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1965 05 12 CC Minutes, Special3046 MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF BAYTOWN May 12, 1%5 The City Council of the City of Baytown, Texas met in special session on Wed- nesday, May 12, 1965 in the Council Room of the Baytown City Hall with the following members in attendance: Robert Barnes ° Clem Massey A. M. Braswell Kenneth E. Badgett Donnie M. Hullum M. E. Lively Raymond T. Donnelly Councilman Counci iman Councilman Councilman Councilman Councilman Councilman Seaborn Cravey Mayor Fritz Lanham City Manager George Chandler City Attorney Edna Oliver City Clerk Absent: J. C. Huron Councilman The meeting was called to order by Mayor Cravey, the Invocation was offered, after - which the Mayor called for the minutes of the special meetings of April 14, 20th and 26th; the regular meeting of April 8th. Councilman Badgett moved to dispense with reading of the minutes; they be approved as'submitted in written form. Councilman Lively seconded the motion. The vote follows: Ayes: Councilmen Braswell, Badgett and Lively Mayor'Cravey Nays: None Mayor Cravey recognized the many guests attending the meeting and made special mention of the attendance of Girl Scout Troop No. 540 and its co- leaders, Messrs. Partin, Mullins and Erwin. Resolution - Canvassina Election Returns. - May 1st Run -Off Election The returns of the Spedal Run-Off Election held May 1st, were canvassed by the City Council. The City Manager then introduced and read a resolution declaring the results of the election, finding the notice was properly given and the election was properly held and returns made by the proper officials in accordance with'the laws of the State of Texas. Councilman Lively moved to adopt the resolution as read. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilmen Barnes, Braswell, Lively and Badgett. Mayor Cravey Nays: None The caption of the Resolution follows: RESOLUTION NO. 77 A RESOLUTION CANVASSING THE RETURNS OF THE SPECIAL MUNICIPAL ELECTION HELD WITHIN THE CITY OF BAYTOWN ON THE 1ST DAY OF MAY, 1965, FOR THE PURPOSE OF ELECTING TWO COUNCILMEN FROM THE RESPECTIVE DISTRICTS NOS. 3 AND 6; DECLARING THE RESULTS OF SAID ELECTION: FINDING THAT NOTICE OF SAID ELECTION WAS DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS DULY AND HELD AND THE RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. 3047 Petition - Future Expansion of Cedar Bayou Road Sewage Disposal Plant Mr. Tom Clayton,. 2514 Cedar Avenue, presented petition bearing the signatures of 294 residents of Cedar Bayou requesting the City Council, City Manager and Planing Commission to give further study to the future of the Cedar Bayou Road Sewage Disposal Plant; that the plant be abandoned rather than enlarged and a new, larger plant be built in an*area away from existing residences, The reclaimed land at the city dump would be one possible location. Councilman Braswell moved for the council to accept the petition and refer the request to the engineering .firm selected with instructions to make a sewer study for further valuation. Councilman Badgett seconded the motion. The vote follows: Ayes: Councilman Barnes, Brawell, Badgett and Lively. Mayor Cravey Nays: None . Administer - Oath of Office - Three Councilmen Corporation Court Judge Barney L. Ward administered three Councilmen, Clem Massey, Don M. Hullum and Raymond No. 2, 3, and 6, respectively for the two ensuing years. the new councilmembers. Outgoing Counnilman Badgett and tion to the City Council, City employees and citizens of and support extended them during their tenure of office. ciation, Mayor Cravey presented each with a gift and a p dates of service to the City of Baytown. Bids - Repaintina East James Water Tower the Oath of Office to the T. Donnelly from Districts Congratulations were extended Lively expressed their apprecia- Baytown for the cooperation As an expression of appre- laque which set for th the Bids were received for the cleaning and painting of the steel water tower at 7th and James Street. They are tabulated as follows: Trust -Kote, Inc. Base Bid $11,450.00 Alternate Bid $7,150.00 Umphenour Painting Co. Base Bid 12,200.00 Alternate Bid 7,290.00 It was the recommendation of the City Manager and City Engineer that the contract be awarded to the low bidder, Trust -Kote, Inc. on the alternate bid of $7,150.00. After some discussion, Councilman Braswell moved to accept the recommendation of the City .Manager; the contract be awarded to the low bidder on the alternate bid. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Massey, Hullum,- Braswell and Donnelly Mayor Cravey Nays: None Bid s - Eauipment and Chemicals for Treatina Water Bids for four .chemical feeder units were received. They are tabulated as follows: Calgon Corporation Unit Price $540.00 Total Bid $2,160.00 Maintenance Engineering.'Corp. Unit Price $615.00 Total Bid $2,460.00 Bids were received on 6 tons of Sodium Hexametaphosphate and they are tabulated as follows: Maintenance Engineering Corpn. Unit Price $12.18 /Cwt Total bid $1,461.60 Dixie Chemical Co. Unit Price $13.90 /Cwt Total bid $1,668.00 Calgon Corporation Unit Price $14.12 /Cwt Total .bid $1,694.40 Maintenance Engineering Corpn. submitted an alternate bid as follows: Same material as in above specifications except with engineering service, quarterly laboratory analysis of water and detailed technical report as to rate of phosphate feed and corrosion results being obtained: Unit Price $13.45 /Cwt Total bid $1,614.00 It was recommendation of the City Manager and City Engineer that the chemical feeder bid be awarded the low bidder, Calgon Corporation and the alternate bid of Maintenance Engineering Corpn. be accepted on Sodium Hexametaphosphate chemicals. MM Councilman Braswell moved to accept the recommendation of the City Manager; the feeder bid be awarded to Calgon Corporation and the chemicals and engineering service, to Maintenance Corporation. Councilman Hullum seconded the motion.. The vote follows: Ayes: Councilmen Barnes, Massey, Braswell, Hullum and Donnelly. Mayor Cravey Nays: None Bids - Pump_ and Motor for Well No. 3A (Lee Drive & Riaos) Bids for furnishing and installing a new pump and a new electric motor were recieved and they are tabulated as follows: 7 Layne Texas Company Well No. 3A Total bid $3,222.00 Texas Water Wells, Inc. Well No. 3A Total bid $3.970.00 It was the recommendation of the City Manager that the low bid of Layne Texas Company be accepted. Councilman Massey moved to accept the recommendation of the City Manager; the contract be awarded to Layne Texas Company in the amount of $3,222.00. Councilman Braswell seconded the motion. The mote follows:. Ayes: Councilmen Barnes, Massey, Hullum, Braswell and Donnelly. Mayor Cravey Nays: None Committee Report Councilman Barnes reported that the work of clearing the 29 -acre civic center site would begin within the next few days; the topography survey will be completed according to plans. Councilman Braswell proposed to authorize the City Manager to have an elevation survey made of the site to determine if the land will be well above high -tide during hurricanes and severe gulf storms; this to be done before purchase is made of the site. Councilman Barnes agreed that such a proposal was.in order but hesitated to authorize the additional expenditure since such a survey is included in the plans of the architect for proper development of the tract: Mayor Cravey suggested that Mr. Lammers be contacted and relate the wishes of the Council. It may be possible for him to. have the survey made sooner than was planned, maybe.before the site has been entirely cleared. The Council can then decide if the proposed civic center site will be suitable for continued development before the purchase has been consumated. Resolution - Transfer of Funds Councilman Donnelly moved to adopt a resolution authorizing the transfer of $150.00 from the Council Contingency Fund to purchase a lawn mower and lawn tools for use at the Sterling Municipal Library. Councilman Hullum seconded the motion. The vote follows: Ayes: Councilmen Barnes, Massey, Braswell, Hullum and Donnelly. Mayor Cravey Nays:. None The caption of the Resolution follows: RESOLUTION NO. 78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY•OF.BAYTOWN, .TEXAS, AUTHORIZING THE CITY MANAGER TO TRANSFER ONE HUNDRED. .FIFTY ($150.00) DOLLARS FROM.THE COUNCIL CONTINGNECY FUND TO BUDGET ACCOUNT NO. 109 -10 -2. K1,' Francis Haves - Protestina Electrical Code Requirement - Affixed Sign on Vehicle Mr. Francis Hayes, local Master Electrician, entered his protest to the Council regarding the requirement in .Part 4, Section 11 of the City's newly enacted Electrical Ordinance which requires that all trucks and /or vehicles used by Master Electricians and Master Sign Electricians. in the performance of their work, must have the name and permit number printed on doors of such trucks and /or vehicles. He has no truck and the only vehicle is used as a family car also. He objected to this requirement on the basis that the car is used for family outings, attending church and any and all other functions requiring the use of a car. He has made a protest to the Electrical Board and it was suggested that he use a trailer on which a permanent sign has been affixed - his work is part -time and he has no trailer. Some of the councilmen objected to this requirement; in their opinion the sign on the door would not necessarily designate a persons' ability to do the work - the sign only gave the city a better way to control electrical operations within the city limits. Several solutions were suggested after - which Councilman Donnelly moved to amend the Electrical Ordinance to permit the use of temporary detachable signs on vehicles used by Master Electricians and Master Sign Electricians in the performance of their work. Councilman Braswell seconded the motion. Mr. Phelps, a member of the Electrical Board, reminded the Council that some electricians may seriously object to this amendment as they have gone to considerable expense to comply with the requirement. Councilman Massey then moved to table Councilman Donnelly's motion. Councilmen .Hullum seconded the motion. Councilman Barnes expressed concern over the Council sutbrizing an amendment to the .ordinance without concurrence from the Electrical Board. In his opinion, the Board was in sympathy with the Council's feelings and a compromise amendment could be formulated and submitted by the Board, If given an opportunity. He suggested a study be made and a report given at the next meeting. After some further discussion, Mayor Cravey called for a vote on the motion to table by Councilman Massey. The vote follows.: . Ayes: Councilmen Barnes, Massey, Hullum Mayor Cravey Nays: Councilmen Braswell and Donnelly Councilman Barnes then moved to refer this question to the Electrical Board for further consideration. Councilman Massey seconded the motion. The vote follows: ` Ayes: Councilmen Barnes, Massey, Hullum, Braswell and Donnelly. Mayor Cravey Nays: None . Consider Plans to Extend Memorial Drive L, A. J. Busch. Jr., local engineer, presented a drawing of the proposed extension of Memorial Drive, Graywood Subdivision, to intersect with Park Street on the north and digned with Rice Street. to the north of Park Street. The proposed extension will begin at Graywood Arms Apartments; construction to be 31 feet in width, back of curb to back of curb, meeting the requirements set forth in the City's Subdivision Ordinance. This proposal has been submitted to the Planning Commission and approved. The proposed right -of -way is owned jointly by K -Mart and Elmer Gray and Truman Cox, local developers. They propose to extend the street at their expense, dedicate the right -of -way and developed street to the City and asked the council to give some consideration to participating in the cost of constructing the interesection at Memorial Drive and Park Street. This intersection on would require a 60 -inch culvert for proper drainage of the area in question. Councilman Barnes moved to approve the proposed extension of Memorial Drive as submitted; the Administration to prepare a cost esti- mation on the construction of the intersection and present for council's consideration at the next regular meeting. Councilman Massey seconded the motion. The vote follows: Ayes: Councilmen Barnes. Massey, Hullum, Braswell and Donnelly Mayor Cravey Nays: None Councilman Barnes asked members of the City Council to look at the streets in Central Heights Subdivision, afterwhich, the City Manager will be asked to make a survey and submit a recommendation for some type of corrective approach due to the poor quality of street construction. Me Mayor Cravev's Report Mayor Cravey stressed the need of cooperation and constructive study as, in.his opinion, the City has now arrived at a very critical point. He pointed out several things which must be done by the City Council within the next few weeks, such as: 1. Appointment of a Tax Equalization Board 2. Set another date for the Telephone Rate Hearing 3. Hire an Engineering firm for ,proper completion of bond program. 4. Appoint a Mayor - Pro -Tem 5. Name Committees 6. Long Range Program A. Wage Study B. Master Plan C. Bond Program D. Planning Commission He urged the new council to study the various programs closely; expressed hope that few deviations would be made as too frequent devications would result in wasted money. The following changes were made in. the Committees; Annexation Committee Don M. Hullum Clem Massey J. C. Huron City Attorney Chandler Electrical Board Don M. Hullum G. C. Stream Study Committee A. M. Braswell School - Council Committee Robert Barnes J. C. Huron Raymond T. Donnelly Traffic Committee J. C. Huron Audit Committee Raymond T. Donnelly A. M. Braswell Baytown Health League Bd J. C. Huron Industrial Attraction Com. Robert Barnes Street Assessment Policy Clem Massey Waterways Develoament Com. Don M. Hullum A. M. Braswell C of C. Highway Committee A. M. Braswell . Raymond T. Donnelly Corporation Ct. Committee Robert Barnes, Chairman Park Committee Robert Barnes, Chairman Public Housing Clem Massey Subdivision Committee A. M. Braswell Clem Massey The date of Thursday,. May 20th - 1:00 o'clock p.m. was set as a time for the City Manager and Department Heads to meet with the City Council in an information session to review their duties and answer questions or information to acquaint the new Council with the workings of the several departments of the City of Baytown. Mayor Cravey asked the City Manager to send copies of the Resolution of the City Council, adopted January 24, 1963, which provides for certain parliamentary rules of procedure and standards of conduct of the legislative functions of the Council. He asked that the Council review this resolution. At the next regular meeting, the Council will decide if it wants to continue with the resolution as is, discontinue use or make revisions. City Manager's Report City Manager Lanham gave a report on the work accomplished on Phase I of the Street Improvements projects. Most of the work has been completed under Phase I contract and he has plans to have Phase No. 2 ready for Council's perusal by the next regular meeting. He further reported that he had received a proposal from Skrla, Inc., contrac- tors employed for the resurfacing of Cedar Bayou Road, which will solve the "bleeding" problempresently existing on Cedar Bayou Road. The original specifications called for surfacing with penetrating asphalt; bid quote - $4,935.00. This was poured within the specifications but the temperature fell instead of rising. The contractor has gone over the job on several occasions but the conditions still remains. His proposal 3051 is to use, without charge, his man -power and equipment to lay Type D Hot -Mix surfacing the complete length of Cedar Bayou Road, from North Main to Highway 196, if the City will pay for the material; the estimated cost of Material - $5,563.00. Councilman Barnes moved to approve the additional expenditure and authorized the City Manager to complete negotiations for the Type D hot -mix surfacing of Cedar Bayou Road. Council- man Massey seconded the motion. The vote follows: Ayes: Councilmen Barnes, Massey, Hullum, Braswell and Donnelly Mayor Crevey Nays: None Mr. Lanham reported that he had received several calls from residents of Lakewood Subdivision relative to garbage and trash pickups. Mr. Cowan, who presently has the contract for the Lakewood and Brownwood areas, has been having some difficulty keeping employees and has been able to make only one pickup a week in some areas. He has talked of going out of business. Residents of the area prefer keeping Mr. Cowan, if possible, as he has been their contractor for many years but they also want proper garbage collection service. Nothing definitely has been settled, but Mr. Lanham asked the Council to give some study to the need. Also, at Councilman Braswell's request, the City Manager agreed to give some publicity to the questions of citizens regarding what constitutes garbage and what constitutes trash. Neighborhood Youth Coro Summer Program J. B. LeFevre, Director of Finance, gave a brief report on the Youth Corps Program instituted by the Federal government for the purpose of helping youth who are not able to help themselves/ whose parents are unable to assit them financially. A by- product of this program - the city would get work done for which there is no money in the budget as the Federal Government pays 90% of the salaries of the youths and the supervisors. The program is for school dropouts or potential dropouts - they will be used in the improvement of any public property such as planting trees, cleaning park area, etc. At first it was anticipated that 12 to 15 youths might be employed by a city but some revision have been made and it is possible that more may be hired. They will be supervised by the city's own personnel, however, the city will be required, by rlaw, to carry Workman's Compensation Insurance on all youths employed. The City Manager was instructed to proceed to make applicatim, conditioned upon the city being able to have full supervision, and determine if other city employees will not lose any fringe benefits; all of this to be done before any person is hired under the program. Join - Mayor's and Councilmen's Association Councilman Braswell moved for the City of Baytown to join the Harris County Mayors' and Councilmen's Association; the City Manager to be instructed to forward the Association dues of $200.00 to the Secretary, Gary Summers. Councilman Barnes seconded the motion. The vote follows: Ayes: Councilmen Bernes,.Hullum, Braswell, Massey and Donnelly. Mayor Cravey Nays: None Adiournment Councilman Barnes moved for the meeting to adjourn. Councilman Braswell seconded the motion. The ayes were unanimous and the Mayor declared the meeting adjourned. ra Edna Oliver, City Clerk