr. Cates. Hiring Enaineers - First Phase Bond Proaram The Council discussed the need of hiring an engineer or engineers to carry out the first phase of the Bond program for the City of Baytown. Councilman Huron proposed to hire one firm to handle the street portion of the first phase; a total of $700,000 and a second firm to handle the sanitary sewers, water, appraisal of assets, etc., total- ing $1,175,000. Furthermore, the selection of the firms be made by written ballot with the City Clerk tabulating the results of the voting. Councilman Massey suggested that the City's current capital improvem ent sanitary sewer projects be included in Phase one - $110,000 has been budgeted for these improvements during the 1965 -66 fiscal year. This would provide Sanitary Sewer Improvements in areas not included in the bond program. Councilman Huron favored including these improvements in his proposal. After Councilman Hullum requested that his vote be recorded, the majority of the Council favored a roll call by the City Clerk. Councilman Braswell moved to hire the engineering firm of Turner & Collie for Phase One of the Sanitary Sewer and Water portion of the Bond Program. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Massey, Braswell and Donnelly Nays: Councilmen Hullum and Huron Mayor Cravey The Mayor declared the vote a tie. Councilman Donnelly moved to award the engineering contract for the street portion of Phase No. 1 of the Bond Program to A. J. Busch, Jr., Engineering firm of Baytown. Councilman Braswell seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Donnelly and Huron. Mayor Cravey Nays: None Representatives from three of the engineering firms were present but the Council agreed to forgo other interviews at this meeting. Councilman Braswell again moved to award the engineering contract for Phase No. l of the Bond Program, Sanitary Sewers and Water, Water Analysis, etc. to Turner & Collie Consulting Engineers, Houston, Texas. -Councilman Massey seconded the motion. The roll call vote follows: Ayes: Councilmen Massey, Braswell, Huron Mayor Cravey Nays: Councilmen Hullum and Donnelly. 3056 Appoint - Equalization Board - Year 1965 The City Manager introduced and read an ordinance appointing Carter R. H. Pruett and C. L. Umholtz to the Board of Equalization for the year Councilman Huron moved to adopt the ordinance making the appointments as by the Charter of the City of Baytown. Councilman Donnelly seconded the The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Donnelly and Huron. Mayor Cravey Nays: None The caption of the ordinance follows: ORDINANCE NO. 798 AN ORDINANCE APPOINTING A BOARD OF EQUALIZATION TO SERVE FOR THE YEAR 1%5; FIXING THE TIME OF THE FIRST MEETING OF SAID BOARD AND AUTHORIZING SAID BOARD TO EXERCISE THE POWER AND FULFILL THE DUTIES CONFERRED UPON IT BY THE CHARTER OF THE CITY OF BAYTOWN. H. Miller, 1965. set forth motion. Ordinance - Reaulatina Residential Collection of Garbaae. Tree Trimmings Commercial Business Councilman Donnelly moved to adopt conditions for the residential collecti shall the City of Baytown remove trees, that may be placed on the front of lots any other person doing similar work for The vote follows: an ordinance regulating and prescribing the )n of garbage by providing that in m event limbs, tree trimmings and similar vegetation by commercial tree surgeons, nurserymen or profit. Councilman Huron seconded the motion. Ayes: Councilmen Massey. Hullum, Donnelly and Huron Mayor Cravey Nays: None Abstained: Councilman Braswell The caption of the ordinance follows: ORDINANCE NO. 799 AN ORDINANCE REGULATING AND PRESCRIBING THE CONDITIONS FOR THE RESIDENTIAL COLLECTION OF GARBAGE; PRESCRIBING GARBAGE CONTAINER REQUIREMENTS; ESTABLISHING A FEE FOR THE RESIDENTIAL COLLECTION AND PROVIDING A METHOD FOR BILLING AND COLLECTING SUCH FEE; PROVIDING A MAXIMUM PENALTY OF TWO HUNDRED ($200.00) DOLLARS; PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THERE- OF; AND REPEALING ALL PRIOR ORDINANCES AND AMENDMENTS RELA- TING THERETO. Discussion Ordinance Reauirina Fences or Hedges Around Junk Yards The City Manager asked the Council for a clarification of an ordinance requiring property owners to construct a fence or place an evergreen hedge around junk yards, wrecking yards, etc. The Police Department has been making personal contacts to get compliance with the ordinance, however, one of the propmrty owners has planted honey- suckle vines which he claims will cover the chain link fence around his wrecking yard If given time. Mr. Lanham asked the Council whether or not the vine would be in com- pliance with this ordinance. The Council.was of the opinion that no vine would comply with the ordinance as it cannot be interpreted as an evergreen hedge. In order to meet the requirements of the ordinance, he must erect a fence or plant an evergreen hedge of height and thickness to hide the contents of the yard from public view. 3057 Review Plans for Sour 201 Near Civic Center City Manager Lanham gave a report on the request of the Council for the construc- tion of an off -ramp exit off Spar 201 directly to the Civic Center site. He had con- tacted the State Highway Department, their engineers had made a study of the request In relation to the site and drawn sketches showing this would not be possible. However, they will provide an off -ramp between Market Street and Kest Main. This will permit traffic to exit at West Main and proceed west to the Civic Center. All of the plans shown are based on the City Council being able to get the Missouri- Pacific and Southern - Pacific Railroads to consolidate their track over a small section. If this agreement cannot be negotiated, Spur 201 will be elevated all the way and no off -ramp will be provided at or near West Main. Also, no service roads will be provided near the Civic Center. The Council approved the revised plans and instructed the City Manager to arrange for a meeting with personnel of the Uo railroad companies and the City Council for a thorough discussion of the proposed consolidation and its future effect on the growth and development of Baytown. Neighborhood Youth Corps Program Mr. Lanham gave a report on his discussion with Mr. Watts of the Texas Office for Economic Opportunity relative to the city's pgrticipation.in the Neighborhood Youth Corps program. The new deadline for submitting an application for participation in the program is June 1. In talking with Mr. Watts, he asked for answers to the questions presented by the Council at the May 12th meeting. 'Workmen's Compensatim coverage will not be required for persons employed under the program since the City does not have such coverage for other city employees. The discriplinary action will be the responsibility of the city and there is no requirements that a student must agree to continue in school or, if he is a dropout, agree to return to school in order to participate in the program. Councilman Massey expressed a concern which was deeper than the administration of the program. From its inception, in his opinion, the program seems to be awarding a type of endeavor to remunerate people who are not doing well rather than people who merit such assistance, such as, putting emphasis on those in the dropout area. Also, in looking at the work assignment for the employees of the program this would displace some of the people productively employed by the City In past years widout the program. Since the program is based upon financial need, it can be interpreted locally on a liberal basis, Mayor Cravey suggested that the Council authorize the Administration to apply for the program, select the boys that they think will do the best job on the basis of their qualifications. If a specific need is made manifest, this be taken into consideration in the hiring of the youth and if the boys do not do their job, dismiss them as you would other employees. After some further discussion, Councilman Huron moved to authorize the Administration to apply for the program which is to be administered as outlined by Mayor Cravey. Councilman Donnelly seconded the motion. The vote follows: Ayes: Councilmen Huron, Hullum, Braswell, Donnelly Mayor Cravey Nays: Councilman Massey. Resolution - Feeder Units Councilman Donnelly moved to adopt a resolution authorizing the transfer of $2,160.00 to purchase four chemical feeder units approved by the City Council, May 12th. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Donnelly and Huxn Mayor Cravey Nays: None The caption of the resolution follows: RESOLUTION NO. 79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS AUTHORIZING THE CITY MANAGER TO TRANSFER TWO THOUSAND ONE HUNDRED SIXTY ($2,160.00) DOLLARS FROM THE WATER FUND CONTINGENCY, BUDGET ACCOUNT 1005 TO WATER FUND BUDGET ACCOUNT 1002 -10 -2. 3058 City Manager's Report Jack Morton, City Engineer and Director of Public Works, reported that some 'work had been done relative to the elevation of the Civic Center site and when com- pleted it will be based on a U. S. Coast and Geodetic Survey. Councilman Huron moved to authorize the City Manager to sell a 1929 Studebaker Fire truck which is located at Station No. 1. Councilman Hullum seconded the mo- tion. The vote follows: Ayes: Councilmen Massey, Hullum, Braswell, Donnelly and Huron Mayor Cravey Nays: None The Council- School Board Committee will arrange a meeting during the week in order to discuss corelative problems. Adiournment Councilman Huron moved for the meeting to adjourn. Councilman Donnelly seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. Edna Oliver, City Clerk